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Presentation Skills

Presentation skills - Zen presentation

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This is a presentaion on how a successful presentation in Power Point should be created. The key essence is KISS (keep it short and simple) - Zen presentaiton.

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Page 1: Presentation skills - Zen presentation

Presentation Skills

Page 2: Presentation skills - Zen presentation

Presentation Skills

Outline

Planning

Preparation

Practice

Performance

Questions

Page 3: Presentation skills - Zen presentation

Planning

• Who are you talking to?• Why are you talking to them?• How long have you got?• What story are you going to tell?

Page 4: Presentation skills - Zen presentation

Preparation

• Outline and sketch slides• Prepare slides• Proof read• Prepare notes -

brief keywords and phrases, except maybe first couple of paragraphs

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Preparation - Outline

1 - 2 minutes per slide

Generic 15 min Conference Presentation

Title Slide (1) Title, author, affiliation, acknowledgements

Rationale (1-2) Why this is interesting

Methods (1-2) What you did

Results (2-4) What did you find and what does it mean

Summary (1) One thing you want them to remember

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Preparation - Slides

Use Images & Graphics

Relevant images communicate,

and maintain interest

Page 7: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Page 8: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Page 9: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Page 10: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large font

Arial, Times New Roman or Verdana fonts.

24 pt is minimum, 32 pt, or even 36 pt is better

Page 11: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large sans serif fonts

Mix upper and lower case

ALL CAPITALS IS HARDER TO READ, ALTHOUGH IT MIGHT BE OK FOR THE ODD TITLE

Page 12: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large sans serif fonts

Mix upper and lower case

Use colour to highlight textUse high contrast colours for important lines, symbols or text, and lower contrast colours for less important lines, symbols or text. But use a small number of colours

Page 13: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large sans serif fonts

Mixture upper and lower case

Use colour to highlight text

Keep figures simple

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0

20

40

60

80

1 2 3 4 5 6 7 8

Condition

Y a

xis

(un

its)

*

Show means, sd, effect size statistics, but not test statistics

Page 15: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large sans serif fonts

Mixture upper and lower case

Use colour to highlight text

Keep figures simple

Thick lines and large symbols

Page 16: Presentation skills - Zen presentation

0

5

10

15

20

20 30 40 50 60 70

Y A

xis

(uni

ts)

Participant 2

r = 0.89

X Axis (units)

Page 17: Presentation skills - Zen presentation

Preparation - SlidesUse Images & Graphics

Minimise text & numbers

Light text on dark background

Avoid distracting backgrounds

Use large sans serif fonts

Mixture upper and lower case

Use colour to highlight text

Keep figures simple

Thick lines and large symbols

Progressive disclosure

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•Big

•Simple

•Clear

Design Concepts

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•Should be able to read everything from the back row

•At least 28 pt, preferably 36

Big

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•No more than 6 lines

•No more than 7 words per line

Simple

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•Arial or Helvetica

•Blue background with yellow text (black/white as well)

•Avoid overuse of red, shadows, animation and transitions

•Beware of busy backgrounds

Clear

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•Clip art should add to the content

•Use a different background only to emphasize one slide

Clear

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Visual Aids

should be on

the speaker’s

left.

Page 24: Presentation skills - Zen presentation

Practice

• Practice, practice, practice

• Get feedback, and use it.

• Be ruthless – delete unnecessary information

Page 25: Presentation skills - Zen presentation

Performance

• Don’t Apologise• Speak loudly & clearly

• Use short simple sentences

• Avoid jargon & abbrev.

• Vary pitch, tone, volume, speed and pauses

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Performance

• Avoid distracting mannerisms

• Relax, be enthusiastic

• Make eye contact

• Keep an eye on the time remaining

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Performance

• Explain figures, and point to important aspects

• Give a clear and concise summary, then stop.

• Don’t go overtime. Ever.

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Questions

• Anticipate likely questions and prepare extra slides with the answers

• Maybe even plant a stooge

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Questions

Paraphrase questions

1. so that other people hear the question

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Questions

Paraphrase questions

1. so that other people hear the question

2. to check you understand the questions

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Questions

Paraphrase questions

1. so that other people hear the question

2. to check you understand the questions

3. to stall while you think about an answer

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Questions

If you don’t know the answer, say so.

Offer to find out.

Ask the audience.

Page 33: Presentation skills - Zen presentation

Summary

Like most things,

the best way to learn is to do

Here are some samples:

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Human Faces

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Both famous men in these slides are looking in the general direction of the quote. You notice the face first, but your eye naturally moves to the text.

Samples Slides

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The slide on the right makes better use of eye gaze. The image is more natural as well since it is not cut but naturally bleeds off the right side.

Samples Slides

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The slide on the left is acceptable, but notice how much more natural the slide on the right feels when the face of O-Sensei is orientated inward toward the bulk of the slide and in the general direction of the text.

Samples Slides

Page 38: Presentation skills - Zen presentation

This is an image of Judit Kawaguchi (who writes for the Japan Times, among other things) interviewing The Dalai Lama on the Shinkansen in Japan. The quote which appears in the slide is something he said during that actual interview on the train. The first slide shows the context, then the second slide fades in which results in Judit Kawaguchi fading out and being replaced by the text; the right third of the slide (The Dalai Lama) never appears to change.

Samples Slides

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Not Only Human Faces

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The context in this case was the oil spill last year in a presentation on general environmental issues.

Samples Slides

Page 41: Presentation skills - Zen presentation

The context in this case was the oil spill last year in a presentation on general environmental issues.

Samples Slides

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The bird gets your attention and its orientation, shape, and impression of movement upward lead your eye toward the text. The image of the bird almost acts as a big arrow saying "look here."

Samples Slides

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Visual Makeover

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BEFORE: Above (left) is the original slide. The problem with the slide on the left is that the clip-art used does not reinforce the statistic, nor does it even fit the theme of women in the Japanese labor market. The background is a tired, overused PowerPoint template. The text is difficult to read. Overall: "it's ugly."

Samples Slides

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AFTER: All the slides were redesigned to match the theme above. The slide on the left is good. But the one on the right can also be used effectively. Notice that either slide (especially the slide without any text) would be virtually meaningless without the presenter's narration.

Samples Slides

Page 46: Presentation skills - Zen presentation

Using a pie chart is also a good way to represent this simple statistic. Here (left) the large text at the top can be easily seen. The text reads more like a headline — a declarative sentence — rather than just a title or category. The slide on the right is another possible way to support the message.

Samples Slides

Page 47: Presentation skills - Zen presentation

Using a pie chart is also a good way to represent this simple statistic. Here (left) the large text at the top can be easily seen. The text reads more like a headline — a declarative sentence — rather than just a title or category. The slide on the right is another possible way to support the message.

Samples Slides

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Backgrounds, salience, and compatibility

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Above Left: Background image from this PowerPoint template has too much salience itself and competes with the chart in the foreground. Right: Here the contrast is better between the background and the foreground, but the sand and beach ball are not compatible with the message. The background image (also a PowerPoint template) may be appropriate if the chart was comparing sunburn cases or days spent at resort holidays, etc. Still, you could find a better image elsewhere rather than using a tired template.

Samples Slides

Page 50: Presentation skills - Zen presentation

Above Left: Besides the color being inappropriate for this chart, the template has a fixed place for the slide title that is nearly a third down the page which interferes with the legibility of the text. We could reduce the size of the chart and place our title in it's designated place, but that would mean the top third of the slide is taken up by ornamentation. Right: The photo is appropriate perhaps for a presentation on organic farming but is not compatible with mobile phones. There are also some contrast and legibility issues as some of the text is difficult to see.

Samples Slides

Page 51: Presentation skills - Zen presentation

Above: A background photo of a cell phone user in Japan or South Korea may work. This photo does not make for great contrast, however. Contrast can be helped by placing a dark transparent box behind the chart, and still further by adding a Gaussian blur to the background image.

Samples Slides

Page 52: Presentation skills - Zen presentation

Above: Keep slides simple when displaying charts, graphs, or tables. Either of these may work. A white background can make for good contrast with dark text and other elements (nothing has more contrast than black and white) and works well when your room is relatively bright. In a dark room, however, a white background may be overpowering.

Samples Slides

Page 53: Presentation skills - Zen presentation