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DEPARTMENT OF PROCUREMENT SERVICES
NON-COMPETITIVE REVIEW BOARD (NCRB) APPLICATION
Complete this cover form and the Non-Gompetitive Procurement Appl ication Worksheet in detail' Refer to the page entitled
"lnstructi ons for Non-Competitive Procurement Application" for com pleting this application in accordance with its policy reg arding
NCRB. Complete "othe/' subject area if additional information is needed Subject areas must be fully completed and responses merely
referencing attachments will not be accepted and will be immediately rejected.
Name Telephone
312-745-2593one
Date of plicatiDepartment
Water Management Andrew AndersonContract Liaison Email Contract Liaison
Felicia Rawlings felicia.rawli
List Name of NCRB Attendees/Department
Andrew Anderson - DWM
Rafael Carmona - DWM
Felicia Rawlings - DWM
Margarita Alvarez - DWM
Request review be conducted for
312-745-0581 I Itt
the product(s) and/or service(s) described herein.
Company: Mineola Specialty Services
Person:
This is a request for:
X t¡ew Contract
Contract Tvpe
X Blanket Agreement Term: @ (# of mo)
E Standard Agreement
-5906
Email:
[email protected] Ragsdale
Project Description: Parts & Service Contract for Wet Barrel HYd rant Handler Machines
! Amendment / Modification
Tvoe of Modification
E Time Extension
Contract Number:-Specification Number:
Modification Number:
n Vendor Limit lncrease! Scope Ghange
N./A
DATE
IRPERSON
s-lrovalRecommend
BOARD
,#þApp
H
LP NAME
(FOR NCRB USE ONLY)
Recommend Approval/Date:
Return to Department/Date:
-
Rejected/Date:
n Rejected
I
Page 1 of 6
M
April 2013
DEPARTMENT OF PROCUREMENT SERVICES
NON.CoMPETITIVE REVIEW BOARD (NCRB) APPLICATIONJUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET
All applicable information on this worksheet must be addressed using each question found on the "lnstructions for Non'Gompetitive Procurement Application" in this application.
Justification for Non-Compet¡t¡ve Procurement Worksheet
PROCUREMENT HISTORY
1. Describe the requirement and how it evolved from initial planning to its present status
The requirement is for a five (5) year term agreement contract for the parts and services for the wet barrel hydranthandler machines.
ln 1990 the Bureau of operations and Distributions worked in conjunction with the Engineers of the Bureau ofEngineering to purchase and implement a hydraulic disassembly wrench, known as weVdry Barrel Hydrant HandlerMachines for the removal of frozen seats in a Chicago Fire hydrant. This wrench replaced a manually operatedwrench which in many cases could not remove the damaged hydrant seats. lt also improved work safety byeliminating the use of the hydrant truck to put additional force on the manual wrench to remove difficult seats.
2. ls this a first time requirement or a continuation of previous procurement from the same source?
No, this is not the first time; this is a continuation of previous procurement from the same source.
Mineola is the exclusive sole manufacturer of the WeVDry Barrel Handler Machines and only company that canprovide parts and services. They have also been supplying the City of Chicago Wet Barrel Hydrant Machines for overnineteen ('19) years.
lf so, explain the procurement history:
1112212010 -PO 22183 Spec 85302 - Value $500,000.00
21612008 (One Shot Contract) Spec 49037 - Value $345,850.00
111111998 - PO T25630 Spec B,85452504 - Value $494,500.00
3. Explain attempts made to competitively bid the requirement (attach copy of sources contacted.)
Mineola Specialty Services is the exclusive sole manufacturer of the WeVDry Barrel Handler Machines Patent No.4,748,997, no other company or person is authorized to manufacture, market, or Service the Wet Barrel HydrantRepair machine.
4. Describe in detail all research done to find other sources; list other cities, companies in the industry, professionalorganizations contacted. List periodicals and other publications used as references.
Since Mineola is the exclusive sole manufacturer of the WeVDry Barrel Handler Machine and owns the blue prints,rights, and technical specification of the WeVDry Barrel Handler Machine, there are no more sources available at thistime.
Page 2 of 6 April2013
5. Explain future procurement objectives. ls this a one-time request or will future requests be made for doingbusiness with the same source?
Since Mineola is the exclusive sole manufacturer of the WeUDry Barrel Handler Machine and owns the blue prints,rights, and technical specification of the WeVDry Barrel Handler Machine, DWM feels that future request will continue
6. Explain whether or not future competitive bidding is possible. lf not, explain in detail.
Mineola Specialty Services is the exclusive sole manufacturer of the WeVDry Barrel Handler Machines Patent No.4,748,997, no other company or person is authorized to manufacture, market, or Service the Wet Barrel HydrantRepair machine.
E ESTTMATED COST
1. What is the estimated cost for this requirement or for each contract, if multiple awards are contemplated? What isthe funding source?
The estimated cost is $600,000.00
What is the funding source?
The f u nd i ng is 0 1 6-0200-0882025-0 260-W 321 -220360
2. What is the estimated cost by fiscal year?
Funding allocation by year is approximately $120,000.OO/year
3. Explain the basis for estimating the cost and what assumptions were made and/or data used (i.e., budgetedamount, previous contract price, current catalog or cost proposalfrom firms solicited, engineering or in-houseestimates, etc.)
The cost estimates is based on the previous usage contract price and the cost proposal of the price list for theWeVDry Barrel Handler Machine and experiences with services and parts for the maintenance of Wet/Dry BarrelHandler Machines.
4. Explain whether the proposed Contractor or the City has a substantial dollar investment in original design, toolingor other factors which would be duplicated at City expense if another source was considered.
Mineola Specialty Services is the exclusive sole manufacturer of the WeVDry Barrel Handler Machines Patent No.4,748,997, and no other company or person is authorized to manufacture market or service the Wet Barrel Hydrantrepair Machine. This parts and service contract will allow DWM to safely maintain and repair hydraulic disassemblywrenches previously purchased through a Non-competitive Review Board contract with Mineola Specialty Services.Additionally, the wrench apparatus is used for removing a replacing the main water supply valve of a high pressurehydrant and assist DWM by eliminating the need to shut off water to customers and also eliminates any contaminationto the water supply.
DEPARTMENT OF PROCUREMENT SERVICESNON.C0MPETTTTVE REVTEW BOARD (NCRB) APpltCAT|ON
JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET
Page 3 of 6 April2013
Describe cost saving or other measurable benefits to the City which may be achieved.
The bureau of Operations & Distributions purchased six (6) hydraulic wrenches and they were received in January1991 and are continually in use. Also, four (4) new units were ordered in1993. Three old units were sent back to themanufacturer for rehab at no expenses to the Bureau of Operations & Distributions.
5. Explain what negotiation of price has occurred or will occur. Detail why the estimated cost is deemed reasonable.
DWM feels that the estimated cost is reasonable, since this contract is a DUR contract and also based on the pricesnot being increased on the existing PO 22183 since 2010.
IJ SCHEDULE REQUIREMENTS
1. Explain how the schedule was developed and at what point the specific dates were known
The existing contract with Mineola Specialty Services was awarded 11122110 and expires 5122117. Therefore, DWMwould like the new contract to be awarded 5123117 or shortly thereafter.
2. ls lack of drawings and/or specifications a constraining factor to competitive bidding?
No
lf so, why is the proposed Contractor the only person or firm able to perfrom undaer these circumstances
N/A
Why are the drawings and specifications lacking?
N/A
What is the lead time required to get drawings and specifications suitable for competition?
N/A
lf lack of drawings and specifications is not a constraining factor to competitive bidding, explain why only one personor firm can meet the required schedule,
Mineola Specialty Services is the exclusive sole manufacturer of the WeUDry Barrel Handler Machines Patent No.4,748,997, and no other company or person is authorized to manufacture market or service the Wet Barrel Hydrantrepair Machine.
3. Outline the required schedule by delivery or completion dates and explain the reasons why the schedule iscritical.
DEPARTMENT OF PROCUREMENT SERVICESNON.COMPETTTTVE REVTEW BoARD (NCRB) APPLTCATTON
JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET
Page 4 of 6 April 2013
The existing contract with Mineola Specialty Services expires on 5122117 and DWM needs to have a contract awardedimmediately following the expiration of the existing contract.
4. Describe in detail what impact delays for competitive bidding would have on City operations, programs, costs andbudgeted funds.
Competitive bidding is not an option at this time since Mineola Specialty Services holds and owns the patent, PatentNo. 4,748,997.
II EXCLUSIVE OR UNIQUE CAPABILITY
1. lf contemplating hiring a person or firm as a Professional Service Consultant, explain in detail what professionalskills, expertise, qualifications, and/or other factors make this person or firm exclusively or uniquely qualified for theproject. Attach a copy of the cost proposal, scope of services, and Temporary Consulting Services Form.
N/A - DWM not contemplating hiring a person or firm as a professional Service Consultant. Mineola Specialty Serviceis the exclusive sole manufacturer for the Wet Barrel Hydrant repair Machine.
2. Does the proposed firm have personnel considered unquestionably predominant in the particular field?
3. What prior experiences of a highly specialized nature does the person or firm exclusively possess that is vital tothe job, project or program?
Mineola Specialty Services is the exclusive sole manufacturer of the WeUDry Barrel Handler Machine
4. What technical facilities or test equipment does the person or firm exclusively possess of a highly specializednature which is vital to the job?
Mineola Specialty Services is the exclusive sole manufacturer of the WeVDry Barrel Handler Machcines. lnventory ofparts, assemblies, machinery, and quality control of the products are controlled by Mineola, in their own facility inTexas. ln addition, Mineola provides the pick up and delivery of the parts and WeVDry Handler Machines.
5. What other capabilities and/or capacity does the proposed firm possess which is necessary for the specific job,project or program which makes them the only source who can perform the work within the required time schedulewithout unreasonable costs td the city?
Mlneola Specialty Services is the exclusive sole manufacturer of the WeUBarrel Handler Machines and the onlycompany that can provide parts and services for the WeVBarrel Handler Machines.
No
DEPARTMENT OF PROCUREMENT SERVICESNON-COMPET|TTVE REVTEW BOARD (NCRB) AppLICAT|ON
JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET
Page 5 of 6 April2013
DEPARTMENT OF PROCUREMENT SERVICESNON.COMPETTTTVE REVTEW BOARD (NCRB) AppLtCAT|ON
JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET
6. lf procuring products or equipment, describe the intended use and explain any exclusive or unique capabilities,features, and/or functions the items have which no other brands or models, possess. lf so, provide detailedexplanation?
The wrench apparatus is used for removing and replacing the main water supply valve of a high pressure hydrant andassist DWM by eliminating the need to shut off water to customers and also eliminates any contamination to the watersupply.
ls compatibility with existing equipment critical from an operatonal standpoint:
No
lf so, provide detailed explanation
N/A
7. ls competition precluded because of the existence of patent rights, copyrights, trade secrets, technical data, orother proprietary data (attach documentation verifying such)?
Yes
8. lf procuring replacement parts and/or maintenance services, explain whether or not replacement parts and/orservices can be obtained from any other sources?
No
lf not, is the proposed firm the only authorized or exclusive dealer/distributor and/or service center? lf so, attach aletter from manufacturer on company letterhead.
Yes, (Letter attached)
II OTHER
Page 6 of 6 April2013
DEPARTMENT OF PROCUREMENT SERVICESNON.COMpETtTtVE REVTEW BOARD (NCRB) AppLtCATtON
INSTRUCTIONS FOR NON.COMPETITIVE PROCUREMENT APPLICATION
INSTRUCTIONS FOR PREPARATION OF NON-COMPETITIVE PROCUREMENT APPLICATION
Attach a DPS Checklist and any other required documentation; the Board will not consider justification with incomplete information documentation or omissions,
PROCUREMENT HISTORY
1. Describe the requirement and how it evolved from initial planning to its present status,
2. ls this a first time requirement or a continuation of previous procurement from the same source? lf so, explain the procurement history.
3. Explain attempts made to competitively bid the requirement (attach copy of sources contacted),
as references,
5. Explain future procurement objectives, ls this a one-time request or will future requests be made for doing business with the same source?
6, Explain whether or not future competitive bidding is possible. lf not, explain in detail.
ESTIMATED COST
1. What is the estimated cost for this requirement or for each contract, if multiple awards are contemplated? What is the funding source?
2. What ¡s the estimated cost by fiscal year?
solicited, engineering or in-house estimate, etc.)
source was considered. Describe cost savings or other measurable benefits to the City which may be achieved.
5. Explain what negotiation of price has occurred or will occur. Detail why the estimated cost is deemed reasonable.
SCHEDULE REQUIREMENTS
1. Explain how the schedule was developed and at what point the specific dates were known.
specifications is not a constraining factor to competitive bidding, explain why only one person or firm can meet the required schedule.
3, Outline the required schedule by delivery or completion dates and explain the reasons why the schedule is critical.
4. Describe in detail what impact delays for competitive bidding would have on City operations, programs, costs and budgeted funds.
EXCLUSIVE OR UNIQUE CAPABILITY
firm exclusively or uniquely qualified for the project. Attach a copy of the cost proposal, scope of services, and Temporarv Consuliinq Services Form.
2. Does the proposed firm have personnel considered unquestionably predominant in the particular field?
3, What prior experiences of a highly specialized nature does the pemon or firm exclusively possess that is vital to the job, project or program?
4, What technical facilities or test equipment does the person or firm exclusively possess of a highly specialized nature which is vital to the job?
the work within the required time schedule without unreasonable costs to the City?
models, possess. ls compatibllity with existing equipment critical from an operational standpoint? lf so, provide detailed explanation?
firm the only authorized or exclusive dealer/distributor and/or service centeú lf so, attach letter from manufacturer on company letterhead.
MBEMBE COMPLIANCE PLAN
* All submissions must contain detailed information about how the proposed firm will comply with the requirements of the City's Minority and Women Owned Business program. Allsubmissions must include a completed C-1 and D-1 form, which is available on the Procurement Services page on the iity's intrariet site, The City Department múst iubmit aCompliance Plan, including details about direct and indirect compliance.
OTHER
1. Explain other related considerations and attach all applicable supporting documents, i.e., an aoproved "ITGB Form" or "Request For lndividual Hire Form".
REVIEW AND APPROVAL
This application must be signed by both Originator of the request and signed by the Depafment Head. After ¡eview and final disposition from the Board, this application will besigned by the Board Chairman. After review and final disposition from the Boatd, this foim will be presented to the Chief Procurement Officer recommending apfiovat.
lnstructions for Non-Competitive Procurement Application Page I April 23,2013
DETAILED SPECIFICATIONSSCOPE
The Contractor must furnish, deliver and/or provided Parts and Services for the Wet Barrel Hydrant HandlerMachine or any other point within the City, which include but not limited to all necessary parts, accessories,assemblies, and/or components either in conjunction with services or separately as required by this specification.City F.O.B., City of Chicago, Department of Water Management, in accordance with allthe terms and conditions ofthis specification for Parts and Services for the Wet Barrel Hydrant Handler Machine.
CONTRACTOR'S QUALIFICATIONS
The Contractor's must be an authorized dealer/manufacture and maintain conformity with the followingrequirements for the duration of the contract period.
1. Contractor must be an established Parts and Services for the Wet Barrel Hydrant2. Handler Machine manufacturer or authorized dealer/distributor. The Contractors pricing will incorporate
costs to provide Parts and Services for the Wet Barrel Hydrant Handler Machine required by thespecification.
3. Provide a full repair and service facility for Parts and Services for the Wet Barrel Hydrant Handler Machineand Related Accessories,
4. Stock adequate inventories of parts for Parts and Services for the Wet Barrel Hydrant Handler Machineand Related Accessories; and
5. Employ sufficient personnel thoroughly trained and experienced in Parts and Services for the Wet BarrelHydrant Handler Machine Repair Services as required by this specification. Qualifications of all personnelwill be submitted upon request.
AUTHORIZED REPAIR, SUPPLY AND SERVICE CENTER
The Contractor must be the manufacturer or an authorized repair service center and be capable of providinggenuine parts, assemblies and/or accessories. The Contractor must be capable of furnishing original productwarranty and manufacturer's related services such as product information, re-call notices, etc. For the duration ofthis contract and any extensions, the Contractor must:
1. Provide certified technicians capable of servicing City owned equipment specifically listed within theseProposal Pages. An adequate staff of competent personnel that are fully equipped, licensed as
, appropriate, available as needed, qualified and assigned to perform the services.
2. Ensure all repairs performed under this contract be performed by qualified technicians thoroughly trainedand certified by an appropriate nationally recognized institution or organization. Repair services will beperformed in a workmanlike manner; using industry accepted practices and established manufacturerprocedures. All unsatisfactory repairs will be made or returned for corrections at no expense to the City.
3. Operate a fully equipped repair shop(s) or service facility and employ certified and trained personnel whoare authorized to perform maintenance and/or repairs on the Equipment. Upon request, the shop facilitywill be open to inspection by City representatives.
4. The shop or service facility must be of a sufficient size and equipped with the necessary equipment andsupply of parts, either in stock or readily available, to properly and expeditiously perform all repair andservice operations that may be required. All City-owned Equipment awaiting repairs must be securelystored within a designated enclosed area.
INVENTORY/LEAD TIME
The Contractor will maintain an inventory of sufficient diversity and quantity as to ensure the delivery of any partslisted in the Proposal, ln lieu of the inventory, the Contractor must be able to arrange such prompt delivery.
Repeated failures on the part of the Contractor or subcontractor's/employees to meet the above stated deliveryrequirements may be used by the City as grounds for the termination of this contract, and may further affect the
Contractor's eligibility for future contract awards.The Contractor's compliance with these requirements will be determined by the Chief Procurement Officer, whosedecision will be binding.
PRIORITY SERVICE
The Contractor and its subcontractors understand that the equipment covered under this specification is critical tothe City's Water operations. Therefore, the Contractor will give priority service to the City and proceed withauthorized work in an expeditious manner to ensure that all work is completed within the agreed upon scheduleand to ensure that equipment downtime is kept to a minimum.
The City requires the Contractor to respond to calls for service within Seventy-two (72) hours.
SERVICE REQUIREMENTS
The Department of Water Management will determine if service is needed at the Contractor's facility or at the City'sfacility. The cost of transporting the equipment to and from the Contractor's facility will be the Contractorsresponsibility.
The Department of Water Management will contact the Contractor by phone or by Purchase Order Release, for anyreplacement parts and/or repair services required. The Department of Water Management will furnish thecontractor with the location and description of the type of replacement parts and/or repair services required. Thename and phone number of a contact person will be provided at the time of notification.
Required Hours of Service
Work performed under this contract will be performed during regular service hours which will be from 8:00 a.m. to2:00 p.m., Monday through Friday, excluding Saturday, Sunday and any Holidays.
Repair Service
The Contractor will respond to requests for repair service upon request of written or verbal notification by theDepartment of Water Management.
Repair service will be billed as follows:
The cost of Repair Service is to be billed at the list price quoted by the Contractor and lncluded on the priceproposal pages.
All costs associated with labor for Repair Service are on the list price quoted by the Contractor and is included onprice proposal pages.
Contractor will not perform any work outside the normal regular working hours without prior authorization from theDepartment of Water Management.
EMERGENCY SERVICE
The Contractor will be notified by phone, by an authorized representative of the Department of Water Managementwhen Emergency Repair Service is required. The Contractor will respond to an Emergency Repair Service callwithin four (4) hours upon receipt of the call.
All costs associated emergency seruices for L¿bor and Repair Service are on the list price quoted by the Contractorand is included on price proposal pages.
REPAIR PROPOSALS
The Contractor will inspect the equipment and prepare a written proposal, for all repairs, which includes, but is notlimited to the following information:
1. Contract number2. Name of City department3. Name and phone number of City contact person4. Description of equipment (make, Model, Serial number, unit number)5. Date equipment was received by Contractor6. Repair work required7. Listing of parts necessary to repair equipment8. Due date for completion of work
The Contractor, upon receipt of approval, in the form of a purchase order release from an authorized representativeof the Department of Water Management, will proceed with repairs.
IRREPARABLE EQUIPMENT
ln the event the equipment is irreparable, the Contractor will provide a written explanation of the problems and theDepartment of Water Management will take necessary action with regard to the disposition of the equipment.
TURN AROUND TIME
The Contractor will expedite repairs, to the equipment as required by the Department of Water Management inorder to meet any reasonable time frames set forth by the Department of Water Management.
lf there are delays due to a lack of parts, insufficient manpower or other circumstances, then the Contractor willnotify the Department of Water Management immediately of the delay. ln the event any piece of equipment cannotbe repaired, due to replacement parts no longer being manufactured or other specific reasons, the Contractor mustprepare a written explanation of the condition of the equipment and a recommended method of corrective action tobe taken.
GENUINE PARTS
Parts, accessories, assemblies and/or components furnished under this contract will be genuine parts asmanufactured or supplied by the Original Equipment Manufacturer (OEM) unless stated otherwise in thisspecification; accessories, assemblies or components furnished must be compatible and interchangeable withexisting City owned equipment.
The Contractor is required to provide and transfer all documentation issued by the manufacturer for the proposedparts.
{.@ I
| ) i i, ¡ il : rtr J
PR()CL.f ÊÍ:futriNr5ËRVl(üf,í
Attach requlred forms for each procuremenl type and detalled scope of servlces andlol speclfícatlons and forward orlglnal documents to the ChiefProcuremenl Officer; Clty Hall, Room 806,
D¡rta: ,
-r/ÁFor l¡lanket agreoments,parllc¡patê on tho blanketcondlliors of the fundlng sourc€. Note:
Sg&iLptr lnclude approval fornr signed by
afach approval lransmlllal sheet,
otþinal or lead deparlment must consull wfth other potenllal
agreement, lf funded, attach approved grantdeparlrnents v{ho may wårìt to
appliællon and oth8r lerms atìd
Construolion E JOC El sBlVehlcle & Heevy Equlpment
Flindlno: Atlachcopy of tho
lnlormatlonlJepsrtment Namoi
DWMlrcrlrhitkn ¡¡o:
135834ipôciicáiton tloì
--"
294371
it
,a/,t:
Proj€ctDescrlptlon;
NEW 5 YEAR SOLE SOURCE TERM AGREEMENT CONTRACT WITH 3 YEAREXTENSION OPTION FOR PARTS AND SERVICE FOR WET BARREL HYDRANTHANDLER MACHINES
Fundlng:
l\¡rÍ PtoJectTltle:
Contract Lfalson:
Felicia Rawlings/Margarita Alvarez NON-COMPETTTTVE REVTEW BOARD (NCRB)
31 2-7 45-0 581 131 2-7 47 -1 683ljiln¡l:
felicia, rawlings/margar¡la.alvarezItro0ranr lilanager:
Andrew Anderson
312-745-2593
-e rlniir'
[J t'tew Gontract Request
I tto t¡ s il il, ìlE i N ûvl ¡lctl lotcotttJãcl dtø lntó Anú seffi¿ao,
u¡chase Order lnformation;ct Torm (ilo, ofMontfis)!
Extenslon Optlons (Releof Ræuronco|:
Estlmatod Spend/Value:
Grant Gommltmont / Explrallon Oate: Contract Type:
! Archlleot Ëngineorlng ! Commodity
I Professlonal Services E Revonue Generatlng
öt3
{t
Pre.Bldrsubmlttal Confers,lcu: IVer I "ol-l Mandatory !.sn" vnntrtr
f, wloOttlcatlon or AmendmentModlf lc¡tlon lnformallon;
PO Stârt Dale: N/A
PO End Oato: N/A
Amount (f ncrease/Reducllon):
M B EfWBE/DBE Analysls : (All ach M BE/WBE/DBE G oar
ffi Work Servica ! Jolnt Procurement ! Relerence Contrect
Modf ff oatlon/Amendment Type:
Tlme Extenslon I Scope Change/Price lncreaso /AdtJitional Líne ltom(s)
Ve0dor Llmit lncrease I Roquisition Encumbrance AdJuslment
! Other (spccrfy)j
trE
u/¡Sott¡ng Momo)
f] Futl Conrpllance
r.l No sfsted Goâla
Conttact Speclflc Goals
Walver RequestFH
Vendo¡ lnfo:
Namel
Conlacl:
Address;
E-m¡il:
Phono:
MINEOTA SPËCIALTY $ËRVICES
Waym.on Ragsdale
1113 CR 2220 M|NEOLA,TX75773
903-539-5906
Rlsk Management ¡ EDs
lnsurance R€guir€m6nts (fncluded)
EDS Certlflcation of Filllng (included)
@ ves f,l ruo
[| ve" ENo
Au(¡ust11,2o14
DEPARTMENT OF WATER MANAGEMENT
CITY OF CHICAGO
MEMORANDUM
TO: Jamie L. RheeChief Procurement Officer
of rement Services
FROM: BarrettDepartment of Water Management
ATTN:
SUBJEGT:
Richard Butler
Sole Source ProcurementMineola Specialty ServicesParts & Service for Wet Barrel HydrantHandler MachinesReq. No. 135834/Spec No. 294371
DATE: April7,2017
The Department of Water Management, Bureau of Operations and Distributionis requesting a five (5) year sole source term agreement contract with three (3)year extension options with Mineola Specialty Services for parts & servicescontract for hydraulic disassembly wrenches, known as wet barrel hydranthandler machines. This parts and service contract will allow Department ofWater Management to safely maintain and repair hydraulic disassemblywrenches previously purchased through a Non-competitive Review Boardcontract with Mineola Specialty Services. The wrench apparatus is used forremoving and replacing the main water supply valve of a high pressure hydrantand assist DWM by eliminating the need to shut off water to customers and alsoeliminates any contamínation to the water supply. ln addition, this wrenchapparatus also improved work safety by eliminating the use of the hydrant truckto put additionalforce on the manual wrench to remove difficult seats, The totalestimated amount for this Non-competitive Review Board contract is
$600,000,00.
Mineola Specialty Services is the exclusive sole manufacturer of the weUdrybarrel handler machines and the only company that can provide parts andservices. They have also been supplying the City of Chicago wet barrel hydranthandler machines for over nineteen (19) years.
lOOO EAST OHIO STREET, CHICAGO, ILLINOIS 60611
The Bureau of Operations & Distribution purchased six (6) hydraulic wrenchesand they were received in January 1991 and are continually in use. Four (4)new units were ordered in 1993, Three (3) old units were sent back to themanufacturer for rehab at no expenses to the Bureau of Operations &Distribution. The three (3) old units were rehaþbed and returned to Bureau ofOperations & Distribution in 1995. Five (5) new units were purchased in May of2002.
Therefore, DWM would like to request your consideration for a sole sourcecontract with Mineola Specialty Services for parts and service for wet barrelhydrant handler machines.
Thank you in advance for your consideration. lf you have any questions orrequire additional information in order to process this sole source request,please contact Felicia Rawlings, Deputy Commissioner at 312-745'0581
Ia
111.1,S. R. 2220 Mjneola, Texas 75773 Q0?)539-590Q
City of Chicago
Depar4ment of Water Management
333 South State $treet
Depaul Genter $uite# 410
Chicago, lll. 60604 January 31, â017
Mineola Specialty $ervices has been manufacturing equipment and
providing services to the Gity of Chicago since 1988. We are the
manufacturer of the Hydrant Handler equipment that has successfully
repaired flre hydrants in the City of Ghicago, keeping them In servlce and
saving the City of Chicago thousands of dollars by not having to replace
with rrew hydrants as well as cost of exoavatlon.
It is our goal to continue our relationship and work with the City of Chicago
provirting a eafe way to service and repair the many fire hydrants that
Frovide fire service protection to its citizens and businesses.
We are the owner and sole provider for the hydrant machines under patent
number 4,748,997. No other compeny or person is authorized to
rnanurfacture, market, or service the Wet Barrel Hydrant Machines.
It is our desire at Mineola Specialty Services to contlnue our twenty-eight
year relationship in providing equipment and eervloe to the City of Chicago
for many years.
Owner
Hí¡,ûak,a f
J11 3,. C. R. 2228, - Mineola,"Tçxas 7577â (903153Q:5906
City of Chlcago
Deportment of Water Management
333 fìouth State Street
Depaul Center Suite# 410
Chicago, lll. 60604 January 31,2017
Mineola Specialty $ervices is the o\,yrìer and sole $ource provider of the
Wet Barrel Hydrant Repair Machine, patent No. 4,748,9S7.
No Other company or person is authorized to manufacturê, market or
seruioe the Wet Banel Hydrant Handler Machine, or Hydrant Handler Jr.
Machine.
Sincorely,
Wayrnon Ragsdale, Owner
I a *ur¿*t
1 1 13 C. ß, ?220 Minçola, Texa-s- 75773 (9Q3)SB9-598,Ê
City of Chicago
Depailment of Water Management
333 $outh State Street
Depa,rrl Genter Suite# 410
Chicago, lll" 60604 January 3'1, 2017
Margarita Alvarez,
Mlneula $pecialty Service manufasturers and services the Hydrant l'{andler
Machines in house, No outside manufactures or service organizations are
used in manufacturing.
It is our goalto purchase æ many products as possible for the City of
Ghlcago's approved suppliers, We have chosen Crown $teel Sales lnc. a8
our V\/BE/MBE supplier of steel products used in the Hydrant Handler
Machines.
Mineola Specialty $ervices has been providing equlpment to the Gity of
Ohioergo since 1988 as sole source provider. Our goal is to provlde quallty
equipment as well a$ $upport services to the City of Chicago.
rely,
Ragsdale
United States Patent rrel
n¡gs¿¡teurl[451
Pstent Number:
Date of Patent:
4r7ß1997Jun.7, 1988
[54] HrGII PRESSTJRE HyDRá,¡Yr REPAIRAPPARAIT.'S AND MEITTOD OF REPAIR
1761 lûvertor: 9lreymon Re$d¡le, F.O. Box 1007,Mincola, Te¡.75773
Appl. No.: 93,641
Filcd: Sep. a, 19fihL Cl.l ,....................... Ft6L 5gl1Sus. cL lx7/15¡ t37/283;
i37 /3W, t37 / 3 16¡ 29 / Q2.08l'leld ol Se¡rcü 137/315, 316,320,283,
137/284,3(D, l5l 29/&2.03, fi2.08
Refcrcac¡o Clted
U.S" PATENT DOCT'MENTS1,349,ú2 8,/1920 Goldbcrg,;,......................... 137/283
131/3t8137/316
3,865,129 2/t973 Peß¡pn4,161,95E 7/1979 tuhle
Prímary ExamÍner-A. Mieh¡cl ChambcrsAnoney, Agent, ot F¡l¡¡¿-Ronald B. Sefrna
t51 ABSTnACT
A¡ ncthod <¡fthe valvc of¡without theto thcprises a hydrantpafatus to a varietyvalvq çhnnþ¡ aûal valvè
zØ
valve se¿t wrench and interconnected elongate wredchshaft movesble through the interior of the apparatus, anupper seal assembly to form a water tÍght sliding sealaround thc wrench shafq a valve lifting tool moveablethrough the hterior of the elongate wrench shaft inwater tight relation therewith, a wrench activatingasscmbly, a plurality of bleed valves for removal ofwater from sclected portions of the apparatus, and abypass valve assembly for equalization of water pres-surc betweçn sclected portions ofthe apparatus. In use,the upper portion of the hydrant to bc repaired is re-moved a¡d the hydrant adapter is attached to the baseof the hydrant ând the main portion of the apparatus isattached to the hydratt adaptcr opposite it¡ att¿chmentûo the hydrant base. The valve w¡ench, w¡ench shaftand valvc lifting tool a¡e inscrted into the apparatus,which is thcn sealed agrinßt outllow of wåter, the hy-d¡atrt valve. aûd seat are released from the hydrant basea¡d lifted through the hterior of the apparatus to aposition above the slidc valve, which is closed to isolateuppcr and lowcr scctions of tbe apparatus. The uppersection of the appsratus is theo opcued a replacementhydrant valve is i¡tstâlled by generally reversing thesteps for removal of thc original hydraflt valve, theapparåtus is reFoved from the hydrant'basc, and thehydraat is reasscmbled.
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1113 C.R. 2220 Mineola, Texas 75723 (903)539-5906
City of Chicago
Department of Water Management
333 South State Street
Depaul Center Suite #410
Chicago, lll. 60604 April 5,2017
Mineola SpecialÇ Services has chosen Crown Steel Sales, lnc. to meet ourMBEA/VBE compliance requirements for contract on the Hydrant HandlerMachines, repair and pafts.
Crown Steel Sales, lnc.
Lynne McCutheon
7rcA76-1700
3355 West 1'l Street
Chicago, 111.60623 2.7% $16,200
Híi'úalrt a a
1113 C. R. 2220 Mlneola. Texas 75779 1903)539-5906
City of Chicago
Departrnent of Procruement $ervices
January 31,2017
All information on the MBE/Vì/BË form is cunent and correot,
Rag Owrrer
H,h'ú¿& *Øh/ã/ lorrraø1113 CR 2220 Mineola,TX75773 [email protected] (903)569-0400 Fax (903)569-0410
Septemb er 26,2016
New Parts ListParts Breakdown - Hydrant Handler
Part # Description PriceN-HH-1 Main Slide Valve Assembly Body s t2,437,50N-HH-2 Main Valve Isolation Chamber Body 8 6,534.14N-HH-3 Bleed Valve $ 160.36N-HH-4 Slide Valve Seal Plate s 2,074.0rN-HH-5 Adapter Bolt $ 3.61N-HH-6 Adapter Flange $ 1,081.73N-HH-7 Adapter Gasket $ 2.s1N-HH-8 Stem Nut $ 121.38N-HH-9 Valve Stem $ 641.13N-HH-10 End Plate Bolt $ 3.61N-HH-I1 Bonnet Nut $ 1.23
N-HH-12 Bonnet O-ring s 17.76N-HH-13 Operating Nut s 26.64N-HH-14 Bonnet $ 121.38N-HH-I5 Picking Rod Adapter $ 411.18N-HH-16 Adapter Pin $ 8,64N-HH-17 Valve Wrench $ 1,069.08N-HH-18 Lift Bar Bolt $ 3.61N-HH-19 V/inch $ 710.s4N-HH-20 Winch Cable $ 82.64N-HH-21 Pulley Bolt $ 4.19N-HH-22 Cable Pulley $ 10.11N-HH-23 Picking Rod $ 123.36N-HH-24 Picking Rod Lock Bolt $ 131 .s8N-HH-25 Picking Rod Nut & Seal $ 312.s0N-HH-26 Valve Wrench Stem $ 2,217.76N-HH-264 Kelly Heat Treated Valve V/rench Stem $ 4,435.53N-HH-27 Stem Packing s 7.41N-HH-28 Packins Gland $ 468.7sN-HH-29 Bar Bolt $ 2.48
Page 1 of2
//,r4'ú¿& $Øh/ã/ Sa4rþ/4I113 CR 2220 Mircola,TX15773 [email protected] (903)569-0400 Fax (903)569-0410
New Parts ListParts Breakdown - Handler
N-HH-30 Hold Down Bar $ 98.69N-HH-31 Teflon Bearing $ s.73N-HH-32 Gland Bolt $ z.stN-HH-33 Stem Adapter O-ring $ z.olN-HH-34 Valve Stem Nut $ 2.9sN-HH-35 Adapter Plate Gasket $ 2.s1N-HH-36 Chamber O-ring $ 1 1.80
N-HH-37 Picking Rod Toe Handle s 222.0sN-HH-38 Swivel Plate O-ring $ z.stN-HH-39 Lift Bar $ s 18.10N-HH-40 Safety Lock Assembly s 394.74N-HH-41 Ratchet Wrench Assembly S 6,523,91N-HH-42 Cable Puller $ 318.80N-HH-43 Lifting Lugs $ 197.38N-HH-44 Stem Swivel Assembly s 2.t9s.73N-HH-45 Swivel Eye Bolt $ 74.01
N-HH-46 Chamber BoltN-HH-48 Ratchet Lock Bolt $ 3.61
N-HH-49 Cap Screw $ s.osN-HH-50 Pickine Shaft s 222.05N-HH-s1 Shaft Masnet $ 34s.39N-HH-52 Pickine Rod Plate s r,167.76N-HHJ-53 Pickine Rod O-rins $ 1.58
N-HH-s5 Hydrant Shaft Adapter $ 419.41N-HH-s6 Set Screw $ s.osN-HH-57 Bolt & Nut Assembly $ s.osN-HHJ-HH-s8 Hydraulic Cylinder $ 5s2.63N-HHJ-HH-59 Hydraulic Hose w/fittings s 92s.66N-HHJ-63 Extension Handle $ 690.80N-HH-66 O-ring $ 41.13N-HH-67 Stem Bearing Plate s 2,429.06N-HH-76 Parts Recovery Tongs $ 6s6.2sN-HH-77 Anti-Theft Hydraulic Dis-Assembly Machine $ 2,150.75N-HH-78 Manual Hydraulic Unit $ ss0.00
Page2 of2
H"?'úa¿r *øh1ã/ 944r"?/4
I I 13 CR 2220 Mineola,TX75773 [email protected] (903)569-0400 Fax (903)569-0410
Remanufactured (Rebuilt) Parts ListParts Breakdown - Hydrant Handler
Part# Description PriceR-HH-1 Main Slide Valve Assembly Body $ 8,706.25R-HH-2 Main Valve Isolation Chamber Body s 4,573.90R-HH-3 Bleed Valve $ rt2.2sR-HH-4 Slide Valve Seal Plate $ 1,451.81R-HH-5 Adapter Bolt $ 2,53R-HH-6 Adapter Flange S tsl.ztR-HH-7 Adapter Gasket $ 1.76
R-HH-8 Stem Nut $ 84.96R-HH-9 Valve Stem $ 448.79R-HH-10 End Plate Bolt $ 2.s3R-HH-I1 Bonnet Nut $ 0.86R-HH-12 Bonnet O-ring $ ' 12.44
R-HH-13 Operatins Nut $ 18.6sR-HH-14 Bonnet $ 84.e6R-HH-15 Pickine Rod Adapter $ 287.83R-HH-16 Adapter Pin $ o.osR-HH-17 Valve Wrench $ 748.3sR-HH-I8 Lift Bar Bolt $ 2.s3R-HH-I9 V/inch $ 497.38R-HH-20 V/inch Cable $ s7.85R-HH-21 Pulley Bolt S 2.e4F.-HH-22 Cable Pulley $ 7.08R-HH-23 Pickine Rod $ 86.35R-HH-24 Pickine Rod Lock Bolt $ 92.10R-HH-25 Pickine Rod Nut & Seal $ 218.7sR-HH-26 Valve'Wrench Stem s 1,552.44R-HH-26A Kelly Heat Treated Valve Wrench Stem s 3,326.65R-HH-27 Stem Packing $ s.19R-HH-28 Packing Gland $ 328.13R-HH-29 Bar Bolt s r.74
Page I of2
H,h'úa¿r, *Ørilãl 94,/"?/4
I I 13 CR 2220 Mineola,TX75773 [email protected] (903)569-0400 Fax (903)569-0410
Remanufactured (Rebuilt) Parts ListParts Breakdown - Hydrant Handler
R-HH-30 Hold Down Bar $ 69.09R-HH-3I Teflon Bearing $ 4.01
R-HH-32 Gland Bolt $ 1.76
R-HH-33 Stem Adapter O-ring $ 1.41
R-HH-34 Valve Stem Nut $ z.ooR-HH-35 Adapter Plate Gasket $ 1.76
R-HH-36 Chamber O-ring $ 8.26R-HH-37 Picking Rod Toe Handle $ t ss.44R-HH-38 Swivel Plate O-ring $ 1.76
R-HH-39 Lift Bar $ 362.68R-HH-40 Safety Lock Assembly s 276.3rR-HH-41 Ratchet'Wrench Assembly s 4,566.14R-HH-42 Cable Puller s 223.16R-HH-43 Lifting Lugs $ 138.16R-HH-44 Stem Swivel Assembly $ 1,s37.01R-HH-45 Swivel Eye Bolt $ s1,81R-HH.46 Chamber BoltR-HH-48 Ratchet Lock Bolt $ z.s:R-HH-49 Cap Screw $ 3.e8R-HH-50 Pickine Shaft $ l ss.44R-HH-51 Shaft Maenet s 24r.78R-HH-52 Pickine Rod Plate $ 817.44R-HHJ-s3 Pickine Rod O-rins $ 1.10
R-HH-s5 Hydrant Shaft Adapter s 2e35eR-HH-56 Set Screw $ 3.98R-HH-57 Bolt & Nut Assembly $ 3.98R-HHJ-HH-s8 Hydraulic Cylinder $ 386.84R-HHJ-HH-59 Hydraulic Hose dfittings s 647.96R-HHJ-63 Extension Handle $ 483.s6R-HH-66 O-ring S 28.7eR-HH-67 Stem Bearing Plate $ 1,748.93R-HH-76 Parts Recovery Tongs $ 4s9.38
Page2 of2
l/"r4'ú¿¿rS¡Ø"1ã/Ía4rþ/4
1113 CR 2220 Mineola,TX75773 [email protected] (903)569-0400 Fax (903)569-0410
Parts Breakdown -IJ}J#41 Ratchet Assembly
Page 1 or 1
4r-2 Spring $ 18.114t-3 lqx%Bolt (4) $ 0.434t-4 Spring Bracket s 62.964r-s (HH-48) Lock Bolt (1) $ 2.s94I-6 Torque tube assembly $ z: t.zo4r-7 5116 x2'/q Grade 8 Socket Head (12) $ 1,0441-8 5l16 x I 3/+ Grade 8 Socket Head (1 1) $ 0.664t-9 Bracket Mount s 64.494l-104T-TI Upper Plate s 727.264t-r2 Gear S 2,711,664r-t3 Spacins Lue (10) s 47.s94t-r4 5116 Grade 8 Nut (23) $ o.to4t-t5 Bottom Plate $ 721.004t-164l-17 Ratchet Dog Pin $ 101 .0441-18 Cylinder Bracket $ 13 s.344t-r9 Ratchet Dog $ 872.1341-20 Lift Handle $ 78.714t-2t Spring Lever $ l2s.7r4t-22 %LockWashers (4) $ 0.2s4I-23 t/z Grade 8 Nut (4) $ 0.344t-24 % x 2 /, Grade Socket Head $ t.ls4I-25 Indicator $ 103.384r-26 5116LockV/ashers (23) $ o.to4t-27 Bottom Ring $ 495.2r
B2Gnow Page 1 of2
Certification: View
Business Name
VendorlD
Primary Owner's Name
Company Type
Ethnic Group
Gender
Vendor lnformation
City of ÇhicagoWBE - Women Business Enterprise
6t9t2016
6t1t2017
Certification I nformation
Main Company Email
Main Phone
Main Fax
lnternet Web Page
773-376-'.1700
773-376-6028
http : //www.C rownSteel. com
Contact lnformation
3355 West 31st Street
chi cago, lL 60623
Address
3355 West 31st Street
Addresses
4235'10 Metal Service Centers and Other Metal Merchant Wholesalers
423510 Metal Service Centers and Other Metal Merchant Wholesalers
Metal Service Centers and Other Metal MerchantWholesalers (More)
NA|CS 423510
Fu
Business certifled for
Commodity Codes
Business Capabilities
Ethnic Group
Owner Ethnicity and Gender
County rCook (lL)
Location
https://chicago.mwdbe.com/Functions/CertificatiorVCommon/ViewReadOnly.asp?XID:43... 111312016
CLt$ts lllll'loo!11Vendor Profile - Grown Steel Sales, lnc,
B2Gnow
Payment MethodsE American
Expressn Diners Club
E Discover
E Master Card
E v¡sa
E Carte Blanche
E CyberCashAdditional lnfo: N/A
Page I of2
H ELP
tr First Virtualn ¡caE Chect<
P Money Order/Cashier'sCheck
E coon Purchase Ordersn otrer
{dPrint This
Paqe
Return Policies'E Restock Fee 20o/o
D Merchant Pays Return Shipping
n tooX Satisfaction Guarantee
E nvn RequiredDescription: N/A
Send Messaqeto Vendor
Contact Information I Vendor Information I Vendor Options
Information on this page is provided by Crown Steel Sales, Inc. but is not verified by any organization. Referto organization-specific certification or registration information for verified information regarding the firm's
contact information and capabilities.
773-376-1700
773-376-6028
M-F: 07:30 - 14:30 CSTSat: ClosedSun: Closed
N/A
Customer lnformation
Phone 773-376-1700
Fax 773-376-6028
Email [email protected]
Hours M-F: 08:00 - 17:00 CSTSat: ClosedSun: Closed
Additional lnfo N/AAdditional lnfo
Crown Steel Sales, lnc.3355 w. 3lst StreetChicago, lL 60623http : //www.C rownSteel. [email protected]
Vendor Gontact lnformation
System Vendor Number
B2Gnow Vendor Since
Business Ownership
Annual Revenues
Number of Employees
DUNS Number
Licenses
Certifications
Organization Memberships
006929723
Vendor lnformation
Vendor Options
htþs://chicago.mwdbe.com/Vendor/Prohle/VendorProfile.asp?XID:1500&VendorlD:20,.. lIl3l2016
B2Gnow
Delivery Methodsn lmmediate (Software Download)
n Priority Next Day AirE Standard Next Day Airn f¡rst Class Air (2-3 days)
n Standard Ground
fl lnternational Express AirE lnternational Regular Airn APo's/FPo'sShipping Cost & Additional lnfo: Will Call - PrepaidFreight
Special FeaturesE Secure Ordering/Payment System
n On-line Ordering Shopping Cart System
n On-l¡ne Order Tracking System
E Product Search Engine
E t¡ve Customer Representative
n Customer Representative available 24 hrs aday
E lnternational Shipping Availabletr C¡tt Wrapping AvailableE tvtulti-tingual \ÂAAA¡V siteOther: N/A
Page2 of2
Copyright @ 2016 B2Gnow. All rights reserved Print This Paoe I Print To PDF
https://chicago.mwdbe.com/Vendor/Profile/VendorProfile.asp?XID:15OO&VendorlD:20... lI1312016
DEPARTMENT OF WATER MANAGEMENT
CITY OF CHICAGO
MEMORANDUM
February 2,2017
Ms, Jamle L. RheeChlef Procurement OfflcerDepartment of Procurement ServicesRoom 403, City Hall121 North LaSalle StreetChlcago, lllinois 60602
Attn: Monica Jimenez
Re: Compliance GoalsMineola Specialty ServicesParts & Service for Wet Barrel HydrantHandler MachinesReq. No. 135834/Spec No,294371
Dear Ms. Rhee:
The Department of Water Management would like to request approval for a partial waiver toMineola Specialty Services. Mineola Specialty Servlces has been doing buslness in the City ofChicago since 1988 as a sole source provider. Mineola Specialty Services manufactures andservices the hydrant handler machines. No outside manufacturers or service organizations areused in manufacturing of the wet barrel hydrant handler machines. Mineola Specialty Service islocated in Texas, and there are no offices/locations in lllinois.
ln their efforts to comply with the City of Chicago's MBEITVBE compliance goals, Mineola SpecialtyService is unable to meet full MBEMBE compliance goals. However, in their efforts to comply withthe Clty of Chlcago's MBEAIVBE compliance goals, Mineola Specialty Services has committed toutlllze a certlfìed WBE Crown Steel Sales, lnc., and meet 4,5% of compliance goals. Therefore, theDepartment of Water Management supports and recommends the request for a full waiver of MBEcompliance of 16.90/o be granted.
Thank you in advance for your attention in expediting this request of compllance goals. Feel free tocontract Felicia Rawlings, Deputy Commissionet at 312-745-0581 if you require additionalinformation in order to process this request.
MurphyCommlssioner
1OOO EAST OHIO STREET, CHICAGO, ILLINOIS 60611
SCHEDULE C.1MBEAruBE Letter of lntent to Perform as a
Subcontractor. Supplier, or 9onsultant
FORNON.CONSTRUCTION
PROJECTS ONLY
ProJect Name: Parts and Services for the Wel Hvdrant Machlno Speciflcation
From: Crown SteelSales lnc.(Name of MBE/I/VBE Flm)
To; Mineola Soecialtv Servi.ces and the Clty of Chicago.(Namc of Prlme Conkactor)
The MBE or WBE status ef the undersigned is confirmed by the attached City of Chlcago ö:lù'qi'6-þöki;ëo'.[liiiVj'llllnoieCertification Letter, 100% MBE or WBE participation is credited for the use of a MBE or WBE "manufacturer.' 60%partlcipation ls credlted for the use of a MBE or WBE "regular d6aler,"
The undersigned is prepared to perform the followíng serylces in connection with the above named projecUcontract, lf morespace ls requlred to fully descrlbe the MBE or WBE proposed scope of work and/or payment schedule, including adescription of the commerclally useful functlon being perforrned. Attach additional sheets as necessary:
The above described performance is offered for the following price and descrlbed terms of payment:
SUB-SUBCONTRACTING LEVELSAzero (0) must be shown ln each blank lf the MBE or WBE will not be subcontracting any of the work listed or attached tothis schedule,
-0- % of the dollar value of the MBE or WBE subcontract that will be subcontracted to non MBEM/BE contractors,
_0_ % of lhe dollar value of the MBE or WBE subcontract that will be subcontracted to MBE or WBE contractors,
NOTICE: lf any of the MBE or WBE scope of work wlll be subconlracted, llet the name of the vendor and attach abrlef explanatlon, dosctiptlon and pay ltsm number of the work that wlll be subcontracted. MBEIWBEcredlt will not be glven for work eubcontracted to Non-MBEfllllBE contractors, except for as allowed in theSpeclalCondltlons Regardlng Mlnorlty Buslness Enterprlse Commltment and Women Business EnterprlseCommltment.
The undersigned will enter into a formal wrltten agreement for the above work wíth you as a Prlme Contractor, conditionedupon your execution of a contract with the Clty of Chlcago, wlthln three (3) business days of your receipt of a slgned contractfrom the Clty of Chlcago.
The undersigned has entered lnto a formal wrltten mentor protégé agreement as a subcontractor/protégé with you as aPrimeContractor/mentor: ( )Yes (X )No
ULE A ENTS REQUIRE ORIGINAL SIGNATURES.
No. 294371
7
¿
08t2013 Page 't of 1
SCHEDULE D-ICompliance Plan Regarding MBE AEE Utilization
Affidavit of Prime Contractor
FORNON.CONSTRUCTION
PROJECTS ONLY
MUST BE SUBMITTEDWITH THE BID. FAILURE TO SUBMITTHE SCHEDULE D.I WILL CAUSE THEBID TO BE REJECTED. DUPLICATE AS NEEDED.
Project Name: Parts and Services for the Wet Barrel Hvdrant Machine
Specification No.: 294371
ln connection with the above captioned contract, I HEREBY DECLARE AND AFFIRM that I am a duly authorizedrepresentative of: Mineola Snecialfv
(Name of Prime ConsultanVContractor)
and that I have personally reviewed the material and facts set forth herein describing our proposed plan to achieve theMBEA¡úBE goals of this contract.
All MBEA/úBE firms included in this plan have been certified as such by the City of Chicago and/or Cook County,lllinois (Letters of Certification Attached).
L Direct Participation of MBE/WBE Firms:
NOTE: The bidder/proposer shall, in determining the manner of MBEM/BE participation, first consider involvement withMBEA/VBE firms as joint venture partners, subcontractors, and suppliers of goods and services directly related to theperformance of this contract.
A. lf bidder/proposer is a joint venture and one or more joint venture partners are certified MBEs or WBEs, attachcopíes of Letters of Certification, Schedule B form and a copy of Joint Venture Agreement clearly describing the roleof each MBEA¡úBE firm(s) and its ownership interest in the joint venture.
B, Complete this section for each MBEA/VBE Subcontractor/Supplier/Consultant participating on this contract:
1. Name of MBEMBE: Crown Steel Sales, lnc.
Address: 3355 West 31st Street, Chicago, lll. 60623
Contact Person: Lynne McCutcheon
Phone Number: 773-376-1700
Dollar Value of Participation s I 720
Percentage of Participation % 1.620/o
Mentor Protégé Agreement (attach executed copy): (
Total Participation olo 1.620/0
2. Name of MBEM/BE:
)Yes ( ) No Add'l Percentage Claimed'.1 _%o
Address
Contact Person:
lThe Prime Contractor may claim an additional 0.333 percent participation credit (up to a maximum of five (5) percent) forevery one (1) percent of the value of the contract performed by the MBEMBE protégé firm.
08t2013 Page I of 5
Schedule D-l: Prime Contractor Affidavit-MBEMBE Compliance Plan
Phone Number:
Dollar Value of Participation
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed: _o/oTotaf Participation Yo _
3. Name of MBEMB tr.
Contact Pe
Phone Number:
Dollar Value of Participation
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed: _o/oTotal Participation % _
4. Name of MBEANBE:
Address:
Contact Person:
Phone Nu
Dollar Value of Participation $
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( )Yes ( ) No Add'l Percentage Claimed: _o/oTotal Participation % _
5. Attach Additional Sheets as Needed
ll. lndirect Participation of MBE/WBE Firms
NOTE: This section need not be completed if the MBEMBE goals have been met through the direct participationoutlined in Section l. lf the MBEA/VBE goals have not been met through direct participation, Contractor will beexpected to demonstrate that the proposed MBEA/I/BE direct participation represents the maximum achievable underthe circumstances. Only after such a demonstration will indirect participation be considered.
MBEA/VBE Subcontractors/Suppliers/Consultants proposed to perform work or supply goods or services where suchperformance does not directly relate to the performance of this contract:
1. Name of MBEMBE:
Add
Contact Person:
08t2013 Page 2 of 5
Schedule D-1: Prime Contractor Affidavit-MBE/WBE Compliance Plan
Phone Number:
Dollar Value of Participation
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed: _o/oTotal Participation To _
2. Name of MB
Address:
Contact Person:
Phone Num
Dollar Value of Participation
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed'. _o/oTotalParticipation % _
3. Name of MBEMBE:
Address:
Contact Person:
Phone
Dollar Value of Participation q
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed: _o/oTotal Participation o/o _
4. NameofMBEAffBE:
Address:
Contact Person:
Phone Nu
Dollar Value of Participation ß
Percentage of Participation %
Mentor Protégé Agreement (attach executed copy): ( ) Yes ( ) No Add'l Percentage Claimed: _o/oTotal Participation % _
5. Attach Additional Sheets as Needed
08t2013 Page 3 of 5
Schedule D-1: Prime Contractor Affidavit-MBE/WBE Gompliance Plan
lll. Summary of MBEMBE Proposal
A. MBE Proposal (Direct & lndirect)
1. MBE Direct Participation
2. MBE lndirect Participation
B. WBE Proposal (Direct & Indirect)
1. WBE Direct Participation
2. WBE lndirect Participation
MBE Firm NameDollar Amount
Participation ($)Percent AmountParticipation (%)
Total Direct MBE Participation
MBE Firm NameDollar Amount
Participation ($lPercent AmountParticipation (%l
Total lndirect MBE Participation
WBE Firm NameDollar Amount
Participation ($)Percent AmountParticipation (%)
Crown Steel Sales, lnc. 9,720 1.62%
Total Direct WBE Participation
WBE Firm NameDollar Amount
Participation ($)Percent AmountParticipation (%l
Total lndirect WBE Participation
08t2013 Page 4 of 5
The Prime Contractor designates the following person as its MBEM/BË Liaison Officer:
Wavmon D. Raqsdale 903-569-5906(Name- Please Print or Type) (Phone)
itrÕ fìfJlL-È:ir.riNLY l3#Ëil-.ÐrRÊ ltrl.!ü S.Ff}Í{nfl Llf\jÐfiri Ë'!3ì\jii-î,ËS CJF pËRJ¡.JnY l'!'lltT ïfliË $í:}FÌïHNTS OF 'fäËË()ÊËGûtNG Ðûr3t-J[Ëtii'{'T ,r[Ftit!: TRUH.É\hlD rJr)FrRHfJ]", ']:il{l\T NLI M¡crTEF,l[,4t_ FÂ*T$ I'tA\tË BÊËFI ()l$rrïËD, At\¡D'fi'14''r I AEJIP,UTHORIZËÞ Ohl BEi-{¿\Lilr {)qî Ti"iË FftlilriiiE ti);{.}ld"l'I{¡h$-['4:.']R l-0 [r¿AKË'T'l'f l$ ÄFFlÐ/l.VlT,
Wavmon D. Raqsdale(Name Prime Contractor - Tvpe) State ^f- Texas
County 6¡ Wood(sis
Owner(Name/ïtle of Afñant - Print or Type)
()n^'t. à5 )c,-7pate¡ l-On this 25 day of*lp_t[_,20 17 , the above signed officer
(Name of Affiant)
personally appeared and, known by me to be the person described in the foregoing Atfidavit, acknowledged that (s)heexecuted the same in the capacity stated therein and for the purposes therein contained.
lN WITNESS WHEREOF, I hereunto set my hand and seal.
(Notary Public Signature)
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LLLS C. R. 2220 Mineola, Texas 75773
(eo3) s3e-seo6
April 7,2077
To Whom lt May Concern,
f, Waymon Ragsdale at Mineola Specialty Services am not able to findadditionalsupplíers to meet my steel needs with an MBE/WBE supplierfor the Hydrant Handler Machines and repair work that I am doing forthe City of Chicago.
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H íl'úôU Sfr;tlrrl Sor^,:ort
Hydrant Handler JrDry Unit +3
2b+i70
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þilydrffimt l{andler -Wet Barrel Wrench RePair Machíne
Patent No, 4, 7 48,997
l. Mr¡st rcøovo Hydrot valvo s€d md gtcm wiûout shutting offwurer $Ðpty and pressurc.
2. Musr lrô acomptoroþ s€flled Hydrmt.sm and støs,3, Mr¡schevc øryt9"t Ûo aüach gn hydrut,4. lrfust[rgve -qú* olongnod wrcnqh shs$tfrú comôctswithrtahct wrmcl¡ wh€û
marunlþ aftêr s€dhæ b€!û screwcd fiom
t stcü to holdHy&æt sed mdsæû to conhol
ç'd€ú hmmer dt¡rirg r€Psir'7. Seat must bo removed wit a tyOmrtio cylinder sffaûhed to rarcha wreach witb stçady applied
forpc,g. No bmmerfug sbslt be applied æ bydrat sedt to rmscrcw Aom hydrmt (srch æ air or
þdrauttc pog. Att prûssúE must b€ appli€d b*twecm the bntrel of trydrut and
hydimt seat úring reoroval. (No hlmmø untmctres or cheater bms to bo ussl during inítinl
looeuring of hy&mt seor)t0. Must beãbto ú m¡rluattyinstalt tùo now eydmnt so0$ wÍlh pressure ou hydreut
11, M¡¡gt bc abls to r¡siatãitr md conuol urûpraseuro wift rcfinir eppsfåbls (WEt Bercl Tooleluring ¡woval mrd lnsûc[ôfion of new hydrmteom)
tZ. Vtust hr¡ve mccha&íams so rsmov€ brokem and looso psrtr left in hydrmt after ramoving
Edrmt sear udng a ptck.yp dcn'ioewíth.ltyfuût ydcr.nlcssre-
t3. ptr¡st te a¡fo io isotøo welr prcssrro l¡rtwom Wpcr od lower scction of Wet Barrel
Maphiæ urfng slido valvo.l4 Mu$ be sble to ¡uliwe press¡xro ff,m top scctim of Wet Brrel lvlachine thdng rcmoval of
Ilydrunt scut nnd stsm"I 5. Must bo abto üû xÞ¡rnaseun ryp€r scctio of \tr¡a Br¡cl tvf¡chinc o equslizo prfËssue boforo
re*inøoüing hgrdrut sett ¿,, Must bo hingod barvcca uppctr and lower segtion to allow easy rcmoval,of *'eg md stc@.
COVERAGES
CERTIFICATE OF LIABILITY INSURANCE
CERTIFICATE NUMBER:cL! 6922057 25 REVISION NUMBER:
DATE (MIVI/DD¡YYYY)
e/22/20L6THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE |SSU|NG TNSURER(S), AUTHORTZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION lS WAIVED, subject tothe terms and conditions of the policy, certain pol¡cies may require an endorsement. A statement on th¡s certificate does not confer r¡ghts to thecertificate holder in lieu of such endorsement(s).
PRODUCER
Bosworth & Associates/ Inc1818 wsw Loop 323
TyIer TX 7570L
Sa1ly Alexander, ACSR
ljfP\E^ -_,,. ( 903) s61-2621 (903) s81-s369
sallyGbosworth-associates, com
INSURER(S} AFFORDING COVERAGE NAIC #
INSURERA:Cincinnatí Insurance Comr¡anies LO617INSURED
Mineola Specialty ServíceLtt3 cR 2220
Mineola rx 75773
INSURER B :
INSURER C :
INSURER D:
INSURER E:
INSURER F:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRLTR TYPE OF INSURANCE
AUULtNsn
5UËKPÔI ICY NTIMBFR
POLICY EFF/MM/nnffiì
POLICY EXPIMM/DD/YYYYI LIMITS
À
x COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE x OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
x poLrcv fl låcq f-l '-o.
EPPo359556 u/:-5/20:.6 Lt/ts/20L7
EACH OCCURRENCE $ 1, ooo , oooIJAPR $ 100,000
MED EXP (Any one person) $ s,000
PERSONAL & ADV INJURY $ 1,0oo, ooo
GENERAL AGGREGATE $ 1,000 ,000PRODUCTS - COMP/OP AGG $ 1,000,000
$
AUTOMOBILE LIABILITY
ANY AUTOALL OWNEDAUTOS
HIRED AUTOS
SCHEDULEOAUTOSNON-O!ryNEDAUTOS
$
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
$
$
UMBRELLA LIAB
EXGESS LIAB
OCCUR
CLAIMS-MADE
EACH OCCURRENCE $
AGGREGATE $
DED RFTFNTION $ $WORKERS COMPENSATIONANO Elli|PLOYERS' LIABILITYANY PROPRIETOR/PARTNER/EXECUTIVEOFFI CER/I\4 E I\¡ BE R EXCLUDE D?(Mandatory ¡n NH)lf yes, describe und€rDESCRIPTION OF OPERAIIONS helow
Y/N
E N/A
PtR ¡
srart rrF IU IH-FR
E L. EACH ACCIDENT $
E L DISEASE - EA EMPLOYEÍ $
E L DISEASE - POLICY LIMIT s
DESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES (ACORDl0l,AdditionalRemarksschedule,maybeattachediÍmorospace is required)City of Chicago is named as an Additional lnsured as their interest may appear as resprect Èo general-liability.
CERTIFICA
ACORD 25 (2014t01)
CANCE
. @ 1988-2014 ACORD CORPORATION. All rights reserved.The AGORD name and logo are reg¡stered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS,
malvarez G cityofchicago . org
City of ChicagoDept of Procurement Services121 N LaSaIle St., #403Chicago, IL 60602
n'\^l,-L С È@ôr,Æuer1
AUTHORIZED REPRESENTATIVE
M Bosworth/SALLY
lNS025 ¿zor¿orr
EDS Number:94849Certificate Printed on: 09 I 22 I 20 I 6
CERTIFICATE OF FILING FOR
CITY OF CHICAGO ECONOMIC DISCLOSURE STATEMENT
Disclosing Parly: Mineola Specialty ServicesFiled by: Waymon Darrell Ragsdale
Matter: Equipment and Supplies for theHydrant HandlerApplicant: Mineola Specialty ServicesSpecificatio n #: 29 437 IContract #:
Date of This Filing:09/221201611:55 AMOriginal Filing Date:O9 12212016 11 :55 AM
Title:Owner
The Economic Disclosure Statement referenced above has been electronically filed withthe City. Please provide a copy of this Certificate of Filing to your city contact with otherrequired documents pertaining to the Matter. For additional guidance as to when to provide thisCertificate and other required documents, please follow instructions provided to you about the
Matter or consult with your City contact,
A copy of the EDS may be viewed and printed by visitinghttps://webappsl.cityofchicago.org/EDSWeb and entering the EDS number into the EDSSearch. Prior to contract award, the filing is accessible online only to the disclosing party and
the City, but is still subject to the Illinois Freedom of Information Act. The filing is visibleonline to the public after contract award,
List of User Department Personnel Participating in the NCRB Meeting;
The Department of Water Management (Department No. 88) will be the only user Department on thisSole Source Contract for Mineola Specialty Services
The following people will attend to the Non-competitive Review Board (NCRB) Meeting for MineolaSpecialty Service, five (5) year sole source term agreement contract for parts and service for the wetbarrel hydrant handler machines.
Andrew Anderson - DWMRafaelCarmona - DWMFelicia Rawlings - DWMMargarita Alvarez - DWM
