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Enterprise Scheduling at Multiple Levels in Russian Engineering Design Companies
Prepared by:
Alexandra Guryeva
Senior Project Management Consultant
PMSOFT Ltd.
Case Study
Session ID#:15483
Agenda
■ Project Management in Russian Engineering Design Companies
■ Case Study #1: Commonly used Multi-Level Models
■ Case Study #2: Labor Units Measurement Concept
■ Case Study #3: Multi-D Modeling
Project Management in Russian Engineering Design Companies
PMSOFT JSC.
■ About PMSOFT: Leading Consulting Company in the sphere of Project Management in Russia
■ Primary Services: Development and Implementation of Corporate Project Management Systems
Oracle Platinum Certified Partner
Petroleum Pipelines
Power Lines
Railways Aircrafts
Our Engineering Design Clients
Civil & Building
■ Design
■ Engineering Surveys
■ Environmental Surveys
■ Environmental designing
■ Production environmental monitoring and control
Our Engineering Design Clients
West East : 2500 miles
North South : 6250 miles
Our Main Services for Engineering Design Clients
Main Services
Enterprise Project
Management Information
Systems Implementation
4D Modeling
■ Multiple Levels Scheduling
■ Resource Management
■ Portfolio Analysis
■ Corporate Project Intranet
■ Electronic Data Interchange
■ Knowledge Base Development
■ 3D Model Development from 2D Drawings
■ Construction Schedule Development
■ 3D Model – Construction Schedule Interconnection
Case Study #1:Commonly used Multi-Level Models
Case Study #1: Two-Level ModelTime Reserve
$$
Contract Schedule
Detailed Schedule
Project Manager
Resource Managers
Financial Manager
Case Study #1: Contract Schedule – Level 1
Project Manager develops a high-level schedule in accordance with contract obligations
Project Manager
A list of activities reflects project stages stated in a
contract appendix
Case Study #1: Detailed Schedule – Level 2
Project Manager develops Detailed Schedule using corporate project
templates and delegates responsibilities to Resource Managers
in the Engineering Departments through WBS
Resource Managers from each involved Engineering Department specify activities and assign roles
within Department’s WBS
Project Manager
Resource Manager (SED)
Resource Manager (MED)
Resource Manager (EED)
Resource Manager (PHED)
Case Study #1: Two Levels Interconnection
Project Manager
Project Manager creates Interconnections between The Contract Schedule and The
Detailed Schedule
Case Study #1: Resource Leveling
Resource Manager (SED)
Before Design Development starts Resource Managers create specific Resource Plans
through assigning Resources by RolesResource Managers levels Resources in case
of over location
Case Study #1: Resource Leveling
Level Resources
5 hours / day
4 hours / day
5 hours / day
4 hours / day
Over allocation
9 hours / day
Case Study #1: Progress Reporter
After Design Development starts Engineers fill in their Timesheets via Progress Reporter and submit them at the end of every Friday
Engineers
After Timesheets are submitted by Engineers, Resource Manager revise them and approve
or reject. If a Timesheet has being rejected, an Engineer corrects it and resubmits
Resource Manager
Case Study #1: Project Progress Analysis
Every week Project Manager reschedules both Levels and control Project Progress via variances Project Manager
Case Study #1: Top Level Portfolio Analysis
Project’s Prioritizing Portfolio’s Content Analysis
Portfolio 2013 Portfolio 2014
Case Study #1: Top Level Portfolio Analysis
Portfolio Resource Allocation
What-If Analysis
Case Study #1: Corporate Project Intranet
Centralized
storage for all
deliverables
Collaboration with
customers and
subcontractors
Approval and
submittal
processes
RFI, change
requests, etc.
Interactive
reporting
& OLAP
Case Study #1: Corporate Project Intranet
Project Manager
Engineers
creates
a schedule
submit
designs
Customer
1
2
planned
designs
list
Baselin
e
deliv
ery
date
s
Actu
al
deliv
ery
date
s
Project Manager
3 approve
designapprove
design
Projects Portal
Custo
mer
app
roval date
s
Case Study #1: Corporate Project Intranet
Interactive
reporting at
corporate
project intranet
for all
stakeholders
OLAP against
Primavera:
labor, cost,
dates reporting
inside
MS Excel
Schedule created!Designs submitted!Designs approved!
Resources / time analysisResources / WBS analysis
Case Study #1: Implementation Challenges
A good idea is about ten percent, but
implementation and hard work,
and luck is 90 percent
Guy Kawasaki
Case Study #1: Implementation Challenges
Staff Resistance against
Novation
Find Core Users and
Affinity Group
Case Study #1: Implementation Challenges
Do not just instantly
implement Software
Gradually implement the Idea
and Methodology
Case Study #1: Implementation Challenges
Create New and maintain Existing
Interconnections between Users to ensure
Multi-user's Scheduling Methodology and
Project Management Processes
Project ManagerSD Resource
Manager
MD Resource Manager
Structural Engineer
Mechanical Engineer
Electrical Engineer ED Resource Manager
Structural Engineer
Case Study #1: Implementation Challenges
A Project Management System
vivifies when Top Management starts
to analyze reports from it
Case Study #2:Labor Units Measurement Concept
Case Study #2: Labor Units Measurement Concept
Project Scope
• Design Stage = DD (Design Development or «Proekt»
• Total Area = 200 m2
• Disciplines involved:• Structural Engineering• Mechanical Engineering• Electrical Engineering• Public Health Engineering
Company Statistics
• Labor Cost of 1m2 of a Building Area = 400 $ for DD• Percentage of 1m2 Labor Cost per each Discipline:
• Structural Engineering = 40%• Mechanical Engineering = 30%• Electrical Engineering = 15%• Public Health Engineering = 15%
Total Labor Cost for DD
400 $ * 200 m2 = 800,000 $
Total Labor Cost for DDper Discipline
• Structural Engineering = 40% * 800,000 $ = 320,000 $• Mechanical Engineering = 30% * 800,000 $ = 240,000 $ • Electrical Engineering = 15% * 800,000 $ = 120,000 $ • Plumbing Engineering = 15% * 800,000 $ = 120,000 $
Structural Engineer Mechanical Engineer Electrical EngineerPublic Health
Engineer
Average Cost (according to Salary Rate)
40 $ / hour 30 $ / hour 20 $ / hour 20 $ / hour
Total Cost for DD
Total Labor Cost + Fixed Cost = 800,000 $ + 200,000 $ =
1,000,000 $
Contract Cost for DD
Total Cost + Reserves + Profit
Case Study #2: Labor Units Measurement Concept
Structural Engineer
Mechanical Engineer
Electrical Engineer
Public Health Engineer
Estimated Project Labor Hours
40 $ / hour
30 $ / hour
20 $ / hour
20 $ / hour
Total Labor Cost for DDper Discipline
• Structural Engineering = 320,000 $
• Mechanical Engineering = 240,000 $
• Electrical Engineering = 120,000 $
• Public Health Engineering = 120,000 $
Average Cost (according to Salary Rate)
Structural Engineers Mechanical Engineers Electrical EngineersPublic Health
Engineers
Limit: 8000 Labor Hours
Limit: 8000 Labor Hours
Limit: 6000 Labor Hours
Limit: 6000 Labor Hours
Case Study #2: Labor Units Measurement Concept
Case Study #2: Labor Units Measurement Concept
Limit: 8000 hours
Limit: 8000 hours
Limit: 6000 hours
Limit: 6000 hours
Case Study #2: Labor Units Measurement Concept
Project Knowledge Base
Project Statistics
1 m2 Labor Cost 1 m2 Labor Units
Case Study #2: Parametric Labor Units Estimating
■ Parametric method is an estimating technique that uses astatistical relationship between past data and other variablesin order to calculate an evaluation for activity parameters
■ Statistical methods are employed in order to build aparametric labor unit estimating regression
■ Method uses multiple regression analysis to derive aregression equation or regression model to predict anengineer’s labor unit amount of a design per gross squaremeter
Case Study #2: Parametric Labor Units Estimating
Labor units per square meter = X0 + X1* Parameter1 + … + Xn* Parameter N
Labor units per square meter Predicted dependent variable
X0 Constant
Xi Partial Regression Coefficient of Parameteri
Parameteri Independent Variable I which affects dependent
variable (for instance market price per square meter design,
size of building etc.)
n = number of variables
Case Study #2: Parametric Labor Units Estimating
Labor units per square meter of design (dependent variable in the model)
Stage of design (conceptual/project stage/working documentation)
Building complexity
Efficiency of engineers (efficiency of the engineers in design team and
efficiency of the management)
Known or unknown architect
Client changes took place at conceptual stage/project stage/working
documentation stage
Lack/incomplete/inaccurate input data (ground conditions on site, etc.)
Etc.
Project Knowledge Base
Case Study #2: Parametric Labor Units Estimating
Project Knowledge Base Regression Analysis Software
Labor units per square meter =
X0 + X1* Parameter1 + … + Xn* Parameter N
Equation
Labor units per square meter = 144,7 – 5,23* Conceptual Stage + 26,2* Design
Development Stage + 32,3* Detailed Design + 12,7*Building Complexity
Equation Example:
Case Study #3:Multi-D Modeling
Case Study #3: 4D Modeling
3D Model
4D Model
Schedule
Case Study #3: Multi-D Modeling Road Map
tPresent Period Near FuturePast Period
MS Excel Schedules
2D Drawings
Multi-Level Schedules
3D Models
Interactive Multi-D Models
2D Drawings
Multi-D Model as an Enhanced Service for Construction Clients
Case Study #3: Multi-D Modeling Road Map
2D Drawings
4D Model + Equipment, Procurement Labor Resources and Financial Resources
= 5+ D Model
3D Model
3D Model + Schedule = 4D Model
Case Study Summary
Summary
■ Project Management in Russian Engineering Design Companies
■ Case Study #1: Commonly used Multi-Level Models
■ Case Study #2: Labor Units Measurement Concept
■ Case Study #3: Multi-D Modeling
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