Montcalm Area Intermediate School DistrictTom Staten – tstaten@maisd.com

Billy Willis – bwillis@maisd.com

October 13, 2011MAEDS Session 8D

Quick Poll:Google AppsOffice 365ExchangeGroupwiseLotus NotesOther POP/IMAP e-mail

Initial Goals:

Messaging and Collaboration

Web E-mailShared CalendarsShared DocumentsReduce cost and maintenanceMinimize or eliminate need for Microsoft OutlookSync with Blackberry and Android devices

Where we started:Simple web-based e-mail / iMail and then

@mailBasic calendaring with no sharing or

integrationProvided by our ISP at no cost with our

Internet servicesLooking for collaborative options such as

Exchange without the high licensing costs.Looking for archival compliance

Where we are now:Google Apps for EducationGmailGoogle DocumentsGoogle CalendarGoogle Talk (IM)Google Sites

Postini Message Security – spam, antivirus, routingDisaster recovery, web administration, usage reporting

Where we are going:SSO – Single Sign OnGoogle Apps Directory Sync – customized

LDAP sync-Uses port 389 inside firewall – AD read only / sending to Google-Also uses port 443 for HTTPS

E-mail Archiving – $$$ Postini, Gaggle, your own server, etc.-Changing MX records is typical-Split delivery on Google to archival solution is desired so you don’t have to change MX.

Planning:Define Scope

Core Services – Mail, Calendar, Talk (IM)Extras – Docs, Sites, Video

Define ApproachSmall Pilot or all usersSplit delivery – Google Message SecurityAdd users with Google Apps Directory Sync

Use available training videos for staff and admin

Setup:Mail FlowRegister your domain with GooglePoint MX records as neededWait for MX records to update

Provision Users – 3 methodsCSV File Import (500 users per file)Google Apps Directory Sync (typically run nightly to update Google from LDAP information in ADProvisioning API – custom imports

Setup (continued):Data Migration

Address BooksE-mail messages

AuthenticationGoogle accountLDAP (SSO)

Migration Tools:User migration examples – Montabella

(DeskNow) / Vestaburg (Exchange) Feature tourMigration Tools – available tools

Google Apps Data Migration Tool for ExchangeGoogle Apps Data Migration Tool for Lotus NotesGoogle Apps Data Migration Tool for Groupwise

or CSV file mapping for any other e-mail platform(first name, last name, password, and google apps ID)

Migration Example:http://www.postini.com/webdocs/training/en/

GoogleAppsMigrationTools_Microsoft/MigrationTools_Microsoft.html

Advanced Tools from E-mail administration page

Features / Add-onsGoogle Apps Marketplace

A huge database of free and $$$ add-ons for Google Apps.Accessible from your administration console.

Google Apps Sync Tool for Outlook 2010Google Apps Migration Tool for Outlook 2010

Recommend pushing all to web but Outlook sync works well:

Add-ons“Google Apps Standalone Installer” provides

Chrome setup specifically for use with Mail, Docs, Calendar, and CloudConnect

CloudConnect – Microsoft Office multi-user collaboration and automatic sync tool

Additional Information:Geek Out on the Best Practices of a Google Apps

Deploymenthttp://www.youtube.com/watch?v=f_54eW1tsoo

Deployment Resourceshttp://deployment.googleapps.com

Getting started with the Google Apps for Education Control Panel webinarhttp://www.youtube.com/watch?v=5bNLk0fJIHI

Directory Sync Training Informationhttp://www.postini.com/webdocs/training/en/DirSync_GoogleApps/DirSync_GoogleApps.html

Planning and Migration for Exchange and Outlookhttp://www.google.com/support/a/bin/topic.py?topic=29811

The K12 Guide to Going Googlehttps://sites.google.com/a/googleapps.com/k12-guide-to-going-google/

Additional Information:The 8 steps for technical deployment of Google Apps

https://sites.google.com/a/googleapps.com/k12-guide-to-going-google/technical-integration/deployment-overview

Sample Deployment Scenarios for Schoolshttps://sites.google.com/a/googleapps.com/k12-guide-to-going-google/technical-integration/sample-deployments

 E-Learning Videos to aid in the training of staff when

transitioning to Google Appshttp://deployment.googleapps.com/?attach_external_tab&103329792&3&0&0&0&0&iexplore

More video…http://www.youtube.com/user/GoogleApps

Questions / Comments