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Invoice Verification4.6fi_23.1
Invoice Verification is the part of the Materials Management Module that processes invoices from vendors by creating them in the system and matching them to Procurement Documents.
Chapter Objectives
– Discuss the purpose of Invoice Verification.– Discuss the details of each step in the Invoice
Verification process.– Discuss the integration points between the Materials
Management and Financial Accounting modules in the Invoice Verification process.
Chapter 23Invoice Verification
Invoice Verification4.6fi_23.2
GoodsReceipt
PO
InvoiceVerification
Invoice
Open Items
Materials Management Financial Accounting
Invoice Verification Environment
Invoice Verification4.6fi_23.3
Vendor
Amount per Item
Tax Amount
Invoiced Amount
Bank Data
Purchase Order
Invoice Items
Material
QuantitiesUnit of Measure
Terms of Payment
Document Date
Information from an Invoice
Currency
Company Code
Invoice Verification4.6fi_23.4
Entering Taxes on the Invoice
AmountAmount
Tax ButtonTax Button
Tax CodeTax Code
Tax DetailsTax Details
Invoice Verification4.6fi_23.5
Possible
Update
GR / IR Account
Vendor AccountPostPost
A xx
B xx
Invoice
ForPurchaseOrder
Invoice Verification
Invoice Document#5100000028
Vendor A/C $200-GR/IR A/C $200+
Vendor200-
GR/IR 200
Material Master• Stock valueMaterial Master• Stock value
Client 010Client 010
Purchase Order History• Invoice Data
Purchase Order History• Invoice Data
Posting a Vendor Invoice
Invoice Verification4.6fi_23.6
Goods ReceiptQty. = 50 Pcs.
Purchase OrderQty. = 50 Pcs.$2 / Pc.
InvoiceQty. = 50 Pcs.$2 / Pc.
Stock A/C
100
GR/IR
100100
Vendor A/C
100
Account Postings
Invoice Verification4.6fi_23.7
Goods Receipt
50 Qty.
Invoice
200 $
100 Qty.
Invoice Verification
Item 10$ 100 Qty. 50
PO #
Invoice VerificationGR-based IV not selected
Standard PO
Item Quantity Net. Price10 100 2
Inv. ReceiptFinal InvoiceGR-based IV
Warning: Quantity invoiced greater than goods receipt quantity
Warning: Document no. 5100000000 created (blocked for payment)
Invoice Verification4.6fi_23.8
Invoice VerificationGR-based IV selected
Goods Receipt
50 Qty.
Invoice
200 $
100 Qty.
Invoice Verification
Item 10$ 100 Qty. 50
PO #
Standard PO
Item Quantity Net. Price10 100 2
Inv. ReceiptFinal InvoiceGR-based IV
Error: Quantity invoiced greater than goods receipt quantity
Invoice Verification4.6fi_23.9
$ Price
POInvoice
102025
20Qty
Invoice
GR
Date
POInvoice
Dec. 25Dec. 1
Variances
Invoice Verification4.6fi_23.10
Goods ReceiptQty. = 50 Pcs.
Purchase Order50 Pcs. @ $2 / Pc.
InvoiceQty. = 100 Pcs.@ $2.00 each
Stock A/C
GR / IR100-
200+
Vendor A/C
200-100+
Quantity Variance Example
Invoice Verification4.6fi_23.11
Tolerance Configuration
Quantity VarianceQuantity Variance when GR = zerowhen GR = zero
Price VariancePrice Variance
Invoice Verification4.6fi_23.12
Goods ReceiptQty. = 50 pcs.
Purchase Order50 pcs. @ $2 / pc.
Invoice
50 pcs @ $5 / pc.
Invoice is BLOCKED for payment(Price Variance)
Blocking Invoices
50 = 50 = 50Quantity
50 x 2 = 100 <> 50 x 5 = 250Price Error
Invoice Verification4.6fi_23.13
Releasing Blocked Invoices
Invoice Verification4.6fi_23.14
Invoice
100 Pcs.
Payment Program can settle the Invoice
X
50 pcs.100 pcs.
OrderIR>GR
Invoice Blockedfor Payment
Delivered
50 pcs.
Automatic Release
Delivered
Automatic Release
Invoice Verification4.6fi_23.15
Format UsageAllowed Values
Format UsageAllowed Values
---- ------ --- -------- ---- -------- ------ --
--- -- - ----
BlocksDocument Item Q P D G M O I
51000072 001 X51000137 003 X X51000263 004 X X X
Manual Release
pay
release
select
Invoice Verification4.6fi_23.16
Purchase Order
100 pcs.@ $2 / pc.Invoice #250 pcs. @$2.05 / pc.
Invoice #150 pcs. @$2 / pc.
Credit NotePO#50 pcs. @$0.05- / pc.
Invoice Verification
Settled OK
P.O. HistoryGR #1 50 pcs.GR #2 50 pcs.IR #1 50 pcs. $100.00IR #2 50 pcs. $102.50SC #1 50 pcs. -$ 2.50
100 pcs. $200.00
Invoice Verification Sub. Deb / Cred
Stock A/C
2.50
Vendor A/C
2.50
GRQty. = 50 pcs.
GRQty. = 50 pcs.
Subsequent Debit / Credit
Invoice Verification4.6fi_23.17
Credit
25 pcs @ $0.10 / pc.
Credit25 pcs @ $2 / pc.25 pcs @ $2.10 / pc.
Price Adjustment
Return all Goods
Credit memos are issued when goods are returned or a price adjustment is needed.
Credit Memos
Goods ReceiptQty. = 50 pcs.
Purchase Order50 pcs. @ $2 / pc.
Invoice
25 pcs @ $2 / pc.25 pcs @ $2.10 / pc.
Invoice Verification4.6fi_23.18
Invoice Verification Chapter Summary
• Key Terms
– Invoice Verification– GR / IR Clearing Accounttion– Quantity Variance– Price Variance– Schedule Date Variance– Payment Block– Credit Memo
