Monthly Progress Report No. 5 - WINRIP IBRDdms.winrip-ibrd.com/data/C2_IS/C2.02_CTC/C2.02.03... · ... Financial Management Information System FIDIC : ... Project Management Manual

Monthly Progress Report No. 5Covering Project Activities During

May 2013

PT. PERENTJANADJAJAtnsubconsultancvwlth ~ Yongma Engineering Co. Ltd and 5'PT. Epadascon Permata Engineering ConsultantCTCOffice: JI. Ciniru VII No. 25, Kebayoran saru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823"

Cc:1. Acting Director of Planning, DGH2. Head of Sub Directorate of Financingand ForeignCooperation3. Kasajker Pembinaan Administrasidan PelaksanaanPengendalian PHLN4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorate of Planning, DirectorateGeneralof Highways (Bina Marga), Ministryof PublicWorks5. File

Thank you for your kind attention.

Hereby we submit May Monthly Progress Report WIN RIP Loan IBRO No 8043-10 (document/1,.:

attached).

Dear Sir,

Submission of May Monthly Progress Report; WINRIP Loan IBRO No. 8043-10Subject

Attention : Ir. Agusta Ersada Sinulingga , MTOfficer In Charge PMU WINRIP

Directorate General of HighwaysDepartment of Public WorksJI. Patimura 20 Kebayoran BaruJakarta SelatanIndonesia

Jakarta, June 6, 2013Our Ref.No. : 03_02/PWP/O/M-5.2013Enclosure : 20 (twenty) sets

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCore Team Consultant for

Western Indonesia National Roads Improvement Project (WINRIP)IBRDLoanNo. 8043-IO

Monthly Progress Report May 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY................................................................................................... 12 PROJECT DESCRIPTION................................................................................................. 5

2.1 Background...................................................................................................................... 52.2 Project Development........................................................................................................... 5

Project Component 3 : Road Sector Institutional Development........................................... 92.3 Project Objective .............................................................................................................. 9

3 CONSULTANCY SERVICES .............................................................................................103.1 CTC Consultants................................................................................................................10

3.1.1 Scope of Services.....................................................................................................103.1.2 CTC Manning .........................................................................................................113.1.3 CTC Contract..........................................................................................................12

3.2 DSC Consultants.............................................................................................................124 CIVIL WORKS...................................................................................................................14

4.1 Detailed Design Preparation.................................................................................................144.2 Procurements ....................................................................................................................154.3 Civil Works Implementation .............................................................................................164.4 Civil Works Progress..........................................................................................................164.5 Quality Assurance ...........................................................................................................164.6 Environmental and Social Considerations .......................................................................17

4.6.1 Current Overall Situation ............................................................................................174.6.2 Monitoring of Environmental Aspects During Construction.......................................174.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies.18

4.7 Anti Corruption Issues .....................................................................................................184.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................184.7.2 Community Representative Observers (CRO) ......................................................184.7.3 Publication/Disclosure ............................................................................................194.7.4 Complaints Handling Mechanism (CHS) ...............................................................234.7.5 Third Party Monitoring (TPM) .................................................................................24

4.8 Road Safety Audit ...........................................................................................................245 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................25

5.1 Draw‐Downs and Future Costs........................................................................................255.2 Disbursement ..................................................................................................................255.3 Management Information System....................................................................................25

5.3.1 General Overview ....................................................................................................255.3.2 Database ..................................................................................................................26



5.3.3 Project Progress Monitoring System.......................................................................275.3.4 Website ...................................................................................................................27

6 PROJECT PERFORMANCE.............................................................................................286.1 World Bank and GOI Compliance....................................................................................28

6.1.1 World Bank Missions..............................................................................................286.1.2 Performance Indicators..........................................................................................28

6.2 Implementation Support Components .............................................................................286.2.1 Core Team Consultant (CTC)................................................................................286.2.2 Design and Supervision Consultant (DSC) ...........................................................296.2.3 Road Sector Institutional Development .................................................................30

6.3 Training ...........................................................................................................................306.4 Anti‐Corruption Issues .....................................................................................................31

6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................316.4.2 Community Representative Observers (CRO)......................................................326.4.3 Third Party Monitoring (TPM) ................................................................................366.4.4 Complaint Handling System (CHS) .......................................................................37

6.5 Road Safety Audit ..........................................................................................................386.6 Environmental and Social Impact Issues ........................................................................40

6.6.1. LARAP for Package No. 01 : Krui – Biha ..............................................................406.6.2. LARAP for Package No. 02 : Padang Sawah – Simpang Empat.........................406.6.3. LARAP for Package No. 03 : Manggopoh – Padang Sawah ...............................406.6.4. LARAP for Package No. 04 : Ipuh – Bantal ..........................................................416.6.5. CTC Site Visit Related to the Land Acquisition.....................................................41

6.7 Management Information Systems ..................................................................................416.8 Quality Assurance ...........................................................................................................456.9 Project Risks and Mitigation Measures............................................................................45

6.9.1 Risks Related to Delays.........................................................................................456.9.2 Financial Risks .......................................................................................................456.9.3 Risks Related to Quality.........................................................................................45

7 ISSUES and RECOMMENDATIONS ................................................................................477.1 Current Situation .............................................................................................................477.2 Action Required...............................................................................................................47



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)



ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan



SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

Representative Observer / CRO )



APPENDICESAppendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Environmental and Social Progress

Appendix E : Procurement Plan and Progress

Appendix F : ACAP Training/Dissemination Progress

Appendix G : Performance Indicator

Appendix H : Correspondences


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of May 2013 was USD 2,207,915.00equivalent to approximately 0.88% of the loan funds. The following table summarizes theindividual disbursements as calculated by CTC but retaining the total disbursement fromClient Connection at the end of May2013.

Category Description Loan Amount US$ Totals Disbursed toEnd March in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 695,009.43 4.34

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO MAY 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL May 2013

Forecast May 2013Forecast Expenditure USD

54.37 mil (21.75%)

Deviation = 19.87%



Project Status to End May 2013Length Width

Estimated Cost(PIP Mar 2012)

(excl. VAT)DED

(Km) (m) (IDR Million) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus

Est'd.Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review byCTC

UKL/UPLOK

Balai I2011

SLARAPConsultantrecruitment

(Balai 1)Balai 1 100% Not yet started Dec-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review byCTC

UKL/UPLOK

Balai I2011

LARAPConsultantrecruitment

(Balai 1)Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPLOK

P2JN2010

1. LARAP2. Monit.LARAPReport

1. NOL WB13 Dec 122. Process

Dinas PUProp

100%NOL for AERsissued on 22

April 2013Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 AwaitingDSC

AMDAL BaruANDAL


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 2)Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPLOK

P2JN2010


1. NOL WB10 Dec 122. Not yetprepared

SAL 2013Administr

Process forLamd Acq.

NOL for AERsissued on 22

April 2013Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC

UKL/UPLOK

TLKJ2011

LARAP Underpreparation

Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review byCTC

AMDAL Preparation



13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review byCTC

UKL/UPLOK

P2JN2011



Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



19 Lais- Bintunan 11.6 7 37,558.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB4 Jan 132. NOL WB

Satker PJNProp


April 2013Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 3)APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

LARAPUnder

preparationAPBN/SAL

2013Measurement by BPN

Not yet started Apr-14 21.0017 104,238.00 Review byCTC

AMDALOK

TLKJ2011

16 110,237.00

Prepared byP2JN

Consultantssince March

2013

AMDALIn

conveneSLARAP

Consultantrecruitment

(Balai 3)Balai 3

Oct-13

Inventory Not yet started Jul-15 21.00

2 207,390.20 Completed SPPL&UKL/UPL Bridge


1. NOL WB13 Dec 122. Process

Dinas PUProp


April 2013

ContractImplementation

Plan

24.00

Sp.Gunung Kemala - Pg. Tampak

Pack.No.

Loan Package Name

Environment Social Land AcquisitionProcuremen

t Status

OKP2JN2010



World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May 2013 to review theimplementation status of the Western Indonesia National Roads Improvement Project(WINRIP) and the Strategic Roads Infrastructure Project (SRIP). The mission will completethe project implementation review mission at the first week of June 2013.

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011 forICB multiple contract. This was an advanced procurement action agreed by both DGH andthe World Bank prior to the CTC establishment. The deadline of Qualification Documentsubmission by the Applicants was on 28 February 2012. There are twenty nine (29)Applicants who submitted and applied their qualification documents for various packageswhich are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokjas evaluated all qualification documents submittedby those Applicants. Submission of the Application Evaluation Report (AER) to the Bank wason 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for othertwo packages (Package No.2 and No.3). The Bank still reviews the AERs and requested thePokja to submit supporting documents. The latest request from the Bank was sent to DGH on15 March 2013 for board of director and board of commissioner information of theGovernment’s Entity participated in the prequalification. Finally, the Bank approved the AERswith issuance letter Ref. No. WINRIP/120 dated 22 April 2013.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages underAWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approval forprequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on 27 May 2013and the Bidding Document approved by the Bank was issued. Pre Bid Meeting is planned tobe held in early June 2013.

Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports(AERs) have been discussed between the DGH and the Bank for almost a year. Finally, theAERs have been approved by the Bank on 22 April 2013. The tender will be started soonafter announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is required toexpedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages,including the 7 packages under CTC review at the current time, shall be completed soonestand the procurement can be started immediately.



Action Required

Since it was concluded that the delay on the procurement is caused by limited performanceof the Procurement Teams (Pokja), a workshop for procurement procedures under the WorldBank Procurement Guidelines was delivered on 24 – 25 April 2013 at Tanjung Pandan inBangka Belitung Province which were attended by all Pokjas. Afterwards, the Pokjas willhave more capability on tender process including preparation of the bid evaluation report andthe tender process will be implemented smoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of the AWP-1packages following actual condition of the existing roads. The estimated construction costshould be considered to not significantly increase. Otherwise, the prequalification shall becancelled since the experience criteria for the Applicants were set based on previousestimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’s approvalfor negotiation results and draft contract on 19 April 2013.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the NationalRoad system in Indonesia while the Eastern Indonesia National Roads ImprovementProject (EINRIP which is assisted by AusAID through the Australian IndonesiaPartnership or AIP), is providing support program of National road and bridgeimprovement works in Eastern Indonesia. The Western Indonesia National RoadImprovement Project (WINRIP) will provide similar support for National road and bridgein the Sumatra region of Indonesia. The focus of WINRIP will be roads administereddirectly by the National Government, including those currently classified as Provincial,Kabupaten (District) or non-status roads which are in process of being reclassified asNational roads. In addition, provision will be made for major bridge repair works,rehabilitation, duplication and replacement as necessary to complement the roadbetterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project datais shown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 31 May 2013) US$ 0.70 million (0.28%)Original Closing Date 31 December 2017Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part ofthe DGH investment program for national roads with a particular focus on the Westerncorridor of Sumatra. The corridor is one of the three main corridors in Sumatra andconnects the city of Padang (with a population of around one million) to major townsalong the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects throughconnector roads on the West coast to Medan in the northeast and to Pekanbaru in thecentre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacement of194 meters of bridges. This civil works program will be executed in three Annual WorkPrograms (AWP) as summarized in Table 2.1. The table shows the IBRD assistedscope and costs of civil works at estimated current (year of implementation) prices,excluding taxes.



Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line withterminology used in other Bina Marga projects. They are not in fact “annual” programsas such but rather a series of multi-year programs, each commencing in consecutiveyears. Hence, hereinafter it will call as just Work Programs (WPs). It is expected thatimplementation of the first Works Program (WP-1) will commence in the third quarter of2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)is expected to commence in early 2014 and be completed by late 2015 or middle 2016.The third Work Program (WP-3) is expected to commence in early 2015 and becompleted by mid 2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in thisgroup should have been free from any land acquisition issues, but in fact two packages(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved bythe DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14



It should be noted that all road sub-projects have been subject to economic appraisaland have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. Thesewere selected for inclusion and are subject to completion of environmental and socialscreening, to confirm that there is no land acquisition or resettlement requirementsremain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3proposed works require preparation or finalization. In the cases of some projects,preliminary Engineering Designs were prepared during Project preparation which willrequire review and possible amendment by the Design and Supervision Consultant priorto procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scopeand contents of WP-2 and WP-3 may need to be revised as when revised costs andbudgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21



NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

16.Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang and AirGuntung Bridges

34.50.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of theworks. It also includes funds for a small amount of training of DGH staff and forincremental operating costs for the project. This will provide support to the MPW for theimplementation of the civil works, including: (a) provision of Core Team Consultants(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Projectmanagement support and technical audits. This is directly related to the implementationof the civil works and covers consulting services for design and supervision of the civilworks in Component 1; management support and technical audits to help improve thequality of construction and support to governance improvements during procurementand implementation; and a series of systematic road safety audits of road designs for allproject roads in Component 1. This is to ensure compliance with road safety standardsand regulations, identify road hazards and undertake remedial treatments for safetyimprovements.

Project Management Core Team Consultants (CTC). The CTC will provide support tothe PMU and DGH in the management of the Project, based in Jakarta. Their tasksinclude financial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation of atraining program to support project management and implementation. The CTC contractNo. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and aJoint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of allcivil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks



include the preparation and maintenance of a quality assurance plan, validation andupdating of designs, supervision of all civil works, environmental and social monitoringand management, and support for financial and progress monitoring and reporting. TheDSC will also be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted and managedby DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster riskmitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, and analysis of alternative designs for road segments that pass through criticalenvironmental assets and vulnerable areas. The procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollarcomponent will be added under this project to allow for rapid reallocation of loanproceeds from other components under streamlined procurement and disbursementprocedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducing roaduser costs, through improving the National road network especially in 4 (four)Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,where desirable, raise the road standard to that set by the Directorate General ofHighways. This will contribute significantly to ensuring that the National road network inthe region provides acceptable standards of service and accessibility, and is capable ofsupporting local and regional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of ServicesThe CTC contract services originally were structured in its different project managementelements.

Inception PhaseA key activity during the inception phase will be to establish lines of communicationwith PMU-WINRIP and DSC’s Team Leader as well as with all Provincial ProjectManagers (Satkers) where the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablishedThe Terms of reference identify a number of sub-items to be performed by CTC. Thekey factor that will ensure success is that the CTC must work pro-actively andalongside PMU counterparts and with DSC team in a professional manner based onmutual respect and trust.

Preparation of Work ProgramsThe tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in the procurementprocedures required. The indicative work programs and cost estimates identified forWP-2 and WP-3 are subject to verification, and are likely to change following moredetailed investigations. Further preparation for WP-2 and WP-3 will be managed bythe PMU supported by the CTC.

Financial MonitoringIt will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at theprovincial and central level and subsequently devise an appropriate training programand assist the PMU in training delivery.

Project Progress and Performance MonitoringCTC will monitor the loan project progress and prepare the report in monthly basis. Inthe meantime, GOI and the World Bank have agreed on a set of Key PerformanceIndicators (KPIs) to measure the project’s performance in achieving its stateddevelopment objectives. CTC will therefore first concentrate on the establishment ofprecise definitions, calculation methods and data collection procedures to monitor theKPIs.

Support for the Implementation of the ACAPThe CTC will assist PMU be responsible for ensuring the ACAP is properlyimplemented and for revising the Project Management Manual on an annual basis toincorporate necessary improvements to processes and procedure.

ESAMP and LARAP Implementation MonitoringCTC will closely work with BLH and DSC and will monitor and report the action ofthe Environmental Management Plan on a periodical basis and/or as required.



Training to Support Project ImplementationCTC is responsible for preparation and management of all training program requiredunder WINRIP.

ReportingCTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC ManningCTC professional staffs involved in the project as at the end of May 2013 are listedin the following table:

Position MM Name

Assignment TimeUsed toEnd of

May 2013

ContractTime

RemainingStart End

Team Leader40 Mahbub ur Rahman - - - * -

35.25 Per Weiss Pedersen Apr-2013 Mar-2016 1.90 33.35

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 2.33 5.67

Senior Road SafetyAudit Engineer 6 Cho, Woo Sung - - - 6.00

Senior ProcurementSpecialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 6.37 33.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 6.37 29.63

Bridge Engineer 5 HarimurtiSuprihartono Jan-2013 May-2013 4.93 0.07

Quality AssuranceEngineer 36 Uray Abdul Manaf - - - ** 36

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Oct-2015 6.37 29.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 5.43 24.57

Social ImpactSpecialist 36 M. Sutopo Nov-2012 Oct-2015 6.37 29.63

ProcurementSpecialist-1

12 Darmansiri - - - * 12.00

12 Muhdi - - - *** -

ProcurementSpecialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 * -

17 M. Edi Fachri Mar-2013 Aug-2014 2.17 14.83

ManagementInformation Specialist

30 Agung Lukito - - - * 30.00

25 Sony Thamrin May-2013 Apr-2015 0.97 24.03

CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 4.90 31.10

Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement

From this table it can be seen that a number of key personnel have not yet beenmobilized even though the project has already been running for almost five months.A number of the originally proposed names are no longer available due to a late start



for the project and substitutes have been proposed but the project is still awaitingapproval for these proposed replacement key personnel. These personnel arecritically required for the production of reports in a timely fashion.

During the middle part of this reporting month, the Senior Road Safety AuditEngineer has been mobilized.

During the CTC mobilization, the DSC has not been established yet. In parallel withthe instruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN.The CTC has been instructed by DGH to review the DED of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditionsimply to the need of changing the CTC scope of works which will be included in CTCcontract amendment and the need to extend the Senior Highway Engineerassignment.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. Thecontract is between the Government of Indonesia represented by Directorate Generalof Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venturewith Yongma Engineering Co.Ltd. and PT. Epadascon Permata EngineeringConsultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK,and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract withDGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000Draft Amendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects currentrequirement of the CTC services as summarized below.

Replacement of the Team Leader. Extending the assignment of the Senior Highway Engineer. Extending the assignment of the Senior Road Safety Audit Engineer. Extending the assignment of the Procurement Specialist. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer (local staff).

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 andWP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’



under a FIDIC-type contract. The tasks include the preparation and maintenance of aquality assurance plan, validation and updating of designs, supervision of all civil works,environmental and social monitoring and management, and support for financial andprogress monitoring and reporting. The DSC will also be responsible for qualityassurance of materials and workmanship, certifying whether or not contractors haveachieved the required results, as well as documentation and reporting based on thefinancial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures.The team will be contracted and managed by DGH through the Bina Marga RegionalOffice (Balai II), and will be based in Padang, West Sumatra.

The activities of DSC recruitment by the Procurement Committee (Pokja) in Balai BesarPelaksanaan Jalan Nasional II (Balai-II) of DGH during April 2013 is:

The Bank issued no objection letter on the negotiation results and draft contractwith letter dated 19 April 2013.

Until the end of May 2013, the DSC contract signing was still in process.



4 CIVIL WORKS4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and theconstruction supervision of all the works programs will be performed by the DSC. Duringthe CTC mobilization, the DSC has not been established yet. In parallel with theinstruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. TheCTC has been instructed by DGH to review the DED of seven packages completed bythe P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need ofchanging the CTC scope of works which will be included in CTC contract amendment.

Senior Road Safety Auditor is mobilized on schedule on 1 May 2013.

It was held the 2ndTechnical Review Presentation in BINA MARGA for Package No.5 Sp.Rampa Poriaha and Package No.15 Sibolga - BTS. Tapsel on 1 May again.

In order to identify the issues of technical and road safety review for geometric plan andexisting site conditions at 2nd presentation for the Technical review Package No.5 Sp.Rampa - Poriaha and No.15 Sibolga - BTS. Tapsel, The Design Review Team (SeniorHighway Engineer, Senior Road Safety Auditor and Highway Engineer), EnvironmentalSpecialist, the P2JN and BINTEK officials, BINTEK advisor total 8 Staff haveimplemented Joint Survey the site from 8 May to 9 May 2013. Meeting was also held inP2JN office at the last day of the site visits.

It is found the discrepancy between drawing in DED and topography site condition for thecross section. Especially, Section from Sta.8+300 to Ending Point had a severedifference and other Sections had a little difference somewhat. Even though earth workhad already been constructed, the original foundation in the cross section drawings didnot reflect it.

After WINRIP CTC team had discussed about it with the related staff each institutionseveral times, P2JN agree to implement topographical survey again and Re-design DEDin order to calculate accurately the construction cost before bidding process.

The Project Management Manual of WINRIP is submitted after Senior Highway Engineerand Senior Road Safety Auditor have reviewed the Design Specification of EINRIP theprevious project.

Senior Highway Engineer and Senior Road Safety Auditor will have been continuing toreview the guidelines and design manuals in Indonesia to identify the improvements ofengineering judgment.

Package No.5 Sp. Rampa - Poriaha, No.11 Bantal - Mukomuko, No.13 Sp. Rukis-Tj.Kemuning and Package No.15 Sibolga - BTS. Tapsel are under reviewing.

The drawings and the cost estimation for Package No.6 Ps. Pedati - Kerkap, No.17 Sp.Gunung Kemala - PugungTampak and Package No.19 Lais - Bintunan were received ontwo separate occasions 2 May and 26 May and it has been started to review them by the



CTC.

Progress of Technical Design Reviewing up to the end of May 2013 is included asAppendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures asmentioned in the Loan Agreement. The International Competitive Bidding (ICB) will applyto the packages with the construction estimated cost more than US$ 10 Million to complywith the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shallbe applied for the packages with the construction estimated cost more than IDR 10 Billion.

Therefore, all subprojects for WP-1 have been started with prequalification since 30December 2011 for ICB multiple contract. This was an advanced procurement actionagreed by both DGH and the World Bank prior to the CTC establishment. The deadline ofQualification Document submission by the Applicants was on 28 February 2012. Thereare twenty nine (29) Applicants who submitted and applied their qualification documentsfor various packages which are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokja evaluated all qualification documentssubmitted by those Applicants. Submission of the Application Evaluation Report (AER) tothe Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20June 2012 for other two packages (Package No.2 and No.3). The Bank still reviews theAERs and requested the Pokja to submit supporting documents. The latest request fromthe Bank was sent to DGH on 15 March 2013 for board of director and board ofcommissioner information of the Government’s Entity participated in the prequalification.Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/120 dated 22April 2013. All the prequalified Bidders have been announced by DGH on 17 May 2013.The results of prequalification are summarized as the table below.

No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

1 PT. AdhiKarya (Persero), Tbk. Passed NA NA Passed2 PT. AdhiKarya - PT. AngkasapuriKonsursindo, JO. NA Passed Passed NA3 PT. BangunCiptaKonstruksi - PT. AmartaKarya (Persero), JO. Passed NA NA NA4 PT. BrantasAbipraya (Persero) Passed NA Passed NA5 PT. Citra GadingAsritama NA NA NA Passed6 PT. ConblocInfratecno Passed NA Passed NA7 PT. Duta Graha Indah, Tbk. Passed Passed Passed NA8 PT. HutamaKarya (Persero) NA Passed Passed NA9 PT. HutamaKarya (Persero) - PT. SuciKarya Bad inusa, JO. Passed NA NA Passed

10 PT. Jaya Konstruksi MP, Tbk. Passed Passed Passed Failed11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Passed12 PT. Multi Structure Passed Passed Passed Passed13 PT. NindyaKarya (Persero) NA Failed Passed Failed14 PT. NindyaKarya (Persero) - PT. RindangTigasatuPratama, JO. Passed NA NA NA15 Pan Asia Corp. - PT. AnugerahKarya Agra Sentosa, JO. Passed NA Passed Failed



No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

16 PT. PP (Persero), Tbk. NA Passed Passed NA17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Passed NA NA Passed18 PT. WaskitaKarya (Persero) NA Passed Passed NA19 PT. WaskitaKarya (Persero) - PT. AngkasaPuriKonsursindo, JO. Passed NA NA NA20 PT. WaskitaKarya (Persero) - PT. DayaMuliaTurangga, JO. NA NA NA Passed21 PT. WijayaKarya – PT. LubukMinturunKaryaPersada, JO. NA Passed Passed Passed22 PT. Yasa Patria Perkasa NA NA Passed NA23 PT. AngkasaTeknik Raya NA Failed Failed NA24 PT. BangunCipta - Barettamuda KSO. NA NA Failed NA25 PT. BumiRejo Failed NA NA Failed26 PT. CiptaKarya Prima Mandiri NA Failed Failed NA27 PT. SumberBatu NA Failed NA NA28 Synohidro Co. Ltd. NA Failed Failed NA29 PT. TelagaMegabuana - PT. Mawatindo Road Construction, JO NA NA Failed NA

Number Of Applicants submitted the document 13 13 18 12Number Of Qualified Applicant 12 8 13 8

Number Of Applicant failed to fulfill the qualification requirement 1 5 5 4

Note : NA = Not Applied for Prequalification.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages underAWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approvalfor prequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on 27May 2013 and the Bidding Document approved by the Bank was issued. Pre Bid Meetingis planned to be held in early June 2013.

The WINRIP Procurement Plan is shown in Appendix E.

4.3 Civil Works ImplementationUntil the end of May 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted untilthe end of May 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures.

The CTC will give guidance to them preparing quality assurance system includingstandard operation procedures for all work items under the contract based on contractspecification. He is also responsible to conduct regular monitoring on the qualityassurance for all civil works implementation. A Quality Assurance Engineer of the CTCwill be in charged soonest.



4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with abrief explanation as follows.

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project area.A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to someextent but with a smaller impact than a Category A. The required environmentalanalysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and anenvironmental analysis is not required. Standard operational procedures (SOP) areused to handle any minor problem which may arise.

Details of packages that require environmental and social safeguards are given inAppendix D.

The following table provides a summary of the work involved are 21 packages.

WorksProgram

No ofPackag

es

Investigations Approved by RemarksNos Documents BLH World Bank

AWP-1 4 8SPPL (4)Full LARAP (4)

4(SPPL)

4(Full LARAP)

NOLs have been issuedby WB, except for SPPL.

AWP-2 8 17

Simple LARAP (1)Full LARAP (8)AMDAL Study (4)UKL&UPL (4)

4(UKL&UPL)

0(Full LARAP)

1 (one) AMDAL Study forthree packages of AWP-2and AWP-3 (PackageNos. 7, 12 and 14).1 (one) AMDAL Study fortwo packages of AWP-2and AWP-3 (PackagesNo.11 & 16).

AWP-3 9 14Full LARAP (8)AMDAL Study (1)UKL/UPL (5)

5(UKL&UPL)

0(Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During ConstructionCTC will circulate of environmental monitoring forms to DSC. This set of formsfocused on environmental and social impacts, and amounted to 7 pages. Theseforms were intended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staff will actively advise to DSC on environmental monitoring,but have not directly carried out monitoring, despite the CTC TOR requirement to “toimplement the Environmental and Social Assessment and Management Planfor WINRIP”, which involves monitoring of environmental plans and studies.



After finalizing the Standard Environmental Clauses (SEC), CTC assisted SubditEnvironmental Affairs to produce monitoring forms covering all aspects of thetechnical specifications, and introduced them to participants of environmental trainingincluding P2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pagesof forms, covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of EnvironmentalStudiesTask 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment andManagement Plan/ESAMP) and Para 10.9 of the PMM requires ensuring thatenvironmental management aspects of contracts have been implemented inaccordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues willintegrated to design, Prepare environmental mitigation on construction stage forcontractor (Contractor Program for Executing Environmental Managemen PlanCPEMP/RKPPL). Therefore CTC will propose to visit the site of projects subject tostudies or issues, and ensure that the plans are being implemented. A schedule forthese visits is still in process.

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences. Basically,it has the same main components of involving the Community RepresentativeObservers (CRO) in the bid opening and Third Party Monitoring (TPM) during theconstruction supervision although modification was made on the selection process ofthe CROs for SRIP. Within this plan there are four main pillars as indicatedseparately below

a) Community Representative Observers (CRO)b) Publication/ Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected inaccordance with the World Bank suggestion to request assistance from localuniversities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’s management,and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit,

delegated of the authority to the selection of the CRO to the Head of National



Roads Implementation Agency (BBPJN) / Head of Procurement Services Unit(Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by the

PMU / CTC WINRIP.f. Head of Balai reported the result of CRO selection by attaching the Minutes of

Election Meeting and send an approval application letter of the CRO to Directorof Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, theDirector of Planning DGH as the Chairman of PMU signed a Letter of Agreementand the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit,Bids Submission and Opening of Bids, and Announcement of Bids Winner) byinvitation of the Procurement Committee, and are required to sign the attendancelist

b. If the elected CRO unable to attend on procurement activities, then SubstitutedCRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as electedCRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, requiredto make a report of his/her activities and submit them to the PMU and CC to therelated Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home/ office to the location of procurement meeting, and also he / she also receives perdiem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay.CROs also got additional charged for their reporting costs. The financing standardsadjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministryof Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated5 November 2012.

4.7.3 Publication/Disclosure

The second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in theACAP segment of the WINRIP website. This ACAP section has been being designedto attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the Project



Implementation Plan (PIP), Project Management manual (PMM) on its website, and inthe bidding documents, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM will provideguidelines on disclosure of information related to the project. MPW official website willdisplay critical information on WINRIP to enhance both internal and externalmonitoring of the project:

Work Plan and Procurement Plan. Quarterly newsletter containing information on the list of contracts,

implementation progress, projects related activities, number, types and statusof complaints in each location. The newsletter will also be made available tocivil society in hard copy and through electronic mailing system.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports)prepared in accordance with the loan agreement and all formal responses ofthe government in relation to such reports. The publication should be donewithin one month after the report is accepted as final.

Contracts awarded with information on general scope of work (with location),value, and summary information of the awarded firms/ contractors. Thepractice in other projects demonstrates that disclosure of contracts awardedwill help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMUWINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com,and with it all the information and data about WINRIP be inputted or uploaded on thissite.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through a varietyof relevant training. The trainings have been expressed in the ToR of CTC WINRIPand described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derivesfrom the likelihood that project management staff does not have adequate training in orexperience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive trainingof staff in all participating entities involved with the procurement, financial managementand supervision of the project.

In response to this need, an Annual Training Program has been prepared, whichidentifies the major training requirements to be addressed. This program builds onprevious training programs prepared and implemented by DGH to strengthenmanagement staff and support the implementation of loan programs like WINRIP.



Activity of training will be carried out and supported in CTC contract, including thebudget which use provisional sum budgets

Internal training of central and regional government staff will be required to supportand strengthening administration and management of the project throughout itsimplementation. This will help ensure that procedures for procurement, projectimplementation and monitoring are well understood, to explain the safeguard aspect ofthe project including the Anti-Corruption Action Plan (ACAP) and the Environmentaland Social safeguards (ESS), and to reinforce technical guidelines as required.

Training will be provided an extension of normal DGH training program as outlined intable below:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatkrer (Work Units)

20

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satkrer (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satkers Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

The WINRIP project implementation is planned for 3 (three) years (2013 -2015), thenumber of trainees is 3 x 250 = 750. It is also possible on the way of time, type orduration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees(POKJA Pengadaan) of each entity.

To make sure that members of Procurements Committees in each participatingentity are fully familiar with requirements of Perpres 54/2010 and Perpres70/2012 and World Bank Procurement Guidelines, plus provisions of PMMregarding procurement (including the Anti-Corruption Action Plan, ACAP).



The intention is to provide in-depth training once a year, before the maintendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as keyproject staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers andTreasury), who were do not yet have a certificate in project management. Thecandidates will be selected from officials of the public works agencies(National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for keystaff of project units. Training purpose is to give staff currently occupying keyposition in Work Units a brief updating in latest developments in projectmanagement.

Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refreshertraining in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible forthe implementation of WINRIP, in order to carry out their duties in accordancewith the need to properly and fully observed during project implementationWINRIP.

All groups participating in project implementation should be included in theaudience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training inthe details of monthly financial and other reporting requirements for FMR andother financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation andsubmission of monthly reports on disbursements, procurement activities andproject progress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project). The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2

per entity).

6. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and keyproject staff.

The training is intended to provide staff and consultants with information on theEnvironmental Special Clauses in works contracts and to enhance their



awareness of their responsibilities both under the project and in the wider contextof all works implementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of projectunits.

To provide staff currently occupying key financial positions in Work Units with fullunderstanding of financial record keeping and compliance with Ministry ofFinance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers,and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on thesubject of “Complaints handling system”. The Community Development Specialist andthe Management Information Specialist will play a crucial role in the set-up of theComplaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s)in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP websitebut in fact, to date, most complaints have been received by letter, eitherdirectly or indirectly, although a few were sent by fax or email. However, toattain the best possible transparency of the project, complaints submittedmanually through letter, facsimile, telephone, e‐mail or visit to the PublicWorks regional offices will be entered in the WINRIP website by the CHSteam of CTC. The possibility of using the ‘short message service’ (SMS)from a cell phone for complaints was considered and it was decided that allSMS messages, although not treated as formal complaints, will be recordedas additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHSdatabase, categorized, and sent to the correlated expert for futureconsultation in order to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of allcomplaints. Simple complaints are followed by the formulation of aresponse for PMU’s approval before uploading the formal response intothe WINRIP website. Complex complaints are followed by a thoroughinvestigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will makefield visits and take necessary action such as discussion with related



institutions (Satker, Dinas, Supervision Consultant, etc); invite thecomplainer; interview the contractor; etc. Findings will be used for analysisto formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved inconducting an independent assessment of the project throughout construction.Project information is accessible through the WINRIP website (under construction),project information booth which is normally maintained in the PPK/Satker/Dinasoffice or, project announcement (billboard) at each site. ACAP requires a third party,from outside the project, to independently monitor the progress of construction work ofeach link and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third PartyMonitors. This concept is based on the fact that Universities/Technical Facultieshave the engineers available for recruitment and Universities could use thisopportunity to be involved in public service. It is hoped that this concept will be moreeffective and more efficient in getting legitimate, competent, independent ThirdParty Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of alldrawings and contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4)days long, and ascertain that the works are being carried out incompliance with the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with their lastreport post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented. After completing of technical design review, the report of RSAwhich is to identify the road safety weaknesses in design during the design and actualconstruction and make recommendations for realistic improvements, has been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), through site visiting, review of prepared drawing &report, had an official meeting with stakeholder which is for Full design review andtechnical advisory. The CTC technical design team (highway & road safety audit) shallcompile all the road safety recommendations in the Road Safety Audit Reports whichshall be part of the technical reports. The RSA report has to be disseminating inparticular to the audited packages. The details of Civil Work in aspect of road safetyaudit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined withhighway part for the Design Stage.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the followingsub‐section.

5.2 Disbursement

The total disbursement from the loan until the end of May 2013 was USD2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment,not including the Special Account advance, is shown in Appendix C. The followingtable summarizes the individual disbursements as calculated by CTC but retainingthe total disbursement from Client Connection at the end of May 2013.

Category Description LoanAmount US$

TotalsDisbursed toEnd May 2013

in US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 695,009.43 4.28

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency forDisaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57

Original LoanAmount 250,000,000.00 2,207,915.00 0.88

Expenditure during the May 2013 is amounted USD 9,431.93 (Category 2 Part 2 IOC).

5.3 Management Information System

5.3.1General OverviewThe Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents

into a file storage server.



b. Establish a Document Management System (DMS) to provide: Letter Database System, used to record all information of incoming

and outgoing letter. Document Library System, used to record all information of hard copy

documents then store it into library shelves.c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial

and roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System

(FMIS), the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the ACAP

activities to accommodate complaints from the public via sms gateway,email and website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cable network of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier

and phone.c. Software installation and cleaning up of computer virus.

5.3.2Database

A typical work flow in management of incoming and outgoing data will be dividedinto 3 types of data handling, below:

1. Hardcopy, the document is stored in a rack.2. Soft files, saved in the File Storage Server.3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database managementsystem so that all data can be stored properly. The database system will beprepared to store all of WINRIP project information in a systematic, easilytraceable, maintainable, and manageable format as outlined below with thefollowing systems:

a. File Storage Server, used to store all files of reports and other documents.b. Letter Database System, used to record all information of incoming and

outgoing letter.c. Document Library System, used to record all information of hard copy

documents then store it into library shelves.



5.3.3 Project Progress Monitoring SystemA Project Progress Monitoring System will be developed to record all of WINRIPpackage progress activities including financial and physical progress.

5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a) General WINRIP information including copies of all reports i.e. Monthly ProgressReports, Social and Environmental Status Reports and the Road Safety AuditReports.

b) Project list and Project Progress Status including Procurement Plan and BidWinners, and Copies of all Bid Documents.

c) ACAP and Complaint Handling System including contact points, list ofCommunity Representation Observers, and list of Third Party Monitors.

d) Announcements (current and archived)

e) Newsletter

f) Documents, (including all reports and bidding documents)

g) Gallery and other important information

h) Package Location Map

i) Response from the CHU will be recorded following contract signing.

Information Management Specialist was mobilized on 1 May 2013. He started todevelop the WINRIP website structure concept. This concept, after completed, will bediscussed with the PMU prior publishing it.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May 2013 toreview the implementation status of the Western Indonesia National RoadsImprovement Project (WINRIP) and the Strategic Roads Infrastructure Project(SRIP). The mission will complete the project implementation review mission at thefirst week of June 2013.

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs)to measure the project’s performance in achieving its stated development objectives.These KPIs are provided in the World Bank’s Project Appraisal Document (PAD),together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document arebased on the initial Project Implementation Schedule as shown in Appendix H.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the managementof the Project, based in Jakarta. The CTC tasks include financial and progressmonitoring and reporting, information management and dissemination, qualityassurance and performance review for the Design and Supervision Consultants(DSC), implementation and monitoring of the anti-corruption action plan, support forproject monitoring and evaluation, and support for implementation of a trainingprogram to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, YongmaEngineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant.

The main CTC activities during May 2013 included:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for April 2013. Presentation by the Senior Highway Engineer and the Highway Engineer on

review results of DED Package 05 (Simpang Rampa – Poriaha) and Package 15(Sibolga – Batas Tapsel).

Continue reviewing package No.11 Bantal – Mukomuko, and No.13 Sp. Rukis -Tj. Kemuning.

Review the drawings and the cost estimation for Package No.6 Pasar Pedati -Kerkap, No.17 Sp. Gunung Kemala - PugungTampak and Package No.19 Lais –



Bintunan submitted by DSC during May 2013. Joined the Bank mission visiting the site of package No.2 and 3 Manggopoh –

Padang Sawah – Sp. Empat on 21 to 22 May 2013, and package No.1 Krui –Biha on 23 to 24 May 2013.

Monitor WINRIP Procurement Plan and Progress. Submit updating PMM (Project Management Manual) regarding Financial

Management aspects. Mobilization the Senior Road Safety Audit Engineer.

The following table summarized the CTC personnel field activities during May 2013.

Date Position Destination Purpose

8 – 9 May 2013

Senior HighwayEngineer, Senior RoadSafety Audit Engineer,EnvironmentalSpecialist, and SocialImpact Specialist.

SimpangRampa –Poriaha, andSibolga –Batas Tapsel

Join survey for technical reviewand environmental aspect.

21 – 24 May2013

EnvironmentalSpecialist

Manggopoh –PadangSawah – Sp.Empat in WestSumatra, andKrui – Biha inLampung

World Bank Review Mission.

22 – 24 May2013

CommunityDevelopment Officerand AssistantCommunityDevelopment Officer

PalembangSelection and training of WPMfor Krui – Biha and Ipuh –Bantal.

26 – 28 May2013

CommunityDevelopment Officerand AssistantCommunityDevelopment Officer

PadangSelection and training of WPMfor Manggopoh – PadangSawah.

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2and WP 3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs,supervision of all civil works, environmental and social monitoring and management,and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the requiredresults, as well as documentation and reporting based on the financial managementplan. They will prepare a Quality Assurance system covering all subprojects, andcontinuously monitor the effectiveness of their supervision procedures. The team willbe contracted and managed by DGH through the Bina Marga Regional Office (BalaiII), and will be based in Padang, West Sumatra.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II)



of DGH. The negotiation result and draft contract have been sent to WB on 25 March2013 for review and approval. The Bank issued no objection letter on the negotiationresults and draft contract with letter dated 19 April 2013.

6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity for disasterrisk assessment and planning, risk mapping of land-slides, coastal erosion,earthquake and floods, analysis of alternative road designs for road segmentspassing through critical environmental assets and vulnerable areas.

It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activitiesfor the component.

During preparation of this Report, the procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 Training

The Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects of theprocedures and safeguards. It includes a limited range of technical topics, other thanenvironmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program has changed with the real needs of theproject, such as training in Project Management is a certified training for aspiring ProjectManager (PPK / Head of Unit) with a duration of about one month, it may not be toorelevant to the implementation of this project.

Some training is necessary but not yet be covered in this WINRIP’s training program oflikes:

1. Workshop on Contract Administration based on FIDICAlthough WINRIP is not used FIDIC Contract, but used Multilateral DevelopmentBanks (MDB) Harmonised Edition 2005 (amended 2006), FIDIC MDBHarmonized Edition 2010. MDB is very close to FIDIC Red Book that hasmodified, thus WINRIP Contracts are based on the same philosophy of QualityAssurance in FIDIC.

2. Workshop on Quality Control and Quality Assurance,General Condition of Contract (GCC) WINRIP clause 4.9: “The Contractor shallinstitute a quality assurance system.” And General Specification (GS) clause1.21.2: Contractor have to implement the Quality Control Plan (QCP) and GS



clause 1.21.3 -Engineers/Supervision Consultants have to establish the QualityAssurance Plan (QAP).

3. Workshop on Works Planning and ProgrammingAnnual workshop to prepare and update 3 year rolling programs of civil works.

4. Workshop on Road Safety Engineering and Audit

Proposed changes in the types of training or other required additional training needs tobe discussed and approved by the PMU WINRIP.

During May 2013, the training activity was continued improvements on training materialsof the PMM. The draft was submitted to the PMU WINRIP to verify and validity(submission letter No. WINRIP/CTC/2013/016/May dated 2 May 2013). Further as perthe comments and notes from the PMU, the draft will be refined again, and furthermorefinalized and approved as training materials of PMM.

The improving of PMM Training Materials has been distributed to the relevant experts toeach topic in the PMM, as shown in table below.

CHAPTER TITTLES PERSON IN CHARGE

I PROJECT OUTLINE Every professional in charge

II PROJECT MANAGEMENT ARRANGEMENTS Social Impact Specialist

III GENERAL PLANNING AND PROGRAMMING Highway Engineer

IV TECHNICAL DESIGN PROCEDURES Highway Engineer

V PROCUREMENT OF WORKS Procurement Specialist

VI PROCUREMENT OF CONSULTING SERVICES Procurement Specialist

VII IMPLEMENTATION OF CONTRACTS Highway Engineer and FinancialManagement Specialist

VIII FINANCIAL MANAGEMENT AND REPORTING Financial Management Specialist

IX PERFORMANCE MONITORING AND EVALUATION Community Development Officer

X ANALYSIS AND PLAN OF ENVIRONMENTAL ANDSOCIAL MANAGEMENT

Environmental Specialist and Social ImpactSpecialist

XI ANTI-CORRUPTION ACTION PLAN (ACAP) Community Development Officer

XII PROJECT COMPLETION REPORT Team Leader

XIII PROJECT AUDITS Financial Management Specialist

6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance asrequired with the establishment of anti-corruption measures necessary to support theproject, and monitor and report their effectiveness based on the Anti-CorruptionAction Plan (ACAP) agreed between the World Bank and the DGH.



The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil societygroups to attend the procurements process on key procurement steps includingpre-bid meeting and site visit, bids submission and bids opening, and theannouncement of the bid winner. These CROs will be invited from localuniversities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby themedia and civil society groups can become involved in monitoring the progressof the project. This mechanism will include regular sharing of information withthe media.

Establishment and Management of a Complaints Handling Mechanism (CHM),which includes maintaining project complaint log and filing to monitor status offollow-up of each complaint. This mechanism will include provision for follow upinvestigations of substantial complaints by the Inspectorate General of Ministryof Public Works or third party audit to ensure independence and reliability of thesystem. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active in resolving issues when such a matter arises. The CommunityDevelopment specialist has a major role in monitoring performance and assistsPMU in the set-up and follow-through of the Complaints Handling Unit (CHU)for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan(PIP), Project Management manual (PMM) on their website, and in the biddingdocuments, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM willprovide guidelines on disclosure of information related to the project. MPWofficial website will display critical information on WINRIP to enhance bothinternal and external monitoring of the project

6.4.2 Community Representative Observers (CRO)

The Anti-Corruption Action Plan (ACAP) activities on Community RepresentativeObservers (CROs) during May 2013, was adjusted and supported the progress ofprocurement activities. Referred to official memo from the Acting Director of PlanningNo. 0937/Bp-11/MD/2013, May 06, 2013) to the Director Implementation Regional I,about Pre-Qualification Evaluation Report (No Objection Letter)from world Bank, forPackages 01, 02, 03, & 04 under AWP-1 (Ref. WINRIP/114 dated March 28, 2013;Ref. WINRIP/120 dated April 22, 2013 and Ref. WINRIP/122 dated May 01, 2013).

Notification of Qualification scheduled on May 17, 2013, invitation for Bids scheduledon May 27, 2013, and the Bid Opening Date scheduled on July 08, 2013, therefore



prior to the Bid Opening Date the CROs should be selected.

So that during May 2013 the ACAP activities on CROs selection has been conductedby the Community Development Team of CTC WINRIP, accompanied by PMUWINRIP, as follow:

1. Assisted the Balai (BBPJN) III Palembang to send Invitation letter to Rector/Chiefs of 10 Universities/Colleges in Palembang, about selection of the CROs forPackages 01: Krui – Biha Lampung Province and Package 04: Ipuh – BantalBengkulu Province, and the letter has been sent on May 17, 2013 addressed to:

1) Universitas Bina Darma Palembang2) Universitas Sriwijaya Palembang3) Universitas Muhammadiyah Palembang4) Universitas Palembang5) Universitas PGRI Palembang6) Universitas Tamansiswa Palembang7) Universitas Indo Global Mandiri Palembang8) Politeknik Negeri Sriwijaya Palembang9) Universitas Tridinanti Palembang10) Institut IBA Palembang

2. Assisted the Balai (BBPJN) II Padang to send Invitation letter to Rector ofAndalas University Padang about selection of the CROs for Package 03:Manggopoh – Padang Sawah and Package 02: Padang Sawah – SimpangEmpat, and the letter has been sent on May 20, 2013.

3. Selection of CROs for Package 01: Krui – Biha, Lampung Province and Package04: Ipuh – Bantal, Bengkulu Province, was done on May 23, 2013, at 09.30 –12.00 AM in Balai III Palembang office, Jl. H.M. Noerdin Pandji No. 78Palembang.

The selection was attended by 6 (six) candidates from various Universities/colleges, as shown in the table below.

No Name candidate of CROs Original Institution / Occupation Package wouldlike to observed

1. Ir. Lukman Muizzi Universitas Muhammadyah Palembang/Lecturer of Transportation Engineering Krui-Biha

2. Ir. Wahidin Politeknik Negeri Sriwijaya Palembang/Lecturer of Civil Engineering Krui-Biha

3. Sartika Nisumanti, ST, MT Universitas Indo Global Mandiri Palembang/Lecturer of Civil Engineering Ipuh-Bantal

4. Ir. Zainuddin Muchtar, MT Politeknik Negeri Sriwijaya Palembang/Lecturer of Civil Engineering Ipuh-Bantal

5. Asri Mulyadi, ST, MT Universitas Palembang/Lecturer of Civil Engineering Ipuh-Bantal

6. Yulyana Aurdin, ST, MT Universitas Indo Global Mandiri Palembang/Lecturer of Civil / Water Engineering Krui-Biha



The Workshop on CRO’s selection was opened by Head Division ofImplementation Control System, Testing and Equipment facilities, Ir. BambangWidyarta, MT on behalf of Head of Balai (BBPJN) III Palembang.

CRO selection event was chaired by the Head Planning Division of BBPJN III, Ir.Syarkowi, MT, representing the Head of Balai (BBPJN) III Palembang.

The steps of CRO’s selection as is follow:a. General explanation of WINRIP and the Anti-Corruption Action Plan (ACAP)

component by Community Development Team of CTC WINRIP (Yakobusand Asbon Sinurat).

b. An explanation of the CRO Selection Procedure by CommunityDevelopment Team of CTC WINRIP (Yakobus dan Asbon Sinurat).

c. Determination of Rules of Selection of CROs and selection the Chairmanand Secretary of the Assembly Election of CROs was chaired by Ir.Syarkowi, MT representing the Head of Balai (BBPJN) III Palembang.

d. Ir. Lukman Muzzi of University of Muhammadiyah Palembang was electedas the Chairman of the meeting and Asri Mulyadi, ST, MT from theUniversity of Palembang as the Secretary.

e. Elections were conducted by acclamation, the primary elected CRO, and thesecond elected CRO (substitute) is as shown in the following table.

No Package Name of CRO Position Original Occupation ofCRO Address

1.Package 01:Krui–Biha(Prov. Lampung)

Ir. Lukman MuizziThe main electedCRO

Lecturer of Civil Eng.Univ. MuhammadyahPalembang

Jl. Poltek Grya MitraA-5, RT 07/RW 02,Bukit Lama,Palembang

2. Ir. WahidinThe secondelected CRO(substitute)

Lecturer of Civil Eng. ofPoliteknik NegeriSriwijaya, Palembang

Perum PoliteknikNegeri Sriwijaya,Palembang

3.Package 04:Ipuh–Bantal(Prov.Bengkulu)

Sartika Nisumanti,ST, MT

The main electedCRO

Lecturer of Civil Eng. ofUniversitas Indo GlobalMandiri. Palembang

Jl. Anggrek Raya No.629, Palembang

4. ZainuddinMuchtar, MT

The secondelected CRO(substitute)

Lecturer of Civil Eng. ofPoliteknik NegeriSriwijaya, Palembang

Jl. Putri KembangDadar No. 110, B.Sibuntang,Palembang

The CRO election results stated in the Minutes of CRO Selection, signed byMeeting Chairman (Mr. Syarkowi, M.Sc), Session Chairman (Mr. Lukman Muizziof University of Muhammadiyah Palembang) and the Secretary (Asri Mulyadi,ST, MT University Palembang)

4. Training for selected CROs for Package 01: Krui – Biha, Lampung Province andPackage 04: Ipuh – Bantal, Bengkulu Province, was done on May 23, 2013 inBBPJN III Palembang office.

The training briefing delivered by CTC WINRIP Team, to provide the followinginformation:

a. Information about the WINRIP Project procurement process, among othermethods of procurement, procurement stages, where and how the



involvement of the CROs in the procurement process, what needs to bemonitored, how to monitor it, etc.

b. Duties and responsibilities of CRO in the WINRIP procurement process,rights and obligations, and authority limits.

c. Monitoring and observation reports, etc.

Before the implementation of the training, held the Pre-Test to determine theinitial knowledge of CROs on the WINRIP project and their duties andresponsibilities. After completion of training held the Post-Test to determine thelevel of knowledge of CROs on their duties and responsibilities.

5. Selection of CROs for Packages 03: Manggopoh – Padang Sawah andPackages 02: Padang Sawah – Simpang Empat, was done on May 27, 2013 at09.30 – 12.00 AM West Indonesian Time in BBPJN II Padang office, at Jalan JatiNo. 109 Padang.

Workshop on CRO selection was opened and selection of CRO directed byHead of Implementation Division of BBPJN II Padang, Ir. Ahmad Fauzi, MTrepresented Kepala Balai Besar Pelaksanaan Jalan Nasional II Padang.

The steps and procedures of CRO selection is as has been implemented in theselection of CRO in Balai (BBPJN) III Palembang, such as has been describedabove.

Selecting the Chairman and secretary of CRO’s selection meeting was chairedby Head Division of Implementation of Balai(BBPJN) II Padang (Ir. Ahmad Fauzi,MT)representing the Head of Balai (BBPJN) II Padang.The elected session chairman was Prof. Dr. Ir. Zaidir, MS, and Ir. Jafril Tanjung,MT, DR. Eng, as the secretary.

The CRO selection was attended of 4 (four) candidates, all of them fromUniversitas Andalas Padang, as shown in following table.

No Name candidate ofCROs Original Institution / Occupation Package would like to

observed

1. Ir. Jafril Tanjung, MT, DR.Eng

Technical Faculty of Andalas University /Civil Engineering Lecturer,

Package 03Manggopoh - PadangSawah

2. Prof. Dr. Ir. Zaidir, MS

Technical Faculty of Andalas University /Chief of Procurement Service (Unit LayananPengadaan ‘ULP’)Andalas University dan Headof Procurement of Construction Services andothers services.

Package 03Manggopoh - PadangSawah

3. Ir. Masril Syukur, M.ScTechnical Faculty of Andalas University /Technical Team Providing of AndalasUniversity’s Hospital.

Package 04Padang Sawah - SimpangEmpat termasukJembatan Air Gadang

4. Darwizal Daoed, MT, Dr.Eng

Technical Faculty of Andalas University /Civil Engineering Lecturer.

Package 04Padang Sawah - SimpangEmpat termasukJembatan Air Gadang

The selection was made by the method of deliberation and consensus, theimplementation went smoothly, and the results of the agreement was selectedCROs and substitute CROs, as seen in table below.



No Package Name of CRO Position Original Occupationof CRO Address

1.Package 03Manggopoh -Padang Sawah

Ir. Jafril Tanjung,MT, DR. Eng

The mainelected CRO

Lecturer of Civil Eng.Of AndalasUniversityPadang

Jl. Banuaran Gg.Mesjid Raya No. 47,Padang

2. Prof. Dr. Ir. Zaidir,MS


Lecturer of Civil Eng.Of Andalas UniversityPadang

Komplek CendanaParak Kopi Blok A-9,Padang

3.Packag 04Padang Sawah -Simpang EmpattermasukJembatan AirGadang

Ir. Masril Syukur,M.Sc

The mainelected CRO


Jl. Handayani I No.11, Siteba, Padang

4. Darwizal Daoed,MT, Dr. Eng



Komplek PelangiIndah Blok C4/4,Kuranji, Padang

6. Training for selected CROs for Packages 03: Manggopoh – Padang Sawah andPackages 02: Padang Sawah – Simpang Empat, was done on May 27, 2013 inBBPJN II Padang office.

The training was conducted like as has been done before (in the Balai (BBPJN)III Palembang).

7. Sending Application Letter for Approval of selected CROs for Packages Krui –Biha, Lampung Province and Ipuh – Bantal, Bengkulu Province, by BBPJN IIIPalembang, with Letter No. Hm.06.03-Bu/02/378, May 29, 2013.

8. Sending Application Letter for Approval of selected CROs for PackagesManggopoh – Padang Sawah and Padang Sawah – Simpang Empat,WestSumatera Province by BBPJN II Padang with Letter No. Hm.06/Bx/V/708/2013,May 28, 2013.

The Selected and Substitute Community Representative Observers (CROs)forPackage 01: Krui – Biha, Lampung Province and Package 04: Ipuh – Bantal,Bengkulu ProvinceActivities on May 2013, as shown in following table.

The Progress of Community Representative Observers (CROs) activities fromJanuary to April 2013 and the Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring (TPM)

Selection of TPMs will be done by invite the Universities/Colleges who interested toparticipate in Third Party Monitoring. The TPMs for the first four AWP-1 packages arenow being preparing, and will elected before signing the construction contracts.

Some steps of the selection of TPM activities have been and the activities will bedone for future time, are as follow:

Preparation the initial draft of ToR of selection the TPM is currently running(50%).

Providing the TPM selection guidelines, now condition is 50%. Providing the Training Materials for the TPM is ongoing providing (25%).



Sending the official letter from the Director of Planning as Chairman of PMU toHead of Balai II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages. Implementation of selection of the TPM for AWP-1 packages by TPM

Evaluation Team Delivery of the Training for elected TPM. Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.

The Progress of Third Party Monitoring (TPM) activity during May 2013 is shown intable below:

No Subject of Activities ActualStatus

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 50% August, 2013

2 Providing the TPM selection guidelines. 50% Sept., 2013

3. Providing the Training Materials for the TPM 25% Sept., 2013

The Progress of Third Party Monitoring (TPM) activities up to May 2013 and theWorks plan are shown in Appendix F2.

6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialist to developthe system to the WINRIP website. The web is being developing by MIS Specialist.These activities will be completed at the end of the 2013 or the beginning of 2014.

Establishment of Management of a Complaints Handling Mechanism System (CHS)which includes several components that needs to be prepared in connection with themanagement of CHS as follows:

Formation of the Complaints Handling Unit (CHU). Preparation of Complaints Register and the complaints address. Preparation of Complaint Handling Procedure. The completion of the Initial investigation of a complaint Procedure, and the

procedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (Executing Agency). Preparation of the device for Executing Agency. The development of a code of conduct and actions for Implementing Agency

(Bidders, Suppliers, Contractors and Consultants). Support the PMU in the Management and Monitoring of the implementation

policy in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there are



four main components as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Investigation and Analysis. Problem Solving and taking the Decision

For the Complaint Handling System (CHS) until the end of April 2013, the activity hasnot been started. The Works Plan Activities for CHS is shown in Appendix F3.

6.5 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented, and then Comment and Recommendation for the DED whichwere prepared and completed respectively by P2JN or DSC, have been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), and consists of Quality Assurance & Road SafetyAudit of Technical Assistance for National Highway through site visiting, review ofprepared drawing & report, had an official meeting with stakeholder which is for Fulldesign review and technical advisory.

The CTC shall compile all the road safety recommendation in the road safety auditreports which shall be part of the technical reports.

Project performance of road safety audit is as following component.

All activities which have undertaken during this month:- Post Review, Site Visiting and Full Design Review for the DED(Detailed

Engineering Design) which is prepared by P2JN and BINTEK.- Presentation & meeting with the P2JN, PPK, BINTEK officials.- Technical Review and Road Safety Review Report for 7 Packages to Full-

Review and Technical Assistance.- Technical Advisory for the DED which is 10 Packages prepared by DSC.

Current status of the project for technical field as of the end of this month.

6.5.1 All activities which have undertaken during this month

Date Activity

2May 2013

Attendance the Meeting for WINRIP Technical Discussion at Ministry of Public Worksoffice

The CTC team(senior highway engineer, senior road safety auditor) joined the meeting ofWINRIP technical discussion with BINTEK& P2JN in order to discuss about package 5&15 ofAWP-2 in North Sumatra province regarding DED(Detailed Engineering Design) which isinsufficient drawing in terms of details(construction amount, some plan of alignment,drainages, road safety facilities, etc.) and prepared by P2JN, at the MPW office on 2 th May2013 in Jakarta. Project List for Site Visiting (2 Pacakges in North Sumatra)

- No.5SP.RAMPA - PORIAHA (Link No.015.xx), North Sumatra Province- No.15 SIBOLGA – BTS.TAPSEL (Link No.016.1) , North Sumatra Province



Date Activity

from 8 May 2013to 9May 2013

Site Visit for 2 packages of AWP-2 in North Sumatra provinceThe CTC technical review team(senior highway engineer, senior road safety auditor) visited 2project sites in North Sumatra for carrying out road inventory, alignment, pavement conditionand moving traffic survey, from 8th May 2013 to 9th May 2013. During this visit, survey workwas carried along with the P2JN, PPK and Bina Marga officials. Meetings were also held inP2JN office at the end of the site visiting. Project List for Site Visiting (2 Pacakges in North Sumatra)


from 1 May 2013to 31May 2013

Full Technical Review for DED of AWP-2 in North Sumatra provinceDesign Full Technical Review of 2 packages which are WINRIP AWP-2 in NorthSumatra province has carried out by the CTC technical review team (senior highwayengineer, senior road safety auditor). Now, the CTC team is preparing the reportwhich is comment and recommendation for identified issues of each package inorder to assess and identify major issues in aspect of highway & road safety for theDED through the overall technical review (design preview, site visit and full technicalreview) and site visiting. This comments and recommendation report will becomprised with technical review both road engineering and road safety. Project List for Technical Full-Review (2 Pacakges in North Sumatra)


6.5.2 Current status of the project for technical field as of 31 May 2013.

The details of Progress of Technical Design Reviewing in aspect of road safety auditas of the end of May 2013 are included as Appendix B.

Technical Design Review & Road Safety Audit Report Status

Group PackNo. Name of Sub-project

Technical Design Review & Road Safety AuditSubmitted to

PMUPost-Review

SiteVisiting

Full-Review

TechnicalReport

AWP-2

5 Sp.Rampa–Poriaha(Link No.015.xx) completed completed completed ongoing

Full Technical ReviewReport is not

completed yet by CTC

6 PS.Pedati - Kerkap(Link No.010.0)

7 Indrapura – Tapan(Link No.019.0)

8 Bts.Pariaman–Manggopoh(Link No.024.0)

9 Rantau Tijang–KotaAgung(Link No.026.1)

10 Sp.Empat –Sp.AirBalam(Link No.034.1)

11 Bantal - Mukomuko(Link No.015.2)

12 Kambang – Indrapura(Link No.017.2)

13 SP.Rukis - TJ.Kemuning(Link No.006.0)



AWP-3

14 Painan – Kambang(Link No.017.1)

15 Sibolga –Bts TapSel(Link No.016.1) completed completed completed ongoing

Full Technical ReviewReport is not

completed yet by CTC

16 Seblat–Ipuh(Link No.010.0)

17 Sp.GngKemala–Pg.Tampak(Link No.061.1)

18 Mukomuko –Bts.Sumbar(Link No.015.3)

19 Lais - Bintuan(Link No.009.1)

20 Lubuk Alung– Sicincin(Link No.009.1)

21 Lubuk Alung– Kuraitaji(Link No.009.1)

NEW1 Jalan Sebelat – Ketahun

(Link No.013.005)

2 Betungan – Tais(Link No.013.018)

6.6 Environmental and Social Impact Issues

6.6.1. LARAP for Package No. 01 : Krui – BihaThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 10 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 23 to 24 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.

6.6.2. LARAP for Package No. 02 : Padang Sawah – Simpang EmpatThe report was concurred by the World Bank on 13 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 21 to 22 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.

6.6.3. LARAP for Package No. 03 : Manggopoh – Padang SawahThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 21 to 22 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.



6.6.4. LARAP for Package No. 04 : Ipuh – BantalThe report was concurred by the World Bank on 10 December 2012. The MonitoringLARAP Report is being prepared by the CTC. A site visit to Subproject Ipuh-Bantal inBengkulu Province was conducted by Environmental Specialist during 13 – 15 March2013 to check the status of land to be acquired, to estimate of land area which isaffected by the project and to identify the type of land asset affected by project tocarry out interview with PAPs, to get information related land acquisition process andto check the current status of the Appraisal Team readiness for payment of the landacquisition. The CTC found that the land and asset of PAPs have not been paid bythe project. Until the end of April 2013, the land acquisition process is still ongoing.

6.6.5. CTC Site Visit Related to the Land AcquisitionCTC conducted site visit to package No.5 (Sp.Rampa – Poriaha, 11.10 km) and No15 (Sibolga - Batas Tapsel, 36 km) in Kabupaten Tapanuli Tengah, North SumatraProvince on 8 to 9 May 2013. CTC checked the following current situation for: (i) theestimated number of project affected people (PAP) along the corridor, (2) status ofland to be acquired, (iii) stimate of land square will be affected by the project, and (iv)type of land asset affected by project. During interview with seperate of PAPs(sampling), the CTC found that 1 (one) kiosk in link of Sp.Rampa - Poriaha will beaffected by project. It also found that many land square and asset of PAPs in 5 (five)Kecamatan along the link of Sibolga-Bts. Tapsel will be affected by project.

6.7 Management Information SystemsThe Information Management Specialist has been mobilized. He started his assignmenton the beginning of May 2013. During this month, he developed a file storage system asdescribed in section 5.3.2 above.

File Storage System

The first step of management information system preparation is providing a file storagesystem. PMU, CTC, DSC and other key stakeholders will produce a lot of documentsand reports during WINRIP implementation. Traffic of data and information is predictedto be crowded and busy. A tool is needed to facilitate this condition. The File StorageServer, with large data storage capacity, will serve as storage and file sharing and it canbe accessed via online internet.

Physically, the File Storage server is located in the CTC-WINRIP office. All of staff onCTC-WINRIP can easily and quickly to access server via local network. And anadministrator can monitor and keep the data and server running well and safely. Forthose who are outside of CTC-WINRIP can access the server using a web browser (likeInternet Explorer, Mozilla Firefox or Google Chrome). They just type in the URL addresshttp://storage.winrip-ibrd.com. A username and password are needed to log in asshown in the following figure.



So many files will be stored in the File Storage Server. The files shall be stored intosystematically folders and structured neatly. The storage contents are divided intoseveral folders based on subject matter of expertise and project. The folder structuresare described in the following table.

NO. ROOT 1st FOLDER 2nd FOLDER 3rd FOLDER 4th FOLDER

1. PROJECTDOCUMENT

PIPLoanAgreementLoanAgreementExtensionPADPMMAideMemoire

2. LETTER

CTCDSCPUBAPPENASKEMKEUPUBLIC

3. REPORT

CTC

Inception ReportMPRIFR Q1, Q2, Q3, Q4IFRQuarterly Report forBAPPENAS

DSC MPR

AuditItjenBPKP/BPKWorld Bank

4. CTC

Pre-contract

Contract

Contract DocumentAmendmentAddendumMOA

InternalFiles (created by CTC)

5. DSCPre-contractInternalFiles (created by DSC)



NO. ROOT 1st FOLDER 2nd FOLDER 3rd FOLDER 4th FOLDER

6. CIVILWORKS AWP I

Pre-contract

Implementation

Package 01Biha - Krui

ContractPHOFHO

Package 02Padang Sawah– SimpangEmpat

ContractPHO

FHO

Package 03Manggopoh –Padang Sawah

ContractPHOFHO

Package 04Ipuh – Bantal

ContractPHOFHO

7. DOCUMEN-TATION

WorkshopPresentationProceedingPhoto

TrainingModulMoMPhoto

Site Visit Site Visit ReportPhoto

Users who will be able to access are divided into 3 levels as follow:

1. Administrator is a person who has access right to managing and administeringall the features and facilities.

2. User is a standard user that has permissions to use the features and facilities.3. Operator is a person(s) that has limited access permission for only uploading

files.

File naming composition must be set and structured properly and neatly. A name of afile will show its summary and brief information. A file name is structured as below.

The database is developed using MySQL. It is only used for storing user data andpasswords, user group, session and functionality. This user information should besecure from unauthorized parties.



Table No. Field Type Collation Null Default Extrawinrip_functionalities

1 id_functionality int(11) No None auto_increment2 functionality varchar(100) latin1_swedish_ci No

winrip_groups

1 id_group int(11) No None auto_increment2 creation_date timestamp No3 update_date timestamp No4 name varchar(100) latin1_swedish_ci No5 group1 bigint(20) Yes 06 group2 bigint(20) Yes 07 group3 bigint(20) Yes 0

winrip_sessions

1 id varchar(128) latin1_swedish_ci No2 timestamp int(11) No 03 data text latin1_swedish_ci Yes NULL

winrip_users

1 id_user int(11) No None auto_increment2 creation_date timestamp No3 update_date timestamp No4 username varchar(100) latin1_swedish_ci No5 passwd varchar(100) latin1_swedish_ci No6 id_group int(11) Yes NULL7 name varchar(100) latin1_swedish_ci No8 lastname varchar(100) latin1_swedish_ci Yes9 email varchar(100) latin1_swedish_ci Yes10 homedir varchar(100) latin1_swedish_ci Yes

The following table shows the server specifications.

NO. ITEM SPECIFICATION1 System IBM System x3500 M2 Server2 Processor AMD64 (8 CPUs), ~2.3GHz3 RAM 2.048 MB4 VGA Matrox G200eV (Maxim) Resolution: 1024x7685 Hard-disk Total : 1 TB

Windows System : 40 GBData File Storage : 960 GB

6 O/S Windows Server 2008 R2 Enterprise x64 SP27 Local IP Address 192.168.1.508 External IP Address 61.247.51.2019 Web Server Apache

10 Programming PHP11 RDBMS MySQL12 Application PHP File Navigator

The updating data is often constrained by the human factor. Users are undisciplined toupload files to the server. To overcome this constrains, the Administrator needs tocollecting data manually by visiting each user “door to door” at the office.

The administrator has created the data catalog that contains a list of file documents thatare already stored in the server periodically. User can use this data catalog to find outwhich documents that are needed.



6.8 Quality Assurance

The Quality Assurance Engineer has not yet been mobilized. The activity for projectquality assurance will be reported soon after his mobilization.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to theprocurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, theDED of several subprojects of WP-2 and WP-3 were prepared and completed byrespective P2JN. The CTC has then been instructed by DGH to review the DEDs ofseven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report since the main program of theloan (civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractorsshall be considered at the time of bid evaluation and prior to the award of anycontract.



The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent,honest, qualified and experienced personnel.

The provision of properly equipped laboratories with properly trainedoperators for each package.

Package supervision comes under the responsibilities of the immediate supervisionteams and the relevant DSC but the Quality Assurance Engineer from CTC, whenmobilized, will periodically monitor their performance.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during May 2013 is still the procurement of four (4) packages underAWP-1. The AERs have been approved by the Bank. The tender will be started soonafter announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predictedbeing deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Another issue is establishment of the Design and Supervision Consultant (DSC). TheDEDs for AWP-2 and AWP-3 packages, including the 7 packages under CTC review atthe current time, shall be completed soonest and the procurement can be startedimmediately.

7.2 Action RequiredSince it was concluded that the delay on the procurement is caused by limitedperformance of the Procurement Teams (Pokja), a workshop discussing procurementprocedures under the World Bank Procurement Guidelines was delivered on 24 – 25April 2013 at Tanjung Pandan in Bangka Belitung Province which were attended by allPokjas. Afterwards, the Pokjas will have more capability on tender process includingpreparation of the bid evaluation report and the tender process will be implementedsmoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of theAWP-1 packages following actual condition of the existing roads. The estimatedconstruction cost should be considered to not significantly increase. Otherwise, theprequalification shall be cancelled since the experience criteria for the Applicants wereset based on previous estimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’sapproval for negotiation results and draft contract on 19 April 2013.

Monthly Progress Report July 2013


Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 31 May 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 6,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 19.248% 107.02 14.752% 82.02 -4.496% -25.00 Ongoing Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH Recruitment process.

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 340,000,000.00 3,473,151.28 0.197% 107.02 0.151% 82.02 -0.046% -25.00

PROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual Balance

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Proc. Speclt-1Proc. Speclt-2 19-Nov-12 0.33 1.33 2.33 3.33 4.35 5.35 6.35 7.35 8.35 9.35 10.35 11.35 12.35MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.65 7.10 14.10 22.10 30.37 39.37 50.36 61.36 73.36 85.36 96.29 108.29 120.29

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 2.31 9.76 21.76 35.76 50.03 65.03 82.02 99.02 117.02 135.02 151.95 169.95 187.95

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million) (%)(%)Original

31 May 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

31 May 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

Appendix - A2CIVIL WORKS PROGRESS STATUS OF AWP-1

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing and Road Safety Audit Progress (May.)

Amendment 9.7 6 126,219 Date 01-Feb-13 08-May-1304-Apr-1301-May-13

Amendment 20.9 7 83,752 Date 02-May-13

Amendment Date

Amendment Date

Amendment Date

Amendment Date

Amendment 50.1 6 224,090 Date 18-Mar-13

Amendment Date

Amendment 56.3 7 287,549 Date 18-Mar-13

Amendment Date

Amendment 36 7 353,956 Date 28-Mar-13 08-May-1304-Apr-1301-May-13

Amendment Date

Amendment Date 26-May-13

Amendment Date

Amendment 10.8 7 32,623 Date 02-May-13

Amendment Date

Amendment Date

ApprovalBy BINTEC

Total Process(%)

RemarkStatus

ReceivedDatum

Post-Review Site Visting Full-ReviewGroup

PkgNo.

Name of Sub-project ECLLength

(km)Width

(m) RSAAudit

Presentation&Discussion

TechinicalReport

Submission

QualityAssurance

AWP-2

5Sp.Rampa – Poriaha

(Link No.015.xx)

Original 11.1 6

EstimatedCost /

Excl.VAT(mil. RP)

Technical Design Review Process for Design Stage

55,127 Process

70%TechnicalReviewby CTC

6PS.Pedati - Kerkap

(Link No.010.0)Original 25 7 72,019 Process 20%

TechnicalReviewby CTC

7Indrapura – Tapan

(Link No.019.0)Original 19.5 7 96,921 Process

8Bts.Pariaman – Manggopoh


9Rantau Tijang – Kota Agung

(Link No.026.1)Original 42 7 149,831 Process

Process

11Bantal - Mukomuko


10Sp.Empat – Sp. Air Balam

(Link No.034.1)Original 61.7 7 241,617


12Kambang – Indrapura


13SP.Rukis - TJ.Kemuning

(Link No.006.0)Original 56.3 7 225,481.5 Process 30%

TechnicalReviewby CTC

AWP-3

14Painan – Kambang

(Link No.017.1)Original 31.5 7

19Lais - Bintuan

(Link No.009.1)Original 11.6

118,993 Process

15Sibolga – Bts TapSel

(Link No.016.1)

Original 36 7 129,228 Process


16Seblat – Ipuh


17Sp.Gng Kemala–Pg.Tampak

(Link No.061.1)Original 36.8 6 104,238 Process 10%

TechnicalReviewby PPC

18Mukomuko – Bts.Sumbar


7 37,558 Process 10%TechnicalReviewby CTC

20Lubuk Alung – Sicincin

(Link No.009.1)Original 14.6 7

Process

54,557 Process

21Lubuk Alung – Sicincin

(Link No.009.1)Original 16.8 7 65,778



Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30% 2,207,915 0.88% Actual31/05/2013 21.75% 2,207,915 0.88% Actual30/06/2013 23.20%31/07/2013 24.65%31/08/2013 26.10%30/09/2013 27.55%31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DEnvironmental Progress and Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

1 Krui - Bha Lampung 25 7 ICB/PriorSPPL Air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2 ; Fence 2.445,41M ; Plant 653 rod ; paddy field 25 plots ; Social & PablicFacilities

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ; B.

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Plant 72 rod.

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 430 . No Land affected . Aset affected: building149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; KiosksBBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 ICB/PriorSPPL Air pollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 1.338 . No Land affected . Aset affected :building 115 unit = 668,33 M2 ; Culvert 661,05 m ;concrete & foundations 1.421,60 M3 ; Soil embankment5.564,21 M3; Plant 5.324 rod ; paddy field andlemongrass & turmeric = 17.695 clumps ; Mesjid &Market

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013

LARAP Monitoirng Report under review CTC A. NOL LARAP 04 Jan2013 ;

ENV : Propose to site visit for finding environmentalissues on field. SOS :

4 Ipuh- Bantal Bengkulu 42.4 7 ICB/PriorSPPL Geometric, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2011 LARAP Total PAP 178. Land affected 2.730 M2 ; Aset affected :building 141 unit = 1.014 M2 ; Fence 52 unit = 531 M ;cemetery 2 unit ; Plant 32 rod.

Rp.286.743.000. APBN,Satker PJN I, Bengkulu,2013

On going measurement by BPN (Land Agency) A. NOL LARAP 10 Dec2012 ; B.-

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 NCB/PostUKL&UPL slope stability, waterquality, Run off, bridgesacces, continued trafficaccess & quarry problem

APBN(BBPJN I 2011)

100% YES, 2011 Simple LARAP

-

APBN, Satker PJN II,Sumut, 2014

Bidding for Consultant LARAP A. -B.-

ENV : r opose to site visit for finding environmentalissues on field. SOS :

6 Ps Pedati - Kerkap Bengkulu 25 7 NCB/PostUKL&UPL Comersil areas, trafficcongestion, market on thestreet, air pollution &noise,

APBN(TLKJ 2011)

100% YES, 2011 LARAP

-

APBN Satker PJN I,Bengkulu, 2014

Revise of LARAP Document by Colsultant A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste management, airpollution, squater on ROWetc

APBN(TLKJ 2012)

85% Not Yet Simple LARAP &

-

APBD Prov Sumbar,Dinas PU,

Not Yet A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).Propose to site visit for findingenvironmental issues on field.

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 ICB/PriorAMDAL Comersil areas, market,public facilities, Airpollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(BBPJN II 2011)

95% Not Yet LARAP

-



Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).

9 Rantau Tijang - Kota Agung (Replace) Lampung 42 7 ICB/PriorUKL&UPL Sensitive areas, resident,air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)


- - -

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL). Propose to site visit for findingenvironmental issues on field.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt, bridgetraffic access & quarryproblem

APBN(BBPJN II 2011)

95% Not Yet LARAP

-




11 Bantal - Mukomuko (1 Paketdoc AMDAL)

Bengkulu 50.1 6 ICB/PriorAMDAL Sensitive areas, socialissues, market on thestreet, geometric, wastemanagemnt, continuedtraffic access, etc

APBN(TLKJ 2011)

80% Not Yet LARAP

-



ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 ICB/PriorAMDAL Resident, productive land,Catcment areas,rivers,slope stability, squater onthe street, land acquisition.

APBN(TLKJ 2011)

85% Not Yet LARAP

-


LARAP Preparation A. -B.-

Input RKL&RPL integration to design doc.

LARAP Monitoirng Report under review CTC A. NOL LARAP 13 Jan2013 ; B.

SPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000 APBDProv Sumbar, Dinas PU,2012

APBN(P2JN 2010)

100%

ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-ID

Remedial Action

AWP - 1

No Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES, 2010ICB/Prior

Appendix D : Progress of Environmental Safeguard Studies on WINRIPas per 31 May, 2013

one link,sensitiveareas/resident,public,facilities, squater,market,sopt soil and rivers

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

AWP - 2

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

Remedial ActionNo Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 ICB/PriorUKL/UPL one link,sensitive/steepsopes,slopes,sopt soiland rivers, squater onthe street, resident,productive land.

APBN(P2JN 2011)


-

APBN, Satker PJN IBengkulu, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL). Propose to site visit forfinding environmental issues on field. SOCIAL:

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt,continued traffic access &quarry problem

APBN(TLKJ 2011)

85% Not Yet Simple LARAP

-


Check to field is needed for LARAP requirment A. -B.-


15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 ICB/PriorUKL/UPL resident, comersil areas,geometric etc.

APBN(BBPJN I 2011)


-

APBN, Satker PJN II,Sumut, 2014



Seblat - Ipuh including (1 Amdal) 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

Sp.Gunung Kemala - Pg. Tampak 36.8 6

Way Tauu Bridge 30 m 6

18 Mukomuko - Bts. Sumbar (Replace) Bengkulu 25.8 6 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 LARAP- - -

Site visit to finding environmental issues on field,propose schedule the first of July 2013

19 Lais- Bintunan Bengkulu 11.6 7 NCB/PostUKL&UPL one link,sensitive/airpollution, trafficcongestion, squater on thestreet, etc

APBN(TLKJ 2011)

100% YES,2011 LARAP

-

APBN, Satker PJN IILampung, 2014


ENV: Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 NCB/PostUKL&UPL sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)


-




-



Simple LARAP

17 Lampung ICB/Prior YES, 2012

APBN(TLKJ 2011)

100%

16 Bengkulu ICB/Prior


sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)

LARAP APBN, Satker PJN IILampung, 2014


ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

Not Yet

AMDAL

75%AMDAL sensitive areas/steepsopes,slopes,sopt soil andrivers and beach, abrasion

AWP - 3



Appendix EProcurement Plan & Progress

Western Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated June 28, 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 640

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 02-Jul-13 730

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13Sub Total AWP - 1 734,768.30 81.64

A W P - 2 and 3201

5 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 03-Oct-13 02-Nov-13 16-Nov-13 07-Dec-13 02-Jan-14 540Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 01-Apr-14 540Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 02-Feb-15 630Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 01-Dec-14 720Actual

9 Rantau Tijang - Kota Agung** Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 01-Dec-14 720Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 720Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 02-Feb-15 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 01-Jul-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 01-Apr-14 6300.03 Actual

18 Mukomuko - Batas Sumbar ** Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 01-Oct-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

Note:** : indicate sub-projects proposed to drop from the Work Programs (WP's) of WINRIP 6/11/2013

207,390.30 23.04 Pre

Pre

Construction

Period(day)

SubmissionDate NOL Date Submission

Date NOL Date SubmissionDate NOL Date Submission

Date NOL Date

Evalt.QualificationReport Invitation

for BidsDate

BidOpening

Date

Bid Evaluation Report ContractSignature

Date

Comencement DateRef. No. Province Procureme

nt MethodEstimated Cost Estimated

CostContractAmount

Design Bidding Document(including qualification) Invitation for

Pre-qualification



Appendix FWINRIP Website & Application Progress

Appendix F WINRIP Website & Application Progress on May 2013

NO. ACTIVITIES SCREENSHOT STATUS PROBLEM ACTION PLAN

1 WINRIP File Storage

It is part of the DocumentManagement System. The FileStorage server, with large datastorage capacity, will serve as astorage and file sharing. And itcan be accessed online.

The server and the folderstructures is installed andrunning online.

The URL website:http://storage.winrip-ibrd.com

Lack of contentsand documents.

Socialization andtraining to all of theassistants and thesupporting staff in thePMU and CTC (alsoDSC's if possible).

Collecting the datamanually every monthand then upload it intothe server.

And make a list of filedocuments on thedata catalog.



Appendix GACAP Training /Dissemination Progress

Appendix G1

Activities Progress of Community Representative Observers (CROs) from January 2013and the Works Plan

No Subject of Activities Date of Finish/completed

1. Orientation and studied of WINRIP documents and Development of Works Plan January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,Balai BBPJN and PMU.

Febr. 28, 2013 –March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’sSelection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of General Explanationsabout WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

March 31, 2013

9. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

10 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

April 11, 2013

11. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

No Subject of Activities Date of Finish/completed

12. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).

May 20, 2013

13. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

14. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah– Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

15. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May 28, 2013

16. Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose theApplication Letter for Approval of selected CROs for Package 03. Manggopoh – PadangSawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang forPackage 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal ProvinceBengkulu.

May 29, 2013

Works Plan for the next steps of CROs subject activities

No Subject of Activities Datelines Plan /Actual condition

1. Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Directorof Planning DGH, as the Chairman of PMU.

June, 2013

2. Monitor and observation the Pre-Bid Meeting and Site Visit activities of ProcurementProcess that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013by CROs in implementing their tasks on the

June, 2013

3. Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

July, 2013

4. Monitor /Observe of Commencement of Bid Winners for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

Sept. 2013 ordepends on theprocurementprogress

Appendix G.2The Progress of Third Party Monitoring (TPM) Activities from January2013 and

Works Planning for Next Steps

No Subject of Activities Actual StatusApril 2013

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 50% Aug. 2013

2 Providing the TPM selection guidelines. 50% Sept., 2013

3. Providing the Training Materials for the TPM 25% Sept., 2013

4. Sending the official letter from the Director of Planning as Chairman of PMUto Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

- Sept., 2013

5. Help the PMU on formulating the TPM Evaluation Team - Sept., 2013

6. Socialization of the TPM selection for AWP-1 packages. - Oct. 2013

7. Implementation of selection of the TPM for AWP-1 packages by TPMEvaluation Team

- Oct. 2013

8 Delivery of the Training for elected TPM - Oct. 2013

9 Approval process of elected TPM - Nov. 2013

10. Signing of TPM contracts and mobilization of TPM - Nov. 2013

Appendix G.3

Works Plan on Complaints Handling Mechanism System (CHS) Activities.

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1Review of Minister Decree of Public Works No. 323/2005 concerning theprocedures of Handling input from communities on the environment of theMinistry of Public Works

April 18, 2013

2 Formation Of Complaints Handling Unit (CHU) July. 2013

3 Preparation of Complaints Register and the complaints address (developing of website of WINRIP)

Waiting for MISSpecialist

4 Preparation of Complaint Handling Procedure July, 2013

5The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation

Aug. 2013

6 The establishment of the settlement Commission Handling the Complaint underthe Inspectorate General of the Ministry of Public Works (Executing Agency)

Sept. 2013

7Preparation of the device for Executing Agency such as: Proceduresannouncement of penalties, procedures for the annual Survey, Procedure AnnualIndependent Review, the process of Auctions

Oct. 2013

8 The development of a code of conduct and actions for Implementing Institutions/Implementing Agency (Bidders, Suppliers, contractors and Consultants) Nov. 2013

9 Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints Dec. 2013

Appendix G.4

Works Plan on Publication / Disclosure Activities

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1 Conducted Workshop of Procurement Document Evaluation for POKJA,Satker/PPK, Balai BBPJN and PMU

February 28, 2013– March 01, 2013

2 Conducted Workshop of World Bank Guidelines of Procurement forWINRIP to the POKJA, Satker/PPK, Balai BBPJN and PMU

April 24 – 25, 2013

3 Review training materials on Project Management Manual (PMM),especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)

First updating April 29, 2013Final Update May 17, 2013

4 The implementation of Dissemination/training of the PMM toStakeholders

Early 2014, after signing ofcontract for AWP-1 packages

5 Delivery of PMM Training for PPK, contractors and Supervision Consultants(DSC)

PMM for Project Executorsafter the Work Order to the

Contractors

6. Preparing Method Transparency to the Public, and Improvement theprocedures to the Public Disclosure through information media.

Establishment of InformationSystem (MIS) waiting for

mobilization of the InformationManagement Specialist

7. Delivering the training programs will inline of project implementationprogress.

Depend on projectimplementation progress



Appendix HPerformance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix H : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix ICorrespondence

Appendix I Correspondence during May 2013

Incoming Letter

Date From To Activity

1 May 2013 Task Team Leader WINRIP :Mr. Mitsuyoshi Asada

Acting Director ofPlanning DirectorateGeneral of Highways : Mr.Yusid Toyib

WINRIP Loan IBRD 8043-IDPre-Qualification EvaluationReports for Packages 01,02,03& 04 under AWP-1

7 May 2013 Direktur Bina PelaksanaanWilayah I : Ir Subagyo, CES

Kepala BBPJN II Padang,Kepala BBPJN IIIPalembang

Penyampaian PersetujuanBank Dunia terhadap LaporanEvaluasi Pra Kualifikasi Paket01,02,03 dan 04 pada AWP-1 ;WINRIP Loan IBRD 8043-ID

7 May 2013 Plh Direktur Bina Program :Ir. Yusid Toyib, M.Eng.Sc

Direktur BinaPelaksanaan Wilayah I

Penyampaian PersetujuanBank Dunia terhadap LaporanEvaluasi Pra Kualifikasi Paket01,02,03 dan 04 pada AWP-1 ;WINRIP Loan IBRD 8043-ID

8 May 2013 Direktur Bina PelaksanaanWilayah I : Ir Subagyo, CES

Kepala BBPJN II Penyampaian PersetujuanBank Dunia terhadap LaporanMonitoring LARAP PaketPadang Sawah – Simp. Empat,termasuk Jembatan AirGadang di Provinsi SumateraBarat ; WINRIP Loan IBRD8043-ID

10 May 2013 Kasubdit Sistem danPengendalian Wilayah I : Ir.Agusta E. Sinulingga, MT

Kepala BBPJN II Padang,Kepala BBPJN IIIPalembang

Surat Pengantar PengirimanTemplate Surat UndanganPemilihan Wakil Pengamatdari Masyarakat (WPM) dariKepala BBPJN kepadaPimpinan Perguruan Tinggi


10 May 2013 Kasubdit Sistem danPengendalian Wilayah I : Ir.Agusta E. Sinulingga, MT

CTC WINRIP Koordinasi Pengumuman HasilPQ dan Dokumen Lelang PaketAWP-1 WINRIP, IBRD Loan No.8043-ID

15 May 2013 Acting Sector ManagerIndonesia SustainableDevelopment Unit East Asiadan Pacific Region : GeorgeSoraya

Mr. Djoko Murjanto, Mr.Dedy Supriadi Priatna &Mrs. Ayu Sukorini

Indonesia : Strategic RoadsInfrastructure Project (SRIP ;Loan.7786-ID) and WesternIndonesia National RoadsImprovement Project (WINRIP; Loan.8043-ID)Implementation ReviewMission during May 30 – June5, 2013

21 Mei 2013 Kasubdit Pembiayaan danKerjasama Luar Negeri : Ir.Atyanto Busono, MT

Kasubdit SistemPengendalian Wilayah I,Dit.Bin.Lak I, KasubditSistem PengendalianWilayah I, Dit.Bin.Lak II

Kegiatan KunjunganImplementation ReviewMission Bank Dunia untukProgram SRIP dan WINRIP ;SRIP IBRD Loan No.7786-ID(4843 – IND) dan WINRIP IBRDLoan No.8043-ID

24 Mei 2013 Budi Harimawan CTC WINRIP Propose Change Bid Document

29 May 2013 SNVT WINRIP

Mrs. Wida Nurfaida

CTC WINRIP Update Status WINRIP

29 May 2013 BBPJN III : Bastian S.Sihombing

Direktur Bina Program Pemilihan Wakil Pengamatdari Masyarakat (WPM)Pelaksanaan Anti-CorruptionAction Plan (ACAP) /RencanaTindak Anti Korupsi (RTAK) ;WINRIP, Loan IBRD No. 8043-ID


30 May 2013 POKJA WINRIP loan IBRD8043-ID : Ir. Ahmad Fauzi,MT

CTC WINRIP Undangan Pre-Bid Meetingdan Site Visit Paket WINRIPAWP-1 Loan IBRD 8043-ID:Tanggal = 10-11 Juni 2013 diRuang Rapat Kantor Satker PJNI Prop. Sumatera Barat

Outgoing Letter

Date To From Activity

2 May 2013 Deputy Of Head PMUWINRIP : Ir. Agusta ErsadaSinulingga, MT

CTC WINRIP Submitted of Revision ProjectManagement Manual ; WINRIP Loan IBRDNo. 8043-ID

30 May 2013 Deputy Of Head PMUWINRIP : Ir. Agusta ErsadaSinulingga, MT

CTC WINRIP Site Visit Report for Quality TechnicalReview & Road Safety Review NorthSumatera

30 May 2013 World Bank : Pak Aldian CTC WINRIP WINRIP Issues

30 May 2013 Kepala Satker Non VertikalTertentu : Ir. WidaNurfaida, MT

CTC WINRIP Minutes of Meeting May 28, 2013 WINRIPLoan IBRD 8043-ID