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NOTICE OF MEETING
Meeting:
Cabinet
Date and Time:
Thursday, 1 June 2017 at 7pm
Place:
Council Chamber, Civic Offices, Fleet
Telephone Enquiries to: 01252 774141 (Mrs G Chapman) [email protected]
Members: Ambler, Bailey, Cockarill, Collett, Kinnell,
Neighbour (Chairman), Oliver, Radley (James)
Joint Chief Executive CIVIC OFFICES, HARLINGTON WAY
FLEET, HAMPSHIRE GU51 4AE
AGENDA COPIES OF THIS AGENDA ARE AVAILABLE IN LARGE PRINT
AND BRAILLE ON REQUEST 1 MINUTES OF PREVIOUS MEETING The Minutes of the meeting of 6 April 2017 are attached to be confirmed and signed
as a correct record. Paper A 2 APOLOGIES FOR ABSENCE 3 CHAIRMAN’S ANNOUNCEMENTS 4 DECLARATIONS OF INTEREST To declare disclosable pecuniary or any other interests.
2
5 PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA) 6 LEISURE CENTRE WORKING GROUP To note the minutes of the meetings of 21 March 2017 and 18 April 2017. Paper B 7 LOCAL PLAN STEERING GROUP To note the minutes of the meeting of 28 March 2017. Paper C 8 ODIHAM AND NORTH WARNBOROUGH NEIGHBOURHOOD PLAN
– BRINGING INTO LEGAL FORCE
To seek agreement to recommend to Council to bring the Neighbourhood Plan into legal force to form part of the statutory development plan for Hart District. Paper D RECOMMENDATION to Council:
That under Section 38A(4) of the Planning and Compulsory Purchase Act 2004 the Odiham and North Warnborough Neighbourhood Plan be ‘made’ (brought into legal force) to form part of the statutory Hart Development Plan with immediate effect.
9 FOOD AND HEALTH & SAFETY SERVICE PLAN 2017-18
The Council is obliged to produce both food safety and health & safety service plans. This report details the plan for the current financial year which requires formal adoption. Paper E
RECOMMENDATION to Council
Cabinet is requested to recommend to full Council the Food and Health & Safety Service Plan 2017-18 (FHSSP)
10 NOMINATIONS TO OUTSIDE BODIES 2017/18
To seek nominations to Hart’s approved list of Outside Bodies. Paper F
RECOMMENDATION
That the list of nominations to Hart’s approved list of Outside Bodies be approved. 11 CABINET WORK PROGRAMME The Cabinet Work Programme is attached for consideration and amendment.
Paper G Date of Despatch: 23 May 2017
CAB.49
CABINET
Date and Time: Thursday, 6 April 2017 at 7pm
Place: Council Chamber, Civic Offices, Fleet
Present:
COUNCILLORS
Crampton, Crookes, Forster, Gorys, Kennett, Morris, Parker (Chairman)
In attendance: Cllrs Axam, Neighbour, Oliver (joined at Item 142), Jenny Radley,
Officers:
Daryl Phillips Joint Chief Executive
Patricia Hughes Joint Chief Executive
Andrew Vallance Head of Corporate Services
John Elson Head of Environment and Technical Services
Liz Glenn Health and Policy Officer
134 MINUTES OF PREVIOUS MEETING
The Minutes of the meetings of 2 March 2017 were confirmed and signed as a
correct record. Cabinet subsequently agreed the change to Minute 126 (see Minute 138 below).
135 APOLOGIES FOR ABSENCE
Apologies had been received from Councillor Burchfield.
136 CHAIRMAN’S ANNOUNCEMENTS
Free Prostate Cancer checks are available via the Fleet Lions website.
137 DECLARATIONS OF INTEREST
None declared.
138 PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA)
Councillor Schofield referred to the minutes and specifically item 126, the one year
break clause, and asked for an amendment to the minutes to reflect that Fleet Town
Council need a long lease, without a one year break clause.
This change was approved by Cabinet.
Councillor Schofield referred to the minutes and specifically item 132, where it was
noted that Fleet Town Council would provide details of the cost assumptions made
CAB.50
regarding the land required, and stated that he had specifically declined to provide
details of the values associated with options 2 and 3.
No Members of Cabinet raised a motion to change the minutes on this matter.
139 LEISURE CENTRE WORKING GROUP
The minutes of the meeting of 21 February 2017 were noted. The opening ceremony
on Saturday, 1 April, had been excellent with Gold Medal winners, Rebecca Adlington
and Alex Danson.
Minor snags would be considered at the Leisure Centre Working Group meeting
scheduled for 18 april. There had been a power outage at Hart Leisure Centre.
Confirmation was being sought from SSE that it was an area issue, however, there
had been many very positive comments with how Everyone Active had managed the
issue.
140 LOCAL PLAN STEERING GROUP
The minutes of the meeting of 28 February 2017 were noted.
141 HART LEISURE CENTRE
Cabinet approval was sought for the construction of a new sports hall at Calthorpe
Park School and demolition of the old Hart Leisure Centre.
There was a question around the exclusive use of the school referencing the
potential for the use of the nearby AGP which was recently supported through
Section 106 funding and the Governing Body of the school making decisions at a local
level.
It was highlighted that the development, facilitated by Hart District Council, would
enable the school to expand in the future
DECISION
To proceed with the construction of a new sports hall and demolition of the old
Hart Leisure Centre on the following basis:
1 The agreement details as set out in Appendix 1 be agreed
2 Authority be delegated to the Joint Chief Executive in consultation with the
Portfolio Holder for Corporate Finance, to end the existing lease with
Hampshire County Council (HCC) once the works identified in Appendix 2
are completed.
3 Costs be shared to construct the new sports hall and demolish the existing,
with a maximum liability to the Council of £1.875m
4 The Head of Corporate Services, in consultation with the Portfolio Holder
for Corporate Finance, be delegated on behalf of the Council to make the
CAB.51
necessary financial arrangements considered appropriate including, if
necessary, the registration of a long term loan from the Public Works Loan
Board.
142 HART HEALTH AND WELLBEING PLAN (2017-19)
Cabinet approval was sought for the Hart Health and Wellbeing Plan 2017-19.
Members supported the role of Hart District Council in taking a direct facilitating
role for service delivery. The Portfolio Holder noted that if further funding was
available, the ambition would be to work closely with a range of third sector
organisations, who provide invaluable services to the community.
It was noted that Hart would be working with Military Champions in other districts,
regarding joined up working, to help service personnel, serving and veteran, to access
services.
Members also raised the opportunity to work with private sector organisations, who
would be keen to work co-operatively with the Council on engagement with hard to
reach groups, such as young people and young adults and those at the other end of
the age range, who might need support.
It was agreed that measuring success of interventions was difficult, and Harte had put
a number of success measures in, which may evolve over time.
DECISION
That the Hart Health and Wellbeing Plan for the period April 2017 -March 2019 be
adopted.
143 SITE OF ALTERNATIVE NATURAL GREEN SPACE (SANG) CAPACITY
RELEASE
Members were asked to agree an interim release of SANG capacity (small scale
development of up to 5 dwellings) pending a full review of SANG capacity across the
district scheduled for July 2017.
Members discussed the following issues
The Council would contact the applicants for those sites that had been
refused (or dismissed on appeal) primarily on SANG only.
Officers would look at the efficient use of land, when looking at applications and SANG utilisation (to manage any potential unscrupulous developers
seeking to use SANG under this policy).
Members considered the appropriateness of the one year time limit to
commence development.
The cost of SANG provision.
SANG capacity would be provided where planning appeals had been
dismissed, but only for SANG reasons.
A protocol would be published to the community and developers understand the interim measure.
CAB.52
DECISION
1 An immediate interim release of SANG capacity (maximum 200 dwellings) at
Bramshot Farm to support small scale developments of up to 5 dwellings
respectively, be agreed.
2 Priority to be given to those development proposals that had been
a) submitted before June 2016 but were then directly affected by the
decision in June 2016 to restrict SANG capacity where if it were not for
the absence of SANG, planning permission would otherwise have been
granted; or
b) dismissed on appeal but only for reasons associated with absence of
SANG; or
c) refused planning permission primarily for absence of SANG but where
minor technical objections had also been identified which, in the opinion
of the Head of Regulatory Services, could otherwise have been
addressed through minor adjustments to the application.
3 No priority is to be given to any development proposals that
a) did not accord with the Council’s policies; or
b) in the opinion of the Head of Regulatory Services represented inefficient
use of land or were artificially contrived development to circumvent the
5 dwelling threshold limit; or
c) the Council was minded to refuse permission for other reasons
unrelated to SANG.
4 The fee for access to SANG be set at £12k benchmarked against a three
dwelling with a sliding scale rising or decreasing proportionally with regard to
the size of the dwelling – to be determined at the discretion of the Head of
Regulatory Services.
144 SECTION 106 – EDUCATION DEVELOPER CONTRIBUTIONS
Cabinet was asked to consider a draft protocol for the collection of Section 106
developer contributions for educational purposes.
Members considered:
The support for a Hampshire wide approach to the protocol
Addition of
o Under Hampshire County Council (page 2) please add ‘all local plans’
o A timeframe for Hampshire County Council for providing advice (e.g.
7 or 14 days)
o Supply to Hart predictions of school place requirements, on a rolling
5 year period
Under viability, Members asked what would be the outcome of failure to
perform in the respective timescales and whether the wording could be
enhanced.
Members discussed whether the funds could be ring fenced to infrastructure within the district, CIL definition required funds collected must be used to
mitigate impact of a specific development
CAB.53
Members also asked that an annual report be sought, through the protocol, of
funds due, when the funds were collected, and how that funding was then
utilised.
Officers to give an estimate of the costs are likely to be carrying out the monitoring function directly at Hart.
DECISION
1 The draft Protocol attached at Appendix 1 be forwarded to Hampshire County
Council and also be circulated to all Hampshire District/Borough Councils for
comment.
2 The Portfolio Holder for Planning be given delegated authority to agree the
Protocol in light of any comment received.
145 CABINET WORK PROGRAMME
The Cabinet Work Programme was considered and amended with the addition of
the Odiham Neighbourhood Plan for June or July.
Car Parking Maintenance review may come forward for August, further to positive meetings with Indigo and Vinci, outsourced providers, on 6 April.
Members would receive a briefing on the Swan Inn, North Warnborough in
due course.
The meeting closed at 8.40 pm.
PAPER B
1
Leisure Centre Working Group (LCWG)
Minutes
21st March @ 1.00pm, ELC tour then Meeting Civic Offices CR3
Councillors: K Crookes - Chairman, A Crampton, A Oliver, D Neighbour
Officers: P Hughes (PH), P Weavers (PW)
Apologies: None
Observers: Cllr Parker joined for the tour of ELC
No
Item
Note/Action
1 Apologies:
ALL
2 Mins of previous meeting accepted
ALL
3. Current Issues with Everyone Active
3.1Funding agreement for variations – has now been signed by
both sides and returned to David Burrell.
HDC will invoice EA on the 1st April to the tune of £178,953.12
which will need to be paid within 30 working days, as per the
agreement.
3.2 YBC Novation – DB believes that EA will now be signing
this.
YBC / EA seemed to have had a change of heart, with EA now
using YBC to clean the new leisure centre from the 1st April.
YBC have also indicated that they are interested in tendering
for the new contract from July 2017.
3.3 DB has informed me that he expects EA to finally sign the
lease agreement between EA and HDC for ELC by the end of
the month.
3.5 EA would like to change the current 2 week book ahead
period for members to 1 week, and for non-members to 2
days, for a trial period.
INFO
INFO
INFO
EA/PW
PAPER B
2
LCWG requested that EA submit a draft policy and comms
plan covering the above.
PW has conveyed this message back to David Love of EA and is
still waiting for the information.
3.6 EA have asked if HDC would object to EA applying for
occasional alcohol licences for the new LC. The current
contract prohibits the selling of alcohol, so would require a
contract variation to be agreed.
LCWG requested EA provide a statement of intent, how they
will manage these occasions, and their likely frequency.
3.7 Re-charges invoice, for the 2nd quarter remain unpaid by EA,
due to EA’s refusal to accept that they should not have charged
for use of the sports halls, for last year’s elections.
Figure in dispute £9,000. Invoice is now 3 months overdue.
EA have offered to pay the rest of the invoice.
3.8 EA would like to change the opening hours for ELC.
3.8.1 Open 30minutes earlier, 6.00am instead of 6.30am for a
trial period. PW has requested from EA, how long will this trial period be for? Will it be for every day of the week, or just
selected day’s?
3.8.2 Extend opening hours at the end of the evening by
30minutes. EA have been asked for their rationale, justification,
type of events and frequency that they would envisage needing
these for.
EA/PW
INFO
EA
EA
4. Construction of the new Hart Leisure Centre
4.1 Prog’s 011A has been submitted and approved by Artelia
With a PC and handover of 31st March 2017.
4.3 Pool pipe test results back, and confirm pipework itself was
sound. Report though did question the quality of workmanship.
An urgent meeting between WDC/Artelia/HDC and FT was
arranged to discuss the report. Following these discussions and
feedback from FT’s MD, everybody felt more assured. Basically,
lab conditions and actual site conditions are very different and
have to be taken into account. FT have installed over 250 pools
without any failures.
4.4 PW explained that one slat within the Hunter Douglas
ceiling had moved. A tower is being erected to investigate on
23rd March. No other joints have moved. The movement
happened at the same time the pool hall was heated, so failure
of an expansion joint is suspected.
4.8 Snagging inspection of the external areas was carried on
23rd March. No major issues were raised. Some knee rail fences
INFO
INFO
INFO
INFO
PAPER B
3
may need to go up after 1st April due to very soft ground
conditions in that particular area.
4.9 During the site visit, the LCWG were shown the one major
area of concern, cleaning of the pool tiles.
Since the visit, a satisfactory method of cleaning them to the
required standard has been achieved. WDC are confident all
areas will be completed by the 1st April.
INFO
5
Transfer
See 3.3
INFO
6 Existing Hart Leisure Centre; the future.
6.1 WDC’s draft plans, programme and costings were
presented to HCC at the meeting on the 16th March.
6.2 PH will be submitting a report to cabinet on 6th April, and
HCC will be doing likewise to their members.
6.3 Once the project is approved by both HCC and HDC,
WDC will submit their planning application in early July for
approval in October.
6.4 Aim is to start the project Nov 2017 with PC June 2018,
with demolition of old the HLC being carried out over the
summer months whilst the school is closed for summer hols.
6.5 CPS access to HLC and car parking areas is in the process
of being finalised, bar signing, which can only be completed after 6th April.
6.3 Hoarding work is programmed to start on Monday 3rd April
2017.
6.4 Boarding up of old the HLC has been put on hold, until
areas to be used by CPS is confirmed. (after 6th April)
INFO
PH
INFO
INFO
INFO
INFO
INFO
7 Official Opening of the new Hart Leisure Centre.
7.1 Invites have gone out to VIP’s. Programme is on websites, in
local papers, and on banners throughout district etc
7.2 KC asked for a copy of the final programme to be emailed
to him.
INFO
PW
8 AOB
8.1 BBC South have expressed interest in the centre
INFO
9 Date of next meeting Tuesday 18th April, 3.00pm Civic Offices in CR3
ALL
END
PAPER B
Page 1
Leisure Centre Working Group (LCWG)
Minutes
18th April @ 3.00pm CR3
Councillors: K Crookes - Chairman, A Crampton, A Oliver, D Neighbour
Officers: P Hughes (PH), P Weavers (PW)
Apologies: None
No
Item
Note/Action
1. Apologies:
ALL
2. Mins of previous meeting accepted
ALL
3. Current Issues with Everyone Active
3.1 EA would like to change the current 2 week book ahead
period for members to 1 week, and for non-members to 3
days.
LCWG requested one minor change to the wording in the
‘booking system and policies‘ statement. Needs to read – pay n
play members can book up to 3 days in advance. Previously
implied that they had to book 3 days in advance.
Otherwise LCWG happy with policy and comms plan
submitted by EA and hence happy to approve changes.
PW has conveyed this message back to EA
3.2 EA’s request for a contract variation to allow for the sale of
alcohol during events.
LCWG granted EA permission to trial at a charity boxing event
on Saturday 15th April. Some complaints were received direct
to members of LCWG following the event. These complaints
were not recorded by EA staff, who were verbally approached
and told on the night by the same members of public.
PW has asked EA how they record and deal with verbal
complaints following this feedback.
In light of the complaints received, EA have been informed that
their request has been refused at this time.
INFO/EA
PW/EA
PAPER B
Page 2
LCWG, have requested from EA ‘a lessons learnt / could do
better‘ debrief report. Following receipt of this report, LCWG
are happy for EA to put on a second trial event.
PW has conveyed this message to EA.
3.3 Re-charges invoice, for the 2nd quarter remain’s unpaid by
EA, due to EA’s refusal to accept that they should not have
charged for use of the sports halls, for last year’s elections.
Figure in dispute £9,000. Invoice is now 3 months overdue.
EA have offered to pay the rest of the invoice.
This has now been resolved following PH meeting with Ian
Crook, EA’s regional manager. EA now accept that they can
only charge for any extra staff required.
3.4 EA would like to change the opening hours for the new
HLC from 6.30am to 6.00am.
Currently trialling for just the gym, but they have received
requests from swimmers, asking for the pools to open earlier
too.
If successful, and EA want to adopt, they will need to submit a
‘variation of contract certificate’.
3.5 PW has received several requests from local businesses and
individuals to purchase items that have been left in the former
HLC, as they are not required by EA for the new HLC.
LCWG were happy for these items to be sold on. PW to
discuss with PH, procedure to follow.
3.6 PW informed LCWG that David Love was now area
manager, and that Luke Charlton would be replacing David as
the contracts manager.
3.7 PW informed LCWG that HDC had sent EA the ‘funding
agreement invoice’ now that both parties had agreed and signed
it. Invoice needs to be paid by end of April, approx £179K.
3.8 The first of the monthly management fees is due to go out,
now that EA have taken occupation of the new HLC. Monthly
fees will be issued at the start of each month, for payment by
the last working day of that month. To make this a smoother
process, trying to set up a D/D payment process with EA.
PW/EA
INFO/EA
INFO
INFO
PW/PH
INFO
INFO
INFO
PW/EA
4. New Hart Leisure Centre
4.1 PH to contact Roger at WDC to finalise outstanding
payments resulting from the extension of time incurred due to
the pool pipe leak issues. (To be discussed, extra Artelia fees
incurred by HDC, and WDC extra costs incurred due to pool
view).
PH
PAPER B
Page 3
4.2 Snagging issues were discussed
- Additional footpath, should be completed by the end of April.
Need to ensure that it is not used by cyclists. Barrier / signage
to be looked at.
- Extra handrails in pool spectator viewing area. Awaiting
drawing’s back from GT architects.
- Raised pedestrian crossover, to be marked out as a zebra
crossing
The above works are estimated at about £15k, we have £16K
left in contingency fund.
4.3 The need for a more formal pedestrian crossing on Hitches
Lane by the school was discussed. PH to discuss with Martin
Amos (head teacher at CPS) for his views.
4.4 Weekly site snagging meetings / inspections are taking place,
between WDC/EA and HDC. Currently approx. just over 50
items on tracker, majority are cosmetic issues. New issues are
arising daily, during this running in period.
4.5 The open day was attended by approx. 5,500 local residents.
4.6 PH to speak to Roger from WDC, to ask if the new HLC is
being put forward for any design or construction awards.
INFO
PH
INFO
INFO
PH
5. Former Hart Leisure Centre & New Sports Hall.
5.1 Car parking lease agreement with CPS/HCC has been
agreed and signed by HDC. Has now been sent to HCC by
legal for counter signature
5.2 Tricia has instructed legal, to proceed with finalising the
agreement with HCC lawyers, for the construction of the new
sports hall.
5.3 Tricia has also instructed legal to proceed with drawing up a
management agreement with the school, for use of the former
HLC by the school.
HDC will still be responsible for H&S, PPM and ongoing
servicing.
CPS will be responsible for cleaning and key holding.
5.4 Tricia updated LCWG on recent meeting with WDC /
Artelia / HCC and ourselves, first meeting following approval
by both parties to proceed with the project. The way forward
with critical dates was established.
INFO
HDC/HCC
lawyers
HDC
lawyers
INFO
INFO
PAPER B
Page 4
5.5 Tricia explained the need to sign the SCAPE 3 contractual
agreement that is being drawn up by WDC by the 5th May.
WDC hope to have a MOA out w/c 24th April to all parties.
Tricia then explained the 4 gateways for the project.
INFO
6. AOB
6.1 EA have forwarded to PW, Hart Swimming Clubs gala
requirements for 2017 /2018 for comment / approval to accept.
Club galas – Take place during club time in the main pool.
LCWG requested that EA ensure the training pool remains
open and available for use by the public.
Saturday Night galas – no issues
Open Meets – HSC have requested 3 weekend galas
throughout the year, with 3 possible scenarios, involving
various hours over the weekend. LCWG were not happy with
2 of the options as they allowed little or no public access to the
pools during those weekends, with the third option, offering
more, but possibly no availability during Golden Hours.
LCWG have stated that Golden Hours must remain available
for use by the public. LCWG have requested that EA provide
usage / attendance figures for both Saturday and Sunday’s,
broken down into the following time bands to establish/confirm
when Golden Hours are, 9.00 to 1.00, and 1.00 to 5.00,
A decision on option 3 will then be taken. PW has emailed Luke Charlton with this feedback and request
for this information.
INFO
PW/EA
7. Date of next meeting
Tuesday 30th May, 3.00pm CR3
ALL
PAPER C
LOCAL PLAN STEERING GROUP
DRAFT MINUTES
Date: 28 March 2017
Time: 7pm
Venue: Council Chamber, Civic Offices, Fleet
Councillors present:
Parker, Clarke, Cockarill, Crampton, Crookes, Leeson, Morris, Radley (James), Neighbour
Dickens
Officers:
D Phillips
1 Minutes of the Previous Meeting
The minutes of the meeting of 28 February were agreed.
2 Local Plan: Spatial Strategy
Members considered the draft spatial strategy and gave comments.
A number of issues were raised including the affordable housing uplift and how this was
articulated in the strategy and members sought greater clarity over the specialist
accommodation needed.
3 Date of Next Meeting
Tuesday, 25 April 2017 in Committee Room 1.
PAPER D
1
CABINET
DATE OF MEETING: 1 JUNE 2017
TITLE OF REPORT: ODIHAM AND NORTH WARNBOROUGH
NEIGHBOURHOOD PLAN – BRINGING INTO
LEGAL FORCE
Report of: Corporate Strategy and Policy Development
Manager
Cabinet member: Councillor Stephen Parker, Planning
1 PURPOSE OF REPORT
1.1. Following a positive referendum result for the Odiham and North Warnborough
Neighbourhood Plan, the purpose of this report is to seek agreement to recommend
to Council to bring the Neighbourhood Plan into legal force to form part of the
statutory development plan for Hart District.
2 RECOMMENDATION to Council:
2.1 That under Section 38A(4) of the Planning and Compulsory Purchase Act 2004 the
Odiham and North Warnborough Neighbourhood Plan be ‘made’ (brought into legal
force) to form part of the statutory Hart Development Plan with immediate effect.
3 BACKGROUND
3.1 In August 2014, the Council designated Odiham Parish as a Neighbourhood Area for
the purposes of neighbourhood planning. Odiham Parish Council as the qualifying
body, submitted the draft Odiham and North Warnborough Neighbourhood Plan
(ONP) and supporting documents to Hart District Council on 29th July 2016.
3.2 Consultation on the submission ONP took place August – October 2016. The
Council, with the consent of Odiham PC appointed an independent examiner to
review the plan and consider whether it should proceed to referendum. The
Examiners Report recommended that, subject to a number of modifications required
to ensure the Plan met the required basic conditions as set out in legislation, the Plan
should proceed to referendum. Cabinet agreed to these modifications and to
proceed to referendum in February 2017.
3.3 A local referendum was held in Odiham Parish on 4th May 2017. The referendum
asked the following statutory question:
Do you want Hart District Council to use the Neighbourhood Plan for Odiham and North
Warnborough to help it decide planning applications in the neighbourhood area?
3.4 38.6% of electors voted and 1,299 (88%) of the 1,477 who voted (valid votes) were in
favour of the Plan. The results are set out in Appendix A.
PAPER D
2
4 ‘MAKING’ OF THE ODIHAM AND NORTH WARNBOROUGH
NEIGHBOURHOOD PLAN
4.1 Paragraph 38A(4)(a) of the Planning and Compulsory Purchase Act 2004 requires the
Council to ‘make’ a Neighbourhood Plan if more than half of those voting in a
referendum have voted in favour of the Plan being used to help decide planning
applications in the area. The Council is not subject to this duty if the making of the
plan would breach, or would otherwise be incompatible with, any EU obligation or
any of the Convention rights (within the meaning of the Human Rights Act 1998).
4.2 More than half of those voting for the Odiham and North Warnborough
Neighbourhood Plan voted in favour of the Plan being used to help decide planning
applications. In addition, it is considered that the plan, including its preparation, does
not breach and would not otherwise be incompatible with, any EU obligation or any
of the Convention rights, the Plan must be ‘made’ by the Council.
4.3 The Neighbourhood Planning (General) Regulations 2012 (as amended) requires the
Council to then, as soon as possible after deciding to make a Neighbourhood
Development Plan, publish a statement setting out the decision and details of where
and when the decision statement may be inspected. The Odiham and North
Warnborough Neighbourhood Plan Decision Statement is attached as Appendix B.
4.4 The final version of the Neighbourhood Plan can be viewed at
www.hart.gov.uk/odiham .
5 NEXT STEPS
5.1 The ONP will be published on the Councils website along with relevant supporting
information including the Decision Statement. Notification of the decision will also be sent to Odiham Parish Council as the Qualifying Body and to all those who have
requested to be notified.
5.2 Once ‘made’, the Plan has full weight as part of the development plan for Hart
District in relation to the determination of planning applications in Odiham Parish.
Contact Details:
Katie Bailey, Corporate Strategy and Policy Development Manager, [email protected]
APPENDICES
Appendix A – Declaration of Result of Poll
Appendix B – Odiham Neighbourhood Plan Adoption Decision Statement
PAPER D
3
APPENDIX A – Referendum Declaration of Poll
PAPER D
4
APPENDIX B - Odiham and North Warnborough Neighbourhood Plan Decision
Statement
Hart District Council
Odiham and North Warnborough Neighbourhood Development
Plan 2014 - 2032
The Neighbourhood Planning (General) Regulations 2012
Neighbourhood Plan Decision Statement
1.0 Summary
1.1 Following a positive referendum result, Hart District Council has made the Odiham
and North Warnborough Neighbourhood Plan (“the Plan”) part of the Development
Plan at a Council meeting on [29th June 2017].
1.2 This document is the Decision Statement required to be prepared under Section 38A(9) of the Planning and Compulsory Purchase Act 2004 (as amended) and
Regulation 19(a) of the Neighbourhood Planning (General)Regulations 2012 (as
amended). It sets out the Council’s considerations and formal decision in bringing the
Odiham and North Warnborough Neighbourhood Plan into legal force following the
successful local referendum held on 4 May 2017.
2.0 Background
2.1 The Odiham and North Warnborough Neighbourhood Plan Area, covering the
entire Parish, was designated by Hart District Council on 7th August 2014, under the
Neighbourhood Planning (General) Regulations (2012), which came into force on 6
April 2012.
2.2 The Odiham and North Warnborough Neighbourhood Plan was submitted to Hart
District Council on 29th July 2016. The Regulation 16 consultation took place
between 26th August and 14th October 2016 whereby the Plan was publicised and
comments were invited from the public and stakeholders.
2.3 Hart District Council appointed an Independent Examiner; Andrew Ashcroft, to
review whether the Plan met the basic conditions required by legislation and whether
the plan should proceed to referendum.
PAPER D
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2.4 The Examiner’s Report concluded that the Plan meets the Basic Conditions, and that
subject to the modifications in the examiner’s report, the plan should proceed to
referendum.
2.5 A Referendum was held on 4th May 2017. 87.9% of those who voted (valid votes)
were in favour of the plan. Paragraph 38A (4)(a) of the Planning and Compulsory
Purchase Act 2004 as amended requires that the Council must make the
neighbourhood plan if more than half of those voting have voted in favour of the plan.
The council is not subject to this duty if the making of the plan would breach, or
would otherwise be incompatible with, any EU obligation or any of the Convention
rights (within the meaning of the Human Rights Act 1998).
3.0 Decision and reasons
3.1 With the Examiner’s recommended modifications the Council considers that the Plan
meets the basic conditions set out in paragraph 8(2) of Schedule 4B of the Town and
Country Planning Act 1990.
3.2 The referendum held on 4th May 2017 met the requirements of the Localism Act
2011, it was held in the parish of Odiham and posed the statutory question: ‘Do you
want Hart District Council to use the Neighbourhood Plan for Odiham and North
Warnborough to help it decide planning applications in the neighbourhood area’.
3.3 The count took place on 4th May 2017 and greater than 50% of those who voted
were in favour of the plan being used to help decide planning applications in the Plan
area.
3.4 The Council has assessed that the Plan including its preparation does not breach, and
would not otherwise be incompatible with, any EU obligation or any of the
Convention rights (within the meaning of the Human Rights Act 1998). The Plan
preparation process was compliant with legal and procedural requirements and more
than half of those who voted in the referendum, voted in favour of making the Plan.
3.5 The Council decided at the [Council meeting on 29 June 2017] to make the Odiham
and North Warnborough Neighbourhood Plan 2014-2032, part of the Development
Plan for Hart District.
4. Other Information
4.1 In accordance with Regulation 19(b) of the Regulations, a copy of this Decision
Statement has been sent to:
o The qualifying body, namely, Odiham Parish Council
o The persons who asked to be notified of the decision.
PAPER D
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4.2 The Decision Statement, the Odiham and North Warnborough Neighbourhood Plan
and relevant documents can be viewed on the Councils website at
https://www.hart.gov.uk/odiham and Odiham Parish Council website at
http://www.odiham.org.uk/ and in hard copy at Hart District Council Offices,
Harlington Way, Fleet during normal opening hours.
Hart District Council
PAPER E
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CABINET DATE OF MEETING: 1 JUNE 2017 TITLE OF REPORT: FOOD AND HEALTH & SAFETY SERVICE PLAN
2017-18 Report of: Head of Regulatory Services Cabinet member: Councillor John Kennett, Regulatory Services
1 PURPOSE OF REPORT 1.1 The Council is obliged to produce both food safety and health & safety service plans.
This report details the plan for the current financial year which requires formal adoption.
2 OFFICER RECOMMENDATION to Council 2.1 Cabinet is requested to recommend to full Council the Food and Health & Safety
Service Plan 2017-18 (FHSSP) 3 BACKGROUND 3.1 The FHSSP has been prepared in accordance with the Food Standards Agency
Framework Agreement (2000) and Section 18 of the Health and Safety at Work etc Act 1974 which requires Local Authorities (LAs) to make ‘adequate arrangements for enforcement’. The FHSSP follows a similar format year on year due to the obligation to follow these requirements.
3.2 The FHSSP demonstrates the Council’s commitment to improve food safety and
health & safety throughout the District. 3.3 The Environmental Health Service discharges the Council’s duty to enforce food
safety and health & safety legislation. The Commercial Section of Environmental Health carries out planned and reactive interventions to ensure premises comply with relevant legislation and takes appropriate enforcement where required in accordance with the Enforcement Concordat and Regulator’s Code.
4 CONSIDERATIONS 4.1 The FHSSP combines two of the plans and strategies recommended by the
Secretary of State to form part of each local authority’s policy framework. The functions outlined in the FHSSP are largely statutory and the range of possible approaches is prescribed by Regulations and Statutory guidance.
PAPER E
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4.2 The Council’s Constitution reserves the approval of the FHSSP to full Council after consultation with Cabinet and any other relevant body. Such a plan, approved by Cabinet, not only commits the Council to its outlined priorities, but, also acts as a way of measuring its performance.
4.3 Performance against the FHSSP is subject to scrutiny through the Regulatory Service
Board. 5 FINANCIAL IMPLICATIONS 5.1 It is anticipated that the service will be achieved within the proposed budget for
2017/18. 6 ACTION 6.1 Cabinet is requested to recommend to full Council the approved Food and Health &
Safety Service Plan 2017-18 in Appendix 1.
Contact: Nick Steevens, Head of Regulatory Services 01252 774296
[email protected] APPENDICES Appendix 1 – Food and Health & Safety Service Plan 2017-18 Appendix A – Food and Health & Safety Action Plan 2016/17 Review Appendix B – Food and Health & Safety Action Plan 2017-18
PAPER E Appendix 1
HART DISTRICT COUNCIL
FOOD SAFETY AND HEALTH & SAFETY SERVICE PLAN 2017-18
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FOOD SAFETY AND HEALTH & SAFETY SERVICE PLAN 2017-18
Subject Page
Background 3
Food Safety Service Plan 7
Food Safety Intervention Programme 13
Health & Safety Service Plan 20
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BACKGROUND
1.1 Profile of the Local Authority
Population: 91033 (2011 Census)
Area: 83 sq.miles
53,191 acres
21,526 hectares
1.1.1 Hart District was formed in 1974 by the combination of Fleet Urban and Hartley Wintney Rural District Councils.
1.1.2 The District lies in the north-east corner of Hampshire and is approximately 83
square miles in extent. The overall impression is that the District is rural, with a varied landscape made up of woodland, heathland common and arable land. The urban areas are concentrated in the north-east and east of the District around Yateley, Blackwater and Fleet. Hook is a recently expanded village on the western boundary.
1.1.3 The rest of the District’s settlements are villages, particularly notable for their
historically and architecturally important buildings. There are 32 Conservation Areas and nearly 1,000 listed buildings in the District,
1.1.4 From Hart’s northern boundary with Berkshire, the land rises to the North Downs in the south of the District. Three small rivers cross the area flowing northwards into the River Thames, one of these, the Blackwater, forming part of the boundary with Surrey and Berkshire. The Whitewater flows from the western side into the River Hart, from which the District takes its name.
1.1.5 The Basingstoke Canal winds through the southern half of Hart and after extensive restoration is now a popular recreation asset.
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1.2 Structure of the Food Safety and Health & Safety Service 1.2.1 The Food Safety and Health & Safety service is a function of Environmental
Health which sits within the Regulatory Services Department. The Head of Regulatory Services is responsible for service delivery. An Environmental Health Team Leader and two Environmental Health Practitioners carry out the enforcement of Food Safety and Health & Safety. A current organisational chart is shown in Appendix A.
1.2.2 The Environmental Health Service also carries out:
Pollution and Nuisance complaints including the provision of a weekend Out of Hours Noise Service
Infectious Disease Control Community Burials and maintenance of closed graveyards Licensing of piercing, acupuncture, tattooing, hairdressing, riding
establishments, pet shops and animal boarding establishments. Pest Control service Dog Warden service
1.2.3 The majority of the Licensing functions previously carried out by Hart now forms
part of our Shared Licensing Service with Basingstoke & Deane Borough Council.
1.3 Aims and Objectives
1.3.1 The primary objective of the Environmental Health Service is: ‘To protect the health, safety and welfare of the community through education and effective regulation.’
1.3.2 The Environmental Health Service is fully committed to supporting local business and residents by providing advice and information but will also not hesitate to take formal action where there is a risk to the health, safety or welfare of individuals or groups within the district.
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1.4 Links to Hart’s Key Strategies and Plans
The Environmental Health Service links into the Hart Corporate Plan 2016-18 by assisting in the Strategic Priorities of:
1.4.1 Communities - Working with partners to keep Hart Healthy and Safe
The service does this in a number of ways including:
i. responding effectively and proportionately to a wide range of complaints from food safety, health and safety through to statutory nuisance and licensing;
ii. actively participating in the Vulnerabilities Group which seeks to deal with crime and anti-social behaviour through consistent and directed multi-agency action; and
iii. chairing the Council’s Safety Advisory Group (SAG) which ensures public events carried out in the District are managed to ensure public safety in consultation with partner organisations such as the emergency services, Highways and the Licensing Authority.
1.4.2 Economies
i. Help businesses to get established and grow
Our Environmental Health Officers routinely help businesses to nurture and grow through providing sound and consistent advice and wherever possible signposting business operators to other agencies or organisations that assist in allowing their business to thrive. This work also includes free or discounted training events, newsletters and face-to-face advisory visits.
ii. Continue to provide good quality great value services
Regulatory Services continues to ensure it is cost effective by ensuring environmental health staff are multi-skilled, increasing resilience within a relatively small team. Wherever possible environmental health will look at innovative ways on delivering services in a way which reduces administrative burden and ensures good levels of customer service.
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1.4.3 Environment
i. Keep Hart a clean and attractive place to live and work
The service has made a commitment to reduce dog fouling in monitored areas by 40% a year. The service has adopted the use of overt monitoring to deter dog fouling and identify owners who do not pick up after their dogs.
Additionally the service responds to planning consultations where there may be an issue relating to environmental concerns such as contaminated land, noise disturbances and odour. The service also deals with filthy and verminous premises, unsecured buildings and land attracting vermin.
1.5 Key Performance Indicators (KPI’s) Hart District Council’s Performance Indicators for Food Safety and Health and Safety are as follows:
PI No. Description Target
R01 % of proactive inspections (including food, health & safety, animal welfare and licensed premises) completed within prescribed time.
100%
R02 % of Environmental Health complaints (including noise, public health & food) responded on time. 100%
R03 % of infectious diseases complaints responded to within 3 working days 100%
1.6 Capacity and Cost of Service 1.6.1 The health and safety and food safety elements of Environmental Health are
closely linked. It is estimated that 15% of the resources of the department’s commercial cost centre are utilised in undertaking health and safety activities, 60% food safety and the remainder allocated to other responsibilities such as infectious diseases and animal welfare licensing.
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1.6.2 The budget for commercial Environmental Health excluding recharges is shown below:
Table 6 – Commercial Cost Centre Budget (P215)
2014/15
2015/16
2016/17
2017/18
£138,585
£130,420 £150,120 £162,140
1.6.3 The increase in budget between 2016/17 and 2017/18 is due to a review of the
apportionment of staffing within the Commercial and Environmental Protection cost centres to more accurately reflect staff resourcing. It does not represent an increase in the overall resource to the Environmental Health Service.
1.6.4 The determination of staff resource allows not only for the basic
inspection/revisit activity to be carried out, but also a flexible approach to other areas such as training, seminars, other proactive work and formal enforcement action.
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FOOD SAFETY SERVICE PLAN
2.1. Legal Status of the Service
2.1.1 The Environmental Health Team Leader is currently authorised to carry out the full set of food safety interventions. A second officer is able to undertake routine food hygiene work, with the exception of seizure and detention of food. A third officer who was appointed in May 2016 has undertaken competency training and has recently been given full powers of enforcement under food hygiene legislation. The resources allocated to food safety is 2.0 FTE members of staff. The breakdown of staff allocated for each element of the service as is as follows:
ACTIVITY STAFF (FTEs) Inspections 1.3
Complaints and Service Requests 0.05 Advice 0.2
Food Sampling 0.05 Infectious Diseases 0.1
Food Safety Incidents 0.05 Liaison 0.1
Training/education/promotion 0.05 Management and administration 0.1
Total 2.0
2.2 Scope of the Food Safety Service
The Service includes:
2.2.1 Inspections of food premises to ensure compliance with the law; 2.2.2 Examination and sampling of foodstuffs for food safety; 2.2.3 Investigation of complaints about food; 2.2.4 Investigation of complaints about food premises; and 2.2.5 Follow up of food alerts/incidents within Hart DC area 2.2.6 Advice to the public and local businesses about food safety
Training of food handlers (equivalent of Level 2 in food hygiene and bite –sized training)
2.2.7 Enforcement action where serious or prolonged breaches of food hygiene legislation are found
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2.3 Demands on the Food Safety Service 2.3.1 On 6 April 2017, we had the following premises within the area:
Premises Type Number
Distributor / Transporter 5
Farmers / Growers 0
Hospitals / Childcare / Caring Premises 34
Hotel / Bed & Breakfast / Guest House 15
Importers / Exporters 1
Manufacturer / Packer 5
Mobile Caterer 27
Other Catering Premises 124
Pub / Bar / Nightclub 57
Restaurant / Café / Canteen 115
Retailer - Other 81
Supermarket / Hypermarket 18
Schools / College 46
Takeaway / Sandwich Shop 36
Childminder 181
TOTAL 745
The number of premises on the register has remained static since 2015/16, however, premises with multiple activities have been combined into a single premises in line with the Food Law Code of Practice, which hides a slight increase in the total number of food businesses.
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2.3.2. On 4 April 2017, the rating of Hart’s food premises was as follows:
Premises Category of Risk Frequency of Inspection
Number
A
6 months 5
B
12 months 38
C
18 months 154
D
24 months 202
E
Alternative intervention but full inspection every 9 years
348
New / Unrated
0
TOTAL 747
The category of a premises can vary according to:
• the nature of the food produced • the number and type of customers it serves • the nature of the processes used • the standards of hygiene • the structure of the premises
For example, those with extremely poor hygiene standards or those serving a large number of people classified as a vulnerable group could be inspected every 6 to 12 months. Category C premises are typically restaurants and caterers with acceptable standards of hygiene. Category D would be retail premises and Category E would be lower-risk premises such as childminders and home bakers where a physical inspection of the food operation is discretionary and a telephone survey or written questionnaire may be more appropriate.
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2.3.3 On 6 April 2017, the Food Hygiene Risk Ratings for Hart’s food premises were as follows:
Food Hygiene Rating Number of Premises
5 300
4 97
3 65
2 5
1 8
0 0
The figures above exclude premises that are exempt from the Food Hygiene Rating Scheme, for example Childminders. They indicate that 97% of food premises in the District comply with the law.
Premises that are rated 0 to 2 are always revisited as they are deemed to be failing to meet their legal obligations. The aim of the revisit is to determine whether improvements have been made within the business and to ensure that it is complying with the law. Revisits will be undertaken until such time as the business complies with the law. Should the business continue to fall short of their duties, our enforcement policy is followed in escalating enforcement action until such time that compliance is attained or formal action is taken.
2.4 Enforcement Policy
2.4.1 Hart DC has signed up to the Central and Local Government Enforcement Concordat in addition to its own Enforcement Policy which covers all HDC enforcement functions.
2.4.2 The Regulatory Services Department has and enforcement policy for the service
which was devised in accordance with the Regulators Code.
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Food Safety Activity in 2016/17
3.1 In 2016/17 the Food Safety Service made the following achievements:
• 100% of high-risk inspections due were undertaken within the financial year.
• Achieved a 100% compliance with the response times for Performance Indicator PI EH3 – unfit food complaints responded to within 1 working day.
• Undertook enforcement action which amounted to 381 report of visits; 219 written warnings; 19 Hygiene Improvement Notices; 5 Simple Cautions for food hygiene and health and safety offences; and prosecution of Farm Shop for food hygiene offences.
• 1 food safety newsletter was distributed to all food businesses within the district.
• 45 people were trained to Chartered Institute of Environmental Health (CIEH) Level 2 in food hygiene for caterers.
• The service collected 226 food, water, swab and environmental samples to
verify that food hygiene practices were robust and did not present a risk of harm to consumers. In particular, local intelligence was used to target sampling activities at 0-2 rated premises or food businesses producing high risk foodstuffs.
• The Service continues to promote Hart’s Award of Excellence in Food Hygiene. This initiative recognises those food businesses within the District that achieve excellent standards of hygiene based upon their routine inspection. This award is separate to the National Food Hygiene Rating Scheme. The Service will continue to operate the scheme during 2016/17 and currently 12 businesses have received the award.
Food Safety Intervention program for 2016/17
4.1 Inspections In 2017/18 Hart District Council will need to routinely inspect 241 Category A to D commercial food premises plus an estimated 60 new businesses which register or have changed proprietorship. A further 50 Category E premises will also need to be inspected and not subject to an alternative intervention to cover off the recent stipulation by the Food Standards Agency. On average about 20%
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of inspections require one or more revisits to check compliance with matters raised at the original inspection. This figure does not include visits that will arise as a result of complaints or legal intervention.
4.1.1 A breakdown of the routine inspections due in 2017/18 can be seen below:
Category Number
A 5
B 39
C 101
D 99
E 160
SUBTOTAL 379
Plus New Premises 60 (estimate)
TOTAL 439
4.1.1 The number of category A to D inspections due in 2017/18 has marginally decreased over the previous year. Inspection numbers can vary because of the historic pattern of inspections; businesses closing; changes in the nature or ownership of a business which will result in a re-inspection; or the re-rating of a premises following a request for a re-rating to allow a premises to change its rating on the FHRS website.
4.1.2 The Food and Safety service currently approves a meat preparations establishment and a meat products establishment, which require more stringent enforcement than typical food premises.
4.1.3 Typically, 25% of the inspections will generate at least one revisit. Those premises who repeatedly fail to comply with food safety legislation may receive numerous revisits and formal action such as formal notices, simple cautions or prosecution. A total of 110 revisits were made in 2016/17 to ensure that standards of food hygiene were being maintained.
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4.1.4 In 2016/17 72 inspections were carried out where a new business had registered or a business had changed ownership, prompting a new premises registration visit.
4.1.5 The risk-based inspection approach in accordance with the FSA Food Law Code of Practice (as revised) ensures that food premises servicing vulnerable groups of society (e.g. the very young or old), or where conditions are below standard are given a priority for inspections.
4.1.6 The priorities for the service in the forthcoming year will be the same as last year and the focus will be on poor performers. These premises tend to be those in the high risk categories A & B with a National Food Hygiene rating between 0 and 2. All 0 to 2 rated premises will receive a food hygiene revisit. Where relevant the Service will carry out food or environmental sampling at 0-2 rated premises to identify non-compliance with food legislation or to verify food safety management systems are being maintained.
4.1.8 The Service will continue to provide Food Hygiene courses. Tailored courses will also be provided at request dependent on staff resources.
4.1.9 The Service will continue to operate the Award for excellence in Food Hygiene Award.
4.2 Food Complaints
4.2.1 An Environmental Health Standard Procedure exists for Investigation of Food Complaints. Staff members are aware of these procedures and are monitored in accordance with our monitoring procedure to ensure they are followed.
4.2.2 The value of investigating such complaints in identifying actual or potential hazards is recognized and a high priority given accordingly. The performance indicators for the food safety service ensure the complaint will be actioned within either 24 hours or 3 days from receipt, depending on the nature of the complaint.
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4.2.3 In 2016/17 we have received 77 complaints plus a further 18 requests for food hygiene advice.
Year Number of Complaints
2012/13 40
2013/14 61
2014/15 70
2015/16 86
2016/17 77
Average 67
4.2.4 Where companies involved are unable to provide a satisfactory defence that they take all reasonable precautions and exercise all due diligence to prevent such a complaint arising, a range of actions will be considered in line with the Enforcement Policy.
4.4 Advice to business
4.4.1 Hart’s Enforcement Policy (including the Food Safety Enforcement Policy) concentrates on achieving compliance with legal requirements by informal methods. Formal action is reserved for the most difficult cases. Giving advice to food business proprietors and staff is a mainstay of this approach, and includes the following actions:
• Advice given during programmed or other inspections • Following complaints from the public • Distribution of leaflets, newsletters or other guidance notes. • Provision of food safety training. • As a result of consultations from the planning or building control
processes • Identification of new unregistered food businesses or food issues whilst in
the District. • Advisory information is provided where relevant in response to the
publication of new sector specific food safety guidance or warning. For example, the dangers of undercooking burgers and food safety hazards associated with vacuum packing.
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4.4.2 In any one year it is likely that in excess of 50 changes in ownership for food businesses will be registered with the Council, each requiring informal advice and support together with a primary inspection within 28 days. An additional 72 new food businesses were added to the food safety service database in 2016/17.
4.5 Food Inspection and Sampling
4.5.1 Sampling is seen by this department as a vital tool to verify the effectiveness of food safety within a food business.
4.5.2 Hart belongs to the Health Protection Agency Food, Water and Environmental Microbiology Services Food Sampling Group East, which comprises of representatives of Environmental Health departments from local authorities in the Hampshire region. The group co-ordinates a food-sampling programme which is then carried out by all group members. The use of swab sampling and food sampling as a means of verifying food safety practices and procedures has been increasingly used to good effect over recent years. Sampling in this manner and has identified numerous issues involving inadequate cleaning techniques and food being produced which was deemed to be unfit for consumption due to microbiological contamination. The Environmental Health department recognizes sampling as an extremely effective inspection tool.
4.5.3 A total of 109 samples were taken and sent to the public health laboratory in 2016/17. Of those samples, 40 were either “unacceptable” or “not satisfactory”.
4.6 Control and Investigation of Outbreaks and Food Related Infectious Disease
4.6.1 Food borne disease is a major cause of illness in the UK and imposes a significant burden on individuals, healthcare services and the economy. It is estimated that each year in the UK around 1 million people suffer a food related illness, which leads to 20,000 people receiving hospital treatment and 500 deaths each year from food borne disease. The cost to the economy of food borne disease is estimated to be in the order of £1.5 billion per annum, due to loss of production, health care costs and damage to business. This does not include the costs of major incidents and food scares.
4.6.2 There were 123 cases of food poisoning in the last financial year which required investigation by this department. This is a decrease of 22 cases over the previous year. This level is always artificially low as many cases of food-borne illness remain unreported.
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4.6.3 These incidents are given the highest priority, with a 1 day response time as our target. It is expected that all Environmental Health staff would be called upon to assist in the event of a large-scale investigation where needed. Other work would be put on hold during the investigation period.
4.6.4 32 complaints directly alleging food poisoning suffered following consumption of food from a premises within the district were also received. Depending on the nature of the complaint, there are varying degrees of investigations. Often the illness experienced is either not caused by the suspected premises or the link cannot be substantiated.
4.6.5 The service investigates notified cases of food borne illness as directed by the Consultant in Communicable Disease Control (CCDC). The Team's target is to investigate all notified cases, other than Campylobacter, within 2 working days of notification, and this is usually undertaken by telephone. Suspected cases of food borne illness are investigated as appropriate. Currently, notified cases of infectious diseases are investigated by officers, to determine their source, prevent further spread of infection and to provide advice to patients. Public Health England (PHE) have devised a “Roles and Responsibilities for Investigation of Gastrointestinal Infectious Diseases” document. The document outlines the division of responsibility between Environmental Health and the PHE in the investigation of infectious/communicable diseases. The aim of the document is to ensure a consistent approach to the investigation of infectious disease and clearly define roles.
5 Partnership Working
5.1 The Service is committed to liaising with other local authorities, regional and national organisations to achieve consistency and to maintain our level of knowledge and understanding in a rapidly developing area of work. This is achieved by being actively involved in a number of Groups and Agencies including:
• Hampshire and Isle of Wight Food Liaison group (e.g. regular attendance at group meetings)
• Hampshire and Isle of Wight Food Sampling Group (e.g. regular attendance at group meetings)
• Hampshire Fire and Rescue (E.g. referral of issues identified during visits)
• Public Health England (E.g. regular liaison regarding gastrointestinal infection notifications, food poisoning or outbreak investigations)
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• Health and Safety Executive (E.g. referral or joint working regarding health and safety issues identified during food related visits)
• Infectious Disease Group meetings
• Chartered Institute of Environmental Health Branch meetings. Officers regularly attend branch meeting where feasible.
• The team regularly shares and obtains food related information with other services within the Council.
6. Staff Development Plans
6.1. In accordance with the Corporate Performance and Development Review Framework. Training needs are identified and training is undertaken in accordance with an agreed training plan. Targets are set at the beginning of the financial year and throughout the year progress is monitored. At the end of the year an assessment is made.
Officer competency is essential to comply with the requirements of the National Local Authority Enforcement Code and the Food Law Code of Practice. The Head of Regulatory Services and Environmental Health Team Leader are responsible for ensuring all officers are competent and adequately trained and authorised to perform their duties. Areas of experience and expertise are linked to the schedule of authorisations.
6.2 Staff training and development needs are assessed on a yearly basis, through monitoring of the work, accompanied inspections, staff appraisals and individual action plans are implemented. Before officers are authorised to undertake food hygiene enforcement activities, they are now obliged to demonstrate how they comply with the Food Standards Agency Competency Standards to ensure that they hold the appropriate qualifications, have sufficient experience in food law enforcement, and are properly trained and competent. Records of qualifications, training and experience are documented and link directly to the officer authorisation procedure.
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Health & Safety Service Plan
7. Legal status of the service: 7.1 The Council is designated as an Enforcing Authority (EA) under the Health and
Safety (Enforcing Authority) Regulations 1998, and is responsible for the enforcement of
the Health and Safety at Work Act 1974 (and relevant statutory provisions) for activities
which fall to the local authority sector within the district.
. 7.3 Service Objectives
There are approximately 1587 businesses for which the Council has enforcement responsibility which is an increase of 73 over last year. The Health and Safety Executive has issued guidance that classifies businesses according to the risk that they present as a result of their work activities, with category A being the highest and C the lowest. The numbers of businesses within Hart in these risk categories are as follows:
Table 1
Risk Category Number
A (High Risk) 33
B1 (Medium Risk 1) 81
B2 (Medium Risk 2) 169
C (Low Risk) 1070
Unrated premises 234
TOTAL 1587
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The breakdown of risk categories by business type is as follows:
Table 2
Premises Category Number Retail 277
Wholesale 52 Offices 405
Catering, Restaurants and Bars 394 Hotels, campsites and other short stay
accommodation 28
Residential Care Homes 23 Leisure and Cultural Services 109
Consumer Services 216 Other Premises (Not classified above) 83
TOTAL 1587 8. Health & Safety Intervention Plan 2016-17 8.1 Premises Inspection 8.1.1 To ensure compliance with national inspection guidance only the highest risk
premises (Category A) will be routinely inspected. As in previous years inspections will concentrate on the management of health and safety in the business, known hazards and matters of evident concern. During each and every inspection we seek to improve employer and employee understanding of health & safety to bring about an improvement in standards. The service provides free advice and support to business, particularly small and micro-sized businesses during inspections and following service requests.
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8.1.2 The number of planned health and safety inspections we aim to carry out in 2016-2017 is as follows: Table 3 Number of inspections planned for 2017-2018
Risk category of premises
No. of programmed health and safety inspections to be
carried out A (inspections every year)
2
New premises inspections (estimated)
20
Project-based interventions (estimated)
150
Total
252
8.1.3 Routine inspections are automatically generated by the environmental health database. Revisits to check on compliance with schedules of work issued at routine inspections, project work and during reactive investigations are important in securing compliance with legislation and the attainment of good standards. Where serious health and safety contraventions are identified we have powers to prohibit the use of a particular working practice or piece of equipment being used, or require remedial works by issuing an improvement notice. Where notices are served revisits are carried out to follow up compliance.
8.2 Unplanned interventions 8.2.1 In addition to routine inspections a number of unplanned interventions will be
carried out through the effective use of local knowledge about the type of business, poor performers and rogue employers. New premises and those that are known to have changed ownership will also be identified and visited to ensure they are compliant with health & safety legislation and are provided with information to assist them in ensuring the health, safety and welfare of their employees and any other person who may be affected by their business.
8.2.2 Since the revised guidance into priority planning was introduced, all Category B and C premises do not form part of the formal inspection programme. However, any premises may be visited as a result of planned enforcement initiatives and reactive work provided there is reasonable justification to do so. Category B premises are not normally deemed suitable for proactive inspection but other interventions should be considered. Category C premises should be dealt with using non-inspection intervention methods such as mailshots, leafleting or
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newsletters, unless they fall within the scope of an intervention programme due to the nature of the business or because a specific hazard (e.g. the presence of asbestos) exists.
8.2.3 Priority will be given to interventions that form part of locally led initiatives and national campaigns to reduce accidents, ill health and sickness absence. Other interventions that may be used include mail shot / questionnaires, accident report monitoring, telephone advice and self-inspection/assessment packs.
8.2.4 The key projects for 2016-17 are listed in Appendix B and are based on local and national initiatives. Local initiatives are identified using information provided by environmental health staff or other agencies in the local area or through accident and service request data informing the service of significant hazards or risks. Agreement on emerging regional issues are also discussed at a County level and included into the work plan where they are deemed relevant to Hart.
8.3 Health and Safety Service Requests
8.3.1 On occasion we are informed of unsafe working practices, poor workplace
welfare arrangements, and poor public safety arrangements. We aim to respond to all service requests within three working days. The type and level of response will be dependent upon the seriousness of the complaint.
Table 4 - Number of health and safety service requests received per annum
Year No. of requests received 2012-13 30 2013-14 33 2014-15 38 2015-16 25 2016-17 40 Average 33
8.4 Investigation of Workplace Accidents, Ill-Health and Dangerous
Occurrences Notifications 8.4.1 All incidents reported to the department in accordance with the Reporting of
Injuries, Diseases and Dangerous Occurrences (RIDDOR) 1995 are subjected to a standard assessment to establish whether they warrant detailed investigation.
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8.4.2 The level of response will vary depending on an assessment of the seriousness of the notification but it may include:
• Provision of suitable information and advice to prevent recurrences. • Interviewing injured parties, witnesses, other employees and employers. • Visiting the premises concerned where the incident occurred. • Instigating appropriate enforcement action where breaches of law are found.
Table 5 - Number of Accidents, Ill-health and Dangerous Occurrence Notifications Received per Annum
8.4.4 During every intervention it is the aim of the Environmental Health Department
to make an improvement in standards and improve the health and safety knowledge and understanding of employees and employers.
All accident, Ill-Health and Dangerous
Occurrence notifications
Number of Major accidents
2012/13 61 11 2013/14 77 4 2014/15 58 4 2015/16 45 1 2016/17 47 7 Average 58 5.4
1/3
Appendix A: Food and Health and Safety Action Plan 2016/17 Review
Hart Priority
Intervention
Target
Date
Outcome of Intervention
Review April 2017
Keep Hart Healthy and Safe
Continue to Deliver Programme of Food Hygiene
Inspections
100% inspection of all food hygiene inspections due in line
with Food Hygiene Rating Scheme Mar 2017
All food businesses rated according to risk and
appropriate enforcement action taken in line with
enforcement policy
100% food hygiene inspections completed
Manage implementation and promotion of Eat Out, Eat
Well Scheme in Hart
Formally launch and publicise scheme in Hart July 2016
Public aware of businesses
that offer healthy food options
Scheme changed in Autumn 2016. Due to complexity and
resource intensity of new scheme, it was not viable to
implement. Business not inspected and rated as a
consequence Inspect and assess food businesses against Eat Out, Eat Well criteria On-going
Develop a strategy to deal with poor performing food
businesses
Devise questionnaire for businesses to determine barriers
to compliance June 2016
Improved knowledge of FH
and safety issues in poor performing businesses
Completed and business interviews held
Determine training needs of businesses and arrange bespoke
training and/or coaching September 2016
Review of interview findings outstanding with a view to
devising training / coaching for poor performing businesses
Develop an enforcement strategy to deal with poor performing
businesses that still fail to comply November 2016
Consistent enforcement in relation to non-compliant food businesses aimed at
improving compliance with food law
Team dealing with poor performing businesses in a
consistent manner in line with Enforcement Policy
Deliver Programme of Cookery Classes for men over
the age of 55 years
Run cookery classes over 6 weeks twice annually March 2017
To support individuals who wish to prepare food for the first time; to educate on food
safety, healthy eating and affordable meal preparation
Completed and well received.
2/3
Hart Priority
Intervention
Target
Date
Outcome of Intervention
Keep Hart Healthy and Safe (cont.)
Continue to Deliver Programme of Health and
Safety Inspections and Interventions
100% inspection of category A premises inspected Mar 2017
All high risk businesses rated according to risk and
appropriate enforcement action taken in line with
enforcement policy
Plan and deliver a Health and Safety project focused on
highest risk activities in Hart District Council
To target warehouse-type premises with a view to raising awareness of health and safety
risks associated with the business operation
March 2017
Improved health and safety standards and protection of
workers in highest risk businesses in District
Warehouse Safety Training undertaken, however, Issues
emerged via RIDDOR reports in relation to hotels and Care
Homes, which became the focus of intervention for year
Continue to focus on Gas and Electrical Safety during routine inspections to Food Premises
Seek gas and electrical safety certificates from all food
businesses inspected On-going
Monitoring of maintenance of high risk catering equipment
with a view to protecting health and safety of employees
Gas safety certificates requested as part of all food
hygiene inspections
Help businesses to get established and grow
Food Hygiene Training Courses
Deliver Level 2 food hygiene training 3 times annually March 2017
Improved understanding of food hygiene and improved
prosperity in local businesses
4 courses delivered throughout the year to approx. 45 candidates
Continue to promote Award of Excellence Scheme in local
businesses
Consider local businesses attaining Food Hygiene Rating of 5 for an
award
On-going during Food Hygiene
Inspection Programme
Supporting growth of local
food businesses
Continuing to run the scheme.
Small number of local businesses awarded in the
past year
Publicise businesses who are awarded on website and
Facebook Twice annually
Improve knowledge and understanding of key food hygiene and safety issues in
local businesses
Script and deliver 2 Business Newsletters Twice annually
3/3
Hart Priority
Intervention
Target
Date
Outcome of Intervention
Reduce the amount of waste produced in the district
Participate in National Food Safety Week Campaign
Press release and other promotional activities
Week commencing 4 July
2016
Increased awareness of food waste and distinction between “Use By” and “Best Before”
dates in local population
Press release and social media activity to raise awareness of
food waste
1/2
Appendix B: Food and Health and Safety Action Plan 2017/18
Hart Priority
Intervention
Target
Date
Outcome of Intervention
Keep Hart Healthy and Safe
Continue to Deliver Programme of Food Hygiene Inspections
100% inspection of all food hygiene inspections due in line with Food
Hygiene Rating Scheme Mar 2018
All food businesses rated according to risk and
appropriate enforcement action taken in line with enforcement
policy
Develop policy regarding charging for re-rating of food premises in line with Food Standards Agency guidance
Get approval for charging for re-rating visits and implement charging
scheme
September 2017
On-going
Hart DC reclaiming costs for additional resources required to
re-rate of food premises
Develop a strategy to support poor performing food businesses
Determine needs of businesses and arrange bespoke training and/or
coaching to support them in complying with law
September 2017
Improved knowledge of FH and safety issues and compliance
with the law in poor performing businesses
Support Food Safety Week on Safe Summer Eating
Press release and social media exposure Week commencing 29 May 2017
Increased awareness of how to prepare food safely at summer
in local population
2/2
Hart Priority
Intervention
Target
Date
Outcome of Intervention
Keep Hart Healthy and Safe (Cont.)
Continue to Deliver Programme of Health and Safety Inspections
and Interventions
100% inspection of category A premises inspected Mar 2018
All high risk businesses rated according to risk and
appropriate enforcement action taken in line with enforcement
policy
Plan and deliver a Health and Safety project focused on highest
risk activities in Hart District Council
To target premises where health and safety of greatest concern, for
example, Care Homes and Hotels March 2018
Improved health and safety standards and protection of
workers in highest risk businesses in District
Continue to focus on Gas and Electrical Safety during routine inspections to Food Premises
Seek gas and electrical safety certificates from all food businesses
inspected On-going
Monitoring of maintenance of high risk catering equipment
with a view to protecting health and safety of employees
Help businesses to get established and grow
Food Hygiene Training Courses Deliver Level 2 food hygiene training
twice annually March 2017
Improved understanding of food hygiene and improved
prosperity in local businesses
Continue to promote Award of Excellence Scheme in local
businesses
Consider local businesses attaining Food Hygiene Rating of 5 for an
award
On-going during Food Hygiene Inspection Programme
Supporting growth of local food businesses
Publicise businesses who are awarded on website and Facebook Twice annually
Improve knowledge and understanding of key food
hygiene and safety issues in local businesses
Script and deliver 2 Business Newsletters Twice annually
PAPER F
1
CABINET
DATE OF MEETING 1 JUNE 2017
TITLE OF REPORT NOMINATIONS TO OUTSIDE BODIES 2017/18
Report of: Joint Chief Executive
Cabinet Member: Councillor Stephen Parker, Leader
1. PURPOSE OF REPORT
1.1 To seek nominations to Hart’s approved list of Outside Bodies.
2. OFFICER RECOMMENDATION
2.1 That the list of nominations to Hart’s approved list of Outside Bodies, as set out in
Appendix 2, be approved.
3. BACKGROUND
3.1 Annually, a specified number of representatives are nominated to sit on Hart’s
approved list of Outside Bodies.
3.2 At the end of each year, each representative is requested to prepare a short report outlining the role of the organisation; the benefit to the Council of providing a
representative to that organisation; and how the priorities of the organisation link
with the Council’s corporate priorities. A summary of the reports are in Appendix 1.
3.3 These reports were considered by Overview and Scrutiny Committee at their April
meeting.
3.4 A list of outside bodies, subject to Cabinet approval, requiring nominations for
2017/18 are in Appendix 2.
4. FINANCIAL IMPLICATIONS
4.1 There are no financial implications.
5. CONCLUSIONS
5.1 Cabinet is requested to approve the list of nominations to Hart’s approved list of
Outside Bodies.
Contact Details: Patricia Hughes, Corporate Director
[email protected] (01252) 774450
PAPER F
2
APPENDICES
Appendix 1 – 2016/17 Summary of Comments from Representatives
Appendix 2 – List of Outside Bodies and required nominations
PAPER F
Appendix 1
3
HART REPRESENTATIVES ON OUTSIDE BODIES 2016/17
SUMMARY OF COMMENTS FROM REPRESENTATIVES - APRIL 2017
Outline of Organisation Input from Representative Benefit to Council Comments
Basingstoke Canal Joint
Management Committee
Management of the canal, its
facilities, upkeep and infrastructure
throughout Surrey and Hampshire
Three times a year.
Part of decision making process
with voting rights.
Representation does strengthen
partnerships with other riparian
authorities, the two County
Councils as well as Hart Parish
Councils and commercial users.
The canal is important both
ecologically and as a leisure facility.
Much of the work either carried
out directly by the Canal Authority
or commissioned from third
parties provides valuable
information in these areas.
The work is led by the two County
Councils, but there is opportunity
for input from member
representatives who have equal voting rights at the meetings.
As HDC and the Hart Parishes
make a significant financial
contribution, it is important
that we are well represented to
ensure that funding is effectively
spent.
Continue.
Blackbushe Metals Liaison Panel
To check environmental issues.
Blackbushe Airport
Consultative Committee
Looks at complaints from the public
on low flying aircraft and helicopters.
PAPER F
Appendix 1
4
Blackwater Valley Advisory
Committee for Public
Transport
To liaise with the public transport
operators on buses and trains, to
oversee development, innovation
and service to the community.
This group, meeting four times a
year, comprises of
representatives of local councils
with transport operators to look
at ways of improving accessibility,
sustainability and costs of
provision of public scheduled
transport services.
During 16/17 I was the Chairman
of the advisory committee. As
advisors the committee makes
recommendations to the travel
operators and ensures councils
work together to improve
transport in, around and out of our
area.
Hart has input that helps shape and
imrpove transport and supporting
transport infrastructure. This
includes provision of improved
cycle and motorcycle parking,
pedestrian access, vehicle parking,
through tax access, bus services, train and bus timetables and
investment in developing
infrastructure.
Stagecoach (including buses and
SWT) have attended all
meetings as have HCC and
there has been much
constructive dialogue and
outcome, including local facility
enhancements and timetable
improves on business.
Continue to secure further
improvements to both buses
and trains for all of Hart. With
the train franchise renewal this
will be critical to shaping future
services.
Blackwater Valley Recreation and Countryside Management
Committee
The organisation manages the canal,
its facilities, upkeep and
infrastructure throughout Surrey and
Hampshire.
Meets three times a year.
The Council has voting rights, is
informed of decisions and are
part of the decision making
process.
Representation strengthens our partnerships with other riparian
authorities, HCC and Parish
councils. The work is led by HCC
although there is equal opportunity
for input from all members
including HDC. The combination
of all parties involved provides the
council with a great deal of local
knowledge.
Continue.
PAPER F
Appendix 1
5
Citizens Advice Hart
CAB helps our residents with issues
that include, legal, money and other
problems by providing free,
independent and confidential advice
and by influencing policymakers.
http://citizensadvicehart.org.uk/
Meets quarterly.
We have no voting rights, but are
kept informed of decisions and
are involved in the decision
making process.
Representation on CAB gives the
council an overview of problems
affecting our population, CAB
works closely with the council on a
number of issues to our mutual
benefit.
Hart DC provides Hart CAB
with office space in Fleet and
Yateley and is the largest grant
fuding supporter to it.
Continue.
Crookham Almshouse Charity
The charity “provides almshouse
accommodation for poor persons of
good character” who are inhabitants
of the district of Hart , with
preference for those resident in
Crookham Village, Ewshot, Church
Crookham, Pondtail, Courtmoor
and Fleet West.
The Committee meet twice a
year but as Chair of Trustees I
have regular, ad hoc contact with
the Clerk as and when issues
arise.
The clerk, Chairman and
Treasurer undertake the bulk of
the day to day running of the
Almshouses, relating their
decisions via email and at
committee meetings. More
significant decisions are made at
committee. I have coting rights and am involved in interviewing
applicants when a unit becomes
vacant.
Representation on this body
provides an important link with a
well established and long standing
local charity which offers a help in
hand to vulnerable people in our
community.
It enables a group of local trustees
and Hart officers to work together
to provide much needed housing in
this part of the district, particularly
as housing is so expensive here.
It provides a link between the local authority and a little piece of
history.
On a personal level, it gives me
the opportunity to be directly
involved (for instance in
interviewing applicants for
vacant units) and to make a
positive contribution to the
running of the almshouses. All
our residents are vulnerable in
some shape or form and it is
hugely satisfying to be able to
give them a roof over their
head and security.
Council input is positive and should be continued.
Farnborough Aerodrome
Consultative Committee
(FACC)
The FACC is a body made up in
thirds of representatives of; local
authorities, community groups &
airport users (businesses that make
An ooportunity to discuss issues
and be informed about airfield
operations. Meets around 3
times a year.
The primary purpose is to
provide informaiton and involve
HDC s represented along with
other local authorities, community
groups and airport users. Effective
representation is important from
the wards that are directly affected
by airfield operations. Issues
discussed involve issues such as
Representation is particularly
important for the Hart wards
affected by airfield operations.
Continue
PAPER F
Appendix 1
6
direct use of the Aerodrome). It is
designed to act as a public forum to
discuss issues of concern relating to
the operations at the airfield.
local representatives in relation
to airfield operations that have an
impact on the local community.
In particular environmental
issues. The committee is both
informed and consulted on
decisions.
environmental impacts from the
airfield. Significant knowledge and
experience is gained from this
body.
(2) The environmental impact of
operations at Farnborough have a
significant impact on residents living
in Hart District. The FACC is the
prime body for interatcting with
the owner/operator of the
aerodrome and ensuring that issues
relating to the operation of
Farnborough as a Business Aviation
aerodrome are fully aired in a
public forum.
Fleet Pond Society
Works in partnership with HDC to
maintain and improve Fleet Pond
Usually meets monthly, with
other activities including working
parties and educational visits.
No voting rights but included on
all discussions and kept informed
on all issues.
Fleet Pond Society also funds and
sponsors many of the important
works on the SSI including
construction, access, regeneration of plants etc. Works very closely
with HDC on improvements.
Fleet Pond Society works
together with the Environment
Agency and without this
partnership HDC would have difficulty maintaining the pond
and nature reserve.
Continue
Hampshire Partnership
(formerly Hampshire Senate)
The Hampshire Partnership is a
voluntary partnership made up of
the County Council leader, leaders
of most of the Hampshire district
councils, the Chairmen of
Meets quarterly.
This is mostly a consultation
body; decisions are taken by
constituent organisations.
However, initiatives emanating
from the Partnership have had
Benefits partnership, community
leadership, gaining knowledge and
experience and have input.
Continue
PAPER F
Appendix 1
7
Hampshire Police and Fire
Authorities, and the Hampshire
Primary Care Trust along with the
Chairman of the Hampshire
Association of Local Councils and
representatives of the Hampshire
Economic Partnership, Hampshire's
Partnership Network, Voluntary and
Community Sector, the Chairmen of
Hampshire's Local Economic
Partnerships and the Armed Forces.
http://www3.hants.gov.uk/hampshire-
senate.htm
some wide benefits, such as the
Hampshire insultation scheme
and the later energy switching
scheme. No voting rights.
Hampshire Police and Crime
Panel
The PCP scrutinises the work of the
Police and Crime Commissioner,
and approves his annual policing plan
and the budget for the yer ahead. It
also has to approve his choice of
Chief Constable and deputies, and sets up sub committees to study in
detail these issues and complaints
against the Commissioner.
Meets quarterly, lus each of the
sub committees mets three or
four times.
We have voting rights and are
part of the decision making
process, being informed and
consulted.
Membership enables Hart to have a
voice and a vote equal to those of
bis authorities wuch as Portsmouth
and Southampton on the priorities
of the police. I can have input into
the work of the PCP and gain
knowledge of its work, which I
share with members as appropriate.
Not having membership when
every other council in hampsire
does would risk resources
being further diverted away
from Hart.
Continue
Hart Voluntary Action
Provides services and support such
as information, liaison,
representation, development work
and training for voluntary and
community groups in the Hart
District and surrounding areas.
http://www.hartvolaction.org.uk/
Meets every two months.
We have voting rights and are
kept fully informed and regularly
consulted. HVA is also
represented on a number of
Hart’s committees.
Through HVA Hart has partnership
with a number of other
organisations. It provides prositive
community leadership. Hart gains
knowledge of local voluntary
groups and their activities.
Hart provides grant funding and
office accommodation.
Continue
PAPER F
Appendix 1
8
HARAH (Hampshire Alliance
for Rural Affordable Housing)
Harah’s aim is to build small groups
of affordable homes in rural villages
for local people, mostly through
Rural Exception Sites, to enable
people with strong local connections
to a parish to remain or return
there.
Meets quarterly. We have voting
rights.
(2) As substitute have attended
one meeting during the year.
HARAH has been instrumental in a
number of local sites. Current
ones due to complete shortly are
Eversley and Rotherwick. It is also
a resource for expertise in rural
affordable housing.
Representation on this body
gives the Council good input
into housing issues that may
impact on our district and also
helps to inform our local
decision making process.
Continue
Inclusion Hampshire
Inclusion Hampshire works to
support disadvantaged young people
across the district. They provide
alternative education, motivational
clubs and apprenticeships to young
people who need support outside of
the education system. They have
strong links with the local schools
and authorities.
They are committed to maintaining and strengthening the best service to
our young people and their families.
Meets approx. every two months.
We have voting rights and are
kept informed of decisions. Our
input is appreciated.
IH has strong links with local
schools and authorities and thereby
strengthens Hart’s partnerships.
They provide positive community
leadership by helping young people
return to school, go to college or
become employed through their
apprenticeship schemes.
Hart provides grant funding and
space for their Apex Education
centre.
Continue.
LGA General Assembly
(Annual)
The LGA is a kind of trade union for
local authorities, and as such lobbies
on our behalf with government and
others. It also runs briefing sessions
and training which can benefit this
council.
This is an annual even which met
last year in Bournemouth; the
2015 event is in Harrogate. The
LGA also run periodic (about
bimonthly) Councillor Forums
which keep members up to date
with LGA activity.
The annual event is an opportunity
for acquisition of greater and
deeper knowledge, and is an
opportunity to network with peer
authorities, ministers and
opposition spokesmen and others.
The rest of the year it represents
our interests in many areas, such as
This is possibly the most
important body on which we
need to be represented.
Recent year benefits have
included the lobbying of
Government on the proposed
changes to the New Homes
Bonus, and other legislation
PAPER F
Appendix 1
9
We have voting rights for the
officers, although they are
distributed to the political groups
proportionately to their strength
calculated by an arcane formula.
We can nominate members for
the various policy boards. I have
been appointed a substitute
member of the LGA Economy,
Environment, Housing and
Transport Board which has met
three times so far this LGA year
(runs September to August). I
have further been appointed
chairman of the Selector Panel,
which has a role in the administration of the Sustainable
communities Act, and chairman
of the Planning Advisory Service
Governance Board. I have also
been appointed as standing
substitute for the chairman of
SEEC on the LGA Executive.
responding to legislation in
progress through Parliament. A
key example of the tangible benefit
to Hart is the changes to the
government Settlement between
consultation draft and final
resulting in financial benefits
totalling more than £400k in
addition to the additional CT to £5
per band D.
such as the Planning and
Housing Bill. It has also been
lobbying government on
matters such as the Housing
white paper.
Membership of this body also
provides other tangible
benefits. It offers training
opportunities for members and
officers, and also offers the
facilities of the Planning
Advisory Service, which is
assisting with Hart’s Local Plan.
Continue
PAPER F
Appendix 1
10
Local Government Association
(HIOWLA)
An association of local government
bodies in Hampshire and the Isle of
Wight. A long standing forum for
pan-Hampshire discussions.
http://www.local.gov.uk/
Meets quarterly.
The representative has a vote for
the Chairman, and the
Association discusses matters of
common interes and hears gues
speakers. HIOGLGA has been
active in promoting the
Devolution agenda in Hampshire,
important for Hart going
forward.
It facilitates working together with
other authorities on a wide variety
of matters, and wsa instrumental in
starting the process which led to
the current waste collection
contract.
I am currently Vice Chairman.
Continue
LGA - District Councils’
Network
The District Councils’ Network is a
subset of the LGA concentrating on
the needs of District Councils. It
ensures that districts are not lost in
the noise of counties and unitaries.
http://districtcouncils.info/
Meets approx. quarterly.
Voting rights for the Chairman
and officers. Meetings discuss
proposals but most decisions are
taken by officers of the Network.
I have been appointed to the
Members Board and as a result
we are informed, engage and consulted on decisions and are
part of the decision making
process.
It gives us a say in the LGA
dedicated to districts. Benefits
partnership, community leadership.
We gain knowledge and experience
and have input. A key example of
the tangible benefit to Hart is the
changes to the government
settlement btween consultation
draft and final resulting in financial benefits totalling more than £400k
in addition to the additional CT to
£5 per band D.
Continue
PAPER F
Appendix 1
11
North East Hampshire CPRE
The CPRE seeks to use its national
profile to ‘enable people to
recognise and enjoy the diverse
natural environment by protecting
exceptional countryside assets’. NE
Hants branch is strongly represented
in the Hartley Wintney and
Winchfield areas.
Meets every two months
(evenings) the Planning sub-
committee every month
(daytime). An observer without
voting rights.
The main benefit is to give us the
opportunity to clarify the HDC
psotion and actions so that these
are not misrepresented.
I am unable to attend daytime
meetings, or evening meetings
that clash with HDC
committees.
Attendance from Hart is
appreciate, there has been no
attendance from Rushmoor for
several years. Continue
North Hampshire Road Safety
Council
Promoting and encouraging road
safety through campaigns and
education
Meeting quarterly. Voting rights
- informed and consulted on
decisions.
Stregthens partnerships with HCC
and other partners.
Continue
Military Covenant Group
The Armed Forces Community
Covenant is a voluntary statement of
mutual support between a civilian
community and its local Armed
Forces Community. For Hart
District Council (HDC) the
Community Covenant presents an
opportunity to bring their
knowledge, experience and
expertise to bear on the provision of
help and advice to members of the
Armed Forces community both
currently serving and who are
retired with the District.
HDC Signed the Covenant between
with Royal Airforce Odiham and the
Three meetings during 2016.
Meetings are held regularly
alternating at each of the
signatories headquarters where
senior representatives chair
meetings. Subjects covered are
wide and varied and deal with
health, housing, schooling,
transport infrastructure, military
retirement and their employment
and the day to day integration
between the military and civilian
life.
The representative from HDC
holds the post of Military
Champion for the district.
Working alongside the military
through covenant meetings allows
HDC to further understand the
variety of challenges the military
face going about their business
both at work and dovetailing into
the civilian community. This valid
understanding helps to ensure that
military personal are fairly treated
with respect to the community
services HDC offers to all.
The Military Covenant holds a
conference annually in London.
Organised by the government
there It brings together all
Military Champions and
members of the military
community to network and
share initiatives and
experiences. Presentations are
given by those who have
experienced successful initiates
and the governments’ Cabinet
member responsible for the
covenant gives his annual
address.
PAPER F
Appendix 1
12
Army Community at Minley Barracks
on 7th December 2011.
Recently HDC representatives
have attended the Aldershot
Military Garrison Welfare
Forum. The Garrison
has service family
accommodation at Quetta Park
and Wakeford Park in Church
Crookham, and there is value in
sharing lessons and experiences
across borders with Rushmoor.
Continue
Project Integra Strategy Board
Working in partnership with all the
local councils in Hampshire to
ensure a positive, combined
approach to recycling (marketing,
education and innovation).
Meets four times a year. Fully
informed and consulted, with
voting rights, and involved in
developing strategies such as fly
tipping, plus approach to Pots
Tubs and Tray recycling.
Sharing information on industry
evolution permits us to flex our
service, and has contributed to our
robust tendering approach for
Hart’s new waste contract,
partnering with BDBC (who chair
this group for 17/18). Hart also
helps develop key new strategy on
fly tipping (including education, enforcement) and provides input to
HWRC services, with Hart piloting
some elements of the work.
Officers and I benefit from the
group and network, and contribute
to it, delivering value to Hart.
Secured support of MPs to
initiatives to recycle more
(including bottom ash
contribution to figures).
Hart should continue as this is
critical to services delivered to
all residents, and to delivering
cost effective services - plus initiatives to reduce waste,
increase recycling and reduce
fly tipping.
PAPER F
Appendix 1
13
Sentinel Housing Association
A major provider of Hart’s
affordable housing. It provides and
manages most of our affordable
housing.
South East England Councils
(SEEC)
SEEC was established in April 2009
to promote the views and interests
of local government in our area.
http://www.secouncils.gov.uk/
SEEC works to four principles:
to strive for a fair funding deal for
the Southe East: promote the
South East’s position as a leading
global economy; act asa single
democratic voice for SE interests
and monitor the pulse of the
South East.
I have beenappointed to the
Executive Committee of SEEC
and as a result we are informed,
engaged and consulted on
decisions and are part of the
decision making process.
Benefits partnership, community
leadership. We gain knowledge
and experience and have input.
This is a key channel of
influence in co-operation with
sister authorities.
Continue
Thames Basin Heaths – Joint
Strategic Partnership
Body made up of representatives
from 13 Local Authorities whose
potential for housing development is
affected by proximity to the TBH
Special Protection Area (SPA). This
body is tasked with establishing the
mitigation of SPA land which may
have a deleterious effect on the
ecology.
Approx 3 meetings per year.
Part of the decision making
process, informed of and
consulted on decisions.
Working with other local
authorities to find a common
solution to a shared problems is a
very effective form of partnership
working. We are able to influence
the policies towards the SPA and in
particular in relation to SANG
provision.
I feel able to contribute significantly
to the work of the JSP and am
This is a very important body
and the Council should
continue to send a committee
representative who will actively
partake in the business of the
JSP.
Continue
PAPER F
Appendix 1
14
proud to have played a part in what
the JSP has been able to achieve.
(2)The SPA has a juge impact on
this Council particularly in Planning.
We need to ensure that all
opportunities to influence how the
SPA develops are grasped.
Thames Basin Heaths –
Strategic Access Management
and Monitoring Board
This is the body tasked with
monitoring the use made by
communities of SPA land which may
have a deleterious effect on the
ecology.
No notification of meeting this
year.
The SPA has a huge impact on this
Council, particularly in Planning.
We need to ensure that all
opportunities to influence how the
SPA develops are grasped.
Continue
The Vine Day Centre
The Vine Day Centre is the only
charity which provides shelter and
learning facilities to those over 25
years old in the District (across
Rushmoor as well).
Meeting minimum of every two
months. As a Board Trustee I
help to define the strategy for the
organisation.
Stregthening partnerships,
community leadership and gaining
knowledge and experience.
We as a Council contributed
funds to the Vine (as does
Rushmoor) to provide these
services.
Continue
(2) Indicates second or reserve member’s comments
PAPER F
Appendix 2
15
HART REPRESENTATIVES ON OUTSIDE BODIES 2017/18
Outside Bodies No. of Representatives Nominee(s)
Basingstoke Canal Joint
Management Committee
2 Councillor 1.
2.
Blackbushe Airport Consultative
Committee
2 Councillor
1 Reserve
1.
2.
Reserve:
Blackbushe Metals Liaison Panel 2 Councillor 1.
2
Blackwater Valley Advisory
Committee for Public Transport
2 Councillors
1 Reserve Councillor
1.
2.
Reserve:
Blackwater Valley Recreation &
Countryside Management Committee
2 Councillors (1xCabinet Member) 1.
2.
Citizens Advice Hart
1 Councillor (1xCabinet Member)
Crookham Almshouse Charity
(Trustee)
1. Councillor
Farnborough Aerodrome
Consultative Committee
(FACC)
2 Councillors
1 Reserve Councillor
1.
2.
Reserve:
Fleet Pond Society 1 Councillor
1 Reserve Councillor
1.
Reserve:
Hampshire Partnership 1 Councillor, 1 Reserve
(Leader & Deputy Leader)
1.
Reserve:
Hampshire Police and Crime
Panel
1 Councillor
Hart Voluntary Action
1 Councillor (1xCabinet Member)
HARAH (Hampshire Alliance
for Rural Affordable Housing)
2 x Cabinet Members 1.
2.
Inclusion Hampshire
1 Councillor
LGA General Assembly (Annual
Event)
1 Councillor (Leader or Deputy
Leader)
P
Local Government Association
HIOW and
District Councils Network
1 Councillor
1 Reserve
(Leader & Deputy Leader)
1.
Reserve:
North East Hampshire CPRE 1 Councillor (Observer)
North Hampshire Road Safety
Council
1 Councillor
Project Integra Strategy Board
1 Councillor
1 Reserve Councillor
(2xCabinet Members)
1.
Reserve:
Sentinel Housing Association 1 Councillor 1.
Reserve:
PAPER F
Appendix 2
16
South East England Councils
(SEEC)
1 Councillor
1 Reserve Councillor
1.
Reserve:
Thames Basin Heaths – Joint
Strategic Partnership
1 Councillor
1 Reserve Councillor
1.
Reserve:
Thames Basin Heaths – Strategic
Access Management and
Monitoring Project Board
1 Councillor
1 Reserve Councillor
1.
Reserve:
The Vine Day Centre 1 Councillor
1
CABINET
KEY DECISIONS/ WORK PROGRAMME AND EXECUTIVE DECISIONS MADE
June 2017
Cabinet is required to publish its Key Decisions and forward work programme to inform the public of issues on which it intends to make policy or
decisions. The Overview and Scrutiny Committee also notes the Programme, which is subject to regular revision.
Report Title Ref
(Note 1)
Outline/Reason for
Report/Comments
Original
Due Date
Revised
Due
Date
Key
Decision
Y?
Cabinet
Member
(Note 2)
Service
(Note 3)
Food Safety Service Plan Annual For approval June 17 JK RS
Outside Bodies Annual To confirm representatives on Outside
Bodies
June 17 SP JCX
Making of Odiham Neighbourhood
Plan
Mar 17 Recommendation to Council June 17 SP PP
S106 Yateley May 17 Approval for S106 funding for the ‘Men
in Sheds’ initiative in Yateley
July 17 JK RS
Suitable Alternative Natural Green
Space (SANG)
May 16 Annual Monitoring report to include
SANG procurement
June 17 July 17 SP PP
Blue Badge
Feb 16 Consultation on blue badge charging July 16 July 17 MM TS&EM
On Street Parking
Aug 16 Consideration of on-street parking
issues
Jan 17 July 17 Y SF TS&EM
Countryside Small Grant
Applications
Mar 17 To delegate power to Ecology &
Countryside Manager to allocate small
grants from funding received from the
Roundabout Sponsorship Scheme.
June 17 July 17 SF TS&EM
PA
PE
R G
F
HH
2
Report Title Ref
(Note 1)
Outline/Reason for
Report/Comments
Original
Due Date
Revised
Due
Date
Key
Decision
Y?
Cabinet
Member
(Note 2)
Service
(Note 3)
5 Councils Feb 17 Monitoring update April 17 July 17 BB JCX
Service Plans Annual Service Plans 2017/18 April 17 July 17 BB All
Medium Term Financial Outlook Annual Review Aug 17 KC F
Revenue and Capital Outturn
2016/17
Annual Report on outturn. Aug 17 KC F
Treasury Management 2016/17 Annual Report on Treasury Management
Activities 2016/17.
Aug 17 KC F
Car Parking Maintenance Review Dec 15 Overview of how we are maintaining
our car parks and how we effectively
make use of our resources
Mar 16 Aug 17 MM TS&EM
Budget Monitoring Quarterly Quarterly Budget Monitoring Sept 17
Nov 17
Mar 18
KC F
Treasury Management Strategy Nov 16 Half Year Review 2017/18 Dec 17 KC CCS
Treasury Management Strategy
Annual Update Feb 18 KC F
2018/19 Revenue Budget, Capital
Programme and Council Tax
Proposals
Annual Approval. Recommendation to Council. Feb 18 KC F
Local Plan Submission Plan June 16 Consideration of Submission plan TBC SP PP
Swan Inn, North Warnborough Dec 16 Update TBC KC JCX
Cross Barn, Odiham Jan 17 Consideration of a change to S52
agreement
TBC KC F
3
Report Title Ref
(Note 1)
Outline/Reason for
Report/Comments
Original
Due Date
Revised
Due
Date
Key
Decision
Y?
Cabinet
Member
(Note 2)
Service
(Note 3)
Update on Local Trading Company Aug 16 To seek approval for a new delivery and
financial model to enable an early start-
up
Jan 17 June 17 SG H
Notes: 1 Date added to Programme
2 Cabinet Members
SP Leader & Planning Policy BB Corporate Services AC Community Wellbeing SF Environment
KC Economic Development SG Housing JK Regulatory Services MM Town Regeneration
3 Service:
JCX Joint Chief Executive HS Housing Services RS Regulatory Services
CS Community Safety CCS Corporate Services L&EP Leisure and Environmental Promotion
F Finance PP Planning Policy TS &EM Technical Services and Environmental Maintenance
SLS Shared Legal Services MO Monitoring Officer
EXECUTIVE DECISIONS - None
PA
PE
R G
CAB.1
CABINET Date and Time: Thursday, 1 June 2017 at 7pm Place: Council Chamber, Civic Offices, Fleet Present: COUNCILLORS Ambler, Neighbour (Chairman), Oliver, Kinnell (from Item 8) In attendance: Councillors Axam, Crisp, Parker Officers: Patricia Hughes Joint Chief Executive
1 MINUTES OF PREVIOUS MEETING The Minutes of the meetings of 6 April 2017 were confirmed and signed as a correct
record. 2 APOLOGIES FOR ABSENCE Apologies had been received from Councillors Bailey, Cockarill, Collett and
Radley (James) and Cllr Kinnell had advised that she would be late. 3 CHAIRMAN’S ANNOUNCEMENTS None. 4 DECLARATIONS OF INTEREST None declared. 5 PUBLIC PARTICIPATION (ITEMS PERTAINING TO THE AGENDA)
None.
6 LEISURE CENTRE WORKING GROUP
The minutes of the meeting of 21 March 2017 and 18 April 2017 were noted. 7 LOCAL PLAN STEERING GROUP
The minutes of the meeting of 28 March 2017 were noted. It was recognised that the minutes are succinct. A request has been made that a written response is provided to Members establishing what happened to the comments that were made, at that meeting.
CAB.2
8 ODIHAM AND NORTH WARNBOROUGH NEIGHBOURHOOD PLAN
– BRINGING INTO LEGAL FORCE
Cabinet were asked to recommend to Council that the Neighbourhood Plan be brought into legal force to form part of the statutory development plan for Hart District. Councillor Neighbour and Councillor Oliver (and Councillor Crookes who was not present) congratulated the Odiham Neighbourhood Plan Team for all their hard work in bringing this forward. RECOMMENDATION to Council That under Section 38A(4) of the Planning and Compulsory Purchase Act 2004 the Odiham and North Warnborough Neighbourhood Plan be ‘made’ (brought into legal force) to form part of the statutory Hart Development Plan with immediate effect.
9 FOOD AND HEALTH & SAFETY SERVICE PLAN 2017-18
Cabinet approval was sought for the recommendation to full Council of the adoption of the Food and Health & Safety Service Plan for the financial year 2017-18. Members were asked to raise any questions of clarification directly with the Officers concerned, where they do not impact on the fundamentals of the plan, in advance of full Council. The Head of Regulatory were asked to report/confirm :
• The time taken to review the interviews and create an action plan (as shown in Appendix A page 1 of 3)
• Clarification on 4.6.5 and why Campylobacter is dealt with differently e.g. is it less than two days response rate?
• Could we gain clarification on performance on food safety week
RECOMMENDATION to Council That the Food and Health & Safety Service Plan 2017-18 (FHSSP) be adopted for the
financial year 2017-18. 10 NOMINATIONS TO OUTSIDE BODIES 2017/18 Nominations to Hart’s approved list of Outside Bodies were sought. After consideration the list of nominations was updated. (Appendix 1 attached)
DECISION
The list of nominations to Hart’s list of Outside Bodies be approved, with four still requiring confirmation.
CAB.3
11 CABINET WORK PROGRAMME The Cabinet Work Programme was considered and amended with the addition of
• Grant funding to provide social rented homes is a Key Decision for July 2017 • 5 Councils monitoring report is moved to September 2017 • Trading Company report is moved to August 2017
The meeting closed at 8.30 pm
CAB.4
Appendix 1 HART REPRESENTATIVES ON OUTSIDE BODIES 2017/18
Outside Bodies No. of Representatives Nominee(s) Ageing Well 1 Councillor To be confirmed
Basingstoke Canal Joint Management Committee
2 Councillors 1. Ambler 2. Gorys
Blackbushe Airport Consultative Committee
2 Councillors 1 Reserve
1. Billings 2. Harward Reserve: Crisp
Blackbushe Metals Liaison Panel 2 Councillors 1. Billings 2 Harward
Blackwater Valley Advisory Committee for Public Transport
2 Councillors 1 Reserve Councillor
1. Radley (James) 2. Neighbour Reserve: Radley (Jenny)
Blackwater Valley Recreation & Countryside Management Committee
2 Councillors (1xCabinet Member) 1. Kinnell 2. Neighbour
Citizens Advice Hart
1 Councillor (1xCabinet Member) Ambler
Crookham Almshouse Charity (Trustee)
1 Councillor Butler
District Councils Network 1 Councillor Neighbour Reserve: Parker
District Health and Wellbeing Forum
1 Councillor Ambler
Enterprise M3 Leaders Board
1 Councillor To be confirmed
Farnborough Aerodrome Consultative Committee (FACC)
2 Councillors 1 Reserve Councillor
1. Radley (James) 2. Axam Reserve: Ambler
Fleet Business Improvement District
1 Councillor To be confirmed
Fleet Pond Society 1 Councillor 1 Reserve Councillor
1. Wheale Reserve: Parker
Hampshire Partnership 1 Councillor, 1 Reserve (Leader & Deputy Leader)
1. Neighbour Reserve: Radley
Hampshire Police and Crime Panel
1 Councillor Collett
Hart Health and Wellbeing Board
1 Councillor To be confirmed
Hart Voluntary Action
1 Councillor (1xCabinet Member) Ambler
HARAH (Hampshire Alliance for Rural Affordable Housing)
2 x Cabinet Members 1. Bailey 2. Radley
Inclusion Hampshire
1 Councillor Ambler
CAB.5
LGA General Assembly (Annual Event)
1 Councillor (Leader or Deputy Leader)
Neighbour
Local Government Association HIOW
1 Councillor 1 Reserve
1. Neighbour Reserve: Parker
Mental Health Champion 1 Councillor To be confirmed
Military Community Covenant 1 Councillor Morris
North East Hampshire CPRE 1 Councillor (Observer) Clarke
North Hampshire Road Safety Council
1 Councillor Radley (James) Reserve: Radley (Jenny)
Project Integra Strategy Board
1 Councillor 1 Reserve Councillor (2xCabinet Members)
1. Oliver Reserve: Neighbour
Safer North Hampshire Community Safety Partnership
1 Cabinet Member Collett
Sentinel Housing Association 1 Councillor 1. Bailey Reserve: Phil Turner
South East England Councils (SEEC)
1 Councillor 1 Reserve Councillor
1. Neighbour Reserve: Radley
Thames Basin Heaths – Joint Strategic Partnership
1 Councillor 1 Reserve Councillor
1. Radley Reserve: Cockarill
Thames Basin Heaths – Strategic Access Management and Monitoring Project Board
1 Councillor 1 Reserve Councillor
1. Radley Reserve: Cockarill
The Vine Day Centre 1 Councillor Burchfield
