RDA NACO Authority Records Personal Names The British Library Board 2014

RDA NACO Authority RecordsPersonal Names

The British Library Board 2014

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Personal names

From the RDA glossary:

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Personal names

Persons include:

Pseudonyms and joint pseudonyms Spirits Persons named in sacred scriptures Fictitious and legendary persons Real non-human entities

All these entities are now established on the name authority file

LCSH for fictitious and non-human persons will be cancelled

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Personal names

RDA Chapter 9

Identifying Persons

Purpose, scope and general guidelines (9.0 - 9.1)

Attributes of persons (9.2 - 9.18)

Instructions on creating access points (9.19)

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Authorized Access Points(RDA 9.19)


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Authorized Access Points(RDA 9.19)

The basis for the Authorized Access Point (heading) is the Preferred Name

Additions are made to the Preferred Name

(RDA 9.19.1.2-9.19.1.6)

Coded 100 in MARC 21

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Preferred Name for the Person(RDA 9.2.2)


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Form by which a person is commonly known

From sources in this order of priority:

Preferred sources of information in associated resources

Other formal statements appearing in associated resources

Other sources, including reference sources

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Duke of Wellington

[not Arthur Wellesley]

In 1814 Wellesley was granted the title Duke of Wellington, by which he is most commonly known

After Unknown artist line engraving, published 1815© National Portrait Gallery

http://creativecommons.org/licenses/by-nc-nd/3.0

The preferred name should be the most-commonly-known form of the name (RDA 9.2.2):

real name

pseudonym

title of nobility

nickname

initials

other appellation

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100 1 $a Carter, Jimmy, $d 1924-

100 1 $a Fein, David $q (David Jonathan)

100 1 $a Presley, Elvis, $d 1935-1977 $c (Spirit)

100 0 $a Cher, $d 1946-

100 1 $a Smith, Joseph, $c Jr., $d 1805-1844

100 0 $a Elizabeth $b II, $c Queen of Great Britain, $d 1926-

100 1 $a Domino, Fats, $d 1928-

100 0 $a H. D. , $d active 1583

100 1 $a Fraser, Caroline $c (Photographer)

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Recording the Preferred Name

(RDA 9.2.2.4)

Record as the first element that part of the name under which the person would normally be listed in authoritative alphabetic lists in his or her language or country of residence or activity, followed by other parts of the name.

Exception

If a person's preference is known to be different from the normal usage, follow that preference in selecting the part of the name to be recorded as the first element.

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Different forms: Fullness

(RDA 9.2.2.5.1)

Choose the most commonly found form as the preferred name If no predominant form, choose the latest form as the preferred name Record the other forms as variant names (MARC 21 field 400)

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Different forms: Language

(RDA 9.2.2.5.2)

Choose the form in the language most commonly found in resources associated with the person as the preferred name

Record the other forms as variant names (MARC 21 field 400)

Exceptions

Greek or Latin - choose the form most commonly found in reference sources

Given name - choose the well-established form of name in reference sources in the language preferred by the agency creating the data

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Different forms: Non-preferred Script

(RDA 9.2.2.5.3)

Authorized access points are recorded in Roman script Follow the ALA-LC Romanization Tables: Transliteration

Schemes for Non-Roman Scripts Non-Roman script forms may be recorded as Variant Names

(MARC field 400)

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Change of Name

(RDA 9.2.2.7)

Choose the latest name or form of name as the preferred name

Exception

Choose an earlier name if it is better known

Caroline Kennedy

(better known than name after marriage: Caroline Kennedy Schlossberg)

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More Than One Identity

(RDA 9.2.2.8)

Choose the name associated with each identity as the preferred name for that identity

If an individual uses only one pseudonym and does not use his or her real name, choose the pseudonym as the preferred name

Record the real name as a variant (MARC 21 field 400)

FAQ – LC/PCC RDA and AACR2 practice for creating NARs for persons who use pseudonyms

http://www.loc.gov/catdir/cpso/pseud.pdf

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Compound Surnames

(RDA 9.2.2.10)

A compound surname consists of two or more proper names separated by either a space or a hyphen

First element determined by the established usage or the preference of the person

If not known, follow:

Names of Persons: National Usages for Entry in Catalogues, 4th revised and enlarged edition

http://www.ifla.org/node/4953

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Surnames with Separately Written Prefixes

(RDA 9.2.2.11)

First element determined by the usage of the person’s language See Appendix F for additional guidance

100 1 $a Van Valkenburg, John (English)

100 1 $a Valkenburg, Dirk van (Dutch)

100 1 $a Van Valkenburg, Jeroen (Afrikaans)

100 1 $a Maupassant, Guy de (French)

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Names Containing a Title of Nobility

General Guidelines (RDA 9.2.2.14) Titles in the United Kingdom Peerage That Include a Territorial

Designation (RDA 9.2.2.15) Judges of the Scottish Court of Session Bearing a Law Title Beginning

with Lord (RDA 9.2.2.16) Disclaimed and Newly Acquired Titles (RDA 9.2.2.17)

100 1 $a Russell of Liverpool, Edward Frederick Langley Russell, $c Baron

100 1 $a Hardinge, Henry Hardinge, $c Viscount

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Names Containing Neither a Surname nor a Title of Nobility

General Guidelines (RDA 9.2.2.18) Names Including a Patronymic (RDA 9.2.2.19) Names of Royal Persons (RDA 9.2.2.20)

100 0 $a Charles

100 0 $a Eric, $c The Red

100 0 $a Isaac ben Aaron

100 0 $a Gustav $b VI Adolf

100 0 $a Eleanor, $c of Aquitaine

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Names Consisting of Initials, or Separate Letters, or Numerals

(RDA 9.2.2.21)

Record in direct order

100 0 $a A. B. C. D. E. 670 $a His Novembris monstrum, or, Rome brovght to bed in England, 1641: $b t.p. (by A.B.C.D.E.)

100 0 $a D. S., $c Master, $d active 1505-1511 670 $a Author's Holzschnitte des Meisters D.S., 1924.

100 0 $a 61648 $c (Writer) 670 $a North Eastern main line steam, 1981? $b t.p. (61648)

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Names Consisting of a Phrase

General Guidelines (RDA 9.2.2.22) Phrase Consisting of a Forename or Forenames Preceded by a Term

of Address, etc. (RDA 9.2.2.23) Phrase Containing the Name of Another Person (RDA 9.2.2.24) Characterizing Word or Phrase (RDA 9.2.2.25) Phrase Naming Another Work by the Person (RDA 9.2.2.26)

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Names Consisting of a Phrase

100 0 $a Little Richard

100 0 $a Jemima, $c Aunt

100 0 $a Sister of the Late Major-Gen. Bolton

100 0 $a Physician

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Variant Name for the Person(RDA 9.2.3)


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Name or form of name not chosen as the preferred name Found in resources associated with the person and/or in reference

sources Record following cataloguer judgement Coded 400 in MARC 21

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400 1 $a Carter, James Earl, $c Jr., $d 1924-

400 1 $a Presley, Elvis Aaron, $d 1935-1977

400 1 $a Bono, Cher, $d 1946-

400 1 $a Windsor, Elizabeth, $c Queen of Great Britain, $d 1926-

400 1 $a Барышников, Михаил, $d 1948-

400 1 $a Meneghini Callas, Maria, $d 1923-1977

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Additions to the Preferred Name in Access Points(RDA 9.19.1.2 – 9.19.17)

Title or Other Designation Associated with the Person (RDA 9.19.1.2)

Date of Birth and/or Death (RDA 9.19.1.3) Fuller Form of Name (RDA 9.19.1.4) Period of Activity of the Person (RDA 9.19.1.5) Profession or Occupation (RDA 9.19.1.5) Other Term of Rank, Honour or Office (RDA 9.19.1.6) Other Designation (RDA 9.19.1.7)

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Title or Other Designation Associated with the Person(RDA 9.19.1.2)


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Always added:

Titles: A title of royalty, nobility, or religious rank

Other designations: The terms Saint and Spirit The terms Fictitious character, Legendary character, etc. Terms for persons named in sacred scriptures Terms indicating type, species or breed of a real non-human entity Profession or occupation

(for a name not conveying the idea of a person)

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Examples

Titles: 100 1 $a Anglès, Jules-Jean-Baptiste, $c comte

100 0 $a Pius $b XII, $c Pope

Other designations: 100 0 $a Teresa, $c of Avila, Saint

100 1 $a Garland, Judy $c (Spirit)

100 1 $a Holmes, Sherlock $c (Fictitious character)

100 0 $a Micah $c (Biblical prophet)

100 0 $a Lauder Lass $c (Horse)

100 0 $a Big Hand $c (Musician)

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Also have sub-elements that are only added to distinguish one access point from another:

Titles: Other term of rank, honour or office (RDA 9.19.1.6)

Other designations: Other designation (RDA 9.19.1.7)

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Date of Birth and/or Death(RDA 9.19.1.3)


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(RDA 9.19.1.2, LC-PCC-PS for 9.19.1.1)

Added to distinguish between access points

Apply the option to add even if not needed for this purpose

Style:

1920-2012 (born 1920, died 2012)

1833- (born 1833)

-1970 (died 1970)

approximately 1930- (born approximately 1930)

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Examples

100 1 $a Smith, John, $d 1978-

100 1 $a Smith, John, $d 1718-1791

100 1 $a Smith, John, $d -1773

100 1 $a Smith, John, $d approximately 1787-

Use a hyphen after the date of birth (LC-PCC-PS for 9.3.2.3)

Use a hyphen before the date of death (LC-PCC-PS for 9.3.3.3)

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Fuller Form of Name(RDA 9.19.1.4)


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Fuller Form of Name(RDA 9.19.1.4)

(RDA 9.19.1.4)

Added to distinguish between access points

Apply the option to add selectively, if this helps to identify the person

Add expansions of initials if this helps to identify the person:

100 1 $a Smith, J. $q (James)

But add unused forenames only to distinguish:

100 1 Smith, James $q (James Alan)

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Period of Activity of the Person(RDA 9.19.1.5)


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Add to distinguish one access point from another Option to add even if there is no need to distinguish

Style:

active 1900-1920 (active 1900-1920)

active 1743 (active in 1743)

active 18th century (active 18th century)

active 16th century - 17th century (active 16th-17th centuries)

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Examples

100 1 $a Smith, John, $d active 1705

100 1 $a Smith, John, $d active 17th century

100 1 $a Smith, John, $d active 17th century - 18th century

Use “active” and “century” rather than abbreviations “fl.” and “cent.” (LC-PCC-PS for 9.3.4.3)

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Profession or Occupation(RDA 9.19.1.5)


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A person’s job or pursuit

Can be professional, occupational, unpaid or recreational

Add to distinguish one access point from another

Or to a name not conveying the idea of a person

Option to add even if there is no need to distinguish

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Examples

100 1 $a Niven, William $c (Clergyman)

100 1 $a Waters, Chris $c (Poet)

100 1 $a Green, Kevin $c (Angler)

100 1 $a Davies, Simon $c (Crime fiction author)

100 1 $a Turner, Martin $c (Travel writer)

100 0 $a Big Hand $c (Musician)

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Other Term of Rank, Honour or Office(RDA 9.19.1.6)


Other Term of Rank, Honour or Office is a sub-element of Title of the Person

44


(9.19.1.6)

Terms indicating academic office

Terms of respect for clergy

Terms indicating military rank

Other terms of honour that are not noble titles

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Add to distinguish one authorized access point from another:

1001 $a Wood, John, $c Captain1001 $a Young, Thomas, $c Rev.1001 $a Bishop, Paul, $c Professor

Option to add even if there is no need to distinguish

1001 $a Appleby, Robert, $c Sir

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Does not include terms that indicate gender or marital status

Such terms are only allowed in two cases:

Persons Known by a Surname Only RDA 9.2.2.9.3

1001 $a Read, $c Miss

Married Person Identified Only by a Partner’s Name RDA 9.2.2.9.4

1001 $a Davis, Maxwell, $c Mrs.

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Record terms in the language and form in which they are found “Principle of Representation”

1001 $a White, James, $c Doctor1001 $a Price, Meg, $c Dr.1001 $a Thomas, Jean, $c docteur1001 $a Shishkin, N. I., $c doktor1001 $a Zayn, ʿAli, $c al-Duktur1001 $a Polaczek, Stanisław, $c doc. dr.

Prefer a full form over an abbreviated form if both are found

48


Do not extrapolate fuller forms of titles and terms of address

Dr. might stand for Doctor, Docteur, Doktor, etc.;

Fr. could stand for Father, but also for Frater, Fray or Frere;

Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Profesor, Profesora, Professeur, Professora, etc.

Record terms in the language and form in which they are found “Principle of Representation”

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Other Designation(RDA 9.19.1.7)


Other Designation is a sub-element of Other Designation Associated with the Person

50


“Record an appropriate designation in the language preferred by the agency creating the data”

This element is intentionally broad Designed to remove remaining cases when an access point can not be made unique

51


Any appropriate designation, that is not within the scope of another element that can be used in an access point:

1001 $a Woods, George $c (Gentleman)1001 $a Jones, William $c (Defendant)1001 $a Budd, Henry $c (Cree Indian)1001 $a Yasodhara $c (Wife of Gautama Buddha)1001 $a Nichols, Chris $c (Of the North Oxford Association)1001 $a Independent Burgess $c (Of Nottingham)

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Recording at the Element Level

Authorized Access Points are required by MARC 21 Authorized Access Points are required by current systems However, RDA is designed to work at the element level Linked data (BIBFRAME, etc.)

So

Future systems may not require Authorized Access Points Discretely recorded elements can be retrieved, matched, linked and combined into displays Element-level recording is the real substance of the RDA NAR Elements are recorded for the present in discrete MARC 21 fields

Not all RDA elements can be added to the authorized access point

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Recording at the Element Level

046 – Special coded dates (R)

368 – Other attributes of person or corporate body (R)

370 - Associated place (R)

371 – Address (R)

372 – Field of Activity (R)

373 – Associated group (Affiliation) (R)

374 – Occupation (R)

375 – Gender (R)

376 – Family information

377 – Associated language (R)

378 – Fuller form of personal name (NR)

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Date Associated with the Person(RDA 9.3)


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046 - Special Coded Dates (R)(RDA 9.3)

Date Associated with the Person (RDA 9.3)

$f - Birth date (NR)$g - Death date (NR)

$s - Start period (NR)$t - End period (NR)

$u - Uniform Resource Identifier (R)$v - Source of information (R)

$2 - Source of date scheme (NR)

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Dates are given following ISO 8601http://dotat.at/tmp/ISO_8601-2004_E.pdf

19990314 = 1999 March 14th1999-03 = 1999 March1999 = 199919 = 20th century

Uncertain and approximate dates follow the extended date and

time format (EDTF) http://www.loc.gov/standards/datetime/pre-submission.html

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046 $f 1931 100 1 $a Munro, Alice, $d 1931-

046 $f 19360505

100 1 $a Smith, John, $d 1936 May 5-

046 $g 19970315

100 1 $a Jones, Peter A., $d -1997

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046 $f 1901 $g 1997

100 1 $a Peters, Simon, $d1901-1997

046 $f 18990721 $g 19610702

100 1 $a Hemingway, Ernest, $d 1899-1961

046 $s 1820 $t 1860

1001 $a Smith, John, $d active 1820-1860

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046 $s 1746

100 1 $a Bank, Theophilus, $d active 1746

046 $s 16

100 1 $a Purley, Jedediah, $d active 17th century

046 $s 19

100 1 $a Peskitt, Jane

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046 $f 1746~ $2 edtf

100 1 $a Simmons, James, $d approximately 1746-

046 $f [1860,1861] $g 1923 $2 edtf

100 1 $a Purley, Jedediah, $d 1860 or 1861 - 1923

$u and $v not given if source is already given in 670

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Other Designation Associated with the PersonTitle of the Person(RDA 9.6, 9.4)


62

368 – Other Attributes of Person or Corporate Body (R)(RDA 9.6, 9.4)

Other Designation Associated with the Person (RDA 9.6)Title of the Person (RDA 9.4)

$a - Type of corporate body$b- Type of jurisdiction$c - Other designation (R) $d - Title of person (R)



$2 - Source (NR)

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Other Designation Associated with the Person (RDA 9.6)

Saints (9.6.1.4)Spirits (9.6.1.5)Persons Named in Sacred Scriptures… (9.6.1.6)Fictitious and Legendary Persons (9.6.1.7)Real Non-human Entities (9.6.1.8)Other Designation (9.6.1.9)

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Use LCSH terms when they are available and appropriate

368 $c Saints $2 lcsh368 $c Spirits $2 lcsh368 $c Prophets $2 lcsh368 $c Fictitious characters $2 lcsh368 $c Animals, Mythical $2 lcsh368 $c Gods, Greek $2 lcsh368 $c Horses $2 lcsh368 $c Spaniels $2 lcsh

65



Use an uncontrolled term if an LCSH term is not available

368 $c Gentleman368 $c Defendant

Or make a SACO proposal if literary warrant can be shown

66



An Other designation used in an Authorized Access point need not be recorded in 368 $c, if adequately recorded in other 3XX fields

100 1 $a Sharp, John $c (Of Hoddam)370 $c Great Britain $c Scotland $e Hoddam (Scotland)

$2 naf

No need also to add:

368 $c Of Hoddam

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Title of the Person (RDA 9.4)

Record whether or not included in the authorized access point

Titles of Royalty (9.4.1.4)Titles of Nobility (9.4.1.5)Popes (9.4.1.6)Bishops, Etc.(9.4.1.7)Other Persons of Religious Vocation (9.4.1.8)Other Term of Rank, Honour or Office (9.4.1.9)

$d may not yet be used in LC/NACO authority records (October 2013)

68



Record as found - “Principle of Representation”

368 $d King of Sweden368 $d Marchese368 $d Pope368 $d Archbishop368 $d Rabbi368 $d Captain368 $d Reverend368 $d Sir

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Controlled vocabulary is not appropriate for Title of the PersonCorresponding Profession or Occupation recorded in 374

1001 $a Arnold, John, $c Very Rev.368 $d Very Rev.374 $a Clergy $2 lcsh

Prefer a full form over an abbreviated form if both are foundDo not extrapolate fuller forms of titles and terms of address:

Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Professeur, Professora, Professore, etc.

70



Record Title of the Person as it appears, to avoid confusion with Profession or Occupation:

The name of an academic appears as Dr. Peter Smith

1001 $a Smith, Peter, $c Dr.368 $d Dr.374 $a Physicists $2 lcsh

This avoids giving the misleading impression that he is a medical practitioner

71


When recording both $c and $d, repeat the field if one term is LCSH but the other is not

368 $c Fictitious characters $2 lcsh368 $d Captain

but

368 $c Defendant $d Dr.

72

Place Associated with the Person(RDA 9.8, 9.9, 9.10, 9.11)


73

370 - Associated Place (R)(RDA 9.8 - 9.11)

Place of Birth (RDA 9.8)Place of Death (RDA 9.9)Country Associated with the Person (RDA 9.10)Place of Residence, Etc. (RDA 9.11)

$a - Place of birth (NR)$b - Place of death (NR)$c - Associated country (R)$e - Place of residence/headquarters (R)$f - Other associated place (R)



$2 – Source of term (NR)

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370 - Associated Place (R)(RDA 9.8 - 9.11

Take jurisdictional place names from LC/NAF Take non-jurisdictional place names from LCSH Otherwise, construct as appropriate following RDA Not necessary to establish on LC/NAF or LCSH file Use $2 subfield only if name is found in LC/NAF or LCSH file

370 $c Great Britain $2 naf 370 $e London (England) $2 naf

370 $f Africa, West $2 lcsh 370 $f Wighill (England)

75


$2 subfield always goes after all alphabetical subfields

370 $e Lake District (England) $2 lcsh

370 $e East Anglia (England) $2 lcsh $s 2003

Only repeat 370 field if $2 does not apply to all place names

370 $c Great Britain $2 naf 370 $f Europe, Central $f Europe, Eastern $2 lcsh

76


PCC Policy

Use Authorized access points, not App. B.11 abbreviations

100 1 $a Schwarzenegger, Arnold

370 $c United States $e California $2 naf

not


370 $c U.S. $e Calif. $2 naf

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100 1 $a Singer, Isaac Bashevis, $d 1904-1991

370 $a Radzimyn (Poland) $b Surfside (Fla.) $2 naf

[born in Radzimyn, Poland; died in Surfside, Fla.]

100 1 $a Jenkins, Sara $c (Artist)

370 $c Great Britain $f Cornwall (England) $2 naf

[Associated country: Great Britain; Other associated place: Cornwall]

78


100 1 $a Parker, Bobby $c (Poet)

370 $c Great Britain $e Kidderminster (England) $2 naf

[Associated country: Great Britain; Place of residence: Kidderminster]


370 $c United States $e California $2 naf

[Associated country: United States; Place of residence: California]

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$c, $e and $f are repeatable:

100 1 $a Hemingway, Ernest, $d 1899-1961

370 $a Oak Park (Ill.) $b Ketchum (Idaho) $e Oak Park (Ill.) $e Toronto (Ont.) $e Chicago (Ill.) $e Paris (France) $e Key West (Fla.) $2 naf

$a and $b are not repeatable

80


$s and $t are not repeatable, and can only be used with elements to which they apply

370 field may need to be repeated

100 1 $a Ondaatje, Michael, $d 1943-370 $a Colombo (Sri Lanka) $2 naf370 $e England $2 naf $s 1954 $t 1962370 $c Canada $e Canada $2 naf $s 1962

[born in Colombo, Sri Lanka; lived in England from 1954-1962; moved to Canada in 1962]


81

Address of the Person(RDA 9.12)


82

371 - Address (R)(RDA 9.12)

Address of the Person (RDA 9.12)

$a - Address (R)$b - City (NR)$c - Intermediate jurisdiction (NR)$d - Country (NR)$e - Postal code (NR)$m - Electronic mail address (R)


$u - Uniform Resource Identifier (R)$v - Source of information (NR)$z – Public note (R)

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371 - Address (R)(RDA 9.12)

100 1 $a Smith, Arthur

371 $a Box 1216 $b Barrière $d Canada $e V0E 1E0

Give business addresses of individuals, if in public domain

Avoid giving private addresses of individuals


84

Field of Activity of the Person(RDA 9.15)


85

372 - Field of Activity (R)(RDA 9.15)

Field of Activity of the Person (RDA 9.15)

$a - Field of activity (R)

$s - Start period (NR)

$t - End period (NR)



86


LCSH terms are preferred

100 1 $a Shelley, Percy Bysshe, $d 1792-1822372 $a Poetry $2 lcsh

100 1 $a James, Charles, $d 1989-372 $a Philately $a Philosophy $2 lcsh

100 1 $a Hudson, David $c (Didjeridu player)372 $a Music $2 lcsh

Repeat 372 field without $2 for a non-LCSH term

87


$s and $t are not repeatable, and can only be used with the elements to which they apply


100 $a Salmon, Peter, $d 1954-372 $a Missionary work $2 lcsh $s1985 $t 2000372 $a Acrobatics $2 lcsh $s2000

Note use of term for the activity, not the agent


88

Affiliation(RDA 9.13)


89

373 – Associated Group (R)(RDA 9.13)

Affiliation (RDA 9.13)

$a - Associated group (R)




90


100 1 $a Oddy, Pat

373 $a British Library $2 naf

100 1 $a Adams, Gerald

373 $a British Broadcasting Corporation $a Channel Four $2 naf

91


$s and $t are not repeatable, and can only be used with the elements to which they apply.


100 1 $a Ashton, John373 $a University of Leeds. Faculty of Biological Science $s 2000 $t 2005373 $a University of Manchester. Faculty of Life Sciences $2 naf $s

2005


92


Use Preferred Name Terms may be taken from LC/NAF (best practice) For LC/NAF terms, use $2

373 $a British Library $2 naf

Repeat 373 field if $2 does not apply to all names (e.g. one or more name is not on LC/NAF)

373 $a Bramham Poetry Society373 $a British Library $a Wetherby and District Historical Society $2 naf

93

Profession or Occupation(RDA 9.16)


94

374 - Occupation (R)(RDA 9.16)

Profession or Occupation (RDA 9.16)

$a - Occupation (R)




95


LCSH terms are preferred

100 1 $a Hancock, Mary $c (Architect)

374 $a Architects $2 lcsh

100 1 $a Potter, Peter

374 $a Bankers $2 lcsh

100 1 $a Brown, Philippa

374 $a Composers $a College teachers $2 lcsh

96


$s and $t are not repeatable, and can only be used with the elements to which they apply.


100 1 $a Hedley, Jane, $d 1925-1999

374 $a Librarians $2 lcsh $s 1940 $t 1951

374 $a Air pilots $2 lcsh $s 1951 $t 1952

374 $a Carpenters $2 lcsh $s 1952

Note use of term for the agent, not the activity


97


LCSH preferred in 374, for retrieval, matching and linked data 100 has a different purpose – unique and informative access point LCSH terms almost always need adapting for use in 100 $c

Singular vs plural

100 1 $a Smith, John $c (Librarian)

374 $a Librarians $2 lcsh

Narrow vs broad

100 1 $a Jackson, Richard $c (Motion picture director)

374 $a Motion picture producers and directors $2 lcsh

98


LCSH term may itself have a qualifier, inapppropriate in 100 $c

100 1 $a Roberts, Susan $c (Soprano)

374 $a Sopranos (Singers) $2 lcsh

Sometimes a free text term is preferable in 100 $c

100 1 $a Jones, Peter $c (University lecturer)

368 $a College teachers $2 lcsh

99


Sometimes a specific LCSH term is not available Can use broader term in 374 and bring out Field of Activity in 372

100 1 $a Paterson, Craig $c (Lecturer in criminology) 372 $a Criminology $2 lcsh374 $a College teachers $2 lcsh

Can apply whether or not a 100 $c qualifier has been used

100 1 $a Hamid, A., $c 1967- 372 $a Swahili language $2 lcsh374 $a Teachers $2 lcsh

100

Gender(RDA 9.7)


101

375 - Gender (R)(RDA 9.7)

Gender (RDA 9.7)

$a - Gender (R)

$s - Start period (NR)

$t - End period (NR)



102

375 - Gender (R)(RDA 9.7)

100 1 $a Nabokov, Vladimir, $d 1869-1922

375 $a male

100 1 $a Morris, Jan, $d 1926-

400 1 $w nne $a Morris, James, $d 1926-

375 $a male $s 1926 $t 1972?

375 $a female $s 1972?


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Language of the Person(RDA 9.14)


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377 - Associated Language (R)(RDA 9.14)

Language of the Person (RDA 9.14)

$a - Language code (R)

$l – Language term (R)

$2 – Source of code (NR)

100 1 $aNabokov, Vladimir, $d 1899-1977

377 $a rus $a eng

100 1 $a Zingani, Willie T.

377 $a nya $l Chewa

Chewa dialect is under the collective code nya (Nyanja)

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Fuller Form of Name(RDA 9.5)


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378 – Fuller Form of Personal Name (R)(RDA 9.5)

Fuller Form of Name (RDA 9.5)

$q – Fuller form of personal name (R)

$u – Uniform resource identifier (NR)

$v – Source of information (NR)

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378 – Fuller Form of Personal Name (R)(RDA 9.5)

100 1 $a Johnson, A. W. $q (Alva William)

378 $q Alva William

100 0 $a H. D. $q (Hilda Doolittle)

378 $q Hilda Doolittle

1001 $a Jacoby, R. S.

378 $q Robert Simon

670 $a E-mail from author, 1 April 2013 $b (Robert Simon Jacoby)

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663 – Complex See Also Reference (NR)

Used in NARs for multiple and joint pseudonyms Explains the relationship between identities

$a – Explanatory text$b – Heading referred to

663 $a Works by this author are entered under the name used in the item. For a listing of other names used by this author, search also under $b Harris, John, 1916-

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667 – Cataloguer’s Note (R)

Intended for cataloguers, not the public Free text, no required format

Some commonly used phrases:

667 $a Not the same as …

667 $a Formerly on undifferentiated name record…

667 $a SUBJECT USAGE: This access point is not valid for use as a subject

667 $a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

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670 – Source Data Found (R)

Sources of information for all elements recorded One 670 field for each source

$a – Source citation

$b – Information found

$u – Uniform resource identifier

670 $a Trout fishing, 2013: $b t.p. (John Smith)670 $a Author’s website, viewed 15 August 2013: $b home

page (lived across Europe and Asia) $u http://www.shaw92.co.uk/home.html

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Sources of elements in 046/3XX can alternatively be recorded in

$u and $v, in those fields

1001 $a Pratchett, Terry370 $a Beaconsfield, England $e Salisbury, England $v Wikipedia, viewed 27 July 2012

However, sources for access points (1XX, 4XX, 5XX) must always be given in 670

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Illustration of use of 670, instead of $u and $v

046 $f 196005141001 $a Shaw, Simon, $d 1960-370 $a London, England 372 $a Poetry373 $a Brixton Dining Club 374 $a Poet 670 $a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1 (poet,

born in London 14th May 1960)670 $a Author’s website, 21 June 2012: $b Home page (poet

Simon Shaw, founder of the Brixton Dining Club)

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Illustration of use of $u and $v

046 $f 19600514

1001 $a Shaw, Simon, $d 1960-

370 $a London, England

372 $a Poetry

373 $a Brixton Dining Club

$v Author’s website, 1 November 2012

$u http://www.shaw92.co.uk/home.html

374 $a Poet

670 $a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1

(poet, born in London 14th May 1960)

If $u is used it must always be preceded by $v

114

675 – Source Data Not Found (NR)

Source consulted in which no information is found Sources you think other cataloguers might search

$a – Source citation

675 $a BL database, 13 Nov. 2009; $a ODNB, 13 Nov. 2009; $a

Anderson, W. Scottish nation, 1863; $a Biographical dict. eminent Scotsmen; $a VIAF, 16 Nov. 2009

Use 670 instead if no data in resource being catalogued

670 $a |a Dificultad imaginada, facilidad verdadera ..., 1714 : $b t. p. (name not given)

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678 – Biographical or Historical Note

Free text, intended to be read by the public

$a - Biographical or historical data (R) $b - Expansion (NR)

First indicator:

0 = Biographical sketch1 = Administrative history

678 0 $a Joseph Smith, Jr. (1805-1844) was a Mormon prophet and founder of the Church of Jesus Christ of Latter-day Saints.

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Undifferentiated Name Authority Records

Created when authorized access points can not be made unique Contain data for more than one person 008/32 set to b

100 1 $a Smith, Simon

670 $a [Author of The musicians of Bremen]

670 $a The musicians of Bremen, 2000: $b t.p. (Simon Smith)

670 $a [Co-author of The Parish Church of St John Baptist Cirencester]

670 $a The Parish Church of St John Baptist Cirencester, 2011:

$b t.p. verso (Simon Smith)

Separate NARs are created when new information becomes available

117

Undifferentiated Name Authority Records

NACO cataloguers are discouraged from creating or adding to them The British Library does not do this any more RDA provides sufficient means to make access points unique

100 1 $a Smith, John, $d 1978- Date of Birth/Death

100 1 $a Smith, James $q (James Alan) Fuller Form of Name

100 1 $a Smith, John, $d active 17th century Period of Activity

100 1 $a Waters, Chris $c (Poet) Profession Or occupation

1001 $a Wood, John, $c Captain Other Term of Rank, Honour or Office

1001 $a Woods, George $c (Gentleman)Other Designation

Examples of Authority RecordsPersonal Names

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RDA Authority Records Personal Names

THE END

Documents

RDA NACO Authority Records Personal Names The British Library Board 2014