OJJDP Performance Measurement Training 1

Planning for Performance Measurement:

Choosing the Right Performance Measures for the Right Program

Presenters:Donald Johnson, DSG, Inc

Stephen Gies, DSG, Inc

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Objectives

• Participants will be able to identify proposal review basics

• Participants will be able to identify critical proposal elements related to performance measures

• Participants will be able to plan the next proposal review period and incorporate the performance measurement requirements

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Basics of Grant Review

• Identify Review Team

• Preliminary proposal Review

• Evaluation Criteria

• Discussion and Consensus

• Final Scoring and Notifications

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Workshop Assignment

• Two proposals to be reviewed• Review only two sections• Score individually• Discuss and come to consensus• Be prepared to report out

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Proposals

• Proposal A – Shelbyville

• Proposal B – Springfield

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Time Allotment

• Individual reading of sections and notes – 20 minutes for both proposals

• Small group discussions at table

(5-7 members) – 20 Minutes• Report out – 20 Minutes

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Forms

• Individual Scoring Form

• Small Group Scoring Form

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Assignment – Part 1

• Individual reading of sections and notes – 20 Minutes for both proposals

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Assignment – Part 2

• Small group discussions at table

(5-7 members) – 20 Minutes

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Assignment – Part 3

• Report out – 20 Minutes• Report outs should include:

- Scoring

- Consensus Comments

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Springfield

• Coherent plan utilizing current research• Specifies a detailed and realistic goal• Reallocates resources rather than obtain new funding • Utilizes a validated screening assessment tool• Details a collaborative relationship with MOUs already in place• Differentiates mandatory from non-mandatory measures• More frequent data collection periods

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Shelbyville

• Program details not clear and no discussion of current research

• No validated instruments• Minimal levels of collaboration • No differentiation between mandatory and non-mandatory• Lacks a sufficient number of measures• Less frequent data collection periods

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Summary

Key points in quality data collection plan for performance measurement:

•Meet minimum requirements regarding all mandatory measures and two non-mandatory measures

•Specify data collection instruments

•MOUs have been undertaken to obtain needed data

•Final Scoring and Notifications