SAP FI Park Vendor's Invoice User Manual Guide

PROJECT A-SURE

User Training Manual

Financial Accounting ACCOUNTS PAYABLE

PARK VENDOR'S INVOICE

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

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Park Vendor's Invoice.doc/001 Page 2 Version 001

Document Number

Document Number Document Date

Park Vendor's Invoice.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November 2007 NA NA

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TABLE OF CONTENTS

1. SAP EASY ACCESS MENU ...................................................................................... 6

1.1. REQUIRED USER INPUT ......................................................................................................... 6 1.2. SAP SCREEN SNAP .............................................................................................................. 6 1.3. DESCRIPTION ....................................................................................................................... 6

2. VENDOR NUMBER ................................................................................................... 7


3. INVOICE DATE .......................................................................................................... 8


4. REFERENCE .............................................................................................................. 9


5. POSTING DATE ....................................................................................................... 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ..................................................................................................................... 10

6. INVOICE AMOUNT .................................................................................................. 11


7. TEXT ......................................................................................................................... 12

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8. GENERAL LEDGER ACCOUNT NO. ..................................................................... 13


9. EXPENSE AMOUNT ................................................................................................ 14


10. COST CENTER ...................................................................................................... 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION.................................................................................................................... 15

11. INPUT TAX CODE ................................................................................................. 16


12. SIMULATE ............................................................................................................. 18


13. PARK DOCUMENT ................................................................................................ 19


14. DOCUMENT NUMBER .......................................................................................... 21

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1. SAP Easy Access Menu

1.1. Required User Input Double click "Invoice".

1.2. SAP Screen Snap

1.3. Description Either follow the Menu path and double click on "Document Entry" OR type FB60 in the command line.

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2. Vendor Number

2.1. Required User Input Enter Vendor code OR press F4 to select vendor from drop down list then press tab.


2.3. Description Enter the Vendor Code of an existing vendor against which invoice is recorded.

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3. Invoice Date

3.1. Required User Input Enter Invoice date.


3.3. Description Specifies the issue date of the original document.

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4. Reference

4.1. Required User Input Enter Vendor's invoice number then press Tab.


4.3. Description The reference document number can contain the document number of the business partner, but a different entry can also be made.

The reference document number can be used as search criteria for document display/change.

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5. Posting Date

5.1. Required User Input Enter Posting date, press Tab.


5.3. Description Date which is used when entering the document in Financial Accounting or Controlling.

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6. Invoice Amount

6.1. Required User Input Enter amount of invoice, press Tab.


6.3. Description This is the invoice amount field, which is user/scenario dependent. It will be any amount depending on the requirements.

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7. Text

7.1. Required User Input Enter Invoice description, press Enter


7.3. Description Here we enter the Invoice Text depending on user requirements of the invoice.

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8. General Ledger Account no.

8.1. Required User Input Enter the relevant GL account no. , press Tab.


8.3. Description This field contains the number of the G/L account to which the transaction figures are updated.

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9. Expense Amount

9.1. Required User Input Enter "*".


9.3. Description Line item amount in document currency.

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered.

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10. Cost Center

10.1. Required User Input Enter relevent cost center, press Enter.


10.3. Description An organizational unit within a controlling area that represents a defined location of cost incurrence.

Its a part of a company seen as a separate area of responsibility, location or cost-accounting entity. Place at which costs occur.

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11. Input Tax Code

11.1. Required User Input Enter relevant Tax code OR press F4 / click icon to select Tax code from drop down list, press Enter.


11.3. Description The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table for each tax code.

For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the corresponding transactions are to be displayed in the tax returns.

Note:

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You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates must remain in the system until no more open items which use this tax code exist

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12. Simulate

12.1. Required User Input Click on "Simulate" button.


12.3. Description Overview of accounting document after:

• Execution of all Substitutions • Execution of all validations • Creation of automatically created line Items

Note: You can not edit a document in the simulation mode.

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13. Park Document

13.1. Required User Input Click on Park button.


13.3. Description The parked data of a vendor invoice saved in the SAP System using the "Park Incoming Invoice" function.

You park invoice documents if:

• Information for posting the invoice document is missing, for example, the balance is not zero.

• The business process of invoice entry is performed in several steps, for example, by clerks responsible for invoice entry and by invoice verification staff.

When parking documents, you must enter the following:

• Document date

• Invoicing party

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• Vendor

• Account assignment objects The following updates take place:

• Document changes are logged

• Data for advance tax returns

• Index for duplicate invoice check

• Vendor open items

• PO history You can change, complete, delete, or post parked invoice documents. However, they can no longer be put "on hold."

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14. Document Number

14.1. Required User Input Note down the document number.


14.3. Description Note down the document number for future reference.

Documents

SAP FI Park Vendor's Invoice User Manual Guide