NRS Changes&

ImplicationsCentral Southern Tier RAEN

December 14, 2012

New NYS Individual Student Record Form ISRF

Automatic cohorts based on Demographic and Class Enrollment data

Demographic data can be edited/updated as necessary

Class enrollments can be changed as needed

Impacts ALL those students active in FY12/13 Even if they were enrolled in previous years

Strategize Your Goal Setting

Students who are Unemployed and Available for Work Goal: Obtain a Job

Students who are Employed at time of entry Goal: Retain Employment

Students who are Not In the Labor Force Goal: NO Employment Goals

Employment Status

Check Table 6 Regularly

3 Opportunities for students to receive “Obtain GED” as a goal

When they TABE test at NRS Level #6 in BOTH math and reading

If all 5 GED scores are entered into ASISTS Or when the student is enrolled in a class coded as Instructional Type “GED”

High School Equivalency Goals

Students will automatically receive “Enter Postsecondary Education or Training” as a goal

Students who take and pass the current GED®, scores are entered into ASISTS

Earn a secondary credential or equivalent while enrolled

Have a secondary credential at entry (US or Foreign)

Postsecondary Goals

USDOE and the President have emphasized the POST in “Enter Postsecondary Education or Training” as a goal

Outcomes must occur after the student achieves the High School Equivalency Diploma or High School Diploma

Bear in Mind!

NOTE: ESL Students will no longer have the

option of choosing the goal of “Enter Training”

All “Enter Training” Goals and Outcomes are Postsecondary

ESL Students with High School Credential or Higher will automatically be in cohort with goal of “Enter Postsecondary Education or Training”

Postsecondary Goals

Follow Up Surveying

Changes & Implications

There will be NO SAMPLING in FY13

All students must be surveyed

However, Random Sampling Lists will be issued beginning January 2013

These lists will identify students who need to be surveyed, the results of that surveying will be credited on FY14 NRS Report!

Surveying for Follow Up Outcomes in

FY12/13

Students included in the FY13 NRS Report with Follow Up Outcomes…

Have exited your program by September 30th and the survey can (and should) be

completed already!!

Surveying for Follow Up Outcomes in

FY12/13

Data for employment outcomes in FY12/13Quarters 2, 3, and 4 from FY12Quarter 1 from FY13

All students have exited by September 30, 2012

Outcome can be achieved while the student is with you OR in the first Quarter after exit!

Surveying for Follow Up Outcomes in

FY12/13

Data for retention of employment in FY12/13

Quarter 4 of FY11Quarters 1, 2, and 3 of FY12

Quarter 3 ended March 31, 2012 Survey for these students can be anytime in Quarter 2 of FY13….Quarter 2 is October 1 through December 31st!

Now is the time to survey!No students from FY13

Surveying for Follow Up Outcomes in

FY12/13

Obtain the HSE (GED® under NRS)

Enter Postsecondary Education or Training Both outcomes include automatic cohorts

beginning July 1, 2012

Both cohorts include students exiting in Quarters 1, 2, 3, and 4 of FY13

None of these students will ever be on a random survey list!

Surveying for Follow Up Outcomes in

FY12/13

Goal History Reports in ASISTS

Goal History Reports in ASISTS

OVAE has agreed that we may choose to Random Sample our state data

ASISTS will generate Semi-Annual Reports with the names of students to be surveyed

Those reports will begin in January 2013

Don’t wait! Survey those students as soon as you get the list!

Beginning in FY13/14

Employment Outcomes

The first report will contain the names of the students your program is responsible for surveying

For Employment, these are students who exited your program in Quarter 2 of FY13

For Retention, these are students who exited your program in Quarter 4 of FY12 and Quarter 1 and 2 of FY13

ASISTS will generate Semi-Annual Reports with the names of students to be surveyed

January and July

Beginning in FY13/14

Random Sampling

Exiting studentsNew Top Priority

When students have not attended for more than 90 days

They MUST be formally Exited out of ASISTS

Should they return, they can be re-activated by enrolling in a class

MORE Changes in FY12/13

Reports Already in ASISTS

Coding GED Prep Classes Should include ONLY students who are Referred

to the Current GED®

All students enrolled in these classes will be automatically given the goal of “Obtain the GED®”

OPT scores to be recorded for each student in these classes prior to referral to a testing site

MORE Changes in FY12/13

When Students take the current GED® exam All 5 content scores must be entered into ASISTS

GED® pass rate will be calculated for the program based on this information

Reminder of GED Supplement to the NYS Report Card

MORE Changes in FY12/13

R. Matt/NYS Director of Accountability 25

Already in ASISTS

ASISTS will be posting the NYSED Quarterly GED® exam results for each agency

Programs must reconcile those reports

Programs supported by EPE should plan for these changes

MORE Changes in FY12/13

More NRS Strategies in Reporting

Managerial Strategies for Improving

Program Evaluation Reports

Follow NRS GuidelinesWork smarter, not harderMaximize program performance reporting

Where to look for Gain?

Prime candidates for a 2nd post test?

Strategize Post Testing

Focus on the students that are close to their

next level gain!

When students achieve the HSE (pass the GED®)

If they have at least one NRS Level #6 (either Math or Reading)

NYS Policy says you can archive the lower score

Student is then counted in ASE High – NRS Level #6 where no Educational Gain or Post Test Rate calculated

Students Achieving the HSE

Where else to look for Gain?

Post should be Pre!!

Your Report Card Score Should be a calculated

event, not a happy accident!

Rosemary.matt@cayuga-cc.edu