Public Participation - ERM - Environmental Resources … · 2014-11-04 · included in this record of public participation activities. All public participation activities for the

Appendix F

Public Participation • Site Notices • Newspaper Advertisement • Background Information Document • Stakeholder Database • Comments and Responses Report

ENVIRONMENTAL RESOURCES MANAGEMENT SHELL SA MARKETING (PTY) LTD

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An application for a Basic Assessment was sent to the Department of Environmental Affairs and Development Planning (DEA&DP) in April 2012 and the following reference number was received: DEA&DP ref: 16/3/1/1/-A1/22-3028/12. However, in terms of Regulation 67 of the EIA Regulations (GN 543, 2010), as amended, the Basic Assessment Report was not submitted to DEA&DP within the allocated timeframe and as such, the application lapsed. Consequently, the application was resubmitted and a new reference number has been received: DEA&DP ref: 16/3/1/1/-A1/22-3081/12. As the Project description and the Project title has remained unchanged, the initial activites undertaken under the previous reference number have been included in this record of public participation activities. All public participation activities for the release of the Draft Basic Assessment Report (BAR), will be undertaken using the new reference number, and proof there of will be included in the Final BAR.


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F1 SITE NOTICE

Two site notices were placed at the proposed site to information stakeholders of the Basic Assessment and associated public participation process

Figure 1.1 A Copy of the Site Notice


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Figure 1.2 Site notice placement on the north- westerly corner of the site


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Figure 1.3 Proof of site notice placement on the north- westerly corner of the site


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Figure 1.4 Site notice placement to the north of the site


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Figure 1.5 Proof of site notice placement to the north of the site


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F2 NEWSPAPER ADVERTISEMENT

A newspaper advert will be placed in the TableTalk Community Newspaper to advertise the release of the Draft BAR for comment and inform stakeholders where they can access the Draft BAR. Proof of advert placement and a copy of the ad that was placed, will be included in the Final BAR. A newspaper advert was placed in TableTalk Community Newspaper on the 30 May 2012 to notify stakeholders of the Basic Assessment for the proposed Shell Parklands Filling Station and to invite them to register as an Interested and Affected Party (I&AP). A copy of the advert, as well as proof of advert placement is found below.


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Figure 2.1 Copy of the advert placed in the TableTalk


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Figure 2.2 Proof of placement of advert on the 30 May 2012


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F3 BACKGROUND INFORMATION DOCUMENT

A Background Information Document (BID) was distributed to potential stakeholders and neighbouring landowners within a 200 m radius of the site (see Figure 3.1), to inform them of the Basic Assessment for the proposed filling station, the associated public participation process and to invite them to register as I&APs. A copy of the BID, as well as proof of delivery can be found on the following pages.

Figure 3.1 Radius of area covered during BID Distribution

Shell Parklands Proposed Service Station

Checkers

Parklands College


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Figure 3.2 Background Information Documents, page 1


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Figure 3.5 Background Inform

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Figure 3.7 Proof of BID distribution to Checkers and Parklands College

Figure 3.8 Proof of BID distribution to surrounding landowners


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F4 I&AP DATABASE

Table 4.1 Interested and Affected Parties (I & APs)

Name and Surname Position Organisation Organisations/ Associations Eric Bason Trustee Parklands Home Owner Association Commenting Authorities Eddie Hanekom Director DEA&DP: Waste Management Dr Joy Leaner Director DEA&DP: Pollution Kamaseelan Chetty Director DEA&DP: Air Quality Marion Khan Chief Director Department of Water Affairs Troy Smuts Heritage WC

Official Heritage Western Cape

Alana Duffell-Canham

Land Use Advice, Scientific Services

Cape Nature

Provincial Government Johan Fourie

Head of Department

Western Cape Department of Transport and Public Works

City of Cape Town Jacob Hugo Executive

Director Economic, Environmental and Spatial Planning

Melissa Whitehead Executive Director

Transport, Roads and Stormwater

Lungile Dhlamini Executive Director

Utility Services

Ms Pat Titmuss Environmental Resource Management Department- District B

Ward and Subcouncil Heather Brenner Ward

Councillor Ward 107

Peter Deacon Subcouncil Manager

Subcouncil 1

Neighbouring Landowners Lauren Medcalf Director Parklands College Candice Naisu Manager Shoprite Checkers Surrounding Landowner Surrounding

Landowner The Fair Lodge Trust

Surrounding Landowner Surrounding Landowner

Proud Props 19cc


Wood Drive Village- Astrid Heike Huckstedt


Purple Rain Prop No. 447 Pty Ltd


Tuscania Villas Body Corporate


Eskom Holdings Ltd

Registered I & APs Terry Sardinha I & AP I & AP Anna Marie I & AP I & AP Charl de Villiers I & AP I & AP Jasmine Prins I & AP I & AP Raymond Bezuidenhout I & AP I & AP


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Name and Surname Position Organisation Marion Phelan I & AP I & AP Arno Moolman I & AP I & AP Candice Sassman I & AP I & AP Shane and Marian White I & AP I & AP

Comments and Responses Report

Table D1 Comments and Responses Report

Issues/Comments Raised Commentator(s) Source Response from Project Team The City of Cape Town stated that it is mandated to coordinate internal City comment on all EIA’s and one CD and one hard copy of the document must be submitted to the address provided for the attention of Ms Pat Titmuss

Paul Kruger-Intern- Environmental and Heritage Management – Districts B & C

E-mail (31 May 2012) The Environmental and Heritage Branch has been added to the database as a registered I &AP.

There was a request for the exact location of the site, as well as the proposed layout of the filling station.

Marco Jayden Baker E-mail (14 June 2012) and telephone conversation

The Background Information Document and the site co-ordinates: 33°48'5.39"S; 18°30'14.25"E, were sent to the stakeholder.

A stakeholder requested further information regarding the project as well as a registration sheet.

Anna Marie Phone call (20 June 2012)

Stakeholder added to I & AP Database and a BID was sent via e-mail.

The erf number of the proposed project location was requested.

Marco Jay Den Bakker E-mail (22 June 2012) The erf number 5940 was sent to the stakeholder.

Request to register as an I&AP Mr C De Villiers E-mail (25 June 2012) Stakeholder added to the I&AP Database

Request to register as an I & AP Mrs Jasmine Prinse E-mail (25 June 2012) Stakeholder added to the I & AP Database and a BID was sent to him via e-mail.

There was a request to confirm which township the erf number (erf 5940) falls into.

Marco Jay Den Bakker E-mail(26 June 2012) ERM confirmed that erf 5940 falls outside the township of Parklands and falls in Bloubergsvlei township.

There was an inquiry around potential employment opportunities during the operation phase of the filling station, as well as who to liaise with around employment i.e. the Project Manager or the Shell Retail Area Manager.

Terry Sardhina Phone call and e-mail (27 June 2012)

For all questions pertaining to the Basic Assessment process, the stakeholder should contact ERM. The potential retailer of the Service Station is responsible for allocation of employment.

A stakeholder noted that he does not approve of the proposed development.

Arno Moolman Fax (1 July 2012) and e-mail

Noted, the comment will be included and responded to in the Draft Basic Assessment Report.

Request to register as an I & AP Arno Moolman E-mail (06 July 2012) Stakeholder added to the I &AP database.

Issues/Comments Raised Commentator(s) Source Response from Project Team Request to register as an I & AP. Additionally, the following questions were asked: • The location of the filling station? • When the land was rezoned from residential to

business? • The influence of I & APs on the proposed

development?

Marion Phelan E-mail (11 July 2012) Stakeholder added to the I & AP database. The co-ordinates 33°48'5.39"S; 18°30'14.25"E as well as a map of the site was sent to the stakeholder. A portion of the land is zoned ‘residential’ and a portion of the land is not currently zoned. A rezoning application is currently underway, but falls out of the scope of this Basic Assessment. All comments, questions and concerns raised during the process will be taking into considering by DEA&DP during their decision making process.

Request for the layout of the proposed filling station

Candice Sassman E-mail (11 July 2012) The layout of the proposed filling station will be included in the Draft BAR which will be made available to the public.

There was an enquiry about when the land was rezoned from rezoning to business. Request to register as an I & AP.

Candice Sassman E-mail (12 July 2012) A portion of the land is zoned ‘residential’ and a portion of the land is not zoned. A rezoning application is currently underway, but falls out of the scope of this Basic Assessment. Stakeholder added to the I & AP database.

There was an enquiry about when the Draft BAR will be released.

Candice Sassman E-mail (12 July 2012) The Draft BAR will be released within the next couple of months following the completion of all the specialist studies and impact assessments.

Issues/Comments Raised Commentator(s) Source Response from Project Team Request to register as an I & AP. Clarification was requested on the following: • If the land becomes contaminated, will

stakeholders receive any compensation? • Will stakeholders have access to safety

inspection reports? • What will the visual impact of the development

be? • What noise mitigation measures will be

implemented? The stakeholder further requested access to the EIA and Traffic Impact Assessment (TIA).

Shane and Marian White

E-mail (11 July 2012) Stakeholder added to I&AP database. In the event of a spill or leak, which could result in soil and/ or groundwater contamination, the polluter would be responsible for the clean-up of the spill and the rehabilitation of contaminated land. The potential for soil and/ or groundwater contamination, as well as the relevant mitigation measures, will be discussed in the BAR. Potential noise impacts as well as appropriate mitigation measures will be discussed in the BAR. The stakeholder will have access to all Impact Assessment Documents, including the Environmental, Visual and Traffic specialist reports when the Draft BAR is released for public comment.

Request to register as an I & AP. The stakeholder stated that she had a number of concerns and asked if there will be a public meeting.

Anita Stofberg and Marion Phelan

E-mail (12 July) Stakeholder added to I & AP database. A public meeting will be held when the Draft BAR has been released for comment. All registered I&APs will receive further notice about the meeting closer to the time.

Issues/Comments Raised Commentator(s) Source Response from Project Team Stakeholder requested access to all impact studies. Concern was expressed as insurance companies do not pay out for contamination and clarity was requested regarding who will compensate them if their land becomes contaminated. Stakeholder commented that he does not approve of the building of the filling station. The following is an adaption from the stakeholders insurance policy which was sent through: What is not covered under your facility: This facility does not cover any loss, damage, liability or injury directly or indirectly arising from any of the following: -Pollution, contamination or seepage, radioactive or nuclear material. -Your Outsured possessions which are more specifically covered elsewhere.

Arno Moolman E-mail (12 July 2012) The stakeholder will have access to all Impact Assessment Documents, including the Environmental, Visual and Traffic specialist reports when the Draft BAR is released for public comment. The issue of compensation due to contaminated land will be discussed with the proponent. In the event of a spill or leak, which could result in soil and/ or groundwater contamination, the polluter would be responsible for the clean-up of the spill and the rehabilitation of contaminated land.

Request to register as an I & AP. Eric Basson E-mail (12 July 2012) Stakeholder added to I & AP Database and a BID was sent via e-mail.

A stakeholder noted that he does not approve of the construction of the filling station and requested to be registered as an I & AP.

Shane and Marian White

E-mail (12 July 2012) Stakeholder added to I &AP database. Comment noted and will be included in the I & AP database.

Stakeholder requested a map indicating the location of the proposed filling station.

Marion Phelan E-mail (12 July 2012) A BID (includes a map showing the location of the proposed filling station) was sent to the stakeholder.

The precise location of the filling station was requested.

Bev du Toit E-mail (02 August 2012)

The co- ordinates of the proposed site i.e. 33°48'5.39"S; 18°30'14.25"E were sent to the stakeholder.

Stakeholder requested further information regarding employment opportunities at the petrol station.

Terry Sardhina Phone call and e-mail (12 October 2012)

The details of the project management company who will be handling employment related matters, was sent through to the stakeholder via e-mail.

Issues/Comments Raised Commentator(s) Source Response from Project Team The stakeholder stated that he does not approve the development of the service station and would like to know when the Draft BAR will be released.

Marion Phelan Phone Call (02 November 2012)

The dissatisfaction of the construction and operation of the service station has been noted. The Draft BAR will be released once the specialist studies has been completed.