Implementing primavera p6 8.2 the journey - Oracle Primavera P6 Collaborate 14

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  1. 1. REMINDER Check in on the COLLABORATE mobile app IMPLEMENTING PRIMAVERA P6 8.2 - THE JOURNEY Prepared by: Ivan Rincon, B.Eng., MBA, PMP PMO and Change Manager BC Ferries Session ID#: 15446
  2. 2. Presenter Info More than 20 years of PM experience Last 5 years working on PMO Experience deploying EPPM tools Last two years working on a Primavera P6 8.2 environment starting from scratch! BC Ferries: BC Ferries is one of the largest ferry operators in the world, providing year-round vehicle and passenger service on 25 routes to 47 terminals, with a fleet of 35 vessels. We are an essential transportation link that connects coastal communities and facilitates the movement of people, goods and services. Based on Victoria (British Columbia).
  3. 3. Agenda The Journey Introduction Starting point First Steps Underway Close to the end The finish line Conclusion
  4. 4. Introduction
  5. 5. Starting Point Objective: Why are implementing this tool? Strategic Objectives alignment Project and Portfolio Management Maturity: Processes in place? Properly communicated? Being followed? Pitfall: Tool adds complexity Technical Maturity: Resources Best practices Architectural Guidance
  6. 6. First Steps Charter the implementation Scope: Project and Porfolio? One? Both? Stakeholders Timelines General Approach Functional Requirements Warning: No out-of-the-box configuration Detailed level required (roles, security, OBS) Processes to be implemented Gap analysis Configuration vs customization Warning: Customizations are expensive and take more time
  7. 7. First Steps Integration Source Systems and Target Systems Warning: Additional tools and modules may be required Technical Architectural guidance Proper deployment practices Multi-tiered environment may be hard to manage in the future. Warning: Validate with Oracle or Partner. Then validate again!
  8. 8. Underway Organizational Change Management Impact to users (desktop vs web based) Adoption and resistance Warning: Different needs for project and portfolio users Process changes Look for improvements Communicate, communicate, communicate Highlight benefits Start testing technical aspects Warning: Desktop (client) environment is demanding Integration concepts and points
  9. 9. Close to the end OCM readiness assessment Train end-users Pitfall: Do not train before the end is in sight Mock up run for revamped and new processes User acceptance (views, reports) Technical readiness Test, test, test interfaces Data migration (more than one cycle) User acceptance Warning: Selected users only! Also test on super-users Deployment Strategy
  10. 10. The finish line User adoption On site coaching Training refreshers Warning: Phase out old tools. Do not take them away right away Functional fit Are people able to do their jobs? Do processes run smoothly? Technical Perfomance Interfaces User issues
  11. 11. The finish line Data Quality Where is the data coming from? Follow through on processes affecting data Warning: Use functional consultants Have a patient, well-trained and customer-focused support team
  12. 12. Conclusion Implementation is non-trivial Above all, it is NOT technical Find the right support Stakeholders are key to support the implementation Once the project ends, it is the start of the journey for the organization; make sure it is set up for success.
  13. 13. Contact Info: Website: Linkedin:
  14. 14. Please complete the session evaluation We appreciate your feedback and insight You may complete the session evaluation either on paper or online via the mobile app