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MINUTES
999th Meeting
COPY RECEIVED DATE: Co/ fl { ;)O \C\ TIME: z: Z3 PfY\ TOWN CLERK'S OFFICE
The 999th a Regular Meeting of the Seymour Housing Authority was held Wednesday June 5, 2019 at the Smithfield Gardens Assisted Living facility in the Multipurpose room located at 26 Smith St Seymour CT and was called the order at 5 :34 PM by Chairperson White.
ROLL CALL
Answering the Roll Call Connnissioners Bellucci, Horelick and White.
Also present was Secretary and Executive Director David Keyser.
PUBLIC COMMENT
None
PREVIOUS MEETING MINUTES
Chairperson White introduced the previous meetings minutes of the 998"' Annual Meeting held on Wednesday May 8, 2019. Chairperson White commented there was no meeting held during April 2019.
Commissioner Bellucci motioned to accept the minutes of the 998th Regular meeting held on Wednesday May 8, 2019 as presented. Commissioner Horelick seconded the motion. Commissioner White acknowledged the motion and its second and asked all those in favor of the motion to vote aye. Voting aye were commissioners Bellucci, Horelick and White. Chairperson White declared the motion carried.
BILLS & COMMUNICATIONS
Connnissioner white introduced the bills (See exhibit I).
After consideration and review and questions relative the Bills Listing Commissioner Horelick motioned to approve the bills as presented and to authorize payment of the bills. Commissioner Bellucci seconded in the motion. Chairperson White acknowledged the motion and its second and asked all those in favor of the motion to signify by voting aye. Voting aye were Commissioners Bellucci, Horelick and White. Chairperson White declared the motion carried and the Bills approved for payment.
The Executive Director reviewed the pertinent correspondence which included emails to and from Gregory Ceballos, HUD Financial Analyst relative to the Smithfield Gardens Repayment Agreement.
EXECUTIVE DIRECTOR'S REPORT
See Exhibit II
OLD BUSINESS
Brief discussion followed regarding the celebration next month for the July 10, 2019 Regular Meeting.
EXECUTIVE SESSION
At 6:02 PM Commissioner Bellucci motioned to enter Executive Session to discuss personnel and to invite the entire Board of Commissioners present and David Keyser, Secretary. Commissioner Horelick seconded the motion. Chairperson White acknowledged emotion and its second and asked all those in
MINUTES
favor of the motion to signify by voting Aye. Voting Aye were commissioners Bellucci, Horelick and White. Chairperson White declared the motion carried an Executive Session entered.
At 6:04 PM Commissioner Bellucci motioned to leave Executive Session and to resume the regular order of the Agenda. Commissioner Horelick seconded the motion. Chairperson White acknowledged emotion and its second and asked all those in favor of the motion to signify by voting Aye. Voting Aye were commissioners Bellucci, Horelick and White. Chairperson White declared the motion carried regular session resumed.
NEW BUSINESS
Chairperson White introduced the update to the federal tenant selection and continued occupancy policy for the 120% of area median income rule. (See exhibit III).
The Executive Director explained the provisions and regulations required by the Housing Opportunity Through Modernization Act (HOTMA). He explained that in accordance with the HOTMA regulations if a public housing family's income has exceeded 120% of the area median income for two consecutive years the Housing Authority must either:
• terminate the family's tenancy within 6 months, or • charge the tenant family a month rent in an amount equal to the greater of: the applicable fair
market rent for a dwelling unit in the same market area of the same size, or the amount of the monthly operating and capital subsidy provided for the unit.
He also explained that housing authorities must provide the families affected with a written notice if they're over income after year one which will provide the over income tenants with a one year's notice before the Housing Authority either terminates the family's tenancy or charges the family fair market rent.
The Executive Director then described the changes made to the Seymour Housing Authority's Tenant Selection and Continued Occupancy Policy by describing the excerpt Section F maximum rent.
After further brief discussion Commissioner Horelick motioned to adopt the policy changes in the Tenant Selection and Continued Occupancy Policy for the new HOTMA 120% of area median income rules as presented by the Executive Director. Commissioner Bellucci seconded the motion. Chairperson White acknowledge the motion and its second and asked all those in favor of the motion to signify by voting Aye. Voting Aye were Commissioners Horelick and White. Commissioner Bellucci abstained from voting to avoid a conflict of interest for reason he is a Resident Commissioner residing in the property this policy applies to. Chairperson White declared the motion carried.
Chairperson White introduced policy change to the Federal Tenant Selection and Continued Occupancy Policy regarding remaining household members and qualifications. (See exhibit N)
The Executive Director described the existing policy regarding remaining members of a household residing in federal low income elderly public housing. He described a situation where the remaining household member may be below 62 years of age and not qualified as a disabled household member under the definitions provided by the Social Security Administration. He stated that these changes to our policy that is nearly 30 years old are required and he further described the various sections of the tenants selection and continued occupancy policy that need to be updated for this provision. He stated the Policy
MINUTES
would change to read the remaining members of a tenant family who otherwise are eligible by age or disability status under the HUD guidelines and regulations for eligibility in an elderly disabled lowincome public housing program.
After some further brief discussion Commissioner Bellucci motioned to adopt the changes to the Federal Tenant Selection and Continued Occupancy Policy relative to remaining household members in accordance with the provisions the Executive Director presented and described that the remaining member of a tenant family who otherwise is eligible by age or disability status under the HUD guidelines and regulations for eligibility in elderly disabled low income public housing program as presented. Commissioner Horelick seconded the motion. Chairperson White ackoowledged the motion and its second and asked all those in favor to signify by voting Aye. Voting Aye were commissioners Bellucci, Horelick and White Chairperson White declared motion carried and the provision for remaining household members updated as presented.
ANY OTHER BUSINESS PERTAINING TO THE BOARD
None.
ADJOURNMENT
Chairperson White asked for a motion to adjourn the 999th meeting of the Seymour Housing Authority. At 6: 15 PM Commissioner Horelick motioned to adjourn the 999th meeting of the Seymour Housing Authority. Commissioner Bellucci seconded the motion. Chairperson White ackoowledged the motion and its second and asked all those in favor of the motion to signify by voting Aye. Voting Aye were Commissioners Bellucci, Horelick and White. Chairperson White declared the motion carried and the 999th meeting adjourned.
Executive Director.
Seymour Housing Authority
Vendor Accounting Cash Payment/Receipt Register
Revolving Fund
Filter Criteria Includes: 1) Project Revolving Fund, 2) Payment Date: All, 3) Financial Period: May 2019, 4) Payments Over: All, 5) Check Numbers: All, 6) Cleared Period: All, 7) Check Status: All, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: Naugatuck Valley Savings & Loan, Bank Account: 0615014177, GL Account: 1000
Posted Payments
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© 2019 Management Computer Services, Inc. (MCS)
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SI IA PAYROLL
SHA PAYROLL
CONN NAHRO
Comcast
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Dqamnent Qescrip/lon
Payroll #10
Payroll #11
Employee Training Confirmation HS
Act# 8773 40 216 0027070
Act# 8773 40 216 0174468
Act# 8773 40 216 0041287
Act# 8773 40 216 0256349
CHK
CHK
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CHK
CHK
Advance Communicatlons Inc Message service 4/3/19 - 4/30/19
Aflac Attn: Remittance Processing Policy DHFB9 April
American Express Account ending 6-36005
Callahan House Tenants Associat Monthly room fee Feb - May 2019
CHK Chemsearch
CHK Europa Enterprises, LLC
CHK Family Mobile LLC
CHK Flynn Law Group, PC
Red Streak 13x32 oz
Seal hole in apartment 4F W0#4253
SOP Time mount balance tiers
190286 Marijuana p~licy DA~
CHK .FMG-Termite & Pest Control Servi· Bed bugs---·
CHK Friends Of Fur LLC Treat 25 & 27 Chamberlain for roach
CHK Home Depot Credit Services Paint and supplies for 28 Seymour A
CHK JP Maguire Associates lnc. Final-Mitigation
CHK Kone Inc Passenger elevator was shut down
CHK Management Computer Services I Support Fee 1099 form work order tr
CHK Mary B. Androsk! Mediation SHA vs John Belinsky
CHK Mr. Refinish Reglaze tub 28 Seymour Ave
CHK Network Synergy Systems lntegra Screen dlsplay issues
CHK Norman Ray Tenant Association Monthly room fee Feb - May 2019
CHK Oak Ridge Hauling, LLC March 19 Trash Service
CHK Oak Ridge Hauling, LLC
CHK Peter E. Karpovich,
March 19 Trash Service
SHA vs Hubert & Doe, Service of su
CHK Pleasant Point Partners (Proshred First 36 Executive Console
CHK Select Publlcatlons, Inc. Lead Booklet
CHK Seymour Janitorial Services
CHK Sheehy & Dillon
CHK St. Treasurer For Merfund
CHK Troy Industrial Solutions
CHK Valley Electric Supply Company
CHK Watson
CHK WB Mason
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
CHK Eversource
Page 1 of2
Cleaning Seymour housing office an
Mediation concerning Cruz & Proto
MERF 04-2019
Roof Fan 920L century 1/4HP 1800
Bryant GFP - 158 GFP
Fix main phone at office and bookke
Toner and post it notes
Act 5177 958 3004 Statement date 3
Act# 57750480048 Statement Date
Act#51118694017
Act# 5131 467 8087
Act#51118694017
Act# 5136 648 3014
Act# 5145 776 4090
Act# 5145 056 4049 39 Ray
Act# 5145 056 4059 - 39 Ray
Act# 5131 467 8087 - 28 Seymour
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$27,336.29
$29,184.12
$520.00
$2,856.78
$173.80
$1,446.54
$255.86
$129.39
$301.44
$621.54
$100.00
$237.35
$3,015.00
$881.00
$378.00
· $2bli:ocf
$400.00
$188.34
$3,140.80
$2,208.12
$4,419.74
$125.00
$1,798.00
$225.00
$100.00
$441.89
$1,404.51
$146.10
$55.00
$52.94
$1,525.00
$250.00
$6,490.07
$210.28
$66.55
$230.50
$1,248.95
$5,600.61
$1,399.13
$45.32
$5.72
"$45.66
$2, 157.32
$137.47
$39.51
$48.77
$25.90
5131/2019 4:24:37 PM
Printed by: Desiree Stewart
Seymour Housing Authority
Vendor Accounting Cash Payment/Receipt Register
Revolving Fund
F~ter Criteria Includes; 1) Project Revolving Fund, 2) Payment Date: All, 3) Financial Period: May 2019, 4) Payments Over: All, 5) Check Numbers: All, 6) Cleared Period: All, 7) Check Status: All, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: Naugatuck Valley Savings & Loan, Bank Account: 0615014177, GL Account: 1000
Posted Payments -- Es!!!!ll!i!at i::iate: l!<1llm<I = Dacument Rm:ICJient Dqqument Df!smlpflon ~ -10940 0510912019 No CHK Frontier Act# 203-888-4579-123179-5 No $564.33
10941 05109/2019 No CHK Frontier Act# 203-881-2464-110206-5 No $650.49
10942 0510912019 No CHK Frontier Act# 203-881-0115-021194-5 No $163.25
10943 0510912019 No CHK Comcast Acct# 8773 40 216 0069528 No $171.85
10944 05/09/2019 No CHK Comcast Acct#8773 40 216 0069536 No $58.95
10945 0510912019 No CHK Comcast Business Act# 8773 40 216 0263568 No $117.98
10946 0511512019 No CHK Belletti's Tree Service Trimming trees 5 619 21 Seymour r No $15,075.00
10947 0512212019 No CHK Seymour Housing Authority Reimburse Belletti's inv 5612121/18 No $2,100.00
Bank: TD Banknorth, Bank Account: 424·0200579, GL Account: 1111.4
Posted Payments
·- Qo!;../!/JmJ B!l!ill!Wt !2a!!I- - Il!I2fl-·- Do£!tmenl &uip!enf ... Document Oegrlptlon-- ~ -20074 05/0712019 No CHK United States Postal Service Key for Callahan No $35.00
20075 0511312019 No CHK Seymour Housing Authority AP Fed 05/07 ,09/2019 reimburseme No $34,795.35
20076 0512112019 No CHK Dominick Bellucci Reimbursement for payment to SHA No $60.00
20077 0512112019 No CHK Seymour Housing Authority Fund Payroll #s 1 O & 11 No $17,454.57
20078 0512212019 No CHK Seymour Housing Authority Reimburse Bellettl's inv 56 12121 /18 No $2,100.00
20079 0512912019 No CHK Find Your Stuff Conducting a presentation for clients No $100.00
Bank: Liberty, Bank Account: 6576750468, GL Account: 1111.KM
Posted Payments -- eal!!IliiatQatl:l - = Oqcuroenr @c!pjeat Document Desariprlon ~ -110 05/0612019_ No CHK Seymour Housing Authority RCS J Ciaralli payments June - Oct No $3,375.00
111 0510712019 No CHK Jennifer Ciaralli Pay period ending 5/4/2019 No $378.00
112 0512212019 No CHK Jennifer Ciaralli Pay period end 511812019 pay date No $378.00
Bank: TD Banknorth, Bank Account: 12345, GL Account: 1111.2
Posted Payments -- B!l!ClliiatQata - = Dqcumeat Rer:ipjrmf Dor;ument O§rorfolfon ~ -40066 05/0912019 No CHK Buddy's Fuel, LLC Annual Cleaning No $770.00 40067 0510912019 No CHK Buddy's Fuel,LLC Oil delivery 28 Seymour No $435.00 40068 0510912019 No CHK Charles Payne Jr Supply and install new FRP and mol No $3,217.00 40069 0510912019 No CHK JP Maguire Associates lnc. Disinfect basement at 34 Seymour A No $7,069.16 40070 0510912019 No CHK Lisa M. Gomes Recertification MR March 31 9:15 a No $140.00 40071 0510912019 No CHK Treasurer- Town of Seymour MR Pilol 2018 chamberlln Rd & Sey No $39,638.37 40072 0511312019 No CHK Seymour Housing Authority AP MR 05/09/2019 reimbursement No $7,210.73 40073 0511512019 No CHK Seymour Housing Authority Reimburse revolving fund for Interim No $15,075.00 40074 0512112019 No CHK Seymour Housing Authority Fund Payroll #s 1 O & 11 No $12,249.12
Bank: TD Banknorth1 Bank Account: 4318164011, GL Account: 1120.1
Posted Payments - Pal!lllellt !&ta - = Document &:c/pll!nt Doq1me12t DeSCljollo12 '""'"'" dmolmJ
90424 0510912019 No CHK Eversource Act.# 5747 654 0034 No $1,771.13
90425 05109/2019 No CHK Eversource Act.# 51083234013 No $1,316.90
90426 05/0912019 No CHK Eversource Act# 5147 148 3099 No $211.75
90427 05/09/2019 No CHK Eversource Act.# 5766 997 0055 No $96.30
90428 05/09/2019 No CHK Charles Payne Jr Changed pole lights and wall lites to No $4,262.50
90429 05/0912019 No CHK Clear Water Full Service Water Treatment Progra No $145.84
90430 05/09/2019 No CHK Comcast Act# 8773 40 216 0069510 No $1,975.74
90431 05/09/2019 No CHK Frontier Act# 203-888-5093-092806-5 No $784.39
90432 05/09/2019 No CHK HD Supply Cleaning supplies No $469.12
90433 05/09/2019 No CHK Home Depot Credit Services Wax rings, curtain rods, and towel b No $56.84
90434 05/09/2019 No CHK JP Maguire Associates Inc. Cleaning of unit 204 No $4,555.13
90435 05/09/2019 No CHK Oak Ridge Hauling, LLC Trash Service No $476.01
90436 05/09/2019 No CHK Seymour Janitorial Services Monthly cleaning of SGAL locker roo No $126.00
90437 05/09/2019 No CHK Theo Pro File approval April No $22.00
90438 05/0912019 No CHK TPC Associates, Inc. Replace faulty call for aids and over No $2,300.20
90439 05/13/2019 No CHK Seymour Housing Authority AP SGAL 05/09/2019 reimbursemen No $5,069.67
90440 05/13/2019 No CHK Seymour Housing Authority Payment 5 to the Revolving Fund fro No $5,000.00
90441. 05/21/2019 No CHK Seymour Housing Authority· Fund Payroll #s· 1 O & 11 .. NQ $26,816.72..
90442 05/22/2019 No CHK Country Quilt Llama Farm LLC Activities - Outside Services: Enterta No $200.00
JUNE 2019
MINUTES
EXHIBIT II
Executive Director's Report
DIR Report 6.2019
•
DAVID J. KEYSER, PHM/C4P
Occupancy
Callahan House remained fully occupied during May 2019. Callahan House has experienced 114
days vacant since January 1, 2019 and has averaged 19 turn around days per vacancy. By using
the HUD PHAS Management Operation formula to calculate vacancy percentage, vacancy day
percentage would be calculated as follows: 80 units X 365 days = 29,200 days available; 114
days/29200 days available= 0.3904% percentage through May 31, 2019.
Beginning with July 1, 2011, HUD is using a new formula being applied to the Operating subsidy
Calculation. HUD is allowing 3% vacancy. Vacancy over the 3% will not be paid in subsidy. For
example, Callahan House has: 80 units X 12 mos. =960 unit months available (UMA). 960*3%=
29 UMA or 348 days. For 2019 FYE Budge we have used 177 vacancy days and have a balance
of 171 vacancy days to use. In 2017 we used 203 vacancy days and in 2018 we used 329
vacancy days.
CALLAHAN HOUSE VACANCY/TURNOVER DAYS
Federal Elderly VACANCY/TURNOVER DAYS 2019 PRIOR NEXT NO.OF
UNIT RESIDENT MOVE OUT RESIDENT IN-DATE DAYS
2X Dixon 1/3/2019 Hayden 1/17/2019 14
4A Hayden 1/17 /2018 Bellucci 3/1/2019 43 2T Leavitt 1/30/2019 Mooney 2/8/2019 9 4M Bellucci 3/1/2019 Ca sci 4/1/2019 30 2H Lamond 3/1/2019 Wheway 3/7/2019 6
3G Ca sci 4/1/2019 Posh 4/12/2019 12
Average number of vacancy days per vacancy 19
2
Norman Ray House experienced one move out and two move ins during May 2019. Norman Ray
House has experienced 130 days vacant since January 1, 2019 and has averaged 26 turn around
days per vacancy. By using the HUD PHAS Management Operation formula to calculate vacancy
percentage, vacancy day percentage would be calculated as follows: 40 units X 365 days =
14,600 days available; 130 days/14,600 days available= 0.8904% percentage through May 31,
2019.
Beginning with July 1, 2011, HUD is using a new formula being applied to the Operating subsidy
Calculation. HUD is allowing 3% vacancy. Vacancy over the 3% will not be paid in subsidy. For
example, Norman Ray House has: 40 units X 12 mos. =480 unit months available (UMA).
960*3%= 14.4 UMA or 168 days. For 2019 FYE Budge we have used 240 vacancy days and have
exceeded UMA by 72 days. In 2017 we used 39 vacancy days and in 2018 we used 164 vacancy
days.
RAY HOUSE VACANCY/TURNOVER DAYS
Federal Elderly VACANCY/TURNOVER DAYS 2019 PRIOR NEXT NO.OF
UNIT RESIDENT MOVE OUT RESIDENT IN-DATE DAYS
5 Schwartz 1/30/2019 Farizo 2/20/2019 21
39 Simmonds 3/8/2019 Hannon 4/22/2019 45
25 Galezowski 4/11/2019 Figueroa-Mere 5/8/2019 27
18 Gerafano 4/8/2019 Sheehy 5/3/2018 23
23 MacDonald 5/3/2019 Cetrone 5/17/2019 14
Average number of vacancy days per vacancy 26
3
The Moderate Rental program experienced one move in and one move out during May 2019
and one unit remained vacant. The Moderate Rental Program has experienced 107 days vacant
since January 1, 2019 and has averaged 26.75 turn around days per vacancy. By using the HUD
PHAS Management Operation formula to calculate vacancy percentage, vacancy day
percentage would be calculated as follows: 81unitsX365 days= 29,565 days available; 107
days/29,565 days available= 0.3619% percentage through May 31, 2019.
VACANCY/TURNOVER DAYS MODERATE RENTAL
State Moderate Rental VACANCY/TURNOVER DAYS 2019
Base PRIOR NEXT NO.OF Rent UNIT RESIDENT MOVE OUT RESIDENT IN-DATE DAYS
$ 475 25S Dalvano- 11/6/2018 Guzman 1/15/2019 15 Burling
$ 482 28S Speigel 4/8/2019 Wilson 5/3/2018 2S
$ 485 8B Hannon 4/22/2019 Vacant 39 $ 475 4C Wilson 5/3/2019 Vacant 28
Average number of vacancy days per vacancy: 26. 75
We have experienced $1,714.00 in vacancy Loss since January 1, 2019. We have budgeted
$2,083.75 for vacancy loss through May 31, 2019.
4
Vac
Loss
$238
$402
$631
$443
Income Limit 60% 60% 60% 60% 50% 60%
Smithfield Gardens experienced two move ins during May 2019 and one unit remained vacant.
Smithfield Gardens has experienced 295 days vacant since January 1, 2019 and has averaged
49.16 turn around days per vacancy. By using the HUD PHAS Management Operation formula
to calculate vacancy percentage, vacancy day percentage would be calculated as follows: 56
units X 365 days= 20,440 days available; 295days/20,440 days available= 1.443% percentage
through May 31, 2019.
VACANCY/TURNOVER DAYS Smithfield Gardens Assited Living SGAL VACANCY/TURNOVER DAYS 2019
PRIOR NEXT NO.OF Rent UNIT RESIDENT MOVE OUT RESIDENT IN-DATE DAYS
$ 1,000 210 Pucci 11/6/2019 Finnell 1/18/2019 12 $ 1,000 128 Forcier 1/21/2019 Pollman 4/10/2018 51 $ 1,000 222 Hersh 1/28/2019 Muldoon 3/30/2019 31 $ 1,000 127 Howard 2/4/2019 Carroll 5/7/2019 94
$ 840 206 Turek 2/28/2019 Vacant 5/13/2019 75 $ 1,000 120 Dobson 4/30/2019 Vacant 32
Average number of vacancy days per vacancy: 49.16
We have experienced $9,433 vacancy loss since January 1, 2019. We have budgeted $13,240
for vacancy through May 31, 2019.
5
Vacancy Loss $400 $1,700 $1,033 $3,133 $2,100 $1,067
Complaints
Callahan House
A couple from the 3'd floor made a complaint about a single resident from the 1" floor about unsolicited and crude
remarks cast in a public area. Since summary process against this resident was begun by way of a Pre-termination
Notice relative to similar complaints from other residents, the next steps to the summary process has been
continued. The single resident received a notice to quit followed by a writ-summons and complaint. A court date
will be scheduled.
A complaint that a resident on the 3'' floor is slamming his door. Maintenance will be checking the hinge closing
device to see if can be adjusted. If this continues, we may consider installing a hydraulic closer. The door cannot
be purposefully slammed because there is a controlled closer installed that would prevent this.
The report from last month regarding unsolicitated lewd language used by a male resident toward a female
resident was scheduled for mediation. There was confusion caused by the complaining resident regarding the
schedule of the mediation so the mediation was postponed. This will be rescheduled as necessary.
A written report from a resident that says she is being bullied was received. We are doing fact finding as she did
not identify the source of the bullying.
A tenant presented to the office that on the day we installed the air conditioners, maintenance left her apartment
door open. She reported that there was money missing from her apartment. She was referred to the Seymour
Police Department. We reviewed the video on the date and times she was away and when we did the work in her
unit. The only individuals in her apartment were maintenance and her and her daughter. To resolve the issue, we
credited her one half of the amount missing.
Norman Ray House
None
Moderate Rental
None
The waiting list purge was sent out for May l, 2019. Applicants were given until May 31, 2019 to respond if they
were still interested in housing. There were a great number of people who did not respond. We will be purging the
list of those individuals that did not respond and sending letters to them informing them they are being removed
from the list. If after this process an applicant can demonstrate mitigating circumstances why they did not
respond, they will be placed back on the list.
6
The parking lot spaces and parking space assignments have been updated and completed. The parking lot space
lines, numbering and reserved signs have materially faded to the point they are unreadable. I have a call into
Arrow Line Painting to re-do the lines, lettering and numbering.
When we started up the air conditioning system, it was discovered that two chiller pumps have seized up. They
are not repairable. Replacement of the pumps will cost $2,400 each. We are replacing just one now as the second
pump is a redundant back up pump. We will replace the second one at a later date. The replacement pump is due
to be delivered by June 17, 2019 and installation will occur soon after.
Jan Baltrush, Find Your Stuff, did a presentation regarding de-cluttering. Approximately 22 residents attended this
event.
The Annual Sprinkler system inspection and maintenance was performed. The system is in good working order.
However, the water pressure during the flow test was low. I have contacted Aquarion Water to check the system
regarding this irregularity.
It has been determined by further inspection that the backflow preventer needs to be replaced. We have repaired
in the past three years. The quote for this repair is approximately $7,500
Annual dwelling inspections will begin in June.
A rather large tree, approximately SO to 60 ft tall located in the front yard of 24 Seymour Ave. has become hollow.
Raccoons were spotted entering and leaving a hole in it. This tree is a danger to the lives in 24 Seymour Ave as
well as a danger to the property if it falls. It is a liability. Belletti Tree Service will be removing it, but it will require
a crane to suspend it while they cut it down.
One of the recent vacant units requires a living room floor replacement.
Occupancy Statistics:
• 98% (55 of 56 units) occupied as of 05/31/19
• Three applications in processing
• Two move-ins in May; no move-outs in May
• 9 applicants on waiting list for 60% units ($1,000 rent)
• 12 applicants on waiting list for 50% units ($840 rent)
• Average age is 86.9; age range is 69 - 102
• Average length of tenancy is 31.12 months
Budgeting Statistics:
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• 19 of 19 units rented at $840
• 36 of 37 units rented at $1,000
• 54 of 55 occupied units participating in the meal plan
• MRC/ALSA meetings 5/1, 5/8, 5/15, 5/22, 5/29 (attended by MRC Director, RSC, & RNs)
56 residents' statuses reviewed each week; three residents out at rehab as of 05/31/19
• Resident Council Meeting held 05/30/19; next meeting 06/27 /19
• May Fire Drill completed 05/28/19 (first shift)
Last month I met with the tenant advisory board this past month. They had some concerns about maintenance
and janitorial items. Of most concern was the carpeting in the dining room. The complaint that it was dirty and
unsanitary. They described that liquids were being poured on to it by residents and they have not seen the
carpeting cleaned beyond vacuuming on a regular basis. They also mentioned that the chairs in the dining room
are in poor repair. They stated that the arms lift up.
As a result of this meeting, the dining room carpeting was cleaned professionally by Professional Carpet Cleaning
Services, Bloxam Enterprises.
Donna and I have been researching replacement chairs. Stamford Office Furniture, the original supplier, has given
us a cost of $565 per chair for a total replacement cost of approximately $36,000. We are still seeking alternatives.
I have discovered a fairly large erosion issue by the retaining wall near the concrete patio. This will require repair
because it is threatening the stability of the retaining wall and fence. We will consider installing a yard drain and
tying it into the storm drain that exists about 20 feet away. The initial cost estimate is between $5,000 and $7,500.
8
David Keyser
From: Sent: To: Subject:
Good Morning David,
Strielkauskas, Joan M [email protected]] Friday, May 31, 2019 8:42 AM David Keyser FW: HOTMA requirements on the 120% AMI
Gentle reminder to please respond to the below email.
Thank you, Joan
From: Strielkauskas, Joan M <[email protected]> Sent: Friday, May 24, 2019 8:03 AM To: '[email protected]' <[email protected]> Subject: FW: HOTMA requirements on the 120% AMI
-- Good Morning,
The deadline for response to the email below was May 20, 2019. Please respond to the below email.
Thank you, Joan
From: Strielkauskas, Joan M <[email protected]> Sent: Monday, May 06, 2019 7:40 AM To: '[email protected]' <[email protected]> Subject: HOTMA requirements on the 120% AMI
Good Morning,
By Federal Register notice dated July 26, 2018, the U.S. Department of Housing and Urban Development (HUD) issued instructions for implementing the mandatory public housing income limit requirements in the Housing Opportunity Through Modernization Act {HOTMA). These requirements apply only to the public housing program.
If a public housing family's income has exceeded 120% of the area median income for two consecutive years, HOTMA states that the PHA must either:
• Terminate the family's tenancy within six months, or
• Charge the tenant family a monthly rent in an amount equal to the greater of: the applicable fair market rent for a dwelling unit in the same market area of the same size, or the amount of the monthly operating and capital subsidy provided for the unit.
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~x-k/b1J JIC Additionally, PHAs must provide written notice to families who are over-income after one year, which will provide over-income tenants with one year's notice before the PHA either terminates the family's tenancy or charges the family the fair market rent.31 Note also that HUD may establish income limitations higher or lower than 120% of AMI because of local construction costs or unusually high or low family incomes, vacancy rates, or rental costs.
Please note: HOTMA requires that all PHAs submit to HUD, and make publicly available, an annual report specifying the number of tenant families whose income exceeds 120% of AMI and the number of applicants on the public housing waiting list
Our office is requesting that the PHA provide the following information
• How will the PHA document and track households with income exceeding 120 percent of AMI;
• How and when will the PHA send notice to these households regarding when rents will increase; and
• An explanation that higher rents will be imposed after a household's income has exceeded 120 percent of AMI for two
consecutive years
Please provide the above aforementioned by NLT May 20, 2019.
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Rent and other charges are due and payable on the first day of the month. All rents should be paid at the offices of the Seymour Housing Authority located at 32 Smith Street. Reasonable accommodations for this requirement will be made for persons with disabilities.
If the rent is not paid by the tenth of the month, a Notice to Vacate will be issued to the tenant. In addition, a $10 late charge will be assessed to the tenant. If rent is
paid by a personal check and the check is returned for insufficient funds, this shall be considered a non-payment of rent and will incur the late charge plus an additional charge of $10 for processing costs and whatever bank service charge incurred by the Seymour Housing Authority.
In accordance with the Rent Collection Policy a certified check or money order will be required after receipt of two (2) insufficient fund checks.
F. Maximum Rent
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The Seymour Housing Authority will periodically review its practices to assure that they are in conformity with its obligations under the regulations and requirements of the U.S. Department of Housing and Urban Development and the State of Connecticut.
B. Eligibility Requirements
The Seymour Housing Authority will consider applicants eligible that meet the following criteria:
Applicants who qualify as a family. A family consists of:
a. two or more persons who have a family-type relationship; or
b. a single person who is:
eligible, by age, to receive an old age benefit under Title II of the Social Security Act; or,
handicapped within the meaning of Section 202 of the Housing Act of 1959; or
disabled within the meaning of either Section 223 of the Social Security Act or 102( 5) of the Developmental Disabilities Services and Facilities Construction Amendments of 1970; or
displaced by governmental action, or by a formally recognized disaster; or,
therefil'.ailiingllJ,e~bet of.a.teiiifutfafu1iy \\'ho dther~se i); eligi~le byag~ or.disa.\J,ifity ~tafu§ liµ4eritlieil}TJP. guifle!Uies and i'~gul~~igns fo~ .••.. elfoiJ?!li;tyc.iifa..ll1i:l(lrlyJ<lts~J:>!(lcl:.:Lo\lf.Jiic;gIJ1('.rµ~Jic;••HCJ~§fug~xligr!ll).1~.
Applicants whose previous housing record as a tenant in any housing development, or participant in any rental subsidy program was satisfactory; who, as a previous tenant, did not vacate owning rent payments; who would not be a detriment to the health, safety, or welfare of his/her neighbors or the community life; and who would not be a source of danger to the peaceful enjoyment of the other tenants.
Applicants who proved a Social Security number for all family members, age ( 6) or older, or can document and certify that they do not have Social Security numbers.
Applicants that are United States Citizens; or Non-Citizens who have eligible immigration status in one of the following categories:
Parts
Eligibility for Continued Occupancy, Community Service, and Annual ReExamination
A. Continued Occupancy
Residents meeting all of the following requirements will be considered eligible for continued occupancy:
2. family composition continues to meet the occupancy standards of the unit now occupied;
3. tenant record is satisfactory, whose occupancy is not a detriment to the health, safety or welfare of the neighbors or the community, or who does not have an adverse influence on sound family and community life. each adult family member must either (a) contribute eight (8) hours per
4. month of community service (not including political activities) within the community (namely, Seymour), or (b) participate in an economic selfsufficiency program unless they are exempt from this requirement.
The following violations will result in eviction actions:
1. any drug-related or criminal activity occurring on or off Housing Authority property. Criminal activity is cause for eviction even in the absences of conviction or arrests. Criminal activity includes anyone involved in the possession, sale, or distribution of controlled substances, including violations ofliquor laws;
2. Alcohol abuse is grounds for termination if the Seymour Housing Authority determines that such abuse interferes with the health, safety or right to peaceful enjoyment of the premises by other tenants;
3. any person Housing Authority determines is illegally using a controlled substance, or whose illegal use of a controlled substance is determined to interfere with the rights of other tenants;
4. discharge or illegal possession of firearms;
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includes two or more persons with disabilities living together, and one or more such persons living with one or more persons including live-in aides determined to be essential to the care and well-being of the person or persons with Disabilities. A disabled family may include persons with disabilities who are elderly.
Divestiture Income - Imputed income from assets disposed of by applicant or resident in the last two years at less than fair market value.
Elderly Family-A family whose head or spouse (or sole member) is at least sixty-two (62) years of age. It may include two or more elderly persons living together, and one or more such persons living with one or more persons, including live-in aides, determined to be essential to the care and well-being of the elderly person or persons. An elderly family may include elderly persons with disabilities and other family members who are not elderly.
Elderly Person - A person who is at least sixty-two ( 62) years of age.
21. '{Fi!Jil.Hy;c-t~.(}ql:'.inofeiJers9~§(\'vi4i6r:St~o~~cJiiidreiiJte@1~1~'!livfilg t6getj1e~;r~iareaby)5lilifcl].lllafil'!a~;"iia()iitioI1;$1ar(lj:aps11ijJ70f:1)per~tidtr-qf]a~ wh6.\Vi]1l~\re'..togetll.er jn··~A. ~og~ifig;()R.:~o or mme pets§ii~ '\y~(};a[.e ~qJ'.~~ related>]Jµt ar~~¢glllariy.liyji1g tpgetl{er; p~ye,rify .SI:iare,d .. jnpome <Jr'.ti~ollroe~ who.Y4flli~~t9gtjthe,iiJi.~'11Clpsi~g~~Th.efarM'.'.fa!niIY'1.iJ.l~oi!ltlµdes;.~itierlJ1 family, 11ear.·e!d~rlyf8.Jnily~ tlfsableJi·f <iJillly~ si.n~le>pe,rspn;Jfler~\11~i.ri*•rii.e!ll6¥~ of a;fob.<iiit faini.ly \¥~6.ofberry.~ei~ eligible b?,!lge ordisabi!l'fy status uAd'er'.th~ ..• HU])@ideljne~iW<l·~egll!aiip~forel.igi]Jility:i11.a1·.E1d~rl)'/disableciL<l~¥i90:H;e Pllblic ~()g~illi•~tpgr!illl1orif6ster ~are1"1'!'arigeil,e,nti LiYi1il1'!lid~s t.na~a)soJie. con.sWere,.ct.pajtjl~the1 arpli§!!liitfwlily1 s~ousel101.d.'Ro\\fe"el"l11¥e,.-~.1ifde;.ard ..
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Flat Rent - A rent amount the family may choose to pay in lieu of having their rent determined under the formula method. The flat rent is established by the housing authority set at the lesser of the market value for the unit or the cost to operate the unit. Families selecting the flat rent option have their income evaluated once every three years, rather than annually.
Formula Method -A means of calculating a family's rent based on 10% of their monthly income, 30% of their adjusted monthly income, the welfare rent, or the minimum rent. Under the formula method, rents may be capped by a ceiling rent. Under this method, the family's income is evaluated at least annually
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Standard permanent Replacement Housing- Is decent safe, and sanitary; adequate for the family size; occupied pursuant to a lease or occupancy agreement, and does not include a transient facilities such as a motel, hotel, or temporary shelter for victims of domestic violence or homeless families. In the case of domestic violence, the term does not include the housing unit, which the applicant, applicant's spouse, or other member shared with the person who engaged in the violence.
Spouse - Means the husband or wife of the head of the household.
Supportive Services - Means services available to persons residing in a development, requested by disabled families and for which there is a need. The term may include, but is not limited to, meal services, health-related services, mental health services, services for non-medical counseling, meals, transpiration, personal care, bathing, toileting, housekeeping, chore assistance, safety, group and socialization activities, assistance with medications) in accordance with state law), case management and personal emergency.
Tenant Rent - Means amount payable monthly by the family as rent to HA where all utilities (except telephone) and other essential housing services are supplied by the Authority, Tenant rent equals Total Tenant payment. Where some of all utilities (except telephone) and other essential housing service are not supplied by the HA and the cost thereof is not included in the amount paid as rent, Tenant Rent equals total Tenant payment less the Utility Allowance.
Total Tenant Payment (TTP) - The TTP is calculated using the following formula: the greater of thirty (30) percent of the monthly "Adjusted Income" (as defined in these policies) or I 0% of the monthly Annual Income (as defined in these policies); or$50.00 as passed by Board Resolution.
Utilities - Means water, electricity, gas, other heating, refrigeration and cooking fuels, trash collection and sewerage services. Telephone services are not included as a utility.
Utility Reimbursement - Funds that are reimbursed to a resident or to the utility company on the resident's behalf if the utility allowance exceeds Total Tenant Payment.
