Mission College Enrollment 101

•Student Services•Instruction•Administrative Services

Fall 2009Student Services Instruction

Administrative Services

Student Services

Fall 2009Student Services 1

Enrollment 101Step I-application

Step II assessmentStep III orientation

Step IV Education planStep V Counseling

Step VI registration Step VII Student Support Services

/follow-up Step VIII Matriculation

Fall 2009 2Student Services

Admissions and Records

• Adds/drops• Census rosters• Final grades


Counseling

• Assessment/educational plans• Counseling A


Retention and Faculty

• Early alert –advise students of their progress/evaluate students as early as possible and often, as appropriate

• Encourage students to contact you before they drop

• Make referrals


Financial Aid

• Refer students for BOGW fee waiver• Suggest FASFA application


Instruction

Fall 2009Instruction 1

Fall 2009 Instruction

• Enrollment Management– Key elements for success:

• Planning• Active participation• Monitoring• Evaluation of processes

Instruction

2

Enrollment Management

It is not….. But it is……– Quick fix to enrollment

problems– An explanation for

enrollment-related decisions…– Enhancement to Marketing

the college

Lawson, 2009

– College commitment to strategic planning

– Documented enrollment goals– A plan that aligns staffing,

services, resources to the mission of the college

– A data-driven strategy– A living plan that is constantly

changing as the college needs change

Instruction 3Fall 2009

California Community College Chancellor’s Office1. Funding2. Capacity3. Outcomes

• Guidelines and Mandates

4Fall 2009 Instruction

The Hierarchy of Regulations

Instruction 5

Statute

Title 5 regulations

Local Board policy

Statute: state law—the Education CodeTitle 5 (of the California Code of Regulations): regulations adopted by the Board of GovernorsLocal board policy: local implementation of regulations

Boatright, 2008

Fall 2009

• Everyone within the college– College structure with representatives from various

units including students. – Key operational staff and faculty:

• Faculty, dept/division Chairs, front line staff: counseling, financial aid, admissions, special programs, deans and/or directors.

– Key operational administrators include• CIO, CSSO, CBO, CISO, PIO, Researcher

– Essential to identify recommendations for Decision Maker(s).

Participation by whom?


• College Master Plans; Program Review• Enrollment data; projection tools; historical

data, established benchmarks…• Schedule planning

– Fiscal consideration– Size of schedule– Allocation of Facilities– Method of delivery– Meeting student needs

Components


• Maintain updated programs– Curriculum

• Patterns of offerings based on the demand• Examine the numbers of course sections,

day/evening/online/in-person/short-term• Establish a commitment to the core and

awareness of the electives• Collect and document data for identifying

student needs

Student Needs


• WCH – weekly contact hour • WSCH- weekly student contact hour• DSCH- daily student contact hour• DCH- daily contact hour• FTES- full time equivalent student (the equivalent of

one student enrolled 15 hours per week for two 17.5 week semesters)

• FTEF –Full time Equivalent Faculty• WSCH/FTEF – weekly student contact hours per full

equivalent faculty

Terminology


• Census- a “snapshot in time” at approximately 20% point of course.

• Types of census– Weekly Census- all full term scheduled courses– Daily Census - scheduled courses that meet on a regular

basis for at least five days, but less than full term.

– Positive Attendance – actual hours students attend courses.

– Independent/Work Experience – based on units rather than contact hours.

Revenue /Scheduling/Reporting


• Term Length Multiplier (TLM) the number of weeks of instruction in regular fall/spring semesters.– INCLUDES: instructional days, final exams days, approved

flex –days• Example: WSCH ( WCH x Number of Students) x TLM

525Mission’s TLM = 16.2

Funding – formula driven for each census type….WSCH, DSCH, Positive Attendance, Independent Study and

Alternative Attendance

continue


• Completed by the District with assistance from each college and IS staff to State Chancellor’s Office for funding

• Must report cumulative total of WSCH for each attendance type and each term of course offerings

• Reporting cycle: P1 Jan 15th, P2 Apr 30th, P3 Jul 15th, Final Recal report Nov 1st.

320 Report and Census


Budget: The Big Picture

1Administrative Services Fall 2009

Taxes◦ Property tax◦ Income tax◦ Sales tax

Budget Projection and Development at Department of Finance/LAO and Governor’s Office

Proposition 98 Guarantees Governor’s Initial Budget Proposal – January 10 Governor/Legislators negotiate May Revise/District tentative budget Governor/Legislators negotiate June 30 deadline July 1 start of Fiscal Year District/College budget offices/tentative to final budget Board of Trustees September 15 deadline MC Budget Administrators


72 CCC Districts 110 Colleges Conducts annual State Chancellor’s Budget

Workshops (January/August) Provides expertise and audit services for all CCC

programs and services 50% Law FON 75/25 320 Report


Report & Apportionment Cycle Advance Apportionment

◦ Certified on July 15 (based on prior year P2)◦ Apportionment allocated for July – January (60%)

First Principal Apportionment (P1)◦ Estimated annual FTES (July thru December)◦ Due by January 15◦ Apportionment allocated for February – May (32%)

Second Principal Apportionment (P2)◦ Estimated annual FTES (July thru April)◦ Due by April 15◦ Apportionment allocated in June (8%)

Final Recalculation (P3)◦ Annual FTES for prior year due on July 15◦ Final apportionment for prior year generally completed in December or

January of the current year


District Services off the top ◦ 87% of budget in salaries and benefits◦ Fixed Cost Schedule◦ District Services

Colleges split balance based on FTES Tentative Budget (Starts July 1) Final Budget (Adopted by September 15) 09/10 District Budget Summary District Budget Advisory Committee (DBAC)


MC Budget Allocation Model◦ New Monies

One-time On-going

◦ Base Operating Budget Base Operating Budget

◦ Supplies/Duplicating/Hourly/Equipment Maintenance College Budget Advisory Council (CBAC) 09/10 Operating Budget Allocation

◦ 75% of base with Augmentation 10/11 Operating Budget Development

◦ Zero-based Budget Model


7

Category FTE Budget %

Administrator 9.000

1,402,380 4%

Classified

71.000 5,897,450 18%

FT Faculty

146.000

16,275,265 49%

PT Faculty 7,306,605 22%

Classifed Hrly

194,714 1%Non-Personnel

Budget 2,053,396 6%

Total

226.000

33,129,810 100%

Administrative Services Fall 2009

Carolyn Kuri Carol Qazi Cindy Vinson Charity Bowles Curtis Pembrook Dan Sanidad Danny Nguyen Deborah Lefalle Donna Hale Harriett Robles Jeff Cormier Keith Johnson Linda Retterath

Mary Ashley Mina Jahan My Loi Myo Myint Norma Ambriz-Galaviz Penny Johnson Peter Anning Rita Grogan Rosalyn Chan Stephanie Kashima Tim Karas Worku Negash


Fund 100 – Unrestricted General Fund Fund 017 - Entrepreneurial Fund 120 – Restricted & Categorical Funds Other Funds

◦ Fund 121 – Health Services◦ Fund 122 - Parking◦ Fund 330 – Child Care◦ Fund 400 – Capital Projects◦ Fund 591 – Community Education◦ Fund 595 – Contract Education◦ Fund 712 – ASB ◦ Fund 732 – Campus Center◦ Funds 741-754 – Financial Aid


Funds Doug Masury responsible for:◦ Fund 120◦ Fund 330◦ Fund 591◦ Fund 595

Funds Queenie Chan is responsible for:◦ Fund 100◦ Fund 017◦ Fund 120

◦ Fund 121◦ Fund 122◦ Funds 741-754

◦ Fund 400◦ Fund 712◦ Fund 732


11

FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3

Cost Center Start with: 1-wv 2-mc 3-district

Object CodeStart with: 4 - Revenue 5 - Expense

Fund 100 120 595 etc…

Activity/Tops Code Course or program code

Grant Code 017-old fund 17

Administrative Services Fall 2009


Student Services QuestionsInstruction Questions

Budget Questions

Fall 2009Student Services Instruction

Administrative Services

Documents

Mission College Enrollment 101