Networks ∙ Services ∙ People John DYER TF-MSP Video Conference Community Procurement Support Building on the SPOT-ON Proposal Smart Procurement,

Networks Services People ∙ ∙ www.geant.org

John DYER

TF-MSP Video Conference

Community Procurement SupportBuilding on the SPOT-ON ProposalSmart Procurement, Ordering and Tendering fOr NRENs

Monday 18 May 2015

Secretary of TF-MSPGÉANT Amsterdam


2

The NRENs

Two Dimensions

Extending NRENsRoles & Responsibilities

LeverageAggregation of Demand


3

• Proposal submitted to call FP7 coordination and support actions • COH-2012-PROCURERS Support to trans-national networks of procurers• Call closed 5 January 2012• Consortium of 5 community organisations including TERENA

• Background• Procurement is significant & growing function in NRENS• Includes brokerage

• Cloud services; Hosting; Mobile Services; Software . . . • 40 NRENs repeating the process• Efficiency

• Cost saving by demand aggregation – leverage• Sharing of Expertise• Centralisation

SPOT-ON Proposal Highlights Smart Procurement, Ordering and Tendering fOr NRENs

TF-MSP Feb 2012


4

• Operational Platform to support R&E procurement in Europe

• Promote Collaboration, optimise resource usage and deliver value

• Create a connected European R&E procurement community through a portal

• Establish & share Best Practice

• Leverage Specialist Resources and share in an effective manner

• Engage with the Market in a consistent and strategic manner to achieve the best and most innovative solutions for our community

• Disseminate results to other sectors e.g. Healthcare, other Public Services

SPOT-ON ObjectivesSmart Procurement, Ordering and Tendering fOr NRENs


5

• Proposed as a three year project• Y1 (Setup) Gather information, Community Building, Platform Launch• Y2 Analysis of information, solving problems, launch repository of cases• Y3 Implementing Solutions (procurements) and Dissemination.

• Work Packages• WP0 Project Management• WP1 Best Practices• WP2 Internet Exchange Platform• WP3 Commercial & Legal Repository• WP4 Collaboration Expansion

SPOT-ON Work ProgrammeSmart Procurement, Ordering and Tendering fOr NRENs


6

• Work Items• Define Procurement Categories• Short Market Analysis per Category• Establish “Best Practice” documents per category• Ensuring future ICT procurement meets Green Sustainability criteria• Annual IT Procurement workshop and training

• Deliverables• Best Practice Templates and Documents (M12)• Annual workshop of NREN IT-Procurers (M10, 22, 34)• Green Procurement Strategy (M22)

Best Practice


7

• Work Items• Website creation, content gathering, publishing & maintenance• Collaboration Exchange Platform (wiki) public and protected areas • Dedicated Email Distribution lists• Executive Newsletter on Procurement for NREN Management• Workshops

• Deliverables• Dedicated Website (M3)• Dedicated Federated Wiki space (M4)• Executive Newsletter - twice per year (start M4)• Procurement Workshops – twice per year (start M4)

Internet Exchange Platform


8

• Objectives

• Provide consolidated picture of the legal & commercial issues that the NREN community are facing

• drive fast and effective knowledge sharing and solutions. Maintain accurate Contacts, Framework/Agreements & Issues List for quick search facility in portal (IEP).

• Provide relevant reference material to assist in knowledge sharing and solution development.

• Enable the NRENs and their R&E communities to collaborate and resolve legal issues that relate to their projects & countries jurisdiction.

Commercial & Legal Repository


9

• Work Plan• Establish membership of working Group & contribute to detailed plan• Training on Wiki Tool & Definition, Development of Issues Registry• Portal gathering; Issues-, Contacts- and Agreements Registries . . . . • Review of related information & research of each participating NREN• Design and build a survey for replication over three years to measure progress• Maintain Framework & Commercial Agreements Repository• Community Survey – Legal & Commercial Issues• Maintain NREN & Vendor Contact Repository

Commercial & Legal Repository


10

• Expansion• invite other NRENs to participate - pointing out the benefits of a cooperative

approach towards procurement.

• Benchmarking • Using web-questionnaires, interviews and workshops all procurement officers

will be asked to evaluate the project annually. • Key users and CFOs will be interviewed more in-depth using video conferences

or face-to-face meetings (mostly) at existing NREN conferences

• Dissemination• Use all Communications and PR channels to promote the work of the project

and recruit more usage and support

Expansion, Consolidation & Dissemination


11

Summary

There are obvious benefits to joint/aggregated procurement

SPOT-ON partners have provided a framework of what need to be done

Concrete Progress & Achievements Needed!


12

Networks Services People ∙ ∙www.geant.org

[email protected]

Questions

1. Do you believe in the value of this activity ?

2. Do you believe your NREN will support such an activity ?

3. Will your NREN contribute effort/resources ?