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Planning forNECAP Score Release

RIDE MeetingJanuary 2014

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Purpose and Outcomes

• Understanding score release timeline and process• Common understanding and awareness of

communication materials, expectations, best practices, and tools

• Understanding basic graduation requirements of the Diploma System, testing requirements, and the options and timelines January to June 2014

• Answering questions tonight or within the week

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Today We Will

• Preview of tools and resources• Review the timeline of NECAP release• Identify major next steps now through February• Review critical information – State Assessment Opportunities– NECAP Retest Information– Updates to Waiver Consideration

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Tools & Resources

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1/30 - 1/31: Public release of all results

2/25 – March 7NECAP Retest

Mid-FebruaryCommunication

activities for 11th grade students

(recommended)

Mid-FebruaryPublic release of

school level results

Post Release

Timeline for NECAP Score Release

1/8 & 1/14 LEA planning

meetings

From 1/8 to 1/24 Prep for staff, systems,

and sequence of activities in advance of 2013 test score release

On or around 1/24 Embargoed release

of all results

Pre-Release

From 1/24-1/30Communication

activities for current 12th grade students

Embargoed Release

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Post Release

Timeline for NECAP Score Release

1/8 & 1/14 LEA planning

meetings

From 1/8 to 1/24 Prep for staff, systems,

and sequence of activities in advance of 2013 test score release

On or around 1/24 Embargoed release

of all results

Pre-Release Embargoed Release

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•Define staff roles and ensure readiness at district and building level

•Prepare communication plan for teachers, families and students

•Schedule staff and space for confidential student and family notification

•Communicate clear information with LEAs

•Communicate with media and public

•Answer questions quickly and provide technical assistance

•Deliver timely and clean data

LEA

RIDE

Between Now & Embargoed Release

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Staff Roles and Readiness

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Sharing 12th Grade Results with Students &Families

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Preparing for Communications

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•Verify 12th grade roster accuracy

•Distribute 12th grade results to key staff

•Begin to review 3-11 grade performance

•Transmit LEA 2013 testing data to Superintendents (only 12th grade)

•Transmit LEA 2013 testing data, grades 3-11

LEA

RIDE

Receiving & Processing Data

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Format of 12th Grade Results

rptStudID888888222888888223888888224888888225888888226

ReaScaledScore Target Scaled Score Reading_Retest_Score Progress (Y,N)1125 1130 1250 Yes1129 1199 1140 No1128 1133 1130 No1119 1128 1130 Yes1125 1130 1128 No

Grade14 Lname Fname12 Ferry Mike12 Bucket Charlie12 Wall Walter12 Beauregarde Violet12 Salt Susan

Data ElementsReading and Math on separate tabs• SASID• District Code• School Code• Grade • First and Last Name• Birthday• Scaled Score• Target Scaled Score• Retest Scaled Score • Progress (Y/N)

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Planning for 12th Grade Data Flow

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Post Release

Timeline for NECAP Score Release

Pre-Release

From 1/24-1/30Communication

activities for current 12th grade students

Embargoed Release

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•Maintain focus on 12th grade communication and action

•Communicate school level results to all staff

•Communicate 12th grade student level results to identified staff

•Share individual 12th grade results with students and families in a safe and confidential manner

•Provide basic information to school committee and other key stakeholders (12th and 3-11 grade results)

•Actively support and monitor at risk students

•Maintain strict embargo

•Address technical issues raised by LEAs

•Maintain focus on 12th grade results

LEA

RIDE

During Embargoed Release

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1/30 - 1/31: Public release of all results

2/25 – March 7NECAP Retest

Mid-FebruaryCommunication

activities for 11th grade students

(recommended)

Mid-FebruaryPublic release of

school level results

Post Release

Timeline for NECAP Score Release

Pre-Release Embargoed Release

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•Continue to communicate with students and staff about other test options

•Manage NECAP retest logistics

•Identify eligible students and implement waiver process

•Initiate notification and support for 11th graders

•Engage in public communication around statewide results

•Prepare for NECAP retest (12th graders only)

•Provide technical assistance and answer questions quickly

•Prepare for mid-February school level results release

LEA

RIDE

Post Release

Options for 12th Graders to Meet the State Assessment Requirement

* All other graduation requirements must be met (coursework, diploma assessments, local requirements)

• Continued support from school• Additional time and/or other opportunities for instruction • Additional opportunities for assessing readiness to earn diploma• Consideration of other credential options

Students who have not yet met requirements

Did the student meet PP or required

improvement on NECAP retest?

Did the student meet the required score on other RIDE approved

tests?

Options

NOYES*

YES* NO

Met State Assessment

Requirement

Current Seniors who took the NECAP October of 11th AND October of 12th Grades: Did the student meet partial proficiency (PP) or required improvement on the 12th grade NECAP?

OR

1. NECAP Retest

2. Other Approved Tests

Waiver Eligibility

Does the student meet the criteria for a waiver? YES* NO

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NECAP Retest Registration Data

rptStudID888888222888888223888888224888888225888888226

ReaScaledScore Target Scaled Score Reading_Retest_Score Progress (Y,N)1125 1130 1250 Yes1129 1199 1140 No1128 1133 1130 No1119 1128 1130 Yes1125 1130 1128 No

Grade14 Lname Fname12 Ferry Mike12 Bucket Charlie12 Wall Walter12 Beauregarde Violet12 Salt Susan

Data provided by RIDEReading and Math on separate tabs• SASID• District Code• School Code• Grade • First and Last Name

• Birthday

• Scaled Score• Target Scaled Score• Retest Scaled Score • Progress (Y/N)

Data needed from LEA in order to register students for retest • Other Approved Test• Other Approved Test Score• Accommodations (Y/N)

• Specify Accommodations

• Testing Room Number

Other Approved Test Other Approved Test Score Accomodations (Y,N) Specify Accommodation(s) Testing Room Number

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Update to Waiver Consideration

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In which area do you feel the least prepared?

A. Communication plan/process for staff

B. Receiving and processing NECAP 2013 data

C. Individual score release to students and families

D. Score release communication to other key stakeholders

E. Support for students who have not yet met requirements

F. NECAP retest logistics (data, registration, administration)

G. Waiver process

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Tools & Resources

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Questions?

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Contact Information

Lauren McCarthy: Lauren.McCarthy@ride.ri.gov(401) 222 - 8463