OU Fleet Service &OU Motor PoolTheta M. Dempsey Transportation Operation Center

510 East Chesapeake, Norman Oklahoma

Welcome

www.ou.edu/fleetservices

0Office Hours are 7:30 to 4:300 Monday to Friday

0Office Phone: 405-325-17950 All Fleet & Motor Pool contact information is on

website

0Helpful links are on front page

Forms and Documents

0Easily access Fleet Services & Motor Pool forms on our website0 Includes Roadside Assistance0 Includes Insurance packets0 Includes Risk Management forms0 Vehicle Inspection Report – OU

0Used to request repairs / service

0State of Oklahoma0 There are links on our website to the State of Oklahoma forms

0Department of Central Services

Renting, driving, and riding

0 Who can rent0 Employees for University Business

0 Who can drive0 OU employees only

0This includes students employees

0 Who can ride0 Passengers in vehicles

0 Staff Handbook page 45 section 5.11.10 Any person(s) on university business

0This includes person(s) at ‘camp’ sponsored by OU

Renting, driving and riding(continued)

0Minors0 http://www.ou.edu/web/landing/policy.html

0Page 4 (the first complete paragraph at the top of page) addresses transporting minors.

0Department should be responsible for making sure to follow the rules and procedures involving minors on campus. 

0Department should be aware of the policies/procedures, as this has been distributed by Legal Counsel to all Deans / Directors / VP’s etc.

0 Contact OU attorney Rachel McCombs at 325-0202 or rmccombs@ou.edu with questions.

Renting, driving and riding(continued)

0Driver License Policy0 Staff Handbook page 43 section 5.9

0How to Rent0 FleetCommander.ou.edu

0Attaching items to University (State) owned vehicles0 Nothing at all can be attached

Insurance and Risk Management

0 Insurance0 Insurance in vehicle0 Staff Handbook page 45 section 5.12

0 Risk Management0 Reporting to State0 Title 470 Accidents (also covers vandalism, etc.)

0 Taking vehicles home0 Staff Handbook page 45 section 5.11

Smoking, Texting

These are State of Oklahoma policies0Smoking

0 State of Oklahoma Title 630Chapter 1 article 15 section 1-1523

0Texting0 Staff Handbook page 45 section 5.110 Executive Order 2010-06

VANS

0Vans0 Don’t drive over 55 mph0 Don’t take in to parking garages

Maintenance and Repairs

0Fleet Service is the exclusive service unit provider of motor vehicle services in accordance with 0 Regent's Policy Manual section 4.11.6

0Preventive maintenance0 All PM must be done by Fleet Services0 Vehicles have set schedules that must be maintained

0Vehicle Inspection Report – OU

Fueling

0 Fuel Keys0 Assigned to specific vehicle

0 Don’t have one? Stop by Fleet Service office

0 Fuel station at Fleet0 Open 24 hours, 7 days0 5 types of fuel

0 ComData Cards0 Use only out of town

0 Must use Fleet station if in Norman0 No exceptions

Thank you!Please feel free to contact us with any

questions, comments, or concerns