Introduction to Environmental Management Systems (EMS) Presented by

Faith LeavittGlobal Environment & Technology Foundation

July 2002

plan

act

check

do

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You Want Answers……

What is an EMS? Why do I need one? Benefits/barriers? OK, I want one, now what?  Where can I get information and

help?

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What is an EMS?PLAN

DO

CHECK

ACT

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An Iterative Process

PLAN

ACT DO

CHECK

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It’s a SYSTEM, Not a Project

Act Plan

Check

EMS

Do

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Define the Environmental Footprint

Objectives and Targets

Roles & Responsibilities

Training

Standard Operating Procedures

Key Components

E

M

S

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Compliance with relevant laws and regulations

Prevention of pollution Continual improvement

ENV.POLICY

COMPLY

PREVENT

IMPROVE

Three Key Commitments

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Why Do We Need an EMS?

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We Manage Compliance. Why Do We Need an EMS?

ViolationsAccidentsInefficienciesLoss of Control

Root Causes

Opportunities

P2$$$ Saved

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Why Choose EMS? Compliance assurance Thinking beyond

compliance Be efficient; Save $$$$

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Why Choose EMS? Public image concerns Supply chain

requirements Loan and insurance

criteria Trade barriers

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Why Choose EMS? Deregulation Improved relationships Awareness, responsibility,

accountability Regulatory incentives Is our institutional

knowledge in the brain of one or two people?

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“An EMS makes you think differently - ‘out of the box.’ It forces you to look at things you’ve been looking at for years in a new way, to formalize and rationalize your decisions. It creates a different, more dynamic organizational culture. There’s actually a heightened level of interest, even excitement that is generated.”

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Real Progress in Minimizing Our Environmental Impacts

Better Compliance, Performance,xP2, Stewardship

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Benefits/BarriersKeys to

SuccessResources

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What Benefits Can You Expect?

Better understanding of laws and regs Better awareness and understanding of

the environmental “footprint” Better operational control Well-defined roles, responsibility,

accountability Avoiding the “band-aid” approach Consistency and efficiency ($$$savings)

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Environmental Benefits 700 buses washed 1x/week in Portland ($70-80K) 18K lbs of lab waste recycled in Mass in 3 months Eliminated CFCs; achieved 34% reduction in

waste generation at Warner Lambert No accidents in 2 years at MCI-Norfolk 1 mil gal rainwater available in sedimentation

basin …used water for dust control and soil compaction… conserved about 800,000 gallons of potable water ($1500 savings/year)

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Economic Benefits• Jeff Co, Alabama bond rating up ¼%

• Scottsdale saves $16k/year in permit costs

• Acushnet rubber co. Saves $150K by distilling mineral spirits from used rags

• Gillette saves $88,700 in energy conserv.

• Warner Lambert spends $60K in direct costs implementing - saves $250K

• POHA reduces insurance premium 20%

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Resource Requirements

Average Project Length…..……………..18 months

Time Per Employee…………………..4 person-days per employee

Average Payback…………………...….20 months (often much

better)

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Keys to Success

1. Top management commitment, visibility and involvement

2. Strong implementation team - champions

3. An informed and involved workforce

4. Don’t reinvent the wheel the KISS rule

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How Do We Implement an EMS?

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Four-Phased Implementation Strategy

Phase I: Getting Started Phase II: Developing Planning

Elements Phase III: Building Management

Programs Phase IV: Auditing, Checking and

Corrective Action and Management Review

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Tasks in Phase 1 Appoint the management rep Identify the “fenceline” Build a business case Select and train teams Promote awareness and get buy-in Conduct a gap analysis Flow diagrams of environmental hotspots Stakeholder analysis

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Tasks in Phase 2

Drawing the environmental footprint

Prioritizing impacts Setting objectives and targets

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Tasks in Phase 3

Establish ObjectivesAnd Targets

Develop/Implement Action Plans for

Achieving Os & Ts

Identify Priority Impacts

ManagePriorityImpacts

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An EMP is the Vehicle Used to Achieve Your Objectives and Targets

EMP

MotionSensors

Resources

EE

Lig

hts

Obj: Reduce Energy Use by 20%

Target: Maintenance by 10% & Offices by 20%

We’ll make it by April 2003When will

we get there?

Craig

Faith

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Managing Priority ImpactsReview your Roles and responsibilities Operational controls Training Managing and controlling documents and

records Communication (inside and outside) Emergency preparedness and response

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Tasks in Phase 4Are We Doing What We Said We Would

Do?

Compliance Status Monitoring/Measuring/Calibration EMS Audit Corrective/Preventive Action Management Review

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For More Information

www.peercenter.net

www.getf.org/projects/muni.cfm

www.epa.gov/owmitnet/iso14001/ems2001final.pdf

www.lgean.org

http://p2.org/