Project Environmental Management Plan · Web viewThe tRIIO Environmental Management System (EMS) is accredited to ISO 14001:2004. The objectives of the EMS are: - to minimise, as

ENVIRONMENTAL MANAGEMENT SYSTEM - PEMP

Project Environmental Management Plan

Project name: tRIIO Gas Distribution Strategic Partnership ( GDSP)

Client: Cadent Gas DistributionProject start date: April 2013

Cadent

Page 1 of 43TD 3001 V5 tRIIO – Gas Distribution Strategic Partnership

Prepared By: Daniel FitzpatrickReviewed by: Peter Scanlon

Job Title: Environmental AdvisorPrinciple Contractor name: Skanska Construction UK

& Morrison Utility Services – operating as tRIIO

Address: Uxbridge Road, Slough, Berkshire, SL2 5NA


MAIN AUTHOR Reviewer Approver For Client

Daniel Fitzpatrick

Environment Advisor

Project Manager Cadent

Document Record StatusREV Date Stage01 11th July 2013 Operational phase02 TBC January 2014 Annual review03 08/01/2015 Annual review04 22/01/2016 Annual review05 29.09.2017 Annual review

This document is to be read in conjunction with the Site Waste Management Plan, the Project Health & Safety Plan and the Project Quality Plan

Page 2 of 43tRIIO – Gas Distribution Strategic Partnership


Contents

1. Environmental Policy

2. Legal & Contractual requirements

3. Licences & consents

4. Environmental aspects, impacts & mitigation

5. Organisation (roles & responsibilities)

6. Emergency preparedness & records

7. Monitoring, measurement & records

8. Environmental objectives & targets

9. Training, awareness and competence

10. Subcontractors

11. Audits

12. Sustainability

Appendices

1. Appendix 1 – Policies and Procedures

2. Appendix 2 – Legal and contractual requirements

3. Appendix 3 - Aspects and Impacts

4. Appendix 4- Company Environmental Objectives

5. Appendix 5 – Monthly Reports Page 3 of 43

tRIIO – Gas Distribution Strategic Partnership


6. Appendix 6 – Pollution Incident Control Sheets

7. Appendix 7 – Consents Checklist

8. Appendix 8 – Site Inspection Template forms

9. Appendix 9 – Environment Agency Contact. 10. Appendix 10 – Water Management Plan

1. Environmental Policy

Environmental Management System (EMS)This Environmental File is part of the tRIIO® Environmental Management System (EMS). It describes how environmental requirements will be managed for the Project. The Structure of the EMS can be seen using document TD3428 EMS Structure Diagram.

The tRIIO® EMS is based on the Skanska EMS and is equal to or better than the client Cadent EMS. The purpose of the environmental file is to;

To help ensure compliance with legal and contract requirements. To control and where possible minimise, the environmental impacts associated with the

operation of this yard. To minimise the risk of causing pollution or a nuisance and associated costs and delays.

The tRIIO integrated SHE Policy Statement is available on the project intranet, Nexus. This demonstrates top managements commitments to the implementation of measures designed to support environmental responsibilities within tRIIO®.

All standard procedures, controls and systems referred to in this plan are described in detail in the tRIIO Environmental Management System and are available on Nexus.

There may be small deviations or exemptions from the project EMS on a depot by depot basis. This will detailed in the Area Green File. Any deviations from the EMS must be approved in writing from the tRIIO® Environmental Advisor.

It is important that Site Compounds and Permanent yards are planned and set up correctly to prevent pollution and nuisance, thus avoiding intervention from statutory bodies and legal action, while also promoting sound environmental practice.

The area Green Files will list external and internal issues, including interested parties, relevant to that area and the scope of the control.


http://triio.myintranet.com/intranet/main/index.php

http://triio.myintranet.com/intranet/main/index.php


Project Environmental Management PlanThis Plan has been specifically designed and introduced to reduce and control the potential risk of environmental pollution including incidents which may have the potential to arise during the course of the works.

This Plan will ensure that environmental management is addressed and rigorously incorporated in all decision-making. It will promote a culture of environmental responsibility, self-regulation and encourage sustainability. The EMP will extend through the entire life of the contract providing a transparent and verifiable audit trail for sustainable strategies and solutions and will be continually updated. It will address a range of environmental issues, the most relevant in relation to this contract being pollution prevention and control, waste management and minimisation, contaminated land, air quality and noise nuisance.

To ensure that specific local environmental requirements are adhered too, tRIIO intends to initiate discussions with interested third parties e.g. relevant Local Authorities Environment Agency, English Heritage, English Nature where deemed necessary. The plan will govern our approach to environmental management for this project, however in addition environmental objectives and targets as outlined by Cadent environmental strategy and requirements will be adhered to.

Scope of WorksThe 1st April marked the start of the GDSP contract (Gas Distribution Strategic Partnership) awarded by Cadent in the London and East of England areas.

The £1.6 billion contract includes the gas mains replacement programme together with connections, diversions, reinforcements and wider asset replacement activities and resource provision.

tRIIO®, a joint venture between Skanska UK and Morrison Utility Services, was created as an employee ‘brand’ to unite staff into one integrated team. It will not be seen by the general public as the external facing brand will be Cadent.

tRIIO depot Locations

Depot LocationLondon

Romford Sandgate Close, Off Crow Lane, Romford, Essex, RM7 0EHBarnet Albert Road, New Barnet, EN4 9SHSlough Uxbridge Road, Slough, Berks, SL2 5NABromley By Bow Twelvetrees Cresent, London E3 3JQ

East of EnglandWitham Unit 4 Bellcroft, Eastways Industrial Estate, Witham, CM8 3YQ



Hitchin Cadwell Lane, Hitchin, Herts, SG4 0SLKirkby Welshcroft Close, Kirkby, Ashfield, NG17 8EPLeicester Aylestone, Leicester, LE2 7QJMarch Unit 1, Corner Lodge Industrial Estate, Knights End Road, March,

Cambridgeshire, PE15 0YJSheffield Arundel Works, Claywheels Lane, Sheffield, S6 1LZ

2. Legal and contractual requirements

Legal requirements

tRIIO maintains a Legal Register accessed via the intranet, detailing all legal and other legislative requirements applicable to the environmental aspects of the Companies activities. This Register is regularly reviewed and updated. Each item of legislation has a short explanation and note on its affect on our work and is referenced A1, W1, etc. These references are listed in the table below to link legislation to the Project Environmental Impacts Register (enclosed in Appendix 3).

The main legal requirements relating to this Project are enclosed in Appendix 2.

Contract requirements

These are detailed in contract agreement. Specific environmental conditions are detailed within.

Company requirements

tRIIO tRIIO has established a set of Green strategic indicators which will measure our environmental performance. These measures are delivered through our business plan, the main requirements of this are set out in Appendix 4 however in summary the following will be measured in regards to this project;

Energy, Carbon, Materials including waste and Water.

3. Licenses, Permits, Standard Rules Permits, Exemptions and Exclusions

The need for any licences, Permits, Standard Rules Permits, emptions and exclusions relating to work on the Projects sites has been identified in the Register of Significant Environmental Impacts enclosed in Appendix 3 of this plan. Reference will also be made to Cadent policies and procedures



determining necessary permissions and consents.

To summarise licences, Permits, Standard Rules Permits, emptions and exclusions are :-

Water Waste Noise Protected speciesDischarge consents, abstraction licenses, flood defence permits; exemptions & exclusions, temporary storage with in a flood plain of a main river (SR2015 No. 29), boreholes and trial pits with in a main river flood plain (SR2015 No.36)

Carriers licenses, disposal facility registration, waste exemptions, Material management plans

Section 61 Working in the vicinity of protected species (if applicable)

4. Environmental aspects, impacts and mitigation

Environmental Aspects/Impacts and their Significance

The purpose of the assessment register is to identify any environmental threats, impacts and opportunities that may arise from activities carried out within the scope of the contract works.The Environmental Aspects Assessment Matrix identifies potential environmental threats caused by certain site activities and assigns a level of possible impact. The matrix produced identifies:-

specific activity environmental aspect environmental impact designation (low, medium or significant)

The Register of Significant Environmental Impacts lists those activities identified in the above matrix which may have significant risk to the environment and details the control measures required to be in place to limit the risk and the relevant company procedures that apply. The matrix tabulates:-

activity description & environmental aspect control measures in place name of person(s) responsible for ensuring controls are in place tRIIO procedure reference that applies to the activity whether legal consent is required or not



Judgements on the significance of each aspect/impact will based on the following factors :-

Evaluation of environmental aspects and impacts

Reference will be made to Cadent environmental management procedures. The tRIIO Environment / SHEQ team will incorporate the recommendations and observations into the project environmental aspects and impacts register which is detailed in Appendix 3 of this document. From this initial assessment the Project Environmental Manager will ensure that further assessments will be carried out at each site prior to project commencement, see recommendations for general site activities, pp9-10.

the tRIIO Environmental Advisor will review the tender assessments and revise as necessary to ensure that suitable and adequate control measures for all operations likely to affect the environment are identified and implemented on site.


Environmental concerns

The scale of the impactThe severity of the impactProbability of occurrenceDuration of impact

Business concerns

Potential regulatory and legal exposureDifficulty of changing the impactCost of changing the impactEffect of change on other activities and processesConcerns of interested partiesEffect on the public image of the organisation



The Environmental Manager will review the

tender drawings & documents & produce a

register of potential aspects/impacts & include

it in the Tender Environmental Plan (TEP)

The Project Environmental Manager & Construction

Manager reviews the TEP & draws up a checklist to be verified during each site

survey visit (survey checksheet)

At the site survey visit the Surveyor reviews the checklist & verifies any

specific aspects/impacts for that particular site. These are recorded

in writing & forwarded to the Project Environmental Manager for

inclusion in the Project Register.

The PEM ensures that the required assessments are

carried out & control measures included in the site specific hazards document.

The Project director through Construction team ensures

that site inductions are carried out on site & that

these include details of the site environmental risks.

The Construciton team monitors the implementation

of mitigation measures identified in the site-specific environmental mgmt plan.

The Construciton Team ensures that all relevant paperwork is returned to the

PEM for inclusion in the


Activity ActionDesign Work

Designs should be efficient in their use of energy and raw materials. Consider resource use and waste reduction. Provide positive enhancement to users and wider community. tRIIO design teams will utilise Life Cycle Analysis (LCA) tools where relevant to determine the above factors of a product or service related to this project. Obtain planning consents for the works from Local Authority where required.Any flood risk and proximity of Groundwater Source Protection Zones at the site location are to be checked at design stage.

Site clearance

andexcavation

Carried out with minimal noise. If required for future landscaping, surplus excavated material and stripped top soil is to be stored and sealed.Ecological survey to be carried out, if applicable i.e. during breeding bird season and areas of special conservation / protection, where possible avoid site clearance of bushes, trees hedgerows by adjusting design. Check Tree Preservation Orders with Local Council. Comply with Wildlife and Countryside Act by taking measures to avoid degradation of local habitat and fauna .Control the spread of invasive plant species if present in areas of works, specialist contractor to be used for removal. Undertake soil testing prior to excavation as a necessary to determine possible contaminants and degree of contamination if area known to be contaminated, should unknown contaminated ground be encountered cease work and arrange for sampling. Safely segregate any contaminated land found on site and stored under controlled conditions or correctly disposed of in accordance with Waste Disposal Regulations.Undertake suitable precautions to reduce dust, e.g. damping down.Do not remove any waste found on site previously, unless instructed otherwise. – maybe contaminated.All practicable steps to be taken to ensure that groundwater arising from site activities is adequately settled or filtered before final discharge to any surface water or controlled water drain. Consents will be required for discharge.

Site access roads/ tracks

Location of all routes to be agreed with Client and local Authority. Identify and communicate any green travel arrangements. Avoid excessive dust by damping down of the roads and controlling speeds of vehicles, particularly during dry weather. Maintain all site access roads are in a clean, mud free condition.Ensure adequate control when routes cross or join the public highway. Ensure adequate traffic management plan arrangements are in place as per NRSWA requirements.

Removal of Hard

standing concrete

Ensure minimal noise and dust emission during the removal of existing hard standings and concrete access roads. Damping down and noise suppression of plant, if required. Remove for recycling, vacuum excavation to be used where practical.

Ground water and pumping

All ground water arising from excavations to be pumped into settlement tanks or filtered before being discharged into any drains or controlled watercourse. Permission to be obtained from the appropriate authority prior to discharge into a watercourse/drain being carried out. Water in existing manholes/chambers should be inspected for silt and/or other contaminants prior to disposal - no water or silt is to be disposed of in the public side drainage system. Dirty water/silt


Recommendations for general site activities


either to be removed off site by pumping into a tanker or sufficient settlement techniques prior to discharge.Waste (Includes storage, handling and disposal). Refer to project specific Site Waste Management Plan.Bulk

material deliveries

Delivered materials are to be stored and stockpiled in an appropriate manner with bulk material deliveries phased so as to avoid traffic congestion. Delivery wagons are to switch off their engines wherever possible whilst waiting on site. Ensure minimal dust emission during spreading and compaction of imported hard core.

Chemicals/ fuels/

materials storage

All fuel oil to be correctly stored in bulk tanks or purpose made drums. Bulk tanks to be sited on non-combustible stands and have bund walls erected with a containment capacity of the contents of the tank plus 20%. All charging points and overflow pipes to be situated inside the bunded area. All fuel bowsers to be fitted with drip trays or devices to prevent spillage when refuelling plant from them. Chemical drums to be stored in designated areas on impervious surfaces, silled or bunded and must be marked to identify the contents. Empty containers are to be stored in the same way and safe disposal arranged for. All hazardous materials/substances to be packaged, stored, handled, used and disposed of in strict accordance with the COSHH regulations 2002. An separate enclosed skip is to be provided and maintained if COSHH materials are to be stored on site.

Noise If required, noise and vibration on site monitoring and reporting is to be carried out to cover the following:- Section 61 consents, Dispensation for out of hours, working, Equipment calibration, Liaison with local community, Sensitive façade monitoring, Liaison with local authority, Client Requirements.

Dust Site specific dust emissions procedure to be produced, if required, with the primary aim of controlling potential nuisance at source. Measures of control for storage and handling of loose granular materials, for movement of vehicles on site and for the avoidance of nuisance from exhaust emissions are to be developed.

Mains replaceme

nt

PE pipe to be used as efficiently as possible to minimise waste, all off cuts and damaged fittings to be recycled. Excavation size to be kept to minimum, service holes as per minimum template dimensions. Use virtual trial holing technology where possible, Use other non invasive technologies such as HDD where possible. Insertion to be primary method vs open cut at last resort.

Notification of the

proposed works to

3rd parties

Letter drops for the proposed works are to be carried out in advance to nearby properties, where required and if deemed necessary by the project manager / Client. The format of any letter drop is to be agreed in advance with the Client. Posting of information relating to the works on site notice board as agreed with the client. Notification of any night time working is to be given, where required, to the local authority Environmental Health Officer, or nominee, and copied to the Client.



5. Organisation (roles & responsibilities)

Clear definition and communication of environmental roles and responsibilities are required to facilitate effective environmental management. It is essential that all disciplines and functions work as an integrated team during design and construction to enable compliance with this Project Environmental Management Plan, contractual requirements and relevant legislation. All of the Contractor’s employees are responsible for supporting the Contractor’s internal environmental management system and environmental policy that has been developed to ISO 14001:2004. Specific roles and responsibilities within tRIIO are defined as follows.

Role ResponsibilityThe tRIIO

Environment Advisor

Ensure that the requirements of ISO 14001 are fully implemented. regularly reviewing the Register of Significant Environmental Impacts reviewing reportable environmental incidents and implementing actions to prevent recurrence ensuring that a register of incidents resulting in the Company accepting formal cautions or having been prosecuted under environmental legislation is

maintained ensuring that a register of legal and other requirements applicable to the environmental aspects of our activities or services is maintained maintaining procedures for obtaining legal consents, licences and exemptions such as discharge consents, abstraction licences and waste management licences maintaining procedures for waste management, waste minimisation and sustainability maintaining procedures for pollution prevention maintaining procedures for emergency preparedness and response reviewing and monitoring the Company’s performance against agreed targets collating reportable environmental incident data, establishing causes and implementing actions to prevent recurrence maintaining a register of Environmental Specialist approved by the Company arranging audits of the Environmental Management System

tRIIO SHEQ team

Preparing , maintaining and revising the Project Environmental Plan and a Project Register of Significant Environmental Impacts and any other specific or specialist Environmental procedures that are required

meeting Company environmental objectives and targets and setting project specific targets in conjunction with the Project Manager collecting and collating the Project’s environmental performance records, in conjunction with the Project Manager, and sending them to the tRIIO Environment



Manager collating reportable environmental incident and NCR data, establishing cause and implementing actions to prevent recurrence where required, appointing an Environmental Scientist, Environmental Technician(s) and Environmental Specialists, including those required to be licensed (eg

for removal of wildlife or destruction of wildlife habitat) implementing Company Procedures for waste management, waste minimisation, sustainability and emergency preparedness and response agreeing and issuing a Project specific Site Waste Management Plan with the Project Manager ensuring that EMS audits are undertaken and reported ensuring that all site specific licences and legal consents are obtained and that the conditions of such consents are adhered to assessing the environmental performance of subcontractors with the Site supervisor and reporting the results back to the Project Manager drawing up measures for emergency preparedness and response procedures producing monthly environmental reports and forwarding them to the Project Manager Updating the tRIIO Waste Management database with monthly returns of waste.

The Contract Manager

ensuring the implementation of the EMS on the Project ensuring that the Policy is drawn to the notice of all employees under his control establishing effective lines of communication with all employees under his control ensuring that site specific training needs are identified and training programmes are effectively undertaken establishing and implementing comprehensive environmental induction’s and training, awareness and education programmes for all levels of site staff and

operatives promoting the continuous improvement of environmental performance monitoring and reviewing the implementation of environmental objectives and targets on the Project.

The Zone manager

responsible for the day to day implementation on site of the following specific aspects of the Environmental Management System:- at the site survey meeting assessing the significant environmental impacts and proposed mitigation measures carrying out induction, training, awareness/competence assessment of on site operatives monitoring, measuring and recording of Project Environmental objectives and targets maintaining lines of communication with the site and Project Environmental Manager reporting non-conformances and implementing corrective and preventative action implementing emergency preparedness and response procedures assessing the environmental performance of subcontractors and confirming with the Project Environmental Manager establishing with the Project Environmental Manager and the Purchasing Manager, site procedures for the disposal of waste and recycling promoting waste minimisation and sustainability implementing the Site Waste Management Plan collecting and collating data on waste and recycling to assist in setting and monitoring targets for waste reduction.



Project Quantity Surveyor

responsible for the Commercial aspects of the work on the Project including:- arranging subcontract agreements for each subcontracted element of the works maintaining legal records for all waste removed from site including Waste Transfer Notes provide information to the Project Manager, Project Environmental Manager & Project Systems Manager to enable KPIs to be completed for subcontractors.

All Employees responsible for implementation of the relevant parts of the Environmental Policy. familiarise themselves with the Environmental Policy and implementation undergo environmental induction and awareness training co-operate with the Company in fulfilling its legal obligations co-operate with the Company to prevent pollution co-operate with the Company to achieve continual improvement implement the relevant arrangements described in the Environmental Policy conform to requirements of Project Environmental and Site Waste Management Plans be aware of Project specific objectives and targets monitor their workplace for potential threats to the environment and alert their supervisor or manager of any that are observed.

For tRIIO, the above Environmental roles are taken on this Project by:-tRIIO SHEQ Manager North London - Jim Irving

tRIIO SHEQ Manager East of England – John DownesHead of SHEQ – Linda Christian BoothtRIIO Contract Director – Matt DolantRIIO Contract Director – Keith Stout

tRIIO Contract Director – Donnie Whyte



6. Emergency preparedness & records

tRIIO Procedure EHS 005 describes the requirements for ensuring that environmental incidents are dealt with quickly, efficiently, effectively, legally and in such a way that the risk of pollution is minimised.

A Pollution Incident Control Plan will be drawn up specifically for this Project to expand upon Incident Control including the following points:-

The Environmental Manager will ensure that Pollution Incident Action Sheets (EHS 030) are put in place on site to give details of procedures for dealing with environmental incidents that are relevant to the scope of works eg pollution of watercourses, ground near watercourses, noise or dust pollution. Refer Appendix 4

The Project Manager will ensure that environmental emergency equipment eg spill kits are appropriately located and maintained on site and in certain site vehicles as required.

Callout personnel for 24 hour coverage shall be arranged by the Project Manager to take control of and investigate out of hour’s incidents. The names and contact numbers of these personnel shall be displayed on site and relayed to site personnel during the induction process and are detailed in the Pollution Incident Control Plan.

ALL environmental incidents MUST be immediately reported to the works supervisor, the Project Manager and the Company Environmental Manager. The Company Environmental Manager shall contact the client and the Environment Agency.

ALL MAJOR INCIDENTS must be reported to the Environment Agency; The TRIIO environmental manager must be informed prior EA notification.

Environment Agency 24-hour Emergency Hotline

For reporting all MAJOR environmental incidents relating to air, land and water in the UK when contact cannot be made via the local office:

0800 80 70 60



7. Monitoring, measurement & records

Continuous monitoring of environmental issues and controls are part of regular site SHEQ checks. Monitoring will establish compliance of employees and contractors within the requirements of the EMS, this Project Environmental Management Plan, Client requirements and all statutory obligations.

The Project Manager ensures that frequent site inspections are carried out to monitor that all arrangements and control measures are in place. These inspections shall include daily visual inspections by Site Supervisors with any findings recorded in their site diaries and copied to the SHEQ team . Site Inspections will be carried out on a routine basis as part of the SHEQ inspection strategy and submitted to the project, site manger and the SHEQ dept. A template Site Environmental Checklist is detailed in Appendix 8.

The SHEQ Manager will issue Environmental Site Notices on topics such as pollution prevention, waste, noise and vibration, which shall be displayed in the site canteens and at sensitive locations.

SHEQ management will ensure that any site specific procedures are prepared and regularly reviewed and updated as required for inclusion in updated versions of this document.

tRIIO‘s waste is managed by Reconomy, who are a waste management service provider. Copies of waste transfer notes are located on the online live portal at http://www.reconomy.com/ (this is only accessible via a log in). Waste carriers licenses details are also located on the online database, along with any other relevant duty of cares and tipping facilities to ensure legal compliance.

Records

All records generated through environmental procedures, including those of training and the results of audits and reviews, will be maintained. Environmental records must be legible, identifiable and traceable to the activity.


http://www.reconomy.com/


8. Environmental objectives & targets

Company ObjectivesThe Company Environmental Director sets annual Company objectives, which have been agreed with the Company Directors. These are displayed on office notice boards and relayed to Company staff via briefings.

The current objectives are detailed in appendix 6.

Project Specific Objectives and TargetsProject specific objectives and targets to be implemented on the work sites, depots & offices will be set and monitored during the course of the Project, these are :-

1. 100% compliance with environmental legislation & consents

2. Segregate waste into waste streams where volumes permit & recycle/reuse where possible

3. Less than 2% waste to landfill

4. Monitor and record fuel consumption and project carbon emissions with a target of 40% business carbon footprint reduction

5. 25% better energy performance on tRIIO offices than industry codes or norms.

6. 100% of staff environmental awareness trained.

7. Ensure all environmental protection measures are applied and complied with in relation to working within sensitive environmental areas

An update on each of these objectives is contained in the monthly Environmental report compiled by the Environmental Advisor / Rep.

Additional Cadent requirements will be incorporated into the plan when and where necessary.



9. Training, Awareness & competence

A training programme has been organised to introduce the EMS and relevant environmental issues to key personnel in the Business – available in-house courses include Environmental Awareness, Waste Duty of Care, Impacts and Aspects, Site Induction environmental content and environmental auditing.

Personnel directly involved in environmental monitoring exercises will be suitably trained in the operation of equipment, interpretation of results etc. Courses are also run at tRIIO office locations on various environmental issues to include Waste Management, Environmental Awareness and Environmental Aspects and Impacts. For site operatives, the site induction will be used to promote environmental awareness and this will be further enhanced through a series of toolbox talks to include :-

Waste disposalEcology and wildlife

Invasive speciesWatercourses and spills

Tree ClearanceNoise and Vibration

Air Quality Carbon and Energy

Dealing with water in ducts/chambers

Attendance at training briefs/induction will be recorded in writing and the records held centrally by the Project Manager. At the start of the Project the Project Manager will review training requirements of site staff and operatives and any training identified will be arranged.All Supervisors on site will be issued with environmental documentation relevant to the scope of works being carried out which can include:

1. Environmental Method statements for the site2. Site Environmental Notices3. Environmental Tool Box Talks4. Pollution Incident Action Sheets & emergency procedures5. A copy of the COSHH assessments relevant to their scope of works6. A diary for recording works and tests carried out on site7. Controlled Waters pollution prevention guidelines



Environmental issues are published on tRIIO’s Intranet with hard copies sent to staff that do not have access to a computer. An Environmental noticeboard will also be established in the Project Offices to display documents such as environmental policies, objectives, method statements, etc. tRIIO are also issuing Environmental Guidance Notes to cover such issues as waste management, fuel storage, floodwatch, heritage and conservation.

10. Subcontractors

The Project Manager and SHEQ Manager, using the Key Performance Indicators (KPIs) detailed in the IMS procedure 21.02 and 21.03 (Management of subcontractors), will assess the environmental performance of key subcontractors. These indicators will be assessed every six months during the course of the site works and fed into the company subcontractor database. Should any area of the subcontractors’ performance be lacking, an improvement plan will be agreed with the subcontractor and put into place. This will then be reviewed at the next assessment.

On site, procedure 21.02 and 21.03 (Management of subcontractors) will be used to control subcontractors and in accordance with this, pre-subcontract meetings will be held prior to placing the subcontract order. Environmental issues and responsibilities will be discussed and agreed at this meeting and these subjects will be reviewed at safety and progress meetings held monthly during the course of the Project.

All subcontractors on this project will be UVDB accredited.

11. AuditsThe Project Systems and Legislation compliance will be audited at regular intervals determined by the project audit plan. Any issues highlighted during these audits will be addressed via action plans and implementation on site.

The SHEQ Manager or appointed person will carry out periodic subcontractor environmental audits in line with the KPI process and any observations made are reported with an agreed timescale in which to take action.

Company IMS audits of contracts are carried out periodically by the Company Internal Auditors and any non-compliance will be revealed and addressed on a Corrective Action Request (CAR). Non conformances are rectified and all measures taken to prevent reoccurrence.

Audit trends across the business are analysed periodically when any trends/failings being addressed by further training/briefings to staff.

Subcontractors will also be subject to the audit process.

Any external and Client audits will be added to this programme.



12. Sustainability

The concept of Sustainability lies behind the way in which tRIIO chooses to conduct itself. It is the fundamental principle which defines the condition for the development of our business.

Therefore we have committed ourselves to outperform in the management of our environment, social and health and safety responsibilities as well as in project performance and profitability. These are contained within the tRIIO Business Plan.


Green SolutionstRIIO through other project experience, (operarting as Skanksa Construction UK and Morrison Utility Services) have developed many green solutions which demonstrate best practice and sound environmental management. A green solution is whereby by two or more aspects of sustainability have been satisfied for example it a particular solution had an added social or economic benefit in conjunction with an obvious environmental benefit. Green solutions document the process or steps that were taken and are placed on the company intranet site so that the best practice can be easily shared.

Carbon MonitoringtRIIO has a strong dedication to tackling climate change, our beliefs align with that of Cadent in that; this requires concerted effort at an international level as well as on a national level from all stakeholders.We recognise that our activities have the potential to cause an increase in GHG which is a major contributor to global warming therefore we are committed to reducing the amount of GHG we emit.To support Business Units in the Journey to Deep Green™ and fulfil the BU Green Business Plans 2011-2015, Skanska has developed a generic tool for project-level carbon foot printing.

Carbon Calculation and FootprintingEstimate Carbon at bid stage thereby supporting value engineering and Carbon calculation at final design stage. Account for Carbon and provide support in defining reduction activities for onsite activities, materials and transport during construction process. Produce a final Carbon Footprint report with KPI’s for performance benchmarking that enables 1) impact reduction, 2) interaction with the supply chain to measure, report and reduce the Carbon Footprint of materials and services.Carbon associated with the project will be recorded and reported as required. Various funding mechanisms are available from regulators to support low carbon technologies tRIIO will work with Cadent to identify and apply for relevant project related initiatives where applicable.Refer procedure EHS 033 Carbon Footprinting.

40% reduction in business Carbon Footprint on

baseline figures by 2021 (Scope 1&2)

Less than 2% waste to landfill

25% better energy performance on tRIIO

project offices than relevant codes or norms

Less than 5% use of virgin aggregate by 2021

Sustainability commitments


APPENDICES

Appendix 1 – Policies and Procedures

Appendix 2 – Legal and contractual requirements

Appendix 3 - Aspects and Impacts

Appendix 4 – Company environmental objectives

Appendix 5 – Monthly reports

Appendix 6 – Pollution Incident Control Sheets

Appendix 7 – Consents Checklist

Appendix 8 – Site Inspection Template forms

Appendix 9 – Environment Agency Contact.

Appendix 10 – Water Reduction Plan



Appendix 1 tRIIO (Environmental) IMS Procedures

EHS 030 Environmental Aspects and Impacts EHS 031 Air Pollution EHS 032 Archaeology and heritage EHS 033 Carbon Foot printingEHS 034 Community Relations EHS 035 Contaminated Land EHS 036 Ecology and Wildlife EHS 037 Facilities Management EHS 038 Land Pollution EHS 039 Noise and Nuisance Pollution EHS 040 Waste Management and Minimisation EHS 041 Water Pollution

Utilities Specialist Procedures

EP05 Environmental Emergencies EP06 Working adjacent to watercourses EP07 Contaminated Land (ops)EP08 Fuel Storage

OTHER RELEVENT PROCEDURES –

Pollution Incident Control Sheets – GE-01 Proc 02 Rev 01

21.02 Prepare to set trade / subcontractor to work 21.03 Set Subcontractors to work

Requirements for Contractors Working for Cadent

The latest revisions of the Procedures are to be found on the tRIIO intranet site.



tRIIO Policy Statement





tRIIO ISO14001 Certification





Legislation Ref PurposeEnvironmental Protection Act 1990 Part 3: Statutory Nuisances and Clean AirClean Air Act 1993Control of Pollution Act 1974(Statutory Nuisances)

N1A1W5

Prevent/minimise pollution of environmentControl of noise emissions from siteProhibits burning of waste on siteProtect health and prevent statutory nuisances

Water Resources Act 1991(Discharge to Controlled Water)

W2 Prevent/minimise pollution of controlled waters (both surface and groundwater)

Water Industry Act 1991(Discharge to Sewers)

W1 Ensure supply of water and provision of sewerage services by private sector water and sewerage undertakers

Trade Effluents (Prescribed Processes and Substances) Regulations 1989 (Amendment 1990), (Amendment 1992)(Prescribed Processes and Substances)

Specify categories of effluent subject to control by Agency when discharged to public sewers

Electricity Act 1989 Section 38 & Schedule 9(Preservation of Amenity)

L5 Prevent/minimise harm to wildlife and sites/buildings of special interest or harm to the natural beauty of the countryside

Environmental Protection Act 1990 Part 2: Waste On Land(Waste On Land)

WM1 Prevent/minimise pollution of environment or harm to human health by regulating the handling of waste

Controlled Waste Regulations 1992 (Amendment 1993)(Definition of Controlled Waste)

Define and categorise controlled waste (household/industrial/commercial) in relation to EPA 1990Set out cases where charge may be made for collection of household waste

Environmental Protection Act 1990Environmental Protection (Duty of Care) Regulations 1991Pollution Prevention and Control Act 1999Landfill Regulations 2002 & 2005List of Wastes Regulations 2005Environmental Permitting (England and Wales) Regulations SI 2007(Duty of Care)

WM1 Ensure the safe management of controlled waste from generation to final disposalClassifies wastes and redefines hazardous wasteThe Environmental Permitting (England and Wales) Regulations 2007 (EPR) came into force on 6th April 2008, apply to England and Wales only and replace the previous provisions with regard to:Waste Management Licenses set out in Part 2 of the Environmental Protection Act 1990 and the Waste Management Licensing Regulations SI 1994/1056 and 2006 amends) ; andPollution Prevention and Control Permits in the Pollution Prevention and Control (England and Wales) Regulations SI 2000/1973. (Refer to A2 for more information on this).Update to waste regulations “Duty of Care” waste transfer notes 28th September 2011

Site Waste Management Plans Regulations 2008(Waste)

SWMPs required after April 2008 on projects greater than £300,000 in value

Environmental Protection Act 1990 Part IIA:Contaminated Land(England) Land Regulations 2000(Contaminated Land)

L1 Create new framework for identification and remediation of contaminated land


Appendix 2 Legal and contractual requirements


Controlled Waste (Registration of Carriers and Seizure of Vehicles) Regulations 1991Waste Management Licensing Regulations 1994(Transport of Waste)

WM7 Prevent unregulated transport of waste

Environmental Protection Act 1990Waste Management Licensing Regulations 1994 and Amendments 2005(Waste Exemptions)

WM5 Details activities that are exempt from waste management licensing.Details simple and complex waste exemptions.

Hazardous Waste Regulations 2005Special Waste Amendment (Scotland) Regulations 2004COSHH Regulations 2002(Hazardous Waste)

WM2

OH&S1

Regulate the management and handling of particularly dangerous waste or waste which is difficult to dispose of Implement the EC Directive on Hazardous Waste (91/689)

Countryside & Rights of Way Act 2000Wildlife and Countryside Act 1981Badgers Act 1996Hedgerow Regulations 1997Wild Mammals (Protection) Act 1996Conservation (Natural Habitats)Regulations 1994(Ecology)

L3L10

Prevent damage to protected species and their habitatPrevent removal of trees, hedgerows and woodland without the necessary consentsPrevent damage to natural resourcesPrevents introduction of invasive species

Town & Country Planning (Trees) Regulations 1999Town(Tree Pruning & TPOs)

L7 Allows limited pruning, cutting of trees protected under a Tree Preservation Order

Clean Neighbourhoods & Environment Act 2005(Neighbour hood issues)

O5

Measures to combat fly-tipping.Fines for waste offences (not carrying correct paperwork)

Town and Country Planning (General Permitted Development) Order 1995Town & Country Planning (Assessment of Environmental Effects) Regulations 1998(Planning Consent)

Details the exclusions/conditions for Planning consent for telecommunication cell sites

Town & Country Planning (Environmental Impact Assessment) Regulations 1999(Impact Assessment)

L2 Schedule 4 sets out the type & range of potential impacts that need to be considered

Control of Pollution (Oil Storage) Regulations 2001(Pollution)

W4 Details storage of oil/fuel on site

Health & Safety at Work Act 1974COSHH Regulations 2002(Hazardous Substances)

Extend the references to dangerous substances in the HASAW Act section 1(1)(c) to include environmentally hazardous substances.

Control of Pollution Act 1974Control of Noise Order 2002Control of Noise at Work Regulations 2005Noise Emission in the Environment by Equipment for use Outdoors Regulations 2001(Noise)

N2N3N5

Section 60 and 61 consents.Noise assessments.Labels for “guaranteed” noise levels

Control of Asbestos at Work Regulations 2006(Asbestos)

OH&S2

Defines when surveys need to be carried out to look for ACMs

Waste Electrical and Electronic Equipment Regulations (WEEE) Regulations 2006 (Waste)

WM6 Details the process required for WEEE disposal and replacement



Appendix 3 Register of Significant Environmental Impacts

3 Appendix 3.1 Environmental Aspects Assessment Matrix Aspects and Impacts register compiled on an area specific basis and placed into the tRIIO Greenfile at each office/ depot. Environmental Aspects and Impacts register below details generic risks that can arise from groundwork’s over the tRIIO contract and should be used as a supplement to specific aspects and impacts completed registers within depot Greenfiles.



EHS 030 Register of Significant / Medium Environmental ImpactsContract Name: tRIIO Strategic Partnership Contract No. GDSP

Prepared by: Peter Scanlon Date: July 2013

PM – Project Manager QS – Quantity SurveyorOM – Operations ManagerEM – SHEQ Manager(or appointed Environment rep)

ActivityRef.

AspectCode

Description of environmental

aspect and impact

Proposed control and mitigation measures

Procedure Ref.

Monitored by Applicable Legislation or consent required

(Y/N)1 Site clearance /

setupA B Air Quality

Noise and vibrationEnsure all works that generate dust are adequately damped downEnsure all works are carried out during permitted working hours

EHS 030EHS 031EHS 039

PM / OM N1A1W5

1 Site clearance / setup

H Waste management

Breach of Duty of Care legislation, fly

tipping

A registered Waste Carrier must take material removed from site to a licensed tipping facility. Transfer notes must be completed for the material removed & tRIIO must inspect these for compliance with the regulations. Copies taken as required. Refer to tRIIO SWMP.

EHS 040 PM/EMOMQS

WM1Waste Carrier

1 Site clearance & Set up

I Waste minimisation

Over use of resources and

landfill

Possible use of material for infill of reinstament works. Use suppliers with recycling facilities.

EHS 039 OMPM/EM

WM5Waste

Exemptions



1 Site clearance& Set up

G Contaminated land

Breach of waste regulation. Pollution

to ground water

The client site survey/Hazard Directory will have identified if any part of the site is contaminated. If there are such areas carry out chemical testing to confirm the contaminants and dispose to a suitably licensed tip using a registered carrier.

EHS 030 EHS 035 EHS 041 EP06

PM/EMOM

L1WM2

Waste Carrier

2 Excavation A Dust & air quality

Adverse change to air quality. Damage to human health.

Damping down of site area carried out if dust generated from the works becomes excessive.

EHS 031EHS 030

OM N1A1W5

2 Excavation B Noise & vibration

Disturbance to local residents. Structural damage to buildings

or infrastructure

Agreed working hours, restraints adhered to as detailed in the contract documents. Levels monitored if required. Advise local residents of the work.


OM Consent to work

2 Excavation H Waste management


tipping

A registered Waste Carrier must take material removed from site to a licensed tipping facility. Transfer notes must be completed for the material removed & tRIIO must inspect these for compliance with the regulations. Copies taken as required.

EHS 040 PM/EMOMQS

WM5Waste

Exemption

2 Excavation I Waste minimisation


landfill

Material may be used on site. For material reused elsewhere, e.g. subsoil, topsoil spread on farmer’s land, a waste exemption must be registered with the local EA office.

EHS 040 OMPM/EA

WM1Waste Carrier

3 Compound I Waste management A registered Waste Carrier must take material removed from site to a licensed tipping facility.

EHS 040 EHS 030

PM/EAOM

WM5




tipping

Transfer notes must be completed for the material removed & tRIIO must inspect these for compliance with the regulations. Copies taken as required.Mess hut waste to be kept separate from general site waste.

QS

3 Compound K Fuel and Energy Consumption

Increased Co2 emissions

Alternative fuel to be usedEco cabins for site accommodation.Switch of generators when not in use. Switch of lighting / heating when not required

EHS 030EHS 033

PM / EM N1A1W5

4 Access roads A Dust & air quality

Mud on public roads. Increased fumes from plant

and traffic

Traffic Management Plan is to be developed for specific sites on the Project.Visual Check to ensure wagons leaving site do not deposit mud on the roads.Ensure wagons are sheeted up.


OMPM/EA

5 Hard standings I Waste minimisation


landfill

Identify recycling routes for excavated materials – i.e. concrete hard standings.

EHS 040 OMPM/EA

WM5Waste

Exemption

5 Hard standings A Dust & air quality

Adverse change to air quality. Damage to human health.

Damping down of site area carried out if dust generated from the works becomes excessive.Damping down attachments to be used on pieces of plant e.g. consaw

EHS 030EHS 031

OM N1 refers

5 Hard standings B Noise & vibration


or infrastructure

Agreed working hours, restraints adhered to as detailed in the contract documents. Levels monitored if required. Advise local residents of the work.Comply with stipulations of Section 61 if required.Comply with Client requirements in regards to authorised working hours.


OM Consent to work



5 Imported material I Waste minimisation


landfill

Establish recycling routes for excavated material – reuse where possible.

EHS 040 SMDesign

WM5Waste Exemption

5 Imported material J Natural resource

Purchase unsustainable

products

Use recycled material wherever possible. Ensure chain of custody for Timber and Stone.Implement tRIIO Sustainable Procurement document.

EHS 040 QS/EA Sustainable Procurement DocumentFSC / PEFC

6 Groundwater & pumping

C & F Surface & groundwater

Pollution event controlled waters

Before pumping out of water from the works into controlled water e.g. stream, river, the SHEQ Manager must be informed. The water to be discharged MUST be clean of silt, solids & contaminants. See EA PPG5 leaflet for further informationAny pumping out of water from the works into sewer must be allowed (discharge licence) by local sewage undertaker (e.g. Thames Water)

EHS 030EHS 041

EP06

SMPM/EA

W1 &W2Consent to discharge

6Groundwater &

pumping

O Planning or consent required

Breach of legislation

Groundwater extraction requires EA consent, discharge to a controlled water requires EA consent.Nothing is to be discharged into drainage system without obtaining consents from the EA & the relevant Water Authority. Sampling & testing of the liquid is required to obtain the consent.

EHS 041EP06

SMPM/EA

W1 &W2Consent to discharge

7Waste Storage and

handling

F Pollution of watercourse

All waste materials to be stored securely on sight. Liquid wastes and hazardous waste materials to be bunded to 110%. Locate stores away 20metres from River wall.

EHS 041EP06

SM W1 & W2

8 Waste disposal I Waste management

Breach of Duty of

A registered Waste Carrier must take material removed from site to a licensed tipping facility. Transfer notes must be completed for the material

EHS 040 SMPM/EA

QS

YWM1, WM2 &

WM5 refer



Care legislation, fly tipping

removed & tRIIO must inspect these for compliance with the regulations. Copies taken as required. Refer SWMP

8 Waste disposal J Waste minimisation


landfill

Recycling routes to be established, reuse of materials where possible

EHS 040 SMPM/EA

QS

YWM1, WM2 &

WM5 refer

9 Chemical/fuel/material

storage

C & F Surface & groundwater

Pollution event controlled waters

Any runoff to controlled waters MUST BE AVOIDED at all costs.Chemical/fuel storage areas to conform to the Control of Pollution Regulations – ie sealed/bunded areas.Storage areas at least 10m away from drains/watercourses, spill kits provided on site.

EHS 030EHS 041

EP07

SMPM/EA

W1 & W2 refer

9 Chemical/fuel/material

storage

N & F Risk of environmental

incidentPollution event

controlled waters

Chemical/fuel storage areas to conform to the Control of Pollution Regulations – ie sealed/bunded areas.Storage areas at least 20m away from drains/watercourses, spill kits provided on site and operatives briefed on spill response, stockpiles of granular materials dampened down regularly to prevent dust generation, areas kept clean & inspected regularly.Set up Emergency Plans & brief to all those concerned.

EHS 038EHS 035

EP07

SMPM/EA

W1, W4 &W2

10 N/A N/A Not Used N/A N/A N/A11 Cabling Work B Noise and Vibration Ensure al works are carried out within allowed working

times. Reduce noise generation where possible.EHS 039 PM

CEMN1,A1,W5

11 Cablingworks

I M Waste minimisation


landfill

Where possible surplus cables to be coiled back on the drum & returned to the depot for use elsewhere. Empty drums returned to the supplier for re-use.

EHS 039 OMPM/EA

QS

YWM1, WM2 &

WM5 refer

12 Concrete Works F Pollution event Ensure works area are controlled and prepared for EHS041 OM / SHEQ W1



controlled waters concrete pouring. Concrete washout water is extremely Alkaline therefore ensure wash out facilities are provided no washout to ground. All surplus material used or disposed of correctly.

13 Site working hours A Dust & air quality

Adverse effects to habitats, residents

due to glare.

When artificial lighting is needed, care must be taken to ensure that surrounding buildings, Habitats, highways are not directly affected by the glare.


OMEA

N1,A1,W5

13 Site working hours B Noise & vibration


or infrastructure

Best practicable means are to be used to keep noise levels down during the site works to minimise disturbance to the general public. All levels to comply with BS5228, levels to be monitored if required. Inform nearby residents of the works.

EHS 039 OMPM

CEMP/EA

N1,A1,W5

13 Site working hours L Impact on the public

Working unsocial hours

Nearby properties are to receive letter drops, if required or requested by client.

EHS 039EHS 034

OMPM

CEMP/EA

N1,A1,W5 refers

13 Site working hours O Planning or consent required

Breach of legislation

Where required, Section 61 consents are to be obtained by tRIIO.Where night working is taking place, local residents and the local EHO are to be notified if the work location dictates e.g. in built up areas close to houses.

EHS 039 OMPM

CEMP/EA

N1,A1,W5 refers

14 Procurement J Waste minimisationOver ordering of

resources

Order correct amount of materials, store & handle correctly to avoid damage, use prefab components wherever possible, return pallets & packaging to suppliers

EHS 040 OMPM/EA

QS

TRIIO Sustainable

Procurement Guide



14 Procurement K Depletion of natural resource


products

Use recycled products where possible eg paper, plastic cups or materials from a sustainable source & identify local recycling markets (via tRIIO database)

EHS 040 OMPM/EA

QS

TRIIO Sustainable

Procurement Guide

14 ProcurementP

Supply chain impacts

Environmental performance of suppliers is to be assessed procedure and their environmental impacts reduced, where possible.

OMPM/EA

QS15 Design J Waste minimisation


landfill

Recycling & reuse of site won materials to be carried out wherever possible i.e. stripped topsoil to be reused, concrete to be crushed & recycled where volumes permit

EHS 040 OMPM/EA

SWMP

15 Design K Depletion of a natural resource


products

Where possible material specified in the design to come from sustainable resources.

Minimise waste at design stage – refer SWMP

EHS 040 OMPM/EA

SWMP

16 Non routine working

A Dust & air quality

Mud on public roads. Increased fumes from plant

and traffic. Potential limited light levels.

Ensure all works that generate dust are adequately damped down.

EHS 030EHS 031

OM N1A1W5


B Noise & vibration

Disturbance to local residents. Structural

Restraints adhered to as detailed in the contract documents. Levels monitored if required. Advise local residents of the work if able. Obtain Section 61if out of ours working.


OM Consent to work



damage to buildings or infrastructure


H Waste management


tipping

If applicable to nature of non-routine working. A registered Waste Carrier must take material removed from site to a licensed tipping facility. Transfer notes must be completed for the material removed & TRIIO must inspect these for compliance with the regulations. Copies taken as required.

EHS 040 PM/EMOMQS

WM5Waste

Exemption


I Waste minimisation


landfill

Material may be used on site. For material reused elsewhere, e.g. subsoil, topsoil spread on farmer’s land, a waste exemption must be registered with the local EA office.

EHS 040 OMPM/EA

WM1Waste Carrier



Appendix 4 Company Environmental Objectives



Appendix 6 – Pollution Incident Control Sheets



Appendix 7 Consents Checklist



Appendix 8 Project Template Forms.




Appendix 9 Environment Agency offices

Environment Agency Head Office

Tel: 03708 506 506

Web site address http://www.environment-agency.gov.uk

EA Flood line number:

0845 602 6340

Environment Agency List of Registered Tips

http://www2.environment-agency.gov.uk/epr/search.asp?type=register

24-hour Emergency Hotline

For reporting all MAJOR environmental incidents relating to air, land and water in the UK

0800 80 70 60

Appendix 10 Water Reduction Plan

Record

Calculate consumption- create a baseline of normal water consumption rates for the site and monitor any increase on the usage of water as this may identify and leakage/ poor practice issues.

Monitor

Monitor water usage and check for leaks. If any leaks are found report and repair them immediately and continue to monitor water usage.Regularly read meters to identify any changes in usage.

Taps

Innovative techniques such as water regulators can reduce the tap flow by up to half.Percussion taps (push taps) can regulate the flow of water by turning off after ten seconds, reducing the amount of taps which are left running. Ensure that all taps are maintained, repairing a dripping tap could save up to 9 litres of water a day.Consider installing plugs in all sinks- this can reduce the unnecessary running of taps

Toilets

Check that cisterns are not overfilling.Devices such as Hippo bags could be installed (only in cisterns of 9 litres upwards), this can reduce by the flush by 2 litres.Use duel flush as this allows a smaller flush option.

Hot water

Assess the lagging of hot pipes- sufficient lagging will reduce the time it takes for hot water to heat, therefore minimising the time the tap is on.Reducing hot water will also reduce energy. To heat 1m³ of water from 20°C to 60°C uses 46.52kWh. Limiting the use of hot water will minimise water usage and in turn help to decrease the carbon footprint of the works.

Outdoor

Consider installing butts which can catch rain water and then be used for operations such as cleaning areas, washing surfacesEnsure that hoses have trigger nozzles as this can help to control both the strength and the direction of the spray and also prevent hoses from being left runningFix any leaking taps or hoses.

Behaviour

Consider appointing a designated water champion who can promote efficient use of water and any changes.Have a clear system for staff follow so that they can easily report any maintenance issues or leakage. Ensure that any reports are followed up promptly. Posters and notices to remind staff of water best practice.

http://www2.environment-agency.gov.uk/epr/search.asp?type=register

http://www.environment-agency.gov.uk/

Documents

Project Environmental Management Plan · Web viewThe tRIIO Environmental Management System (EMS) is accredited to ISO 14001:2004. The objectives of the EMS are: - to minimise, as