THE CATHEDRAL CHURCH OF SAINT NICHOLAS, NEWCASTLE UPON TYNE

ADMINISTRATION AND FINANCE ASSISTANT – COMMON GROUND IN SACRED SPACE

Job Title

Project Administration and Finance Assistant (PAFA) of the Common Ground in Sacred Space Project

Background

The PAFA will, in the first instance, be contracted by the Cathedral Church of St Nicholas as part of the Common Ground in Sacred Space Project (CGISS) Development Phase. Subject to a successful HLF Round 2 pass, this will continue into the Delivery Stage. For further details about the Cathedral and its CGISS Project, see attached ‘CGISS Background Information’

Role Overview

The PAFA will work closely with the CGISS Project Manager providing administrative support in connection with a major development project. A key element will be supporting the finance and fund-raising functions. The post is funded by a Heritage Lottery Fund Development Grant and is for an initial fixed term contract of one year. As explained above, subject to our success in securing further HLF funding for the delivery of the project, the post will be extended for a further fixed term of three years.

Key relationships

The PAFA will report to the Common Ground in Sacred Space Project Manager.

Her or his other key relationships will be with the CGISS Project Board, the Newcastle Cathedral Trust and the Cathedral’s Operations Director.

Key Tasks

Administration Developing and maintaining project office systems, including data management and

filing Organising and attending meetings and ensuring the Project Manager and Project Board

are well prepared Taking minutes of meetings and distributing them Liaising with Clergy, Cathedral staff and volunteers, the project team, suppliers,

contractors and others as appropriate Capturing and maintaining data and monitoring key performance indicators as required

Screening phone calls, enquiries and requests, and handling them when appropriate

Meeting and greeting visitors at all levels of seniority in connection with the project

Dealing with incoming project emails and post, and where possible corresponding on behalf of the Project Manager and Project Board

Producing documents, briefing papers, reports and presentations as required Carrying out background research where required and presenting findings

Fundraising and Finance Managing and updating the project fundraising database Supporting the preparation and submission of funding/grant applications and all

associated records, reports and correspondence Recording project income and costs and monitoring expenditure against income to

ensure tight cost control.

General Be willing to undertake other tasks commensurate with the post

Additional Information

The PAFA will be based in Cathedral House (the Cathedral’s offices) IT hardware and support will be provided by the Cathedral.

Person Specification

Below is outlined the education and training, the knowledge and experience and the competences the job holder needs in order to fulfil the requirements of the post. Essential criteria are those an applicant must have in order to apply. Desirable criteria are those qualities that could be useful or attributes which the post holder can be trained to do.

REQUIREMENTS – the post holder must be able to demonstrate: Essential (E)Desirable (D)

Measured by:Application (A)Interview (I)

Absolute Integrity.The Cathedral’s main raison d’être is to proclaim the Christian faith, so the appointee needs to have, or be able to develop, an understanding of the Church of England, it’s ethos and structures, and work comfortably within, and engage with, the Cathedral’s everyday life.This will include

Discretion and confidentiality Highly diplomatic, able to handle colleagues and

stakeholders in a calm, courteous and confident manner Commitment to achieving standards of excellence

E

E

EE

A and I

I

IA and I

Self-motivated, energetic with strength of personality E A and IEducation and Training.

‘A’ level or equivalent qualifications Educated to degree standard or equivalent Appropriate admin professional qualification Evidence of skills in financial management

EDDE

AAAA and I

Knowledge and Experience Minimum 2 to 3 years work experience Excellent IT skills, able to use Microsoft Office software

(Word, Excel and Outlook) with confidence and accuracy Understanding of the workings of heritage and church

organisations, and of the heritage of Newcastle Experience of working for partnership projects Experience of a multi-skilled post Ability to use Sage accountancy software Experience of developing, planning, delivering and

evaluating projects Experience of working under the pressure of tight

deadlines

EE

D

DED

D

D

AA

A and I

A and IA and I A

A and I

ACompetencies

Able to work independently and reliably with minimal supervision

Well-developed written and verbal communication skills, including telephone manner

Excellent numeracy and literacy skills A good eye for detail and excellent presentation skills A team player, able to work flexibly and positively with

others Able to work well under pressure maintaining a cool,

efficient and professional demeanour Proven organisational skills A positive approach to problem-solving Motivational skills, able to lead by example and interpret

and communicate operational activity

E

E

EEE

E

EE

E

I

A

AA and II

I

II

I

Terms of EmploymentContract Status This post is offered, in the first instance, as a fixed term

contract, working 30 hours a week, for one year - with the possibility of it being extended for a further three years if we are successful with our HLF Round Two application. It will be subject to a three month

probationary period.

Salary £22,658 (pro rata) per annum

Pension If eligible, the Cathedral will enrol you into the NEST Pension Scheme, in accordance with pension law. An employee’s minimum contribution is 1% (2017/18), 3% (2018/19), 5% (2019/20). You can contribute as much as they wish, but the Cathedral will only match contributions up to 4%. The contributions are based on basic salary.You have the right to opt out of the scheme if you do not wish to be a member. Whilst participating in the scheme, however, you agree to pension contributions being deducted from your salary. If you cease to be a member of the scheme for any reason, the Cathedral will re-enrol you automatically into a pension scheme as and when required by law.

Hours of Work The post is offered on a part time basis, working 30 hours per week. The normal office hours are 8.30 am to 4.30 pm, Monday to Friday with a half hour unpaid lunch break. It may be possible, however, to negotiate flexible working.

Annual Leave The leave year runs from 1st January to 31st December. Full time staff receive 25 days paid leave per leave year (pro rata for part time staff)exclusive of 8 bank and public holidays.

Equality Statement

The Dean and Chapter recognise that discrimination and victimisation is unacceptable and that it is in the interests of the organisation and its employees to utilise the skills of the total workforce. It is the aim of the organisation to ensure that no employee or job applicant receives less favourable facilities or treatment (either directly or indirectly) in recruitment or employment on grounds of age, disability, gender/gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation.

Closing Date for receipt of applications: Monday 21st August 2017 (12 noon)

You may email your completed application form to: office@stnicholascathedral.co.uk

Interviews scheduled for: the week beginning 4th September 2017