PROCUREMENT OF STATIONARY

GOVERNOR’S SECRETARIAT,PUNJAB

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This document contains three parts:Part - I AdvertisementPart – II Bidding documents of Goods

Part - III Specification of Goods

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PART - ITENDER NOTICE

Purchase of StationaryGovernor’s Secretariat, Punjab, requires sealed bids / tenders for the supply of

following stationary items:

S.No.

Tender Name of Item QTY Last date andtime forreceiving

tender/venue11.05.2016(1:00 P.M)

Date and timefor opening

tender11.05.2016(02:00 P.M)

Bidsecurity(2% of

estimatedprice)

1. Ball Point Pkts. 502. Binder Clips (15mm) Dz. 183. Binder Clips (25mm) Dz. 184. Binder Clips (32mm) Dz. 185. Binding Tape 3” Green

colorNos. 12

6. Box File Folder (Board) FS Nos. 507. Box File Folder (Board) A4 Nos. 508. Box File Folder (Polypro) FS Nos. 509. Box File Folder (Polypro) A4 Nos. 5010. Super Stick on Color Flags

(5 pcs.)Pkts. 50

11. Clip Board Nos. 1012. Correcting Fluid Set Nos. 10013. Drawing Pins PNG Small

PackPkts. 10

14. Sponge Dumper Pad Plastic Nos. 1215. Eraser (Mars Plastic Combi)

Small sizeNos. 100

16. Fax Rolls 210 mm (30-Mtrs) Nos. 1217. Gum Stick 21 gm Nos. 10018. Highlighter (Six Colur) Nos. 7519. Imported Paper (A4)

(80gm 500 sheets)Reams 300

20. Imported Paper (FS)(80gm 500 sheets)

Reams 400

21. Ink (Blue / Black) Nos. 2422. Ink Stamp Pad Nos. 2423. Lead Pencil Pkts. 3324. Short Hand Pencil Pkts. 1025. Marker (Black) large Nos. 1226. Triangular Paper Clip 2” Pkts. 10027. Triangular Paper Clip 3.5” Pkts. 10

`28. Triangular Paper Clip 4” Pkts. 1029. Paper Clip Jumbo Pkts. 1030. Paper Clip Holder

(Plastic) 2” (100 pieces box)Pkts. 10

31. Paper Clip Holder(Plastic) 3.5” (100 piecesbox)

Pkts. 10

32. Paper Clip Holder(Plastic) 4” (100 pieces box)

Pkts. 10

33. Paper Cutter (Bladder) Nos. 1234. Pen Fluid Nos. 1235. Photostat Paper (FS) 80gm

500 sheetsReams 540

36. Photostat toners Nos. 537. Photostat toners

(Toshiba e-Studio 35)Nos. 3

38. Photostat toners (Kyoceraclassic)

Nos. 5

39. Pointer Marker (Bule/Black) Nos. 2440. Pin Cussion Nos. 2441. Staple Remover Nos. 2442. Plastic File (A4) Nos. 300043. Plastic File (FS) Nos. 400044. Plastic Ruler Nos. 1245. Registers (No.16) 200

sheetsNos. 50

46. 2-Ring / D Binders (FS)38mm

Nos. 100

47. 2-Ring / D Binders (A4)38mm

Nos. 50

48. 2-Ring / D Binders (FS)25mm

Nos. 50

49. 2-Ring / D Binders (A4)25mm

Nos. 50

50. 2-Ring / D Binders (FS)38mm

Nos. 50

51. 2-Ring / D Binders (A4)38mm

Nos. 50

52. 2-Ring / D Binders (FS)25mm

Nos. 50

53. 2-Ring / D Binders (A4)25mm

Nos. 50

54. Spiral Note Book(Simple) 50 sheets

Nos. 100

55. Sealing Wax Pkts. 1056. Scissors Nos. 1257. Scotch Tape Khaki 3” Nos. 1258. Sharpener Nos. 100

`59. Shorthand Note Book

(100 sheets)Nos. 100

60. Signo Markers(Blue+Black+Red+Green)

Nos. 500

61. One hole Punch Nos. 2462. Stamp Pad (56x90mm) Nos. 2463. Stapler Pin Pkts. 40064. Stapler Pin Heavy duty

(3 size)Pkts. 10

65. Table Set (White) Nos. 566. Treasury Tags (Small)

per 100 pcs.Guchhi 150

67. Toner Fax MachineL-140 Cannon (Genuine)

Nos. 5

68. Uni-ball Marker DeluxeSilver Color

Nos. 200

69. Uni-ball eye UB-157 (Black-Green-Blue)

Nos. 50

70. Post-it Notes 3x3 Pkts. 10071. Post-it Notes 3x5 Pkts. 10072. Staple remover heavy duty Nos. 0273. Tape dispenser (small) 1” Nos. 10

Interested eligible bidders may get the tendered item’s specification aftersubmission of written application along with tender fee (non-refundable) whichshall be issued only during working hours immediately after publication of thistender. A copy of the Bidding Documents is available for information and can bedownloaded from the website www.ppra.punjab.gov.pk. In case the biddingdocuments are downloaded from websites, the required cost of the biddingdocuments shall be paid at the time of submission of bids.

One Stage Two Envelop bidding procedure shall be applied. The Bid Security /Earnest Money @ 2% of actual estimated price, in the form of “CDR i.e. BankDraft, Pay Order, etc.” in favour of Section Officer (Admn.), Governor’sSecretariat, Punjab, is required to be submitted with the Financial Bid, withoutwhich the offer shall be rejected being non-responsive.

Sealed bids are required to reach as per above schedule in the office of SectionOfficer (Admn.), Governor’s Secretariat, Punjab, latest by 1300 Hours on11th May, 2016. The bids shall be opened on the same day at 1400 Hours.

Note: All assessments and procuring procedure i.e. receiving, opening andawarding etc. shall be governed by the Punjab Procurement Rules-2014.

( SHER AFGAN )SECTION OFFICER (ADMN.)

(Ph.#:042-99200023)

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PART-II

BIDDING DOCUMENT(Stationary)

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Table of ContentsCheck List............................................................................ Error! Bookmark not defined.A. Instructions to Bidders (ITB) .......................................... Error! Bookmark not defined.

General Instructions: ................................................................ Error! Bookmark not defined.1. Content of Bidding Document ................................. Error! Bookmark not defined.2. Source of Funds ....................................................... Error! Bookmark not defined.3. Eligible Bidders...................................................... Error! Bookmark not defined.4. Eligible Goods and Services .................................... Error! Bookmark not defined.5. Cost of Bidding ........................................................ Error! Bookmark not defined.6. Clarification of Bidding Documents ........................ Error! Bookmark not defined.7. Amendment of Bidding Documents ........................ Error! Bookmark not defined.8. Qualification and Disqualification of Bidders ......... Error! Bookmark not defined.9. Corrupt or Fraudulent Practices ............................... Error! Bookmark not defined.10. Mechanism for Blacklistment of Defaulted Bidder/Contractor under rule 21 of

Punjab Procurement Rules 2014:......................... Error! Bookmark not defined.Preparation of Bids ................................................................ Error! Bookmark not defined.

11. Language of Bid................................................... Error! Bookmark not defined.12. Documents Comprising the Bid........................... Error! Bookmark not defined.13. Bid Form and Price Schedule .............................. Error! Bookmark not defined.14. Bid Prices ............................................................. Error! Bookmark not defined.15. Bid Currencies .................................................... Error! Bookmark not defined.16. Documents Establishing Bidder’s Eligibility and QualificationError! Bookmarknot defined.17. Documents Establishing Goods’ Eligibility and Conformity to Bidding

Documents........................................................... Error! Bookmark not defined.18. Bid Security ......................................................... Error! Bookmark not defined.19. Bid Validity.......................................................... Error! Bookmark not defined.

Submission of Bids ................................................................. Error! Bookmark not defined.20. Format and Signing of Bid................................... Error! Bookmark not defined.21. Sealing and Marking of Bids .............................. Error! Bookmark not defined.22. Deadline for Submission of Bids ......................... Error! Bookmark not defined.23. Late Bid................................................................ Error! Bookmark not defined.24. Withdrawal of Bids ............................................ Error! Bookmark not defined.25. The Bidding Procedure ........................................ Error! Bookmark not defined.26. Opening and Evaluation of Bids .......................... Error! Bookmark not defined.Opening of Bids by the Procuring Agency..................... Error! Bookmark not defined.(in single stage two envelops procedure) ....................... Error! Bookmark not defined.27. Clarification of Bids............................................. Error! Bookmark not defined.28. Preliminary Examination .................................... Error! Bookmark not defined.29. Evaluation and Comparison of Bids .................... Error! Bookmark not defined.30. Evaluation Criteria ............................................... Error! Bookmark not defined.31. Contacting the Procuring Agency....................... Error! Bookmark not defined.32. Rejection of Bids.................................................. Error! Bookmark not defined.33. Re-Bidding........................................................... Error! Bookmark not defined.34. Announcement of Evaluation Report................... Error! Bookmark not defined.

Award of Contract ................................................................. Error! Bookmark not defined.35. Acceptance of Bid and Award criteria................. Error! Bookmark not defined.

`36. Procuring Agency’s right to vary quantities at time of Award Error! Bookmarknot defined.37. Limitations on Negotiations................................. Error! Bookmark not defined.38. Notification of Award .......................................... Error! Bookmark not defined.39. Signing of Contract .............................................. Error! Bookmark not defined.40. Performance Guarantee........................................ Error! Bookmark not defined.41. Schedule of Requirement ..................................... Error! Bookmark not defined.42. Redressal of grievances by the Procuring Agency............Error! Bookmark notdefined.

B. General Conditions of Contract (GCC)............................. Error! Bookmark not defined.1. Definitions............................................................ Error! Bookmark not defined.2. Application........................................................... Error! Bookmark not defined.3. Country of Origin................................................. Error! Bookmark not defined.4. Standards.............................................................. Error! Bookmark not defined.5. Use of Contract Documents and Information..... Error! Bookmark not defined.6. Patent Rights ........................................................ Error! Bookmark not defined.7. Submission of Samples ........................................ Error! Bookmark not defined.8. Ensuring Storage/ Installation Arrangements..... Error! Bookmark not defined.9. Inspections and Tests ........................................... Error! Bookmark not defined.10. Physical Examination/ Inspection of Goods... Error! Bookmark not defined.11. Delivery and Documents................................. Error! Bookmark not defined.12. Insurance .......................................................... Error! Bookmark not defined.13. Transportation .................................................. Error! Bookmark not defined.14. Incidental Services ........................................... Error! Bookmark not defined.15. Warranty .......................................................... Error! Bookmark not defined.16. Payment............................................................ Error! Bookmark not defined.17. Prices................................................................ Error! Bookmark not defined.18. Contract Amendments ..................................... Error! Bookmark not defined.19. Assignment ...................................................... Error! Bookmark not defined.20. Subcontracts ..................................................... Error! Bookmark not defined.21. Delays in the Supplier’s Performance.............. Error! Bookmark not defined.22. Penalties/Liquidated Damages ........................ Error! Bookmark not defined.23. Termination for Default ................................... Error! Bookmark not defined.24. Mechanism for Blacklistment of Defaulted Bidder under rule 21 of PunjabProcurement Rules 2014: ............................................ Error! Bookmark not defined.25. Force Majeure .................................................. Error! Bookmark not defined.26. Termination for Insolvency.............................. Error! Bookmark not defined.27. Arbitration and Resolution of Disputes .......... Error! Bookmark not defined.28. Governing Language........................................ Error! Bookmark not defined.29. Applicable Law................................................ Error! Bookmark not defined.30. Notices............................................................. Error! Bookmark not defined.

C. Special Conditions of Contract (SCC) (If required) ......... Error! Bookmark not defined.[Name & Designation of the Concerned Officer of Procuring Agency] ......Error!Bookmark not defined.Performance Guarantee Form .................................. Error! Bookmark not defined.Manufacturer’s Authorization Form If Other Than Manufacturer Error! Bookmarknot defined.Contract Form .......................................................... Error! Bookmark not defined.Bid Form .................................................................. Error! Bookmark not defined.

`Price Schedule.......................................................... Error! Bookmark not defined.

Specifications ...................................................................... Error! Bookmark not defined.

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Check List

The provision of this checklist is essential prerequisite along with submission of tenders.

SR. # DETAIL YES / NO PAGE #1 Original receipt for purchase of tender.2 Bid Security @2%

3 Minimum one year business history from the date ofauthorization.

4Mandatory warranty of the product as per terms andconditions of the contract. Proof that the company isauthorized to give warranty on behalf of the Principal tobe provided.

5 Acceptance of terms and condition, tender documentsduly signed and stamped.

6 Company profile including engineering andmanagerial capability.

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An affidavit on stamp paper of Rs.20/- submittingfollowing clauses: i) that maintenance of goods andreplacement of defective parts under warranty shall bedone, ii) that neither the firm has been blacklisted onany grounds whatsoever or is being proceeded against oris involved in litigation. This certificate shall remainoperative till the finalization of the procurement.

8 Price mentioned on technical bid.

9Bank statement / Balance sheet, Financial Soundness,National tax number and General Sale Tax numbercertificate.

10 Literature / brochure of product.

11 Manufacturer authorization form (proof in form ofreviews/opinions)

12Certificate / documentary proof to the effect that thePrincipal is the original manufacturer of the requiredgoods (major components, mainframe, etc.)

13Mentions the country of origin (wherein the country oforigin is the country where more than 50% of partsof the goods are manufactured).

14Certificates regarding quality of production forconformity with International Standards (copy ofcertificate FDA, CE, JIS)

15 References regarding reputation from Private / PublicSector.

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A. Instructions to Bidders (ITB)

General Instructions:

1. Content of Bidding Document1.1 The goods required, bidding procedures, and Contract terms are prescribed

in the bidding documents. In addition to the Invitation for Bids, the biddingdocuments include:

(a) Instructions to Bidders (ITB);(b)General Conditions of Contract (GCC);(c) Special Conditions of Contract (SCC);(d)Schedule of Requirements;(e) Technical Specifications;(f) Contract Form;(g)Manufacturer’s Authorization Form;(h)Performance Guaranty Form;(i) Bid Form; and(j) Price Schedule

1.2 The “Invitation for Bids” may be part of Bidding Documents, as used byIBRD, ADB etc. and is included as a reference only. In case ofdiscrepancies between the Invitation for Bid and the Bidding Documentslisted in 1.1 said Bidding Documents shall take precedence.

1.3 The Bidder is expected to examine all instructions, forms, terms, andspecifications in the bidding documents. Failure to furnish allinformation required by the bidding documents or to submit a bid notsubstantially responsive to the bidding documents in every respect shall beat the Bidder’s risk and may result in the rejection of its bid.

2. Source of Funds

2.1 Funds are available with the Governor’s Secretariat, Punjab (hereinreferred to as the “Procuring Agency”).

3. Eligible Bidders3.1 This Invitation for Bids is open to all National/Original Manufacturers/

authorized Sole Agents of Foreign Principals in Pakistan for supply ofgoods.

3.2 The bidder must possess valid authorization from the Foreign Principal /Manufacturer and in case of Manufacturer; they should have adocumentary proof to the effect that they are the original Manufacturerof the required goods.

3.3 Bidders should not be under a declaration of ineligibility for corrupt and

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fraudulent practices issued by any Government (Federal, Provincial), alocal body or a public sector organization or have been or beingdisqualified or blacklisted or is involved in litigation on this account. Thebidder shall have to be clear of all ineligibilities, disqualifications andblacklistment by the completion of bidding process.

4. Eligible Goods and Services4.1 All goods and related services to be supplied under the contract shall

have their origin in eligible source Countries and all expenditures madeunder the contract shall be limited to such goods and related services.

4.2 For the purpose of this clause, (a) the term “Goods” includes anyGoods that are the subject of this Invitation for Bids and (b) the term“Services” includes related services such as transportation, insurance,after sale service, spare parts availability, etc. For purposes of thisclause, “origin” means the place where the goods are mined, grown, orproduced, or the place from which the related services are supplied.Goods are produced when, through manufacturing or processing, orsubstantial and major assembly of components, a commercially recognizedproduct is produced that is substantially different in basic characteristicsor in purpose or utility from its components.

5. Cost of Bidding5.1 The Bidder shall bear all costs associated with the preparation and

submission of its bid, and the Procuring Agency shall in no case beresponsible or liable for those costs, regardless of the conduct or outcomeof the bidding process.

6. Clarification of Bidding Documents6.1 A prospective Bidder requiring any clarification of the bidding documents

may notify the Procuring Agency in writing at the Procuring Agency’saddress indicated in the Invitation for Bids. The Procuring Agency shallrespond in writing to any request for clarification of the biddingdocuments, which it receives not later than ten (10) days prior to thedeadline for the submission of bids prescribed in the Invitation for Bids.Written copies of the Procuring Agency’s response (including anexplanation of the query but without identifying the source of inquiry) shallbe sent to all prospective Bidders that have received the bidding documents.

7. Amendment of Bidding Documents7.1 At any time prior to the deadline for submission of bids, the Procuring

Agency, for any reason, whether at its own initiative or in response to aclarification requested by a prospective Bidder, may modify the biddingdocuments by amendment.

7.2 All prospective Bidders that have received the bidding documents shall benotified of the amendment in writing through post, courier, email or anyother authentic source of communication, and shall be binding on them. All

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prospective bidders must provide acknowledgement of amendment ofbidding document.

7.3 In order to allow prospective Bidders reasonable time in which to take theamendment into account in preparing their bids, the Procuring Agency, atits discretion, may extend the deadline for the submission of bids.Amendment notice to that effect shall be communicated in the samemanner as the original invitation to bid.

8. Qualification and Disqualification of Bidders8.1 In the absence of prequalification, the Procuring Agency shall determine to

its satisfaction whether the Bidder that is selected as having submittedthe lowest evaluated responsive bid is qualified to perform the Contractsatisfactorily, in accordance with the criteria listed in ITB Clause 29.2.

8.2 The determination shall take into account the Bidder’s financial, technical,and production capabilities. It shall be based upon an examination of thedocumentary evidence of the Bidder’s qualifications submitted by theBidder, (ITB Clause 29.2), as well as such other information as theProcuring Agency deems necessary and appropriate.

8.3 An affirmative determination shall be a pre-requisite for Award of theContract to the Bidder. A negative determination shall result in rejectionof the Bidder’s bid.

8.4 The Procuring Agency, at any stage of the procurement proceedings,having credible reasons for or prima facie evidence of any defect inSupplier’s capacities may require the Suppliers to provide informationconcerning their professional, technical, financial, legal or managerialcompetence.

8.5 The Procuring Agency shall disqualify or blacklist a Bidder if it finds, at anytime, that the information submitted by him concerning his qualificationas Supplier was false inaccurate or incomplete, or otherwise to beindulging in corrupt and Fraudulent practices.

9. Corrupt or Fraudulent Practices9.1 The Procuring Agency requires that all Bidders/ Suppliers/ Contractors

observe the highest standard of ethics during the procurement andexecution of such Contracts. In pursuance of this policy, the ProcuringAgency:

a. defines, for the purposes of this provision, the terms set forth below asfollows:I. “corrupt practice” means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in theprocurement process or in Contract execution; and

II. “fraudulent practice” means a misrepresentation of facts in orderto influence a procurement process or the execution of a Contract to

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the detriment of the Procuring Agency, and includes collusive practiceamong Bidders (prior to or after bid submission) designed to establishbid prices at artificial non-competitive levels and to deprive theProcuring Agency of the benefits of free and open competition;

b. shall reject a proposal for Award if it determines that the Bidderrecommended for award has engaged in corrupt or fraudulent practices incompeting for the Contract in question and may disqualify or blacklist thefirm/bidder either indefinitely or for a stated period of time;

c. shall reject the bid which is to be awarded a Contract or contract if it atany time determines that the firm has engaged in corrupt or fraudulentpractices in competing for, or in acquiring or executing, a Contract.

10. Mechanism for Blacklistment of Defaulted Bidder/Contractor underrule 21 of Punjab Procurement Rules 2014:

The following are the events which would lead to initiate (Rule 21 of PPRARules 2014) blacklisting/debarment process;

i) Submission of false fabricated / forged documents for procurement intender.

ii) Not attaining required quality of work.iii) Inordinate tardiness in accomplishment of assigned/agreed

responsibilities /contractual obligations resulting loss to procuringagency/Government

iv) Non execution of work as per terms & condition of contract.v) Any unethical or unlawful professional or business behavior detrimental

to good conduct and integrity of the public procurement process.vi) Involvement in any sort of tender fixing.vii) Persistent and intentional violation of important conditions of contract.viii) Non-adherence to quality specifications despite being importunately

pointed out.ix) Security consideration of the State i.e., any action that jeopardizes the

security of the State or good repute of the procuring agency.

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PRCEDURE1. Competent authority of procuring agency may on information received

from any resource direct issuance of show cause notice to a bidder orcontractor of the Procuring Agency.

2. The show cause notice shall contain precise allegation against thecontractor and maximum period of debarring the contractor formparticipating in any public procurement of the Procuring Agency.

3. The contractor will be given minimum of seven days to submit thewritten reply of the show cause notice.

4. In case the contractor fails to submit written reply within the requisite

time, the competent authority may direct to issue notice of personalhearing to the contractor/ authorized representative of the contractorand the competent authority shall decide the matter on the basis ofavailable record and personal hearing, if availed.

5. In case the contractor submits written reply, competent authority maydecide to file the matter or direct issuance of a notice to the contractorfor personal hearing.

6. The contractor shall be given minimum of seven days for appearancebefore the competent authority of hearing in person.

7. The competent authority shall decide the matter on the basis ofavailable record and personal hearing of the contractor, if availed.

8. The competent authority shall decide the matter within fifteen daysfrom the date of personal hearing unless the personal hearing isadjourned to a next date and in such and eventuality, period ofpersonal hearing shall be reckoned from the last date of personalhearing.

9. The order of competent authority shall be communicated to thecontractor with a statement that the contractor may, with thirty days,

file a representation against the order before the Managing DirectorPunjab Procurement Regulatory Authority.

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10. An effort shall be made for electronic communication of the noticesand other documents pursuant to this mechanism and manner of theblacklisting of the contractor.

NOTE: The decision for blacklistment shall be for period as the competentauthority deems fit according to circumstances of the each case. The letter fordebarring the agency/individual will be published on PPRA website. Once theblacklisting order is issued it shall not be revoked ordinarily unless as provided underrule 21 of the Punjab Procurement Rules 2014.

Preparation of Bids

11. Language of Bid11.1 The bid prepared by the Bidder, as well as all correspondence and

documents relating to the bid exchanged by the Bidder and the ProcuringAgency shall be written in English or Urdu (with the mutual consent ofparties). Supporting documents and printed literature furnished by theBidder may be in another language provided they are accompanied byan accurate translation of the relevant passages in English, in whichcase, for purposes of interpretation of the Bid, the translation shall govern.

12. Documents Comprising the Bid12.1 The bid prepared by the Bidder shall comprise the following components:

(a) A Bid Form and Price Schedule completed in accordance with(ITB Clauses 13 and 14) (to be submitted along with financialproposal);

(b) Documentary evidence established in accordance with (ITB Clause16) that the Bidder is eligible to bid and is qualified to perform theContract if its bid is accepted;

(c) Documentary evidence established in accordance with (ITB Clause16) that the goods to be supplied by the Bidder are eligible goodsand conform to the bidding documents.

13. Bid Form and Price Schedule13.1 The Bidder shall complete the Bid Form and an appropriate Price

Schedule furnished in the bidding documents (Annexure A Form),indicating the goods to be supplied, a brief description of the goods,specifications, taxes, quantity, and prices.

14. Bid Prices14.1 The Bidder shall indicate on the Price Schedule the unit prices and total

bid price of the goods, it proposes to supply under the Contract.

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14.2 Form for Price Schedule is to be filled in very carefully, and shouldbe typed / hand written clearly. Any alteration/ correction must beinitialed. Every page is to be signed and stamped at the bottom. Serialnumber/ bid number of the quoted item may be marked orhighlighted with red/yellow marker.

14.3 The Bidder should quote the prices of goods according to the technicalspecifications. The specifications of goods, different from the demand ofenquiry, shall straightway be rejected.

14.4 The Bidder is required to offer competitive price. All prices must includerelevant taxes and duties, where applicable. If there is no mention oftaxes, the offered/ quoted price shall be considered as inclusive of allprevailing taxes/duties. The benefit of exemption from or reduction in theGST or other taxes, if granted at any stage of procurement, shall be passedon to the Procuring Agency.

14.5 Prices offered should be for the entire quantity demanded; partialquantity offers shall straightaway be rejected. Conditional offer shall alsobe considered as non-responsive Bidder. Where prices are to be quoted inpackage, all items mentioned in the package shall be quoted in the offeredprices. Non-mentioning of price of each item of the package being non-responsive shall be rejected straightaway.

14.6 While tendering (your) quotation, the present trend/ inflation in the rateof goods and services in the market should be kept in mind. No requestfor increase in price due to imposition of taxes or market fluctuation inthe cost of goods and services etc. shall be entertained after the bid hasbeen submitted.

15. Bid Currencies

15.1 Prices shall be quoted in Pak Rupees.15.2 for the purposes of comparison of the bids quoted in different currencies,

the price shall be converted into Pak Rupees and the rate of exchangeshall be the selling rate, prevailing on the date of opening of bids, asnotified by the state bank of Pakistan for that day. The price counted incurrency different than in Pak rupees shall be treated as bid in Pak rupeesin this manner.

16. Documents Establishing Bidder’s Eligibility and Qualification16.1 The Bidder shall furnish, as part of its technical bid, documents

establishing the Bidder’s eligibility to bid and its qualifications to performthe Contract if its bid is accepted.

16.2 The documentary evidence of the Bidder’s eligibility to bid shall establish tothe Procuring Agency’s satisfaction that the Bidder, at the time ofsubmission of its bid, is eligible as defined under ITB Clause 3.

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16.3 The documentary evidence to be submitted in the Technical Proposal forthe purposes of qualification and technical evaluation:

(a) The Supplier/ agent shall have to produce letter of authorizationfrom Manufacturer and in case of Manufacturer, documentaryproof to the effect that they are the original Manufacturer of therequired goods shall be provided.

(b) National Tax Number (NTN), General Sales Tax Number andProfessional Tax (if applicable) with documentary proof shall haveto be provided by each Bidder in the tender.

(c) The Bidder/ Manufacturer shall submit an affidavit on legalstamp paper of Rs.20/- that their firm has not been blacklistedin the past on any ground by any Government (Federal,Provincial), a local body or a public sector organization and nolitigation is underway on account of blacklistment process. Incase the bidder has been disqualified or blacklisted earlier in thepast by any public sector organization, detail concerning theperiod of such disqualification/blacklistment, cause of suchembargo and eventual result/latest status shall be mentioned bythe bidder. On account of submission of false statement orconcealment of the fact, the Bidder shall be disqualified forthwith,if contract has not been executed and blacklisted, if the contracthas been executed.

(d) The Bidder should have minimum year experience in the marketwhich will be counted from the date of Authorized Letter ofPrincipal/Local Manufacturer. Similarly it is mandatory that theitem to be quoted by the Bidder/ Manufacturer should havealready been used in different public/ private Institution/hospitals. Documentary proof shall have to be provided in thisregard. If the quoted items/models are newly launched, it shouldbe also indicated.

(e) The Bidder is required to provide with the technical proposal thename of item(s), tender number and serial number in the exactmanner as quoted in the financial proposals.

(f) The Bidder must indicate the country of origin of the goods,capacity of production of the firm (in case of manufacturer), itsfinancial status, necessary assurance of quality production,Certificate(s) for conformity with International standards ofQuality (original or attested certification) and list of qualified(attested degrees or certification) technical persons along withqualification and trainings (including details of CNIC), payrolldetails of staff, list of main service, testing and calibration toolsand supervisory staff working in the production and qualitycontrol departments in the manufacturing plants.

(g) The Bidder (in case of manufacturer) shall provide a list ofplant, major machinery and equipment installed in thefactory. All necessary equipment must be calibrated andvalidation certificate to be included in the technical bid.

(h) In case of non-local manufacturers, the list of Countries in

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which the specific product is available and is in use.(i) The Bidder shall provide firms balance sheet, latest tax paid,

audit inspection report (if undertaken) and at least one yearbank statement.

(j) The Bidder shall provide total list of products it supplies in themarket. The Bidder shall also be responsible for providing upto date and authentic contact details of both private and publicsector organizations to which it has supplied over the last twoyears. Bidder shall also provide supply order details over lastone (01) year with complete and up to date details of itsdistribution sub-offices or/and representatives.

17. Documents Establishing Goods’ Eligibility and Conformity toBidding Documents

17.1 ITB Clause 12, the Bidder shall furnish along with (technical proposal) (ifapplicable), as part of its bid, documents establishing the eligibility andconformity to the bidding documents of all goods, which the Bidderproposes to supply under the Contract.

17.2 Submission of sample (where demanded): If so required by the technicalcommittee, to be recorded in writing, the bidder shall provide a sample ordemonstration as the case may be.

18. Bid SecurityExplanationThe Procuring Agency will notified a technical committee under this clause

to all the bidders18.1 Bid Security (2% of the total) estimated price should be attached in

the form of CDR, banker’s cheque etc., attached with FinancialProposal in the name of “(Name & Designation of the personconcerned)”.

19. Bid Validity19.1 Bids shall remain valid upto 30th June, 2016. A bid valid for a shorter

period shall be rejected by the Procuring Agency as non-responsive.

19.2 The Procuring Agency shall ordinarily be under an obligation to processand evaluate the bid within the stipulated bid validity period. However,under exceptional circumstances and for reasons to be recorded inwriting, if an extension is considered necessary, all those who havesubmitted their bids shall be asked to extend their respective bid validityperiod by communicating reasons for such extension. Such extensionshall be for not more than the period equal to the period of the original bidvalidity.

19.3 Bidders who,(a) agree to the Procuring Agency’s request for extension of bid

validity period shall not be permitted to change the substance of

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their bids; and(b) do not agree to an extension of the bid validity period shall be

allowed to withdraw their bids. In case the bids have beenopened and evaluated even in that case the non-willing biddershall not be penalized and his bid shall be refused withoutforfeiting of bid security/any penalty.

Submission of Bids

20. Format and Signing of Bid20.1 The bid shall be typed / handwritten clearly and shall be signed by the

Bidder or a person or persons duly authorized to bind the Bidder to theContract. The person or persons signing the bid shall initial all pages of thebid.

20.2 Any interlineations, erasures, or overwriting shall be valid only if they areinitialed by the person or persons signing the bid.

20.3 All biding documents to be duly attested (signed and stamped) by theauthorized person of company.

21. Sealing and Marking of Bids21.1 Since the bidding procedure shall be according to the provision of rule 38 of

Punjab Procurement Rules 2014 (whichever is desirable to the ProcuringAgency) so the procedure of sealing and marking of bids shall be governedaccordingly.

21.2 The envelope(s) shall:a) be addressed to the Procuring Agency at the address given in the

Invitation for Bids; andb) Bear the name and number indicated in the Invitation for Bids, and

shall be inscribed by the following sentence: “DO NOT OPENBEFORE,” to be completed with the time and the date specified inthe invitation for Bid.

21.3 The inner envelopes shall also indicate the name and address of the Bidderto enable the bid to be returned unopened in case it is declared non-responsive or late.

21.4 If the outer as well as inner envelope is not sealed and markedproperly, the Procuring Agency shall assume no responsibility for the bid’smisplacement or premature opening.

22. Deadline for Submission of Bids22.1 Bids must be submitted by the Bidder and received by the Procuring

Agency at the address specified under the Tender Notice not later thanthe time and date specified in the Tender Notice.

22.2 The Procuring Agency may, at its discretion, extend this deadline for thesubmission of bids by amending the bidding documents in accordance with(ITB Clause 7), in which case all rights and obligations of the Procuring

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Agency and Bidders previously subject to the deadline shall thereafterbe subject to the deadline as extended.

23. Late Bid23.1 Any bid received by the Procuring Agency after the deadline for

submission of bids prescribed by the Procuring Agency (ITB Clause 22)shall be rejected and returned unopened to the Bidder.

24. Withdrawal of Bids24.1 The Bidder may withdraw its bid prior to the deadline specified in the

invitation to bid.

24.2 No bid can be withdrawn after the deadline for submission of bids andbefore the expiration of the bid validity period specified in (ITB Clause19) Withdrawal of a bid during this period shall lead to bidderdisqualification for participation in future procurements of the procuringagency for a period as deem necessary by the Procuring Agency andforfeiture of bid security.

25. The Bidding Procedure

25.1 Bidding procedure according to rule 38 of Punjab Procurement Rules 2014shall be adopted (whichever is applicable

25.2 The bid found to be the lowest evaluated bid shall be accepted.26. Opening and Evaluation of Bids

Opening of Bids by the Procuring Agency(in single stage two envelops procedure)

26.1 The Procuring Agency shall initially open only the envelopes marked“TECHNICAL PROPOSAL” in the presence of Bidders’ representatives whochoose to be present, at the time, date and venue already specified in theInvitation for Bids or Tender Notice. The Bidders’ representatives whoare present shall sign the Attendance Sheet as evidence of theirattendance. However, the envelope marked as “FINANCIAL PROPOSAL”shall remain unopened and shall be retained in safe custody of theProcuring Agency till completion of the technical evaluation process.

26.2 The Bidders’ names, item(s) for which they quoted their rate and suchother details as the Procuring Agency, at its discretion, may considerappropriate, shall be announced at the opening of technical proposal. Bidsfound non-responsive and non-complied shall be rejected. The financialbid however shall be opened only of those who are technically foundcomplied and responsive. Non-complied/non-responsive bidder’s financialproposal shall be returned unopened. However, at the opening offinancial proposals (the date, time and venue would be announcedlater on), the bid prices, discounts (if any), and the presence or absenceof requisite bid Security and such other details as the Procuring Agency,at its discretion, may consider appropriate, shall be announced.

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26.3 The Procuring Agency shall prepare minutes of both the technical proposalas well as the financial proposal bid opening.

27. Clarification of Bids

27.1 During evaluation of the bids, the Procuring Agency may, at its discretion,ask the Bidder for a clarification of its bid. The request for clarification andthe response shall be in writing, and no change in the prices or substanceof the bid shall be sought, offered, or permitted.

28. Preliminary Examination28.1 The Procuring Agency shall examine the bids to determine whether they

are complete, whether any computational errors have been made,whether the required documents have been furnished and properlysigned, and whether the bids are generally in order.

28.2 In the financial bids (at the time of opening the financial proposal) thearithmetical errors shall be rectified on the following basis. If there is adiscrepancy between the unit price and the total price that is obtained bymultiplying the unit price and quantity, the unit price shall prevail, and thetotal price shall be corrected. If the Bidders/Suppliers do not accept thecorrection of the errors, its bid shall be rejected. If there is a discrepancybetween words and figures, the amount in words shall prevail.

28.3 The Procuring Agency may waive any minor informality, nonconformity, orirregularity in a bid which does not constitute a material deviation (orchanges the substance of the bid), provided such waiver does notprejudice or affect the relative ranking of any Bidder.

28.4 Prior to the detailed evaluation, the Procuring Agency shall determinethe substantial responsiveness of each bid to the bidding documents. Forpurposes of these Clauses, a substantially responsive bid is one,which conforms to all the terms and conditions of the biddingdocuments without material deviations. Deviations from, or objections orreservations to critical provisions shall be deemed to be a materialdeviation for technical proposals. The Procuring Agency’s determinationof a bid’s responsiveness is to be based on the contents of the bid itselfwithout recourse to extrinsic evidence.

28.5 If a bid is not substantially responsive, it shall be rejected by theProcuring Agency and will not be accepted/entertained for detailevaluation.

29. Evaluation and Comparison of Bids29.1 The Procuring Agency shall evaluate and compare the bids, on knockout

clauses basis and shall select only those which have been determined to besubstantially responsive during preliminary evaluation of bids (ITB Clause28).

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29.2 The Procuring Agency’s evaluation of technical proposal/ bid (ifapplicable in any case) shall be on the basis of previous performances,test reports, inspection of plant/ factory/ premises, previous experience,financial soundness and such other details as already highlighted.However, the evaluation of financial proposal shall be on the basis ofprice inclusive of prevailing taxes and duties in (ITB Clause 14, 15).

29.3 All bids shall be evaluated in accordance with the evaluation criteria (ITBClause 30) and other terms and conditions set forth in these biddingdocuments.

29.4 In case of procurement on C&F/ CIP/ CIF basis; for the purpose ofcomparison of bids quoted in different currencies, the price shall beconverted into Pak Rupees (ITB Clause 14). The rate of exchange shall bethe selling rate, prevailing on the date of opening of bids as notified by theState Bank of Pakistan/ National Bank of Pakistan on that day.

29.5 A bid once opened in accordance with the prescribed procedure shall besubject to only those rules, regulations and policies that are in force at thetime of issue of notice for Tender.

30. Evaluation Criteria30.1 For the purposes of determining the lowest evaluated bid, facts other than

price such as;Previous performances (20 marks)Previous experience (20 marks)Technical capabilities (20 marks)Financial soundness (20 marks)Numbers of similar assignment in the past (20 marks)

Note (Evaluation criteria will be marked/changed as per requirements of theprocurement of procuring agency)

Such other details as the Procuring Agency at its discretion, mayconsider appropriate shall be taken into consideration. The evaluationfactors/ criteria will be employed on technical proposals. The number ofpoints allocated to each factor (in case quantification method is adopted)shall be specified in the Evaluation Report. Only bids securingminimum of 65% marks would be declared technically accepted.i). After technical evaluation is completed, the Procuring Agency shall

notify the date, time and location for opening of the financialproposals. Bidders’ attendance at the opening of financial proposals isoptional.

ii). Financial proposals shall be opened publicly in the presence of thebidders’ representatives who choose to be present. The name ofthe bidders and the technical score of the bidder shall be readaloud. The financial proposal of the bidders who met the minimumqualifying mark shall then be inspected to confirm that they haveremained sealed and unopened (financial proposals of Bidders failedto secure minimum score thresh-hold in the technical evaluation

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shall be returned unopened). The financial proposals of technicallyqualified bidder shall then be opened, and the total prices read aloudand recorded.

A) List of Essential Document Required

1. Bid Security @2% of the estimated price.2. Minimum years of business history from the date of authorization.3. Mandatory warranty of product as per terms and conditions of the contract.

Proof that the company is authorized to give warranty on behalf of thePrincipal to be provided, if

4. Company profile including engineering, if required, and managerial capability.5. An affidavit on stamp paper of Rs. 20/- submitting following clauses: i) that

maintenance of goods and replacement of defective parts under warranty shallbe done, ii) that the firm is never blacklisted on any grounds whatsoever.

6. Bank statement/ Balance sheet, Financial Soundness, National tax number andGeneral Sale Tax number certificate (mention the time / year).

7. List of products supplied to Govt. and private sector, where applicable.8. Literature/ brochure of product, if applicable.9. Manufacture authorization form (proof in form of reviews/ opinions), if

applicable.10. Bidder must indicate the country of origin (wherein the country of origin is the

country where more that 50% of parts of the goods are manufactured).

11. Certificate regarding quality of production for conformity with InternationalStandards (copy of certificate FDA, CE, JIS), if applicable.

12. Reference regarding reputation from Private/ Public Sector, if available.

B). Technical Specification

ITEM Specification1. 1. _____________

2. _____________3. _____________

2. 1. _____________2. _____________3. _____________

3. 1. _____________2. _____________3. _____________

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30.3 Financial proposals would be evaluated as follows:i). Incomplete bid shall stand rejected.ii). Minor oversight, clerical mistakes, other minor inconsistencies that do

not alter the substances of the financial bid may be corrected by theProcuring Agency.

31. Contacting the Procuring Agency31.1 No Bidder shall contact the Procuring Agency on any matter relating to

its bid, from the time of the bid opening to the time the Contract isawarded.

31.2 Any effort by a Bidder to influence the Procuring Agency in its decisions onbid evaluation, bid comparison, or Contract Award will disqualify thebidder and rejection of the bid. Canvassing by any Bidder at any stage ofthe Tender evaluation is strictly prohibited.

32. Rejection of Bids32.1 The Procuring Agency may reject all bids at any time prior to the

acceptance of a bid. The Procuring Agency shall upon requestcommunicate to the Bidder who participated in the process seeking thereasons for its bid’s rejection, but is not required to justify those grounds.

32.2 The Procuring Agency incurs no liability, solely by virtue of itsinvoking Clause 32.1 towards Bidders who have submitted bids.

32.3 Notice of rejection of any or all bids shall be given promptly to theconcerned Bidders that submitted bids.

33. Re-Bidding33.1 If the Procuring Agency rejects all bids (ITB Clause 32), it may call for a

rebidding.34. Announcement of Evaluation Report34.1 The Procuring Agency shall announce the results of bid evaluation in

the form of a report giving justification for acceptance or rejection ofbids at least ten days prior to the award of Contract. The report shall bemade available on PPRA website and all the bidders shall be informed of this.

Award of Contract35. Acceptance of Bid and Award criteria35.1 The Bidder with lowest evaluated bid, if not in conflict with any other law,

rules, regulations or policy of the Government, shall be awarded theContract, within the original or extended period of bid validity.

36. Procuring Agency’s right to vary quantities at time of Award36.1 The Procuring Agency reserves the right to increase or decrease, the

quantity of goods originally specified in the Price Schedule and

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Schedule of Requirements without any change in unit price or other termsand conditions prior to award of contract or after the award of contractsbut such increase or decrease shall not be more than 15% of the contractcost.

37. Limitations on Negotiations37.1 Save as otherwise provided there shall be no negotiations with the bidder

having emerged as lowest bidder or with any other bidder.

38. Notification of Award38.1 Prior to the expiration of the period of bid validity, the Procuring Agency

shall notify the successful Bidder in writing by registered post, courier,email or any other authentic means of communication that its bid has beenaccepted.

38.2 The notification of Award shall constitute the formation of the Contract.

39. Signing of Contract39.1 At the same time as _______________, the Procuring Agency notifies the

successful Bidder that its bid has been accepted, the Procuring Agencyshall send the Bidder the Contract Form (which include generalconditions of the contract (GCC) & special conditions of the contract(SCC) provided in the bidding documents, incorporating all agreementsbetween the Parties.

39.2 Within ONE week of receipt of the Contract Form alongwith submissionof performance security, both the successful Bidder and the ProcuringAgency shall sign and date the Contract on the legal stamp paper. Ifthe successful Bidder, after completion of all codal formalities showsinability to sign the Contract then its bid Security/ earnest money shall beforfeited and the firm shall be blacklisted minimum for two years forfuture participation. In such situation the Procuring Agency may make theAward to the next lowest evaluated Bidder or call for re-bidding. But foraward to next lowest Bidder, the procuring agency shall see the possibilityof cartelization basing upon the bid price difference between the first andsecond lowest bids. In case the difference is irrational, than the procuringagency shall move for the rebidding process.

Note: The special conditions of contract, if required (Special Conditions of Contractshall be concluded between the Procuring Agency and the successfulbidder(s) as per specific requirement of the specific Product. In casewhere there is a conflict between the general conditions of the contractand the special conditions of contract, the special condition of contract shallprevail).

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40. Performance Guarantee40.1 Within 2 days of the receipt of LOA/PO, the successful Bidder shall furnish

the Performance Guarantee/Security in the form of Bank Guarantee, issuedby schedule bank operating in Pakistan, in accordance with SpecialCondition of Contract in the format prescribed in the bidding documentbefore signing of formal contract. The Performance Guarantee will be 10%of contract amount, as specified in Special Condition of Contract.

40.2 Failure of the successful Bidder to comply with the requirement of (ITBClause 39.1) shall constitute sufficient grounds for the annulment of theAward, in which event the Procuring Agency may make the Award to thenext lowest evaluated Bidder or call for re-bidding.

41. Schedule of Requirement41.1 The supplies shall be delivered within 30 to 45 days w.e.f. the next date

after from the date of issue of Purchase Order (without penalty), and withprescribed liquidated damage under clause 41.2, after the grace period of_____ days (as per following schedule of requirement):

Mode of Penalty Delivery Period Grace Period Total delivery periodWithout Penalty 30 days 15 days 45 days

41.2 Liquidated DamageIn case of late delivery of goods beyond the periods specified in theSchedule of Requirements, liquidated damages (2%) per day of the costnot exceeding 10% of the contract amount value for late delivered supplyshall be imposed upon the Supplier.

42. Redressal of grievances by the Procuring Agency42.1 The Procuring Agency shall constitute a committee, according to Rule 67 of

Punjab Procurements Rules 2014, comprising odd number of persons, withproper powers and authorizations, to address the complaints of biddersthat may occur during the procurement process.

42.2 Any bidder feeling aggrieved by any act of the Procuring Agency after thesubmission of his bid may lodge a written complaint concerning hisgrievances till the award / signing of procurement contract by the ProcuringAgency.

42.3 The committee shall investigate and decide upon the complaint withinfifteen days of the receipt of the complaint but prior to the entry into forceof the procurement contract.

42.4 Mere fact of lodging of a complaint shall not warrant suspension of theprocurement process.

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B. General Conditions of Contract (GCC)

1. Definitions1.1 In this Contract, the following terms shall be interpreted as indicated:

a. “The Contract” means the agreement entered into between the ProcuringAgency and the Supplier, as recorded in the Contract Form signed by theParties, including all attachments and appendices thereto and all documentsincorporated by reference therein.

b. “The Contract Price” means the price payable to the Supplier under theContract for the full and proper performance of its contractual obligations.

c. “The Goods” means Goods which the Supplier is required to supply to theProcuring Agency under the Contract.

d. “The Services” means those services ancillary to the supply of abovegoods, such as printing of special instructions on the label and packing,design and logo of the Institute/ Hospital, transportation of goods up tothe desired destinations and other such obligations of the supplier coveredunder the Contract.

e. “GCC” mean the General Conditions of Contract contained in this section.f. “SCC” means the Special Conditions of Contract.g. “The Procuring Agency” means the Governor’s Secretariat, Punjab, the

Mall Road, Lahore.h. “The Procuring Agency’s Country” is the country of purchaser as named in

SCCi. “The Supplier” means the individual or firm supplying the goods under this

Contract.j. “Day” means calendar day.

2. Application2.1 These General Conditions shall apply to the extent that they are not

superseded by provisions of other parts of the Contract.

3. Country of Origin3.1 All goods and related services to be supplied under the contract shall

have their origin in eligible source countries and all expenditures madeunder the contract shall be limited to such goods and services.

3.2. For purposes of this clause, “origin” means the place where the goodsare produced, or the place from which the related services aresupplied. Goods are produced either, through manufacturing orprocessing.

4. Standards4.1 The goods supplied under this Contract shall conform to the standards

mentioned in the bidding documents/ Technical Specifications.

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5. Use of Contract Documents and Information5.1 The Supplier shall not, without the Procuring Agency’s prior written

consent, disclose the Contract, or any provision thereof, or anyspecification, plan, drawing, pattern, sample, or information furnished byor on behalf of the Procuring Agency in connection therewith, to anyperson other than a person employed by the Supplier in theperformance of the Contract. Disclosure to any such employed personshall be made in confidence and shall extend only so far as may benecessary for purposes of such performance.

5.2 The Supplier shall not, without the Procuring Agency’s prior writtenconsent, make use of any document or information enumerated in GCCClause 5.1 except for purposes of performing the Contract.

5.3 Any document, other than the Contract itself, enumerated in GCC Clause5.1 shall remain the property of the Procuring Agency and shall be returned(all copies) to the Procuring Agency on completion of the Supplier’sperformance under the Contract if so required by the ProcuringAgency.

5.4 The Supplier shall permit the Procuring Agency to inspect the Supplier’saccounts and records relating to the performance of the Supplier.

6. Patent Rights6.1 The Supplier shall indemnify the Procuring Agency against all third-party

claims of infringement of patent, trademark, or industrial design rightsarising from use of the Goods or any part thereof in the country.

7. Submission of Samples7.1 The samples shall be submitted as per detail in ITB 17.2.

8. Ensuring Storage/ Installation Arrangements (if applicable).8.1 To ensure storage and installation arrangements for the intended

supplies, the Supplier shall inform end user for pre-requisites well intime for proper installation. In case the Supplier abides by the given timeframe he shall not be penalized for delay.

8.2 In case of late delivery of goods beyond the periods specified inthe Schedule of Requirements, penalty/liquidated damage @2% of thecost not exceeding 10% of the purchase order value for late deliveredsupply shall be imposed upon the Supplier.

9. Inspections and Tests9.1 The Procuring Agency or its representative shall have the right to inspect

and/or to test the goods to confirm their conformity to the Contractspecifications at no extra cost to the Procuring Agency.

9.2 For the purpose of inspections and tests of goods, The Supplier, shallprovide all reasonable facilities and assistance, to the inspectors at nocharge to the Procuring Agency. However, if the Supplier proves an

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undue delay in conduct of inspection on the part of Procuring Agency, theSupplier shall not be liable for penalty on account of that delay. The costof such lab tests shall be borne by the Manufacturer/ Supplier (The ProcuringAgency will notify to the bidder regarding his inspection team members).

9.3 The Procuring Agency reserves the right to inspect, test and, wherenecessary, reject the goods after the goods have been installed atProcuring Agency’s destinations.

9.4 Nothing in GCC Clause 9 shall in any way release the Supplier from anywarranty or other obligations under this Contract.

10. Physical Examination/ Inspection of Goods

10.1 The goods shall be acceptable subject to physical inspection, tests and/ orin accordance with the approved sample as decided by the ProcuringAgency

11. Delivery and Documents11.1 The Supplier in accordance with the terms specified in the Schedule of

Requirements shall make delivery of the goods. The details of documents tobe furnished by the Supplier are specified in SCC.

12. Insurance12.1 The goods supplied under the Contract shall be delivered duty paid (DDP)

under which risk is transferred to the buyer after having been delivered;hence insurance coverage, if required, is Suppliers responsibility.

13. Transportation13.1 The Supplier shall arrange such transportation of the goods as is required

to prevent their damage or deterioration during transit to their finaldestination as indicated in the Schedule of Requirement.

13.2 Transportation including loading/ unloading of goods shall be arranged andpaid for by the Supplier, and related cost shall be inclusive in the Contractprice. The addresses of destinations/ offices shall be provided at the timeof signing of the Contract.

14. Incidental Services14.1 The Supplier shall be required to provide the incidental services as

specified in SCC and the cost of which shall be included in the total bidprice.

15. Warranty15.1 A warranty of one year will be provided free of cost which will also cover

replacement of parts.

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16. Payment16.1 The method and conditions of payment to be made to the Supplier

under this Contract shall be specified in SCC. The currency of paymentis Pak. Rupees which will be paid after installation and satisfactoryreport by the Inspection Committee for Duty Delivered Pay (DDP)/freedelivery at the consignee end.

16.2 In case of Import cases the payment will be made 100% via establishingthe LC at sight and receiving shipping documents/ Bill of lading,Insurance, Inspection certificate of the manufacturer, Country of origin,compliance of International standards of quality as per bid as perINCOTERMS.

17. Prices17.1 Price charged by the Supplier for goods delivered under the Contract shall

not vary from the prices quoted by the Supplier in its bid and shall remainthe same till expiry of the original bid validity period provided the ProcuringAgency’s request for bid validity extension. (No price variation shall beadmissible under the Contract.)

18. Contract Amendments18.1 No variation in or modification of the terms of the Contract shall be made

except by written amendment signed by the Parties.

19. Assignment19.1 The Supplier shall not assign, in whole or in part, its obligations to be

performed under this Contract to anybody else, except with the ProcuringAgency’s prior written consent.

20. Subcontracts20.1 The Supplier shall not be allowed to sublet the job and award

subcontracts under this Contract, except with Procuring Agency’s priorwritten consent.

21. Delays in the Supplier’s Performance21.1 Delivery of the goods shall be made by the Supplier in accordance with the

time schedule prescribed by the Procuring Agency in the Schedule ofRequirements.

21.2 If at any time during performance of the Contract, the Supplier shouldencounter conditions impeding timely delivery of the goods, the Suppliershall promptly notify the Procuring Agency in writing of the fact of thedelay, its likely duration and its cause(s). As soon as practicable afterreceipt of the Supplier’s notice, the Procuring Agency shall evaluate thesituation and may at its discretion extend the Supplier’s time forperformance, with or without liquidated damages, in which case theextension shall be ratified by the Parties by amendment of Contract.

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21.3 Except as provided under GCC Clause 8.2, a delay by the Supplier in theperformance of its delivery obligations shall render the Supplier liable tothe imposition of liquidated damages pursuant to GCC Clause 22, unlessan extension of time is agreed upon pursuant to GCC Clause 21.2 withoutthe application of liquidated damages.

22. Penalties/Liquidated Damages22.1 In case of late delivery beyond the presented period, penalty / liquidated

damages as specified in SCC shall be imposed upon the Supplier/Manufacturer. The above Late Delivery (LD) is subject to GCC Clause 24,including late delivery for reasons beyond control. Once themaximum is reached, the Procuring Agency may consider termination ofthe Contract pursuant to GCC Clause 23.

22.2 If the firm/supplier provides substandard item and fail to provide theprescribed item, the payment of risk purchase (which will be purchasedby the indenter) the price difference shall be paid by the Firm.

23. Termination for Default23.1 The Procuring Agency, without prejudice to any other remedy for breach

of Contract, by written notice of default sent to the Supplier, mayterminate this Contract in whole or in part if:-

a. The Supplier fails to deliver any or all installments of the goods withinthe period(s) specified in the Contract, or within any extension thereofgranted by the Procuring Agency pursuant to GCC; or

b. The Supplier fails to perform any other obligation(s) under the Contract.c. The Supplier, in the judgment of the Procuring Agency has engaged in

corrupt or fraudulent practices in competing for or in executing theContract. For the purpose of this clause: “corrupt practice” means theoffering, giving, receiving or soliciting of any thing of value to influencethe action of a public official in the procurement process or in Contractexecution.“fraudulent practice” means a misrepresentation of facts in order toinfluence a procurement process or the execution of a Contract to thedetriment of the Procuring Agency, and includes collusive practice amongBidders (prior to or after bid submission) designed to establish bid pricesat artificial non-competitive levels and to deprive the Procuring Agency ofthe benefits of free and open competition.

24. Mechanism for Blacklistment of Defaulted Bidder under rule 21 ofPunjab Procurement Rules 2014:The following are the events which would lead to initiate (Rule 21 of PPRARules 2014) blacklisting/debarment process;

i) Submission of false fabricated / forged documents forprocurement in tender.

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ii) Not attaining required quality of work.iii) Inordinate tardiness in accomplishment of assigned/agreed

responsibilities /contractual obligations resulting loss toprocuring agency/Government

iv) Non execution of work as per terms & condition of contract.v) Any unethical or unlawful professional or business behavior

detrimental to good conduct and integrity of the publicprocurement process.

vi) Involvement in any sort of tender fixing.vii) Persistent and intentional violation of important conditions of

contract.viii) Non-adherence to quality specifications despite being

importunately pointed out.ix) Security consideration of the State i.e., any action that

jeopardizes the security of the State or good repute of theprocuring agency.

PROCEDURE1. Competent authority of procuring agency may on information received

from any resource direct issuance of show cause notice to a bidder orcontractor of the Procuring Agency.

2. The show cause notice shall contain precise allegation against thecontractor and maximum period of debarring the contractor formparticipating in any public procurement of the Procuring Agency.

3. The contractor will be given minimum of seven days to submit thewritten reply of the show cause notice.

4. In case the contractor fails to submit written reply within the requisitetime, the competent authority may direct to issue notice of personalhearing to the contractor/ authorize representative of the contractor

and the competent authority shall decide the matter on the basis ofavailable record and personal hearing, if availed.

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5. In case the contractor submits written reply, competent authoritydecide to file the matter or direct issuance of a notice to the contractorfor personal hearing.

6. The contractor shall be given minimum of seven days for appearancebefore the competent authority of hearing in person.

7. The competent authority shall decide the matter on the basis ofavailable record and personal hearing of the contractor, if availed.

8. The competent authority shall decide the matter within fifteen daysfrom the date of personal hearing unless the personal hearing isadjourned to a next date and in such and eventuality, period of

personal hearing shall be reckoned from the last date of personalhearing.

9. The order of competent authority shall be communicated to thecontractor with a statement that the contractor may, with thirty days,file a representation against the order before the Managing DirectorPunjab Procurement Regulatory Authority.

10. An effort shall be made for electronic communication of the noticesand other documents pursuant to this mechanism and manner of theblacklisting of the contractor.

NOTE: The decision for blacklistment shall be for period as the competentauthority deems fit according to circumstances of the each case. Theletter for debarring the agency/individual will be published on PPRAwebsite. Once the blacklisting order is issued it shall not be revokedordinarily unless as provided under Rule-21 of the Procurement Rules2014.

25. Force Majeure25.1 Notwithstanding the provisions of GCC Clauses 21, 22, and 23, the

Supplier shall not be liable for forfeiture of its Performance Guaranty ortermination/ blacklisting for default if and to the extent that its delay inperformance or other failure to perform its obligations under the Contract isthe result of an event of Force Majeure. For the purposes of this clauseForce Majeure means an act of nature or an event beyond the controlof the Supplier and not involving the Supplier’s fault or negligencedirectly or indirectly purporting to misplanning, mismanagement and/orlack of foresight to handle the situation. Such events may include but are

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not restricted to acts of the Procuring Agency in its sovereign capacity,wars or revolutions, fires, floods, earthquakes, strikes, epidemics,quarantine restrictions and freight embargoes. If a Force Majeure situationarises, the Supplier shall promptly notify the Procuring Agency in writingwith sufficient and valid evidence of such condition and the cause thereof.The Committee constituted for Redressal of grievances, shall examinethe pros and cons of the case and all reasonable alternative means forcompletion of purchase order under the Contract and shall submit itsrecommendations to the competent authority. However, unless otherwisedirected by the Procuring Agency in writing, the Supplier shall continueto perform its obligations under the Contract as far as is reasonablypractical and shall seek reasonable alternative means for performancenot prevented by the Force Majeure event.

26. Termination for Insolvency26.1 The Procuring Agency may at any time terminate the Contract by giving

written notice of 30 days time to the Supplier if the Supplier becomesbankrupt or otherwise insolvent. In this event, termination shall bewithout compensation to the Supplier, provided that such terminationshall not prejudice or affect any right of action or remedy which hasaccrued or shall accrue thereafter to the Parties.

27. Arbitration and Resolution of Disputes27.1 The Procuring Agency and the Supplier shall make every effort to

resolve amicably by direct informal negotiation any disagreement ordispute arising between them under or in connection with the Contract.

27.2 If, after thirty (30) days from the commencement of such informalnegotiations, the Procuring Agency and the Supplier have been unableto resolve amicably a Contract dispute, either party may require thatthe dispute be referred to the Arbitrator for resolution througharbitration.

27.3 In case of any dispute concerning the interpretation and/or applicationof this Contract shall be settled through arbitration. [Full name &address of the arbitrator] or his nominee shall act as sole arbitrator. Thedecisions taken and/or award made by the sole arbitrator shall be final andbinding on the Parties

28. Governing Language28.1 The Contract shall be written in English language or Urdu (as decided by the

parties). Subject to GCC Clause 29, the version of the Contract written in thespecified language shall govern its interpretation. All correspondence and otherdocuments pertaining to the Contract, which are exchanged by the Parties,shall be written in English or Urdu (as decided by the parties).

29. Applicable Law29.1 This Contract shall be governed by the laws of Punjab (Pakistan) and the

courts of Punjab (Pakistan) shall have exclusive jurisdiction.30. Notices30.1 Any Notice given by one party to the other pursuant to this Contract shall

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27

be sent to the other party in writing and confirmed to other party’saddress specified in SCC.

30.2 A notice shall be effective when delivered or on the notice’s effective date,whichever is later

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C. Special Conditions of Contract (SCC) (If required)

a. Purchaser’s country Pakistanb. Purchaser address Governor’s Secretariat, Punjab

(Governor’s House, Lahore)c. Schedule of requirements As mentioned in the Documentsd. Delivery address Section Officer (Admn.), Governor’s

Secretariat, Punjab.e. Rules/procedure of arbitration

or appointment of ArbitratorAs applicable now a days

f. Detail of shipping and otherdocument furnished by supplier

Only applicable

g. Payment schedule As early as possible but by30.06.2016

h. Advance payment (if any) Noi. Performance Guarantee 10% of the Contract Amountj. Insurance coverage, if any As per Rulesk. Liquidated damages detail As per documentsl. Warranty period etc. At least one year

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TENDER NOTICEPurchase of Stationary

Governor’s Secretariat, Punjab, requires sealed bids / tenders for the supply ofStationary:

S.No.

Tender Name of Item QTY Last date andtime forreceiving

tender/venue11.05.2016(01:00 P.M.)

Date andtime foropeningtender

11.05.2016(02:00P.M)

Bid security(2% of

estimatedprice)

1. Ball Point Pkts. 502. Binder Clips (15mm) Dz. 183. Binder Clips (25mm) Dz. 184. Binder Clips (32mm) Dz. 185. Binding Tape 3” Green

colorNos. 12

6. Box File Folder (Board) FS Nos. 507. Box File Folder (Board) A4 Nos. 508. Box File Folder (Polypro) FS Nos. 509. Box File Folder (Polypro) A4 Nos. 5010. Super Stick on Color Flags

(5 pcs.)Pkts. 50

11. Clip Board Nos. 1012. Correcting Fluid Set Nos. 10013. Drawing Pins PNG Small

PackPkts. 10

14. Sponge Dumper Pad Plastic Nos. 1215. Eraser (Mars Plastic Combi)

Small sizeNos. 100

16. Fax Rolls 210 mm (30-Mtrs) Nos. 1217. Gum Stick 21 gm Nos. 10018. Highlighter (Six Colur) Nos. 7519. Imported Paper (A4)

(80gm 500 sheets)Reams 300

20. Imported Paper (FS)(80gm 500 sheets)

Reams 400

21. Ink (Blue / Black) Nos. 2422. Ink Stamp Pad Nos. 2423. Lead Pencil Pkts. 3324. Short Hand Pencil Pkts. 1025. Marker (Black) large Nos. 1226. Triangular Paper Clip 2” Pkts. 10027. Triangular Paper Clip 3.5” Pkts. 1028. Triangular Paper Clip 4” Pkts. 1029. Paper Clip Jumbo Pkts. 10

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30. Paper Clip Holder(Plastic) 2” (100 pieces box)

Pkts. 10

31. Paper Clip Holder(Plastic) 3.5” (100 piecesbox)

Pkts. 10

32. Paper Clip Holder(Plastic) 4” (100 pieces box)

Pkts. 10

33. Paper Cutter (Bladder) Nos. 1234. Pen Fluid Nos. 1235. Photostat Paper (FS) 80gm

500 sheetsReams 540

36. Photostat toners Nos. 537. Photostat toners

(Toshiba e-Studio 35)Nos. 3

38. Photostat toners (Kyoceraclassic)

Nos. 5

39. Pointer Marker (Bule/Black) Nos. 2440. Pin Cussion Nos. 2441. Staple Remover Nos. 2442. Plastic File (A4) Nos. 300043. Plastic File (FS) Nos. 400044. Plastic Ruler Nos. 1245. Registers (No.16) 200

sheetsNos. 50

46. 2-Ring / D Binders (FS)38mm

Nos. 100

47. 2-Ring / D Binders (A4)38mm

Nos. 50

48. 2-Ring / D Binders (FS)25mm

Nos. 50

49. 2-Ring / D Binders (A4)25mm

Nos. 50

50. 2-Ring / D Binders (FS)38mm

Nos. 50

51. 2-Ring / D Binders (A4)38mm

Nos. 50

52. 2-Ring / D Binders (FS)25mm

Nos. 50

53. 2-Ring / D Binders (A4)25mm

Nos. 50

54. Spiral Note Book(Simple) 50 sheets

Nos. 100

55. Sealing Wax Pkts. 1056. Scissors Nos. 1257. Scotch Tape Khaki 3” Nos. 1258. Sharpener Nos. 10059. Shorthand Note Book

(100 sheets)Nos. 100

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60. Signo Markers(Blue+Black+Red+Green)

Nos. 500

61. One hole Punch Nos. 2462. Stamp Pad (56x90mm) Nos. 2463. Stapler Pin Pkts. 40064. Stapler Pin Heavy duty

(3 size)Pkts. 10

65. Table Set (White) Nos. 566. Treasury Tags (Small)

per 100 pcs.Guchhi 150

67. Toner Fax MachineL-140 Cannon (Genuine)

Nos. 5

68. Uni-ball Marker DeluxeSilver Color

Nos. 200

69. Uni-ball eye UB-157 (Black-Green-Blue)

Nos. 50

70. Post-it Notes 3x3 Pkts. 10071. Post-it Notes 3x5 Pkts. 10072. Staple remover heavy duty Nos. 0273. Tape dispenser (small) 1” Nos. 10

Interested eligible bidders may get the tendered item’s specification aftersubmission of written application along with tender fee (non-refundable) whichshall be issued only during working hours immediately after publication of thistender. A copy of the Bidding Documents is available for information and can bedownload from the website www.ppra.punjab.gov.pk. In case the bidding documentsare downloaded from websites, the required cost of the bidding documents shall bepaid at the time of submission of bids.

One Stage Two Envelop bidding procedure shall be applied. The Bid Security /Earnest Money @ 2% of actual estimated price, in the form of “CDR i.e. BankDraft, Pay Order etc.” in favour of Section Officer (Admn.), Governor’s Secretariat,Punjab, is required to be submitted with the Financial Bid, without which the offershall be rejected being non-responsive.

Sealed bids are required to reach as per above schedule in the office of SectionOfficer (Admn.), Governor’s Secretariat, Punjab, latest by 1300 Hours on11th My, 2016. The bids shall be opened on the same day at 1400 Hours.

Note: All assessments and procuring procedure i.e. receiving, opening andawarding etc. shall be governed by the Punjab Procurement Rules-2014.

( SHER AFGAN )SECTION OFFICER (ADMN.)

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2. Sample Collection Form

To be filled by Technical Committee of Procuring AgencyName of Item Make/Model Quantity Detail/observation Date of

Submission

Procuring AgencyTo be filled by supplier/contractorName of Item Make/Model Batch No. Clarification of

the ObservationDated

Signature of Bidder

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Performance Guarantee Form(Clause 40 of the ITB)

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Manufacturer’s Authorization Form If Other ThanManufacturer

Seal of the Manufacturer

Note. In case of Manufacturer. Supporting documents shall be submitted instead of Form.

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Contract Form

THIS CONTRACT is made at _______ on the day of _____ 2016, between theGovernor’s Secretariat, Punjab (hereinafter referred to as the “ProcuringAgency”) of the First Part; and M/s (firm name) a firm having its registered officeat (address of the firm) (hereinafter called the “Supplier”) of the Second Part(hereinafter referred to individually as “Party” and collectively as the “Parties”).

WHEREAS the Procuring Agency invited bids for procurement of goods, inpursuance where of M/s (firm name) being the Manufacturer/ authorizedSupplier/ authorized Agent of (item name) in Pakistan and ancillary servicesoffered to supply the required item (s); and Whereas the Procuring Agency hasaccepted the bid by the Supplier for the supply of (item name) and relatedservices in the sum of Rs (amount in figures and words) cost per unit, the totalamount of (quantity of goods) shall be Rs (amount in figures and words).

NOW THIS CONTRACT WITNESSETH AS FOLLOWS:

1. In this Contract words and expressions shall have the same meaningsas are respectively assigned to them in the General Conditions of thisContract hereinafter referred to as “Contract”:

2. The following documents shall be deemed to form and be read andconstrued as integral part of this Contract, viz:-

a. the Price Schedule submitted by the Bidder,b. the Schedule of Requirements;c. the Technical Specifications;d. the General Conditions of Contract;e. the Special Conditions of Contract;f. the Procuring Agency’s Notification of Award;g. the scope of work;h. the Contract; andi. the Bid & its clarifications.j. the contracted specifications (attached as annexure)

3. In consideration of the payments to be made by the Procuring Agencyto the Supplier/ Manufacturer as hereinafter mentioned, the Supplier/Manufacturer hereby covenants with the Procuring Agency to provide theGoods and its related Services etc. and to remove/rectify defects thereinin conformity in all respects with the provisions of this Contract.

4. The Procuring Agency hereby covenants to pay the Supplier inconsideration of the provision of the Goods and Services and theremedying of defects therein, the Contract Price or such other sum as maybecome payable under the provisions of this Contract at the time and inthe manner prescribed by this Contract.

5. [The Supplier] hereby declares that it has not obtained or induced theprocurement of any Contract, right, interest, privilege or other obligation orbenefit from Government of the Punjab or any administrative

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subdivision or agency thereof or any other entity owned or controlledby it (Government of the Punjab) through any corrupt/collusive businesspractice.

6. Without limiting the generality of the foregoing, [the Seller/ Supplier]represents and warrants that it has fully declared the brokerage,commission, fees etc, paid or payable to anyone and not given or agreedto give and shall not give or agree to give to anyone within or outsidePakistan either directly or indirectly through any natural or juridicalperson, including its affiliate, agent, associate, broker, consultant,director, promoter, shareholder, sponsor or subsidiary, any commission,gratification, bribe, finder’s fee or kickback, whether described asconsultation fee or otherwise, with the object of obtaining or includingthe procurement of a Contract, right interest, privilege or other obligationor benefit in whatsoever form from Government of the Punjab, exceptthat which has been expressly declared pursuant hereto.

7. [The Supplier] certifies that it has made and shall make full disclosureof all agreements and arrangements with all persons in respect of orrelated to the transaction with Government of the Punjab and has nottaken any action or shall not take any action to circumvent the abovedeclaration, representation or warranty.

8. [The Supplier] accepts full responsibility and strict liability for notmaking any false declaration, misrepresenting facts or taking any actionlikely to defeat the purpose of this declaration, representation andwarranty and making full disclosure of all relevant information as requiredby procuring agency. It agrees that any Contract, right, interest,privilege or other obligation or benefit obtained or procured asaforesaid shall, without prejudice to any other right and remediesavailable to Government of the Punjab under any law, Contract or otherinstrument, be void able at the option of Government of the Punjab.

9. Notwithstanding any rights and remedies exercised by Government of thePunjab in this regard, [The Supplier] agrees to indemnify Government ofthe Punjab for any loss or damage incurred by it on account of its corruptbusiness practices and further pay compensation to Government of thePunjab in an amount equivalent to ten time the sum of any commission,gratification, bribe, finder’s fee or kickback given by [The Seller/Supplier] as aforesaid for the purpose of obtaining or inducing theprocurement of any Contract, right, interest, privilege or other obligationor benefit in whatsoever form from Government of the Punjab.

10. In case of any dispute concerning the interpretation and/or applicationof this Contract shall be settled through arbitration. Secretary Law or hisnominee shall act as sole arbitrator. The decisions taken and/or awardmade by the sole arbitrator shall be final and binding on the Parties.

11. This Contract shall be governed by the laws of Punjab Government and thecourts of Punjab (Pakistan) shall have exclusive jurisdiction.

12. Any dispute, controversy or claim arising out of or relating to this Contract orthe breach, termination or invalidity thereof, which cannot be amicably settledbetween the Parties, shall be referred to mediation in accordance with the

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Center for Effective Dispute Resolution (CEDR) Model Mediation Procedureand to be conducted by a mediator who is duly accredited by CEDR. BothParties shall appoint a mediator who is mutually acceptable. If the Parties failto agree upon a mediator within fourteen (14) days after one Party hasnotified the other in writing of the dispute, then, the courts at Punjab(Pakistan) may be requested by either Party to appoint a CEDR-accreditedmediator. The venue for the mediation proceedings shall be in Punjab(Pakistan). The language of mediation and the appropriate documentationshall be English

IN WITNESS Whereof the Parties hereto have caused this Contract to be executedat_____________(the place) and shall enter into force on the day, month andyear first above mentioned.

Signed/ Sealed by the Manufacturer/authorized Supplier/ authorized Agent Signed/ Sealed by Procuring Agency

1. 1.

2. 2.

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Bid Form

Date:Tender No.:

To: The Section Officer (Admn.), Governor’s Secretariat, Punjab.

Respected Sir/Madam

Having examined the Bidding Documents, the receipt of which is hereby dulyacknowledged, we, the undersigned, offer the supply and deliver the goodsspecified in and in conformity with the said Bidding Documents for the sum of[Total Bid Amount], [Bid Amount in words] or such other sums as may beascertained in accordance with the Schedule of Prices attached herewith andmade part of this bid.

We undertake, if our bid is accepted, to deliver the goods in accordance with thedelivery schedule specified in the Schedule of Requirements.If our bid is accepted, we shall obtain an unconditional guarantee of a bank inthe sum of ____ percent of the Contract Price for the due performance of theContract, in the form prescribed by the Procuring Agency.

We agree to abide by this bid for a period of [number] days from the date fixedfor bid opening under ITB Clause 18 of the Instructions to Bidders, and it shallremain binding upon us and may be accepted at any time before theexpiration of that period. Until a formal Contract is prepared and executed, thisbid, together with your written acceptance thereof and your notification ofaward, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bidyou may receive. Commissions or gratuities, if any, paid or to be paid by usto agents relating to this Bid, and to contract execution if we are awarded thecontract, are listed below:

Name and address of bidder Amount and Currency(if none, state “none”).”

Dated this day of , 2016

Signature(in the capacity of)

Duly authorized to sign bid for and on behalf of. Attachment

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Price Schedule

(Goods to be procured under DDP/Free delivery at consignee’s end basis)

Name of Bidder_________________________________________________

Tender No.____________

Sr.No.(As

listedin

invitation

ofbid)

Name of Item (As listed ininvitation of bid)

Make/Modeland country

ofManufacturer and origin

or equivalent

Specification(Complete

Details)Qty Unit

Price

Saleand

othertaxes

(Specifythe type

andkind oftaxes

applied)

TotalCost(Rs.)

1. Ball Point DollarClipper

Pkts. 50

2. Binder Clips (15mm) Diamond Dz. 183. Binder Clips (25mm) Diamond Dz. 184. Binder Clips (32mm) Diamond Dz. 18

5. Binding Tape 3” Greencolor China

Nos. 12

6. Box File Folder (Board)FS

Lever ArchFile

Nos. 50

7. Box File Folder (Board)A4

Lever ArchFile

Nos. 50

8. Box File Folder (Polypro)FS

Lever ArchFile

Nos. 50

9. Box File Folder (Polypro)A4

Lever ArchFile

Nos. 50

10.Super Stick on ColorFlags(5 pcs.)

Deli Pkts. 50

11. Clip Board Local Nos. 1012. Correcting Fluid Set Pelican Nos. 100

13. Drawing Pins PNG SmallPack Good Quality

Pkts. 10

14. Sponge Dumper PadPlastic Good Quality

Nos. 12

15. Eraser (Mars PlasticCombi) Small size

Steadtler,Germany

Nos. 100

16. Fax Rolls 210 mm (30-Mtrs) Panasonic

Nos. 12

17. Gum Stick 21 gm UHU Nos. 10018. Highlighter (Six Colur) Pelican Nos. 75

19. Imported Paper (A4)(80gm 500 sheets)

Double A Reams 300

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20. Imported Paper (FS)(80gm 500 sheets)

Double A Reams 400

21. Ink (Blue / Black) Pelican Nos. 2422. Ink Stamp Pad Crystal Nos. 2423. Lead Pencil HB Pkts. 3324. Short Hand Pencil HB Pkts. 1025. Marker (Black) large Dollar Nos. 1226. Triangular Paper Clip 2” Fine Quality Pkts. 100

27. Triangular Paper Clip3.5” Fine Quality

Pkts. 10

28. Triangular Paper Clip 4” Fine Quality Pkts. 1029. Paper Clip Jumbo Fine Quality Pkts. 10

30.Paper Clip Holder(Plastic) 2” (100 piecesbox)

Fine Quality Pkts. 10

31.Paper Clip Holder(Plastic) 3.5” (100 piecesbox)

Fine Quality Pkts. 10

32.Paper Clip Holder(Plastic) 4” (100 piecesbox)

Fine Quality Pkts. 10

33. Paper Cutter (Bladder) Gongoao Nos. 1234. Pen Fluid Dollar Nos. 12

35.Photostat Paper (FS)80gm500 sheets

IK Gold Reams 540

36. Photostat tonersKonicaMinolta Biz-hub 423

Nos. 5

37. Photostat toners(Toshiba e-Studio 35)

Toshiba Nos. 3

38. Photostat toners (Kyoceraclassic) Kyocera Nos. 5

39. Pointer Marker(Bule/Black) Dollar Nos. 24

40. Pin Cussion (Fine quality) Nos. 2441. Staple Remover KW-Trio Nos. 2442. Plastic File (A4) Imported Nos. 300043. Plastic File (FS) Imported Nos. 400044. Plastic Ruler Fine quality Nos. 12

45. Registers (No.16) 200sheets

Rizvi NoteBooks

Nos. 50

46. 2-Ring / D Binders (FS)38mm

PVC Nos. 100

47. 2-Ring / D Binders (A4)38mm

PVC Nos. 50

48. 2-Ring / D Binders (FS)25mm

PVC Nos. 50

49. 2-Ring / D Binders (A4)25mm

PVC Nos. 50

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50. 2-Ring / D Binders (FS)38mm

Board Nos. 50

51. 2-Ring / D Binders (A4)38mm

Board Nos. 50

52. 2-Ring / D Binders (FS)25mm

Board Nos. 50

53. 2-Ring / D Binders (A4)25mm

Board Nos. 50

54. Spiral Note Book(Simple) 50 sheets

Fine quality Nos. 100

55. Sealing Wax Fine quality Pkts. 1056. Scissors Steel Nos. 1257. Scotch Tape Khaki 3” Dollar Nos. 1258. Sharpener Dux Nos. 100

59. Shorthand Note Book(100 sheets)

Fine quality Nos. 100

60. Signo Markers(Blue+Black+Red+Green)

Mitsubishi Nos. 500

61. One hole Punch Finest quality Nos. 2462. Stamp Pad (56x90mm) Art Line Nos. 2463. Stapler Pin Dollar Pkts. 400

64. Stapler Pin Heavy duty(3 size)

KW-trio Pkts. 10

65. Table Set (White) Crystal Nos. 5

66. Treasury Tags (Small)per 100 pcs.

Fine quality Guchhi 150

67. Toner Fax MachineL-140 Cannon (Genuine)

Canon Nos. 5

68. Uni-ball Marker DeluxeSilver Color Uni-ball

Nos. 200

69. Uni-ball eye UB-157(Black-Green-Blue)

Mitsubishi Nos. 50

70. Post-it Notes 3x3 Fine quality Pkts. 10071. Post-it Notes 3x5 Fine quality Pkts. 100

72. Staple remover heavyduty

KW-trio Nos. 02

73. Tape dispenser (small) 1” KW-trio Nos. 10Grand Total

Sign and Stamp of Bidder____________________________________________Note: In case of discrepancy between unit price and total, the unit price shallprevail.

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Part - IIISpecifications