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Rising From Projects to Programs and Improve Accountability

Prepared by: Gopal Veeramachaneni Las Vegas Valley Water District

Session ID#: 15442

Rising From Projects to Programs and Improve Accountability

Gopal Veeramachaneni, P.E.

AGENDA

• Program/Project Management Rationale

• ProjectVIEW

• Field Mobility – Construction Inspection

• Utility Coordination

Results of a J.D Frame Study of 438 project workers ….

J.D. FRAME STUDY

On your last project, did you meet your budget target ?

Over Budget 55%

On Budget 27%

Under Budget

18%

J.D. FRAME STUDY

On your last project, did you achieve the desired specifications?

Specs Not Met 29%

Met Specs 51%

Exceed Specs 20%

J.D. FRAME STUDY

On your last project, did you achieve your schedule target?

Behind Schedule

69%

On Schedule 22%

Ahead of Schedule

9%

J.D. FRAME STUDY

Early Start

Actual Start

Late Start

Inadequate and misunderstood scope lead to delayed decisions, tasks, projects and programs

Decision

DECISIONS

Project Managers

Give me information that I can use.

INFORMATION OVERLOAD !

Give me information that I can use.

INFORMATION CONTEXT

Engineering Departm

ent

Operations D

epartment

Tick, Tock, Tick, Tock ………..

INFORMATION SILOS

• Long Cycle Times

• Information Silos / Lack of Collaboration

• Duplicated efforts

• Absence of a means to generate Program level metrics

• Lack of a means to enforce accountability

• No means to achieve repeatable project success

Drivers For Change

Project Managers

I need a ONE TOOL that combines all Project and Program Data !!!!!

The Solution

20 %

80 %

Vendor Supported Best of Breed Applications for Line of Business Features and Functions

Internal Customization and Development to support District specific requirements

The Solution

Project Ecosystem

Financials 11

P6 v7

Contract Manager 13

Payroll

Asset Management

FacilityVIEW

Project Controls Systems - Project Centric

- Easily Navigable

- Intuitive Interface

- Centralized Data Store

- Project Agility

- Repeatable Project

Success

Project Initiation

Project Life Cycle

Plan and Scope Project

Design and Bid Project

Construct Project

Project Acceptance

and Warranty

Engineering Operations

Schedule

Planning Design Construction

Operation

Executing

Initiating

Planning

Controlling

Closeout

Responsibility Matrix

Inspection Reporting

Fiscal Controls

Schedules

Utility Coordination

Collaboration Engine

Document Automation

ProjectVIEW

ProjectVIEW

Rationale

- Project Centric - Easily Navigable - Intuitive Interface - Central Data Store - Project Agility - Repeatable Project Success

Schedules

Program Level Schedule Rollups

Summary of All Hosted Projects Knowledge

Store

Schedules Program Schedule Data Drives Business Milestones

Program Life C

ycle Gantt

Schedules

Workload Projection by Resource

Schedules

Contextual “Project Portfolio” Milestones for Project Managers

Bids Metrics On Contractor Bids

Document Automation

Comprehensive Project Document Library

Document Automation

Document Automation

Assign E-Mails to Project Sub-Categories

Project E-Mail Capture

Document Automation

Board Agendas

Board Approved Agenda Items Related to a Project

Field Captured Photos Auto-Synchronized

Field Automation

Field Automation

Field Captured Construction Forms Auto-Synchronized

Fiscal Controls

Category Cost Rollups

Fiscal Controls

Program Level Rollups

Fiscal Controls

E-Mail Based Approvals

Fiscal Controls

Agreement Level Rollup with Invoice Level

granularity

Fiscal Controls

Workgroup Position Individual

Fiscal Controls

Project Progress Payments

Fiscal Controls

Project Change Management

Office Automation

Office Automation

Mobility Devices Such as iPad Supported

Inspection Reporting

Fiscal Controls

Schedules

Construction Management

Collaboration Engine

Document Automation

ProjectVIEW

Collaboration Engine

Rationale

- Improved cycle times - Process knowledge capture - Efficient execution - Inherent communication - Context specific - Improved reliability

Project Manager Initiates Review

Package

Contract Review Cycle

Content Creators Publish Drawings

& Specs

Reviewers Log Comments

Project Manager Responds to

Comments

Project Manager Directs Action

for Content Change

Collaboration Engine

Project Manager

Content Creator

Division Manager

Team Leader

Staff

Collaboration Engine

Collaboration Engine

Review Drawings & Specifications

Collaboration Engine

Respond to Comments

Project Manager Collaboration

Engine

Monitor Actions on comments submitted

Project Reviewer

Collaboration Engine

Project Manager/Consultant Response

Project Manager

Collaboration Engine

Inspection Reporting

Fiscal Controls

Schedules

Construction Management

Collaboration Engine

Document Automation

ProjectVIEW

Inspection Reporting

Rationale

- Real-time Updates - Forms based Data Capture - Flexible Architecture - Remote Connectivity - Secure and Context Specific

• Brought Automation to the Inspection Reporting Process

• Enabled Real-time Construction Monitoring

• Provided Robust Claims Management Support

• Provided a means to capture granular details of Inspections

Inspection Reporting

Most District projects are located in areas without wireless coverage. Lack of consistent access to the Inspection data set. Data loss due to irregular connectivity.

Inspection Reporting

Inspection Reporting

Project List This area lists the project assigned to the logged on Inspector

Daily Report List This area lists the Daily Reports logged for the selected project.

Detail Window This area displays the details of the selected Daily Report.

Daily Report List UNSYNCHED DAILY REPORTS are shown in RED.

Inspection Reporting

Inspection Reporting

Inspection Reporting

Inspection Reporting

GPS - Automated Vehicle Location

Benefits

- Dynamic field staff

monitoring.

- Intelligent Routing.

- Asset security

management.

- Fleet speed

management.

Inspection Reporting

Fiscal Controls

Schedules

Utility Coordination

Collaboration Engine

Document Automation

ProjectVIEW

Utility Coordination

Rationale

- Shared Project data among Utilities and Agencies - Project Decisions based on current Community Wide Project Data - Early identification of Partnering Opportunities

Utility Coordination

CCPW

Pro

ject

Utility Coordination

Utility Coordination

Questions ?

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