8/3/2019 PTA Minutes - September 2011
1/2
Christs School PTA
Minutes of the PTA meeting on
Monday, 19th September 2011
In attendance: Elizabeth Mends, Sue Livingston-Urquart
(Co-Chairs of PTA), Mike Greenwood
(Treasurer), Georgie Bean (Assistant Head), Malcolm Butler, Ian
West, Steven Brightey, Jude
Tugman, Aziza Makki, Vicki Sharp, Rowan Woodward, Lisa Adams,
Katherine Scheibli, Diane
Whitmore, Jenny Lawrence and Helen Cox (Secretary)
Apologies: Marie Hawthorne, Jenny Sneesby and Sam Mills
1. Minutes
Minutes of the previous meeting on 13th June approved by all
present.
School website need to send past minutes again to school to put
on PTA page.
Action
HC
2. Matters arising see below.
3. Treasurers Report
Mike distributed Christs School PTA income and expenditure Year
to August 2011
and reported that closing funds are 13,856.
The PTA had a good year for raising funds and the four events
raised a net income
of 3,613. See next item for discussion on expenditure.
4. Report from the school
Elizabeth informed the meeting that Sarah Brown had sent a
report on the new build
with various requests for funding. Items included two integrated
projectors for
PACE and the new library, total 4,938. Two large TV monitors for
PACE and
library, 1,450. Shelving for library, 735. Expected expenditure
on books,
2,000.
Also would like to buy five sets of speakers at 50 per set. The
school has bought a
range of furniture for entire school which could be considered
for funding.
Above items were discussed. Decision on how much PTA will fund
to be decided at
next meeting. Mike suggested leaving 2,000 in bank account.
Georgie will liaise
with school about funding for new build.
Georgie to speak to Mr Wilson about the previous pledge of 1,000
for musical
instruments.
It was agreed at the meeting and actioned to write the 2,000
cheque which was
pledged for Emelyns garden. Georgie thanked everyone on behalf
of school.
Georgie reported that the sofas for Star Burkes were not needed
now as the location
has moved.
GB
6. Firework event 4th November (Firework team Ian West, Malcolm
Butler and
Steven Brightey).
The fireworks are booked and deposit paid.Final balance needs to
be paid 3,150 (3,780 including VAT). Agreed that the
school will pay as the school can claim back VAT. PTA to pay
school. Ian to process
via Georgie. GB
1
8/3/2019 PTA Minutes - September 2011
2/2
Tickets - Jenny kindly organising. Discussion took place about
pricing. There are a
maximum number of 2,000 tickets which can be sold.
Poster design pupils to design poster (IW to send format on A3).
Competition
per year group and one overall winner. Winning design will win
family ticket and
have opportunity to press launch button. Georgie to organise
with pupils.
Letters to Queens Road and Courtlands residents Helen to write
and send to Ian,
Elizabeth and Sue for approval. Helen then to send to Georgie
with numbers
needed to print it on school headed paper. Diane to give Helen
approx numbers for
Courtlands residents.
Food teams of four people needed to cook BBQ and hot dogs.
Fireworks team to
let Helen know what volunteer roles are and Helen to then email
parents/staff.
Krespi Crmes Aziza to organise 30 dozen.
Hog roast equipment available from local pub, but need to buy
hog.
Discussion took place if BBQ still needed and it was agreed it
is.
Marshals teams needed for the night.
Stalls Traditional sweet stall booked and will add to
atmosphere. All agreed to
no more outside stalls. Each stall pitch costs 20 - 40
School stalls Georgie to organise students Enterprise Project
and key skills
group for Year 11 commerce projects.
Administrative letters - sent to Fire Brigade, police and St
Johns Ambulance byHelen, but no response to date. Fireworks team to
follow up.
Licence Ian has organised and paid for.
PTA insurance Mike confirmed our policy covers this event.
Operations Guide updated by Ian. To be read by Elizabeth, Sue
and Richard
Burke.
Entertainment discussion took place and suggestions were: Fire
eating man,
possibly school bands (GB to follow up). Ian to ask Jenny about
music.
Bar sale or return with Majestic. Katherine Scheibli kindly
offered to look into
sourcing beer.
Soft drinks Firework team to ask Jude (who had left at this
point).Popcorn machine Helen to ask Marshgate contact.
Safety fluorescent jackets HC to ask Marshgate to lend Christs
jackets for
evening. (Fireworks team to confirm numbers needed).
Four gazebos from PTA cupboard
Tables Georgie requested that these are put away after the event
on the night
please. A team of people will be needed on the day to organise
the event at school.
JS
GB
HC/GB/
DW
AM
GB
Team
EM, SL
and RB
GB and
IW
TeamHC
Team/
HC
All
6. PTA Fundraising Ideas
Brief discussion took place about focus on sport in Olympic
year. GB to speak to
Head of PE.
GB
7. Quiz Night date to be confirmed
The meeting ended at 8.00pm
Date of next meeting - Everyone welcome to attend
7th November 2011 in the library at 7.00pm.
2
