Preliminary Survey of ICOLC MembersICOLC Meeting in Munich, Germany

October 20, 2008Katherine A. Perry

VIVA Director

• Survey – Who Responded• Which Consortia DON’T Do RFPs• Which Consortia DO Do RFPs• Areas Considered Most Difficult • Areas Where ICOLC Might Help• What We Don’t Know….

Both are publicly advertised invitations to submit an offer to supply goods or services.

Both require detailed specifications.

But, there appear to be some major differences.

• RFP in Virginia – MUST negotiate price.While we cannot disclose specific contents of other proposals, we can and do let vendors know if they are in the ballpark. We ask for their “Best and Final Offer” and then re-evaluate the proposals.

• RFT in Europe – may NOT negotiate price. The written proposal is the final word.

* 6-9 months http://www.vivalib.org/VIVARFP2008.html* Subcommittee writes RFP * Allow 30 days for responses* Product Trials and Solicit Feedback from Members* Evaluation #1* Finalists Presentations for Members* Negotiations* Evaluation #2* Award(s) made

202 Consortia in ICOLC 2008

124 44

13

8

73 +2 multinational

30 Consortia Completed Survey21

(70%) 124 (17%)

6 (20%)44 (14%)

1 (3%)13 (8%)

1 (3%)8 (13%)

07

03

1 multi (3%)+2 multi (50%)

Of those who completed the survey, 10 (33.3%) said NO, they do not do RFPs.

* 6 North America (US and Canada) * 2 Europe* 1 Asia* 1 Multi-regional

(Africa, Asia, Europe and N. America)

Of those who completed the survey, 20 (66.7%) said YES they do RFPs.

* 15 North America (US and Canada) * 4 Europe* 1 Australia/New Zealand* 0 Africa* 0 Asia

•

* Do we have a clear understanding of what RFPs and RFTs are?

* What are real differences among states/provinces, countries, regions?

* Response rate good or not? Should we seek to involve more consortia, esp. outside of Europe and North America?

* What do consortia use the RFP to acquire? Products or Services? (ILS, Aggregated Databases)

* How best to identify possible issues and possible solutions?

* Vendors: What are their issues and how best to involve them?