PowerPoint Presentation
Presentation SkillsRajnish KumarProfessor (IT)National academy
of Indian railwaysLectures at Academy
Confuses ExcitesWhat did you feel?Look at these expressions
A Business Presenter
When will you like the Presentation
Preparation: Audience Analysis
What is the audience interested inWhat does the audience
wantWhat does the audience already know and needs to know
Scenario in Indian RailwaysTypes of Presentation youll need to
makeOfficial - before seniors and peer groupAudience is
knowledgeable, the toughest kind.Thus expect criticism, lot of
questions
How to deal?Is it a new idea or just an account of your
work?Scenario in Indian RailwaysTypes of Presentation youll need to
makeTraining Sessions Audience is expecting quality input
How to deal?
You think there is a lot to say and teach but what If audience
is not interested?If audience is aggressive?TIPS for difficult
situationsCriticismMaintain calm and smile. Aggression is natural
but will not help.Best words,
You have a point worth considering, let me proceed further,
maybe your doubt gets clearedTIPS for difficult situationsCrack an
intelligent joke!!!!And review your style, it may be very dull!
Audience is SLEEPING, YAWNINGand just having fun
TIPS for difficult situationsListen twice, and then proceed
further by saying,Your questions are interesting but in the limited
time , I have more to say, we can discuss laterThere is just one
irritating person in the audience, trying to show you down
To be a good speaker, you must.Nervousness, Stage frightKya
hoga? What will happen.Symptons :Knees shakePalpitation,
sweatingHands trembleSeem to be out of words, cannot recall
Nervousness, Stage frightPractice Positive Self-Talk
This audience is hosting me because they consider me an
authority on this topic.
Remember, you know more than them,Confident but not
ARROGANTNervousness, Stage frightKNOW your TALKI know exactly what
I am going to say for the first 2 to 3 minutes.
These first 2-3 minutes must be rehearsed well, it will decide
the course of presentationNervousness, Stage frightNo
distractionsIf you find audience distracted, dont panic, some will
always be so. Try again to capture attention
So, just enjoy your presentation.NOWTips for making good
presentations
We have something better. We call it iPad.
Back to Steve JobsiPad LaunchiPHONE LAUNCHIn the beginning of
the iPhone launch, Steve Jobs announced that he was going to
introduce three revolutionary new products:
A wide screen iPod with touch controlsA revolutionary new phoneA
breakthrough internet communications device
Eventually, he revealed this isnt three products, but one
product called iPhone. Not only was this dramatic, but it also set
the stage for what the audience was going to see for the remainder
of the event.
Link to video
OutlineMake your 1st or 2nd slide an outline of your
presentationFollow the order of your outline for the rest of the
presentationOnly place main points on the outline slideEx: Use the
titles of each slide as main pointsSlide Structure GoodUse 1-2
slides per minute of your presentationWrite in point form, not
complete sentencesInclude 4-5 points per slideAvoid wordiness: use
key words and phrases only
Slide Structure - BadThis page contains too many words for a
presentation slide. It is not written in point form, making it
difficult both for your audience to read and for you to present
each point. Although there are exactly the same number of points on
this slide as the previous slide, it looks much more complicated.
In short, your audience will spend too much time trying to read
this paragraph instead of listening to you.Slide Structure GoodShow
one point at a time:Will help audience concentrate on what you are
sayingWill prevent audience from reading aheadWill help you keep
your presentation focusedSlide Structure - BadDo not use
distracting animation
Do not go overboard with the animation
Be consistent with the animation that you useFonts - GoodUse at
least an 18-point fontUse different size fonts for main points and
secondary pointsUse a standard font like Times New Roman, Calibri
or Arial
Fonts Size (this is 44)Size of Fonts 36Size of Fonts 28Size of
Fonts 24Size of Fonts 20Size of Fonts 18Size of Fonts 16
An exampleForeign Direct Investment (FDI)Vide Notification No.
S.O.2113(E) dated August 22, 2014, Government of India has opened
up the following activities of Indian Railways for FDI-
construction, operation, maintenance of : (i) Suburban corridor
projects through PPP- ; (ii) High speed train projects ; (iii)
Dedicated freight lines,; (iv) Rolling stock including train sets,
and locomotives or coaches manufacturing and maintenance
facilities;(v) Railway Electrification; (vi) Signaling systems;
(vii) Freight terminals; (viii) Passenger terminals; (ix)
Infrastructure in industrial park pertaining to railway lines or
sidings including electrified railway lines and connectivity to
main railway lines; and (x) Mass Rapid Transport Systems. Details
of models and Agreements are on Rly Bd website
here:http://www.indianrailways.gov.in/railwayboard/uploads/directorate/infra/downloads/Framework_NGRPLM_FINAL_40_AW.pdf
The better method is Foreign Direct Investment (FDI)Vide
Notification No. S.O.2113(E) dated August 22, 2014, Government of
India has opened up the following activities of Indian Railways for
FDI- construction, operation, maintenance of :
(i) Suburban corridor projects through PPP- ; (ii) High speed
train projects ; (iii) Dedicated freight lines,; (iv) Rolling stock
including train sets, and locomotives or coaches manufacturing and
maintenance facilities;Details of models and Agreements are on Rly
Bd website
here:http://www.indianrailways.gov.in/railwayboard/uploads/directorate/infra/downloads/Framework_NGRPLM_FINAL_40_AW.pdf
Foreign Direct Investment (FDI)2(v) Railway Electrification;
(vi) Signaling systems; (vii) Freight terminals; (viii) Passenger
terminals; (ix) Infrastructure in industrial park pertaining to
railway lines or sidings including electrified railway lines and
connectivity to main railway lines; and (x) Mass Rapid Transport
Systems. Details of models and Agreements are on Rly Bd website
here:http://www.indianrailways.gov.in/railwayboard/uploads/directorate/infra/downloads/Framework_NGRPLM_FINAL_40_AW.pdf
Colour - GoodUse a colour of font that contrasts sharply with
the backgroundEx: blue font on white backgroundUse colour to
reinforce the logic of your structureEx: light blue title and dark
blue textUse colour to emphasize a pointBut only use this
occasionally
Colour - BadUsing a font colour that does not contrast with the
background colour is hard to read Using colour for decoration is
distracting and annoying.Using a different colour for each point is
unnecessaryUsing a different colour for secondary points is also
unnecessaryTrying to be creative can also be bad
Background - GoodUse backgrounds that are attractive but
simple
Use backgrounds which are light
Use the same background consistently throughout your
presentationBackground BadAvoid backgrounds that are distracting or
difficult to read fromAlways be consistent with the background that
you use
Graphs - GoodUse graphs rather than just charts and wordsData in
graphs is easier to comprehend & retain than is raw dataTrends
are easier to visualize in graph form
Always title your graphs
Graphs Bad Table
Graphs - Good
Graphs - Bad
Graphs - BadMinor gridlines are unnecessaryFont is too
smallColours are illogicalTitle is missingShading is
distracting
Which is most effective?
Gridlines can be avoided
Gridlines should be usedIt assists in subtle distinctionUse Soft
Colours
Spelling and GrammarProof your slides for:speling mistakesthe
use of of repeated wordsgrammatical errors you might have make
If English is not your first language, please have someone else
check your presentation!
ConclusionUse an effective and strong closingYour audience is
likely to remember your last words
Use a conclusion slide to:Summarize the main points of your
presentationSuggest future avenues of research
Example of Good Slide
Some Bad slidesChilean ExportsFresh fruit leads Chile's export
mix - Chile emerges as major supplier of fresh fruit to world
market due to ample natural resources, consumer demand for fresh
fruit during winter season in U.S. and Europe, and incentives in
agricultural policies of Chilean government, encouraging trend
toward diversification of exports and development of nontraditional
crops - U.S. Dept. of Agriculture, Economic Research Service Report
Chile is among the developing economies taking advantage of these
trends, pursuing a free market economy. This has allowed for
diversification through the expansion of fruit production for
export, especially to the U.S. and Western Europe. Chile has
successfully diversified its agricultural sector to the extent that
it is now a major fruit exporting nation. Many countries view
Chile's diversification of agriculture as a model to be followed.
Meanwhile, the U.S. remains the largest single market for Chile's
fruit exports. However, increasing demand from the EC and Central
and East European countries combined may eventually surpass exports
to the U.S., spurring further growth in Chile's exports. If youve
read this far, your eyes probably hurt and youve been reading this
tedious long-winded text instead of listening to me. Im insulted-
cant you see Im doing a presentation up here? Look at me!
Congratulations, however, on having such good eyesight. Beginner
Motorcycles
My personal favorite: the Suzuki SavageLight weight
(~380lbs)Adequate power (650cc engine)Low seat height fits most
riders
Buying a New Suit
Racquetball Fundamentals2, 3, or 4 players.1 player serves,
other returns.Only serving player can score.Served ball must land
past serving line and cannot hit back wall.Ball can only bounce
once before striking front wallbut ball does not have to
bounce.
So IRRITATINGEnding a presentationEnd your presentation with a
simple question slide to:Invite your audience to ask
questionsProvide a visual aid during question periodAvoid ending a
presentation abruptly
Some MS Powerpoint TipsConvert Word file to PPTOPEN New Word
File.
For each slide, the line to be the slide title use the Heading 1
style, and the remaining lines of text for each slide the Heading 2
style.
(PowerPoint 2007 can only convert text formatted with a heading
style, but you can use any of Word's built-in heading styles.)
Convert Word file to PPT .2
To convert this text into PowerPoint slides, follow these
steps:
Open PowerPoint 2007.On the Home Ribbon, in the Slides group,
click the arrow below New Slide.Click Slides From Outline, then
navigate to the Word document containing your slides.Click
Insert.Click the Design tab.Click the theme of your choice.Add a
title to your title slide and save the
file.http://www.techrepublic.com/blog/microsoft-office/convert-your-word-documents-into-powerpoint-2007-presentations/Convert
PPT file to WordGo to PublishCreate handouts in Word
Inserting chart table etc.If you open a new slide, all options
are also available on the blank portion.
Embedding a chart from other filesSee the options choose option
2, Excel Chart (entire workbook) for embedding the file on your
PPT.This will ensure that you can edit the chart when needed.
Often, in PPT the data file is missing when the PPT is sent by
mail or through pendrive. This is because the excel sheet is not
embedded in PPT, please see the options carefully on the clipboard
icon on bottom right of chart after insertion, click on itThank
you
Are you ready for
presenting?Good20.430.627.438.69034.620.431.6
Blue BallsRed BallsItems Sold in First Quarter of 2002
Bad20.430.627.438.69034.620.431.6
Blue BallsRed Balls
Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red
Balls30.638.634.631.6
Sheet2
Sheet3
Good20.430.627.438.69034.620.431.6
Blue BallsRed BallsItems Sold in First Quarter of 2002
Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red
Balls30.638.634.631.6
Sheet2
Sheet3
Good20.430.627.438.69034.620.431.6
Blue BallsRed BallsItems Sold in First Quarter of 2002
Bad20.430.627.438.69034.620.431.6
Blue BallsRed Balls
Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red
Balls30.638.634.631.6
Sheet2
Sheet3
