OU FLEET SERVICE&

OU MOTOR POOL

The University of Oklahoma

Billing and Reporting

DIFFERENCES

• OU Fleet Service & OU Motor Pool use two different software• Fleet Commander (OU Motor Pool)• Faster (OU Fleet Service)

• Fleet Commander (OU Motor Pool)• Daily rental vehicles• Motor Pool• Fleetservices.ou.edu• ‘Real time’ operation

• Faster & eStatements (OU Fleet Service) • Long term lease vehicles• Maintenance and repair• Fleetservices.ou.edu• Updated with end of month process

• Links are located on our homepage at https://www.ou.edu/fleetservices.html

FLEET COMMANDER(OU MOTOR POOL)

• Login with OU issued 4 x 4 and password• Complete registration• All fields must be complete

• Access at fleetservices.ou.edu• Click the link in left navigation area

• “My profile”• Update often• Department = reporting• Department Number = billing

The Department and Department Number do

not have to match in profile or reservation

Your department may want to create a

procedure for reporting purposes

OU Motor Pool will use the Department Number

for billing each month – the Department

is for your use.

If you have not logged in before, you will be asked to read and agree to the policies and procedures

Most commonly used:“Make

Reservation”“My Schedule”“My Reports”

“Make Reservation”

• Make reservation for you or someone else

• Each person receives email notification

• Must make reservation for each vehicle you need

• OU Motor Pool staff cannot make reservations for you

“MY SCHEDULE”

Use to pull rental receipts Must be included on reservation in some way Click All Request

View / print from the little ‘notebook’ icon

“MY REPORTS”

• Feel free to explore any of the reports

• For billing reports• “Reservation Detailed

Billing”

“MYREPORTS

”

• Use “Reservation Ending Period Between” dates• Set to date range you want• Clear check marks in “Made by me”, “Made for me”, &

“Show Odometer Details”• “Include Posted Charges Only”• Set a sort order• Select a report output

• Select “Department”• Can select more thanone department for report

• Generate Report

“MY REPORTS”

• Depending on output selection• Get excel sheet to ‘save as’• Get another webpage

• Talk to IT help desk for print options & setup

FASTER(OU FLEET SERVICE)

• Login with OU issued 4 x 4 and password

• Must be set up in FAMS• Used for work orders, repairs, service

charges• Used for long term lease vehicles

• Access at fleetservices.ou.edu• Click the link in left navigation area