OFFICE AUTOMATION SYSTEM

OFFICE AUTOMATION SYSTEM

The information system developed to make offices more efficient is called office automation system

DEFINITION OF OFFICE AUTOMATION

• Office automation is defined as using computer and communications technology to help managers and executives for a better use and management of information.

0BJECTIVES OF OFFICE AUTOMATION1. To save labour2. To save time3. To achieve accuracy4. To avoid monotony in office work5. To reduce chances of committing fraud6. To ensure uniformity in work7. To achieve greater control on

information

VIRTUAL OFFICE

•A virtual office is a result of office

automation•Employees can do their

work from any place.•Cost of maintaining the office reduces to a large

extent

OFFICE AUTOMATION PROCESS

1. Document Generation various documents such as invoices,

purchase order, income statement etc are generated with the help of information collected from internal or external source.

2. Document Distribution Various kinds of reports and

documents need to send to the outsiders like customers, suppliers, creditors, shareholders etc.

3. Storage of Information

OFFICE AUTOMATION TECHNOLOGY

There are 3 types of office devices :- 1. Copying And Duplicating Machines.2. Communicational Devices3. Accounting And Calculating Machines

1. Copying And Duplicating Machines.

• TYPEWRITER

Electric Typewriter Portable Typewriter

• Cyclostyling[stencil]

•Photocopier

• Fax

• Word processing Word Perfect WordStar Microsoft word

Desktop Publishing

• DTP is helpful in designing and printing newsletters, manuals and books with several type styles, graphics and colors on each page.

•Document imaging

Storing documents in the form of digital images

PCs

WORKSTATIONS

Portable computers

Subnotebooks, PDAs etc.

2. Communicational Devices

•Messengers •Postal services

Communicational Devices

Telephone Telegraph

telex E mail

Video conferencing

Cellular phones

3. Accounting And Calculating Machines

Accounting machine calculator

PRINTERS

Drum printers Chain printers

Dot-matrix printers Daisy wheel printers

Laser printers Inkjet printers

Storage devices

Magnetic tape Magnetic disk

Floppy Disks Optical Disks

Computer Network

Types Of Network

• Local Area Network [LAN]• Wide Area Network [WAN]• Metropolitan Area Network [MAN]• Inter Network System [Internet]

GROUP MEMBERS

•Hafsa Thasneem•Hanna Fathimi Haneef•Hasnath Mol•Hashim