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REMINDER Check in on the COLLABORATE mobile app Enterprise Scheduling at Multiple Levels in Russian Engineering Design Companies Prepared by: Alexandra Guryeva Senior Project Management Consultant PMSOFT Ltd. Case Study Session ID#:15483

Primavera EPPM case study - Oracle Primavera P6 Collaborate 14

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Page 1: Primavera EPPM case study - Oracle Primavera P6 Collaborate 14

REMINDER

Check in on the COLLABORATE

mobile app

Enterprise Scheduling at Multiple Levels in Russian Engineering Design Companies

Prepared by:

Alexandra Guryeva

Senior Project Management Consultant

PMSOFT Ltd.

Case Study

Session ID#:15483

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Agenda

■ Project Management in Russian Engineering Design Companies

■ Case Study #1: Commonly used Multi-Level Models

■ Case Study #2: Labor Units Measurement Concept

■ Case Study #3: Multi-D Modeling

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Project Management in Russian Engineering Design Companies

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PMSOFT JSC.

■ About PMSOFT: Leading Consulting Company in the sphere of Project Management in Russia

■ Primary Services: Development and Implementation of Corporate Project Management Systems

Oracle Platinum Certified Partner

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Petroleum Pipelines

Power Lines

Railways Aircrafts

Our Engineering Design Clients

Civil & Building

■ Design

■ Engineering Surveys

■ Environmental Surveys

■ Environmental designing

■ Production environmental monitoring and control

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Our Engineering Design Clients

West East : 2500 miles

North South : 6250 miles

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Our Main Services for Engineering Design Clients

Main Services

Enterprise Project

Management Information

Systems Implementation

4D Modeling

■ Multiple Levels Scheduling

■ Resource Management

■ Portfolio Analysis

■ Corporate Project Intranet

■ Electronic Data Interchange

■ Knowledge Base Development

■ 3D Model Development from 2D Drawings

■ Construction Schedule Development

■ 3D Model – Construction Schedule Interconnection

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Case Study #1:Commonly used Multi-Level Models

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Case Study #1: Two-Level ModelTime Reserve

$$

Contract Schedule

Detailed Schedule

Project Manager

Resource Managers

Financial Manager

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Case Study #1: Contract Schedule – Level 1

Project Manager develops a high-level schedule in accordance with contract obligations

Project Manager

A list of activities reflects project stages stated in a

contract appendix

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Case Study #1: Detailed Schedule – Level 2

Project Manager develops Detailed Schedule using corporate project

templates and delegates responsibilities to Resource Managers

in the Engineering Departments through WBS

Resource Managers from each involved Engineering Department specify activities and assign roles

within Department’s WBS

Project Manager

Resource Manager (SED)

Resource Manager (MED)

Resource Manager (EED)

Resource Manager (PHED)

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Case Study #1: Two Levels Interconnection

Project Manager

Project Manager creates Interconnections between The Contract Schedule and The

Detailed Schedule

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Case Study #1: Resource Leveling

Resource Manager (SED)

Before Design Development starts Resource Managers create specific Resource Plans

through assigning Resources by RolesResource Managers levels Resources in case

of over location

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Case Study #1: Resource Leveling

Level Resources

5 hours / day

4 hours / day

5 hours / day

4 hours / day

Over allocation

9 hours / day

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Case Study #1: Progress Reporter

After Design Development starts Engineers fill in their Timesheets via Progress Reporter and submit them at the end of every Friday

Engineers

After Timesheets are submitted by Engineers, Resource Manager revise them and approve

or reject. If a Timesheet has being rejected, an Engineer corrects it and resubmits

Resource Manager

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Case Study #1: Project Progress Analysis

Every week Project Manager reschedules both Levels and control Project Progress via variances Project Manager

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Case Study #1: Top Level Portfolio Analysis

Project’s Prioritizing Portfolio’s Content Analysis

Portfolio 2013 Portfolio 2014

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Case Study #1: Top Level Portfolio Analysis

Portfolio Resource Allocation

What-If Analysis

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Case Study #1: Corporate Project Intranet

Centralized

storage for all

deliverables

Collaboration with

customers and

subcontractors

Approval and

submittal

processes

RFI, change

requests, etc.

Interactive

reporting

& OLAP

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Case Study #1: Corporate Project Intranet

Project Manager

Engineers

creates

a schedule

submit

designs

Customer

1

2

planned

designs

list

Baselin

e

deliv

ery

date

s

Actu

al

deliv

ery

date

s

Project Manager

3 approve

designapprove

design

Projects Portal

Custo

mer

app

roval date

s

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Case Study #1: Corporate Project Intranet

Interactive

reporting at

corporate

project intranet

for all

stakeholders

OLAP against

Primavera:

labor, cost,

dates reporting

inside

MS Excel

Schedule created!Designs submitted!Designs approved!

Resources / time analysisResources / WBS analysis

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Case Study #1: Implementation Challenges

A good idea is about ten percent, but

implementation and hard work,

and luck is 90 percent

Guy Kawasaki

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Case Study #1: Implementation Challenges

Staff Resistance against

Novation

Find Core Users and

Affinity Group

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Case Study #1: Implementation Challenges

Do not just instantly

implement Software

Gradually implement the Idea

and Methodology

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Case Study #1: Implementation Challenges

Create New and maintain Existing

Interconnections between Users to ensure

Multi-user's Scheduling Methodology and

Project Management Processes

Project ManagerSD Resource

Manager

MD Resource Manager

Structural Engineer

Mechanical Engineer

Electrical Engineer ED Resource Manager

Structural Engineer

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Case Study #1: Implementation Challenges

A Project Management System

vivifies when Top Management starts

to analyze reports from it

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Case Study #2:Labor Units Measurement Concept

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Case Study #2: Labor Units Measurement Concept

Project Scope

• Design Stage = DD (Design Development or «Proekt»

• Total Area = 200 m2

• Disciplines involved:• Structural Engineering• Mechanical Engineering• Electrical Engineering• Public Health Engineering

Company Statistics

• Labor Cost of 1m2 of a Building Area = 400 $ for DD• Percentage of 1m2 Labor Cost per each Discipline:

• Structural Engineering = 40%• Mechanical Engineering = 30%• Electrical Engineering = 15%• Public Health Engineering = 15%

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Total Labor Cost for DD

400 $ * 200 m2 = 800,000 $

Total Labor Cost for DDper Discipline

• Structural Engineering = 40% * 800,000 $ = 320,000 $• Mechanical Engineering = 30% * 800,000 $ = 240,000 $ • Electrical Engineering = 15% * 800,000 $ = 120,000 $ • Plumbing Engineering = 15% * 800,000 $ = 120,000 $

Structural Engineer Mechanical Engineer Electrical EngineerPublic Health

Engineer

Average Cost (according to Salary Rate)

40 $ / hour 30 $ / hour 20 $ / hour 20 $ / hour

Total Cost for DD

Total Labor Cost + Fixed Cost = 800,000 $ + 200,000 $ =

1,000,000 $

Contract Cost for DD

Total Cost + Reserves + Profit

Case Study #2: Labor Units Measurement Concept

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Structural Engineer

Mechanical Engineer

Electrical Engineer

Public Health Engineer

Estimated Project Labor Hours

40 $ / hour

30 $ / hour

20 $ / hour

20 $ / hour

Total Labor Cost for DDper Discipline

• Structural Engineering = 320,000 $

• Mechanical Engineering = 240,000 $

• Electrical Engineering = 120,000 $

• Public Health Engineering = 120,000 $

Average Cost (according to Salary Rate)

Structural Engineers Mechanical Engineers Electrical EngineersPublic Health

Engineers

Limit: 8000 Labor Hours

Limit: 8000 Labor Hours

Limit: 6000 Labor Hours

Limit: 6000 Labor Hours

Case Study #2: Labor Units Measurement Concept

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Case Study #2: Labor Units Measurement Concept

Limit: 8000 hours

Limit: 8000 hours

Limit: 6000 hours

Limit: 6000 hours

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Case Study #2: Labor Units Measurement Concept

Project Knowledge Base

Project Statistics

1 m2 Labor Cost 1 m2 Labor Units

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Case Study #2: Parametric Labor Units Estimating

■ Parametric method is an estimating technique that uses astatistical relationship between past data and other variablesin order to calculate an evaluation for activity parameters

■ Statistical methods are employed in order to build aparametric labor unit estimating regression

■ Method uses multiple regression analysis to derive aregression equation or regression model to predict anengineer’s labor unit amount of a design per gross squaremeter

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Case Study #2: Parametric Labor Units Estimating

Labor units per square meter = X0 + X1* Parameter1 + … + Xn* Parameter N

Labor units per square meter Predicted dependent variable

X0 Constant

Xi Partial Regression Coefficient of Parameteri

Parameteri Independent Variable I which affects dependent

variable (for instance market price per square meter design,

size of building etc.)

n = number of variables

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Case Study #2: Parametric Labor Units Estimating

Labor units per square meter of design (dependent variable in the model)

Stage of design (conceptual/project stage/working documentation)

Building complexity

Efficiency of engineers (efficiency of the engineers in design team and

efficiency of the management)

Known or unknown architect

Client changes took place at conceptual stage/project stage/working

documentation stage

Lack/incomplete/inaccurate input data (ground conditions on site, etc.)

Etc.

Project Knowledge Base

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Case Study #2: Parametric Labor Units Estimating

Project Knowledge Base Regression Analysis Software

Labor units per square meter =

X0 + X1* Parameter1 + … + Xn* Parameter N

Equation

Labor units per square meter = 144,7 – 5,23* Conceptual Stage + 26,2* Design

Development Stage + 32,3* Detailed Design + 12,7*Building Complexity

Equation Example:

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Case Study #3:Multi-D Modeling

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Case Study #3: 4D Modeling

3D Model

4D Model

Schedule

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Case Study #3: Multi-D Modeling Road Map

tPresent Period Near FuturePast Period

MS Excel Schedules

2D Drawings

Multi-Level Schedules

3D Models

Interactive Multi-D Models

2D Drawings

Multi-D Model as an Enhanced Service for Construction Clients

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Case Study #3: Multi-D Modeling Road Map

2D Drawings

4D Model + Equipment, Procurement Labor Resources and Financial Resources

= 5+ D Model

3D Model

3D Model + Schedule = 4D Model

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Case Study Summary

Page 42: Primavera EPPM case study - Oracle Primavera P6 Collaborate 14

Summary

■ Project Management in Russian Engineering Design Companies

■ Case Study #1: Commonly used Multi-Level Models

■ Case Study #2: Labor Units Measurement Concept

■ Case Study #3: Multi-D Modeling

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