MILFORD BOARD OF EDUCATION · 2020. 8. 19. · 38) Williams, Cameron* - Junior High, Boys Golf, level 4, pay step 1- $1892 39) Bryant, Nicholas - Junior High, Girls Golf, level 4,

MILFORD BOARD OF EDUCATION Regular Board Meeting - Agenda

August 20, 2020

7:00 p.m. - Regular Board Meeting

IMPORTANT VIEWING INFORMATION: This meeting can be viewed LIVE in the following ways:

Direct Live Stream Link: https://icrctv.com/video/milford-board-education-82020 ICRC’s Milford Schools’ page: https://icrctv.com/community/milford-schools Spectrum Cable: channel 15 Cincinnati Bell Fioptics: channel 845

A. Call to Order

Roll Call

B. Pledge of Allegiance

C. Approval of the Agenda Roll Call

D. Approval of Minutes

1. Regular Board Meeting July 16, 2020 (Attachment) 2. Special Board Meeting August 4, 2020 (Attachment)

Roll Call

https://icrctv.com/video/milford-board-education-82020

https://icrctv.com/community/milford-schools

E. Public Participation

A. Treasurer’s Reports - Mr. Brian Rabe A. Approval of Financial Reports for the month ending July 31, 2020 (Attachment)

a. The following reports were submitted for the committee’s review: i. Financial Summary Report

ii. Historical Comparison Report iii. Investment Report iv. Review Appropriation Summary Report for General Fund v. Revenue Expenditure Report

vi. Bank Reconciliation B. Purdue Lawsuit (Attachment)

C. Donation - Clermont Soil & Water Conservation District (Attachment)

D. Approval of transfer of funds:

a. From: OHSAA Tournaments $776.83 To: General Fund. b. From General Fund $776.83 to Athletics

Roll Call

B. Superintendent - Mr. John Spieser

A. Items for Approval for the Superintendent a. Return to Learning b. Approval of the following policies

1. ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment (Attachment)

2. AC Nondiscrimination (Attachment) 3. AFC-1 Evaluation of Professional Staff (Attachment) 4. EBEA Use of Face Coverings (Attachment)

Roll Call

A. Informational Items for the Superintendent a. First Reading of the following policies

1. IGDJA-R Drug Testing of Students in Athletics and Extracurricular Activities (Attachment)

2. JED Student Absences and Excuses (Attachment) 3. JEGA Permanent Exclusion (Attachment) 4. JF Student Rights and Responsibilities (Attachment) 5. JFCF Hazing and Bullying (Attachment) 6. JFCF-R Hazing and Bullying - Regulation (Attachment) 7. JG Student Discipline (Attachment)

8. JGD Student Suspension (Attachment) 9. JGDA Emergency Removal of Student (Attachment) 10. JGE Student Expulsion (Attachment)

C. Human Resources - Mr. John Spieser

A. Approval of Memorandum of Understanding - COVID-19 (Attachment)

B. Approval of the following Administrative Resignations: 1) Dunn, Robert - Director of Technology and Innovation, effective 7/31/20

C. Approval to hire the following Administrator:

1) Dunn, Robert - Assistant Superintendent of Teaching, Learning & Innovation, 3 year contract, effective 8/1/20, $115,260 (salary remains the same) (replacement)

D. Approval to name Caitlin Drescher Interim Director of Extended Day effective

8/1/20, $55,000

E. Approval of $65 stipend for personal cell phone use for the following Administrator: 1) Davie, Lynsa - effective 8/1/20

F. Approval to pay Ruth Brothers summer hours for ESY services, not to exceed six

hours

G. Approval of Certified One Year Contract Recommendation for the 2020-2021 school year: 1) Savitz, Sara

H. Approval of Certified Resignations for the following employees:

1) Bright, Amanda - High School, Math Teacher, effective 7/24/20 2) Donahue, Cheryl - Mulberry Elementary, Reading Tutor, effective 8/3/20 3) Jacobs, Matthew - High School, Special Education Teacher, effective

8/10/20 4) Teski, Kathy - High School, Chemistry Teacher, for the purpose of

retirement, effective 9/1/20 5) Yee, Sylvia - Smith Elementary, Teacher, for the purpose of

retirement, effective 9/1/20

I. Approval to hire the following certified employees for the 2020-21 school year: 1) Gigliotti, Diane* - High School, Special Education Teacher,

(replacement), BA+, $43,598 2) TBD* - High School, Chemistry Teacher (replacement)

J. Approval of Reading Tutor Recommendations for the 2019-2020 school year, 171-day contract, 3 hours per day, $25/hour: (replacements) 1) Back, Danielle - Meadowview Elementary 2) Mitchell, Jessica - McCormick Elementary 3) Poe, Allison* - Mulberry Elementary 4) Ryan, Devin - Meadowview Elementary 5) Skorcz, Allison - Pattison Elementary

All marked with an * still need paperwork and/or

background checks and/or permit.

K. Approval of Sabbatical Leave for the following certified employee for the first semester of the 2020-21 school year: 1) Kasper, Karen - Seipelt Elementary, Art Teacher

L. Approval of exempt personnel employee recommendations:

1) Jeffcott-Pera, Michelle - District Mental Health Interventionist, 195 day contract, effective 8/14/20, $45,000

M. Approval of summer hours for Junior High and High School secretaries:

1) Grimes, Angie - not to exceed 20 hours (Junior High) 2) Perkins, Judy - additional 4.75 hours (High School)

N. Approval of Classified Resignations:

1) Ackermann, Lori - Teacher Aide, Preschool, effective 8/14/20 2) Craycraft, Susan - Food Service Worker Cashier, McCormick Elementary,

effective 7/22/20 3) Dobrowolski, Jacob - Extended Day Caregiver, effective 7/21/20 4) Jeffcott-Pera, Michelle - Teacher Aide, Pattison Elementary, effective

8/4/20 5) Johnston, Joseph - Food Service Worker, Pattison Elementary, effective

8/7/20 6) Kelly, Amanda - Food Service Worker, McCormick Elementary, effective

8/6/20 7) Lindsley, Margaret - Teacher Aide, Mulberry Elementary, effective 8/3/20 8) Lyons, Cindy - Teacher Aide, High School, effective 8/12/20 9) Sauer, Penny - Substitute Food Service Worker, Wyoming High School,

effective 7/14/20 10) Stevens, Linda - Food Service Worker, McCormick Elementary, effective

7/30/20 11) Von Korff, Paula - Food Service Worker, Smith Elementary, effective

8/10/20 12) Allen, Taylor - Teacher Aide, High School, effective 8/18/20

O. Approval of Classified Hiring Recommendations for 2020-21 school year:

1) Eggleston, Megan* - Pattison Elementary, Food Service Manager, 7.5

hours/day, 181 day contract, experience 6, effective 8/24/20, $19.07/hour (replacement)

2) McKinney, Fran - Wyoming Schools, Food Service Worker, 181 day contract, experience 5, effective 8/20/20, $16.65/hour (replacement)

3) Steele, Trinisha* - Wyoming Schools, Food Service Worker, 181 day contract, experience 2, effective 8/20/20, $16.65/hour (replacement)

4) Craycraft, Sue - Substitute Food Service Worker 5) Frye, Emma - Substitute Secretary 6) Bode, Jessica* - Substitute Food Service Worker 7) Huxell, Zoe* - Substitute Food Service Worker 8) Kelly, Amanda* - Substitute Food Service Worker 9) TBD* - McCormick Elementary, Food Service Worker, 3.75 hours/day

(replacement) 10) TBD* - McCormick Elementary, Food Service Worker, 3 hours/day

(replacement) 11) TBD* - McCormick Elementary, Food Service Worker, 2 hours/day

(replacement) 12) TBD* - Extended Day Caregiver (posted for 2) (replacement) 13) TBD* - Extended Day Caregiver/Contact (replacement) 14) TBD* - High School, Teacher Aide, 7 hours/day (replacement)

All marked with an * still need paperwork and/or background checks and/or permit.

P. Move Susan Lieving from 3.5 hour teacher aide position at Milford High School

to 7 hour teacher aide position at Milford High School, hourly rate remains the same.

Q. Approval of District Supplemental Contract for Home Instruction Tutor,

@$25/hour on as needed basis: 1) Hansman, Mark

R. Approval of Athletic and Extracurricular Pupil Activity Contract

Recommendations for the 2020-21 school year: 1) Nekamp, Desiree* - High School, Cheerleading, Assistant Coach, level 5,

pay step 11 - $3784 2) Grothaus, Alan - High School, Boys Soccer, Assistant Coach, level 7, pay

step 26 - $7568 3) Price, Stephanie - High School, Girls Soccer, 50% Assistant Coach, level

7 pay step 1 - $2312.50 4) Scherrer, Heather - High School, Girls Soccer, 50% Assistant Coach, level

7, pay step 15 - $3753.50 5) Hutzel, Larry - High School, Girls Soccer, Assistant Coach, level 7, pay

step 13 - $6727

6) Johnson, Sarah* - High School, Girls Soccer, Assistant Coach, level 7, pay step 1 - $4625

7) Kuhlman, Bryant - High School, Girls Volleyball, Assistant Coach, level 7 pay step 5 - $6306

8) Lewis, Ashley - High School, Girls Volleyball, Assistant Coach, level 7, pay step 2 - $5045

9) Jackson, Mike, High School, Girls Volleyball, Assistant Coach, level 7, pay step 6 - $6306

10) Epp, Colleen - High School, Winter Cheerleading, Head Coach, level 6, pay step 1 - $3574

11) Westerkamp, Max* - High School, Boys Water Polo, Assistant Coach, level 7, pay step 1 - $4625

12) Malouff, Samantha - High School, Girls Water Polo, Assistant Coach, level 7, pay step 2 - $5045

13) Boehm, Brandon - High School, Football, Assistant Coach, level 8, pay step 3 - $6306

14) Pickett, Gregg - High School, Football, Assistant Coach, level 8, pay step 6 - $7147

15) Dooros, Gus - High School, Football, Assistant Coach, level 8, pay step 8 - $7147

16) Oney, Brandon - High School, Football, Assistant Coach, level 8, pay step 7 - $7147

17) Brenner, Jennifer - High School, Fall Cheerleading, Assistant Coach, level 5, pay step 2 - $2943

18) Brenner, Jennifer - High School, Winter Cheerleading, Assistant Coach, level 5, pay step 2 - $2943

19) Lewis, Juan* - High School, Football, 50% Assistant Coach, level 8, pay step 5 - $3573.50

20) Grippa, Joe - High School, Football, 50% Assistant Coach, level 8, pay step 4 - $3363.50

21) Nolting, Michael - High School, Bowling, Assistant Coach, level 5, pay step 2 - $2943

22) Boggs-Leavens, Lois - High School, Community Pool Supervisor, $17.50/hour

23) Caputa, Isabel - High School, Girls Tennis, Assistant Coach, level 5, pay step 2 - $2943

24) Ficklin, James - High School, Bowling, Head Coach, level 7, pay step 7- $6306

25) Frye, Emma - High School, Swimming, Assistant Coach, level 8, pay step 2 - $5886

26) Cox, Mitchell - High School, Football, 50% Assistant Coach, level 8, pay step 0 - $2522.50

27) McDonough, Chris* - Junior High, Football Coach, level 6, pay step 9 - $4414

28) Cooley, Steve - Junior High, Football Coach, position 13, level 6, pay step

7 - $4414 29) Sheldon, Peter - Junior High, 50% Football Coach, level 6, pay step 1 -

$1787 30) Facciolo, Mike - Junior High, 50% Football Coach, level 6, pay step 7 -

$2207 31) Schall, Kerry - Junior High, 50% Football Coach, level 6, pay step 0 -

$1681.50 32) Edwards, Jeffrey D. - Junior High, 50% Football Coach, level 6, pay step

6 - $2207 33) Helton, Paul - Junior High, 50% Football Coach, level 6, pay step 1 -

$1787 34) Caton, Ray - Junior High, 50% Football Coach, level 6, pay step 5 -

$2207 35) Robinson, Mike - Junior High, 50% Football Coach, level 6, pay step 9 -

$2207 36) Cooley, Jake - Junior High, 50% Football Coach, position 17, level 6, pay

step 1 - $1787 37) Shafer, Charles - Junior High, Girls Volleyball Coach, level 5, pay step 0 -

$2523 38) Williams, Cameron* - Junior High, Boys Golf, level 4, pay step 1-

$1892 39) Bryant, Nicholas - Junior High, Girls Golf, level 4, pay step 2 -

$2102 40) Schneider, Deana - Junior High, Girls Cross Country Coach, level 5, pay

step 7 - $3574 41) Uehlein, Kari - Junior High, Fall Cheerleading Coach, level 4, pay step 0 - $1682 42) Hodge, Corey - Junior High, 50% Fall Cheerleading Coach, level 4, pay

step 0 - $841 43) Hershey, Mariah - Junior High, 50% Fall Cheerleading Coach, level 4, pay

step 0 - Salary $841 44) Atkins, Kiley* - Junior High, Competition Cheerleading Coach, level 5,

pay step 3 - $3153 45) Owen, Marie - Junior High, Boys Cross Country Coach, level 5, pay step

0 - $2523 46) Norton, Greg - Junior High, Girls Tennis Coach, level 4, pay step 3 -

$2312 47) Perry, Clay - High School, 50% Assistant Athletic Director, level 9, pay

step 6 - $4309.50 48) Flannigan, Abbie* - High School, 15% Assistant Athletic Director, level

9, pay step 1 - $914.40 49) Woodcock, Chandler* - High School, 15% Assistant Athletic Director,

level 9, pay step 1 - $914.40 50) McDaniel, Josh* High School, 20% Assistant Athletic Director, level 9,

pay step 2 - $1345.40

S. Approval of Athletic and Extracurricular Supplemental Contract

Recommendations for the 2020-21 school year: 1) Fritz, Jesse - High School, Boys Soccer, Assistant Coach, level 7, pay

step 10 - $6,727 2) Weigand, Richard (Troy) - High School, Boys Soccer, Assistant Coach,

level 7 - pay step 5, $6,306 3) Long, Charles - High School, Boys Soccer, Assistant Coach, level 7, pay

step 0 - $4,204 4) Pope, Tim - High School - High School, Girls Soccer, Assistant Coach,

level 7, pay step 6 - $6306 5) Rohlfs, Billy - High School, Girls Soccer, Assistant Coach, level 7, pay

step 2 - $5,045 6) Wiemken, Rachel - High School, Girls Cross Country, Assistant Coach,

level 6, pay step 1 - $3,574 7) Schaub, Jack - High School, Football, Assistant Coach, level 8, pay step 4

- $6,727 8) Seibert, Eric - High School, Football, Assistant Coach, level 8, pay step

19 - $7,988 9) Comello, Jerry - High School, Football, Assistant Coach, level 8, pay step

12 - $7,568 10) Grippa, Jimmy - High School, Football, Assistant Coach, level 8, pay step

3 - $6,306 11) Yards, Ryan - High School, Football, 50% Assistant Coach, level 8, pay

step 5 - $3,573.50 12) Greenwell, Brad - High School, Boys Golf, Assistant Coach, level 5, pay

step 0, $2,523 13) Foster, Kelly - Junior High, Girls Volleyball Coach, level 5, pay step 11

$3784 14) Veatch, Erin - Junior High, Girls Volleyball Coach, level 5, pay step 4

$3363 15) Geis, Carrie - Junior High, Girls Volleyball Coach, level 5, pay step 7

$3574 16) Dumont, Joseph - Junior High, Boys Cross Country Coach, level 5, pay

step 0 - $2523 17) Miller, Terry - Junior High, Girls Cross Country Coach, Level 5, pay step

1 - $2733 18) Hawk, Adrian - High School, 50% Assistant Coach, Boys Cross Country,

level 6, pay step 2 - $1,892

T. Approval of Athletic Site Supervisors for the 2020-21 school year on as needed basis, $17.20/hour: 1) Bryant, Steve - not to exceed 55 hours 2) Jackson, MIke - not to exceed 25 hours

3) Litke, Corbyn - not to exceed 25 hours 4) O’Callaghan, Dan - not to exceed 25 hours 5) Perry, Clay - not to exceed 75 hours 6) Sasala, Cam - not to exceed 25 hours 7) Willson, Earl - not to exceed 55 hours

U. Approval of the following Volunteers for the 2020-21 school year:

1) Foster, Trevor* - High School, Football 2) Herbst, Joe - Junior High, Football 3) Bullock, Suzanne* - Junior High, Volleyball 4) Chrislip, Lauren* - High School, Dance Team 5) Combs, Tara* - High School, Dance Team

Roll Call

D. Business Operations - Mr. John Spieser

A. Approval to award Alternate #2, ACI Construction, the Roofing Project at Pattison Elementary and Meadowview Elementary in the amount of $2,909,550.00

Roll Call

E. Curriculum, Instruction and Assessment - Mr. John Spieser

A. Approval for Curriculum pay not to exceed 55 hours for planning and implementing the Cohort math group lessons for 6th graders during the 2019-2020 school year.

a. Wiegand, Troy

B. Approval for Curriculum pay not to exceed 10 hours to revise K-3 standards based report cards and to develop 4th grade standards-based report cards

a. Arnett, Kristin b. Gooch, Melissa c. O’Toole, DeAnn d. Eigher, Lauren e. Clay, Halie f. Hinners, Stefanie g. Harrison, Sarah h. Weiler, Jennifer i. Gibson, Kristen j. Zimmerman, Amanda k. Rausch, Erika l. Caldwell, Angela m. Vezina, Stephanie

n. Holt-Taylor, Lisa

C. Approval for Curriculum pay not to exceed 2 hours to mentor new staff for the purpose New Teacher Orientation 2020 - 2021:

a. Arnett, Kristin b. Hutzel, Christine c. Shepherd, Jeffrey d. Bartlett, Crystal e. Hinchliffe, Christina f. Moreira, Jamie

D. Approval for Curriculum pay not to exceed 4 hours per week for the 2020 - 2021, for the purpose of 6th grade band:

a. Clark, Neal

E. Approval for Curriculum pay not to exceed 5 hours of curriculum pay to train staff members in the PAES lab:

a. Panko, Trena

F. Fee Adjustments 2020 - 2021 a. AP Test Fee - $95.00 (increase of $1.00 - AP Fee not a Milford Fee) b. AP Capstone Test Fee - $143.00 (increase of $1.00 - AP Fee not a Milford

Fee)

Roll Call

F. Board of Education Public Participation Next regular Meeting

i. September 17, 2020 Milford Schools Administrative Offices Board Conference Room 1099 State Route 131 Milford, OH 45105

Discussion

G. Adjournment

Roll Call

Public Involvement at Board Meetings:

In order to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of thirty minutes of public participation will be permitted at the beginning of each meeting. Continued public participation will be scheduled after the business portion of the meeting as needed. In order to anticipate the time needed to manage an effective meeting, those persons who desire to address the Board prior to the business meeting are asked to contact Mr. John W. Spieser, Superintendent, at 831-1314. Individuals will be permitted three minutes to present to the Board of Education. Complaints against a school employee are not permitted in public session until the defined lines of communication have been met. Up to ten people will be permitted to address the Board of Education before the business meeting. Additional persons requesting to address the Board will be scheduled after the business meeting. Each person addressing the Board will give his/her name and address. The public participation may be extended by a vote of the majority of the Board.

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – July 16, 2020

The Board of Education met in Regular Session on July 16, 2020 at the Milford Board of Education, 1099 State Route 131, Milford, Ohio 45150. President Hamm called the meeting to order at 7:00 p.m. in accordance with notices sent to each member. The following members were present at roll call:

Mr. Yockey Mrs. Brady Mrs. Chesnut Mr. Meranda Mr. Hamm

Also present was Mrs. House, Mr. Rabe, Mr. Spieser, Mrs. Hollandsworth, Mr. Johnson, Mr. Daniels, Mrs. Berkley, Mr. Dunn, Mrs. Planicka PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA (20-132) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the agenda: Roll call was as follows:

Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye Mr. Meranda, Aye Mr. Hamm, Aye

Motion Carried. BOARD OF EDUCATION – Mr. Hamm Approval of Minutes (20-133) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following minutes as written:

Regular Board Meeting – June 18, 2020

Roll call was as follows:


Motion Carried.

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PRESENTATIONS Recognition to Pickles & Bones – Nancy House Nancy House presented the Ohio School Boards Association’s Business Honor Roll Program Certificate to Pickles & Bones Presentation to Nancy House – Chris Hamm Mrs. House was recognized for her 38 years in education and on her upcoming retirement. PUBLIC PARTICIPATION None TREASURER’S REPORTS (20-134) On a motion by Mr. Meranda, seconded by Mr. Yockey to approve the follow items as presented: Approval of Financial Reports – for the month ending June 30, 2020

Appropriation Account Summary (APPSUM) Revenue and Expenditures (FNDREVEX) All Fund Summary Report Historical Reports Investment Report – report of interim funds invested in secured instruments Bank Reconciliation



Motion Carried. SUPERINTENDENT - Mrs. Nancy House (20-135) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the following items as presented: Approval of the following policies BDC Executive Sessions

BDDG Minutes

GBCB Staff Conduct

GBH Staff-Student Relations - Also JM

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JA Career Advising

IKF Graduation Requirements

IKFC Graduation Plans IND/INDA School Ceremonies and Observances/Patriotic Exercises

JED Student Absences and Excuses

JEE Student Attendance Accounting (Missing and Absent Children) JFCF Hazing and Bullying (Harassment, Intimidation and Dating Violence) Roll call was as follows:


Motion Carried. (20-136) On a motion by Mrs. Brady, seconded by Mr. Yockey to approve the following items as presented: Planning for the 2020-2021 school year - Return to Learn! (Appendix A) Roll call was as follows:


Motion Carried. HUMAN RESOURCES – Mrs. Nancy House (20-137) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Miscellaneous Items for Human Resources Approval of the negotiated agreement between the Milford Education Association (MEA) and the Milford Exempted Village School District (Appendix B) Roll call was as follows:


Motion Carried.

125


(20-138) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Approval of the negotiated agreement between the Milford Classified Employees Association (MCEA) and the Milford Exempted Village School District (Appendix C) Roll call was as follows:


Motion Carried. Administrative Items for Human Resources: (20-139) On a motion by Mr. Yockey, seconded by Mr. Meranda to approve the following items as presented: Approval of the following Administrative Resignations

1. Berkley, Jennie - District Director of Student Services, effective 7/31/20

2. Hollandsworth, Jill - District Director of Elementary Curriculum and 3. Instruction/Assistant Superintendent of Teaching and Learning, effective 7/31/20

Approval to hire the following Administrators

1. Davie, Lynsa* - District Student Services Coordinator, 223 days, 2 year contract, effective 8/01/20, $103,000

2. Berkley, Jennie - District Assistant Superintendent of Human Resources and Support Services, 3 year contract, effective 8/01/20, $116,688

3. Hollandsworth, Jill - District Director of Elementary Curriculum and Instruction, 3 year contract, effective 8/01/20, $122,908

Approval to pay the following Administrators 7 days per diem for services in July beyond their 223 day contract

4. Berkley, Jennie 5. Daniels, Paul

6. Dunn, Robert

7. Hollandsworth, Jill

8. Johnson, Jeff

9. Planicka, Wendy Approval of Administrative Salary increase, based on the same percentage to be approved for Certified and Classified employees

126




Motion Carried. Certified Items for Human Resources (20-140) On a motion by Mr. Meranda, seconded by Mrs. Chesnut to approve the following items as presented: Approval of the following certified resignations

1. Callahan, Linda - McCormick Elementary, Speech and Language Pathologist, for the purpose of retirement, effective 7/31/20

2. Mathias, Hannah - Mulberry Elementary, Music Teacher, effective 8/10/20 3. Oppenheim, Ellen – Boyd E. Smith Elementary, grade 3, effective 8/10/10

Approval to hire the following certified employees for the 2020-21 school year

1. Albacarys, Emily* - McCormick Elementary, Speech and Language Pathologist, MA+30, experience 2, 185 day contract, effective 8/14/20, Salary **

2. Clark, Neal* - Mulberry Elementary, Music Teacher, BA, experience 3, 185 day contract, effective 8/14/20, Salary **

3. Bryant, Lauren - Boyd E. Smith Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 4. Callahan, Amanda - Charles L. Seipelt Elementary, Reading Tutor, 3 hours/day, $25/hour, effective

8/24/20 5. Donahue, Cheryl - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 6. Hayden, Carol - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 7. Merz, Shelley - Charles L. Seipelt Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 8. Morgan, Leslie - McCormick Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 9. Stooksbury, Christie - McCormick Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20

10. Taylor, Anna - Mulberry Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20 11. White, Amanda - Meadowview Elementary, Reading Tutor, 3 hours/day, $25/hour, effective 8/24/20

**All certified salaries for the 2020-2021 school year will be based on the new Milford Education Association contract when approved.

ALL NAMES MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR LICENSE.

127




Motion Carried.

Approval of Certified Staff for Summer Extended School Year Services at 25/hour

1. VanHavel, Erin - not to exceed 15 hours, $25/hour Approval to pay the following certified employees a stipend for mentoring students from Northern Kentucky University and Xavier University

1. Dailey, Timothy - $125 (NKU) 2. Hutzel, Chrissy - $125 (NKU) 3. Loeffler, Pam - $125 (NKU) 4. Shifflett, Lindsay - $125 (NKU) 5. Teeter, Kaitlyn - $125 (NKU) 6. Leonard, Christine - $500 (XU) 7. Rieck, Craig - $500 (XU) 8. Wahl, Geoff - $500 (XU)

ALL NAMES MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR LICENSE.

Approval of Certified Staff for Summer Extended School Year Services at $25/hour

1. Rawlins, Carla - not to exceed 50 hours 2. Sampsel, Matthew - not to exceed 40 hours

Approval to pay the following Certified Employees a stipend from the University of Cincinnati for mentoring students

1. Crawford, Glenda - $600

2. Fisher, Christopher - $300

3. Hinners, Stefanie - $100

4. Horner, Kristen - $100

5. Kolady, Suzy - $200

6. Korfhagen, Emily - $100

7. Nunner, Sarah - $200

8. Panko, Trena - $300

9. Sampsel, Matthew - $300

10. Settles, Kara - $100

11. Smallwood, Jessica - $100

12. Smith, Jennifer - $100

128


13. Smith, Tammy - $100

14. Watts, Amy - $100 Roll call was as follows:


Motion Carried. Classified Items for Human Resources (20-141) On a motion by Mr. Yockey, seconded by Mrs. Chesnut to approve the following items as presented: Approval of Exempt Personnel resignation

1. Beischel, Elizabeth - Mental Health Interventionist, effective 6/09/20 Approval to hire the following Exempt Employees for the 2020-2021 school year

1. Schaeffer, Jennifer* - Central Office Administrative Assistant, 1 year, 218 day

contract, effective 7/20/20, $58,765

Approval of Exempt Personnel salaries based on the same percentage of increase to be approved for Classified and Certified employees, for the following exempt personnel

1. Baechle, Heidi - Payroll Manager

2. Burton, Jennifer - Administrative Secretary

3. Cooper, Jennifer - Mental Health Interventionist

4. Dorsey, Michelle - Receptionist/Registration Assistant

5. Gray, Chandler - Mental Health Interventionist

6. King, Kathleen - Administrative Secretary

7. Korzan, Julie - Accounts Payable

8. Morrison, Katlyn - Mental Health Interventionist

9. Mueller, Anne - Accounts Payable II, Part Time

10. Mundy, Tina - Administrative Secretary

11. Ostrowski, Mary Joyce - Mental Health Interventionist

12. Parker, Andrea - Mental Health Interventionist

13. Wilson, Andrea - Assistant Treasurer

Approval to move the following Exempt Employee over one step on the 249 day Exempt Office Personnel salary schedule

1. Parsons, Peggy 129


Approval of Classified Resignations

1. Conrad, Marla - Substitute Media Aide

2. Contini, Therese - Substitute Media Aide Approval to pay the following IEP teacher aides for Extended School Year hours. The days in June to be paid at 2019-2020 rate and days in July to be paid at 2020-2021 rate

1. Fleischman, Gina - Additional 24 hours (2 hours were approved in June)

2. Miller, Kimberly - Not to exceed 40 hours

3. Snyder, Bradley - Not exceed 20 hours Approval of Classified Hiring Recommendations for 2019-2020 school year

1. Perry, Clay* - Junior High, Teacher Aide, experience 2, 7 hours/day, effective 8/18/20, $**/hour 2. Snell, Myrna* - McCormick Elementary, Food Service Worker/Manager, experience 4, 7.5 hours/day, 181

day contract, effective 8/18/20, $**/hour 3. Whitten, Annette - Mulberry Elementary, Custodian, experience 0, 3.5 hours/day, effective 7/16/20,

$**/hour 4. Miller, Cindy - Substitute Custodian

**All classified rates for the 2020-2021 school year will be based on the new Milford Classified Employee Association contract when approved. ALL MARKED WITH AN * STILL NEED PAPERWORK AND/OR BACKGROUND CHECKS AND/OR PERMIT. Roll call was as follows:


Motion Carried.

Supplemental Duty, Pupil Activity and Consultant Items for Human Resources (20-142) On a motion by Mrs. Chesnut, seconded by Mrs. Brady to approve the following items as presented: Approval of the following Volunteers for the 2020-2021 school year

1. Foster, Trevor* - High School, Football

2. Herbst, Joe - Junior High, Football

3. Bullock, Suzanne* - Junior High, Volleyball

130




Motion Carried. BUSINESS & OPERATIONS – Mrs. Nancy House Informational Items for Business & Operations Mr. Johnson updated the board on the high school pool HVAC installation, the elementary roof projects, and the high school gym floor and bleachers. BOARD OF EDUCATION Public Participation None Next Regular Board Meeting

Next Regular Board Meeting: August 20, 2020 - 7:00 p.m. Milford Schools Administrative Offices Board Conference Room 1099 State Route 131 Milford, OH 45150

(20-143) On a motion by Mr. Yockey, seconded by Mrs. Brady to approve the following items as presented: Approval to add the consideration of holding a Special Board Meeting on 8/6/20 at 7:00 p.m. in the agenda Roll call was as follows:

Mr. Yockey, Aye Mrs. Brady, Aye Mrs. Chesnut, Aye

131


Mr. Meranda, Aye Mr. Hamm, Aye Motion Carried. (20-144) On a motion by Mr. Meranda, seconded by Mrs. Chesnut to approve the following items as presented: Approval to hold a special board meeting on 8/6/20 at 7:00 p.m. at the Milford School Administrative Offices Roll call was as follows:


Motion Carried. Discussion ADJOURNMENT (20-145) On a motion by Mrs. Chesnut, seconded by Mrs. Brady to adjourn from the July 16, 2020 Board of

Education meeting at 9:49p.m. Roll call was as follows:


Motion Carried. ______________________________________ PRESIDENT

_______________________________________ TREASURER

132

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 4, 2020

134

The Board of Education met in Special Session on August 4, 2020. President Hamm called the meeting to order at 7:00 p.m. in accordance with notices sent to each member. The following members were present at roll call: Mrs. Brady Mr. Meranda Mr.Yockey Mr. Chesnut Mr. Yockey Also present was Mr. Spieser, Mr. Rabe, Mr. Dunn, Mrs. Berkley, Mr. Daniels, Mrs. Planicka PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA (20-146) On a motion by Mr. Yockey, seconded by Mrs. Brady to approve the agenda: Roll call vote was as follows:

Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. PUBLIC PARTICPATION Anna O’Neill, teacher, addressed the Board regarding her concerns about the safety of student and teachers with returning to school. Jessie Merkt, teacher, read a letter from a teacher regarding concerns about the safety of student and teachers with returning to school. Jason Fitzhugh, teacher, read two letters from teachers regarding the safety concerns about the safety of students and teachers with returning to school. Shane Elkin, teacher, shared data from Milford Education Association survey regarding concerns about the return to school plans being proposed. Suzan Pazly, resident, shared as a registered nurse her concerns about returning to school in-person. BOARD OF EDUCATION – Mr. Chris Hamm


135

(20-147) On a motion by Mrs. Brady, seconded by Mr. Meranda to approve the follow items as presented: Approval of Return to Learn plan for the 2020/21 school year The return to learn plan was presented by Mr. Spieser. Currently 78% of families have requested in-person with 22% requesting on-line with roughly 1,500 families not having yet responded. The Board is appreciative that the District is giving parents a choice of in school on on-line option and is sympathetic to the teachers concerns about going into the classroom. The District is working on a plan to have those teachers with medical concerns to teach the on-line option. The District will need to be flexible and adaptive to changing conditions within the Clermont County. The District will continue to work with the Clermont County Health Department. Mr. Spieser reviewed steps taken so far to improve safety. The Board recognized the concerns of returning to school in-person and also recognized the importance of students returning to the classroom. The plan is designed to guide the decision to whether or not to have school in-person based on conditions in the District and County. Roll call vote was as follows:

Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. SUPERINTENDENT – Mr. John Spieser Approval of the first reading of the following policies ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment AC Nondiscrimination AFC-1 Evaluation of Professional Staff EBEA Use of Face Coverings BOARD OF EDUCATION – Mr. Chris Hamm PUBLIC PARTICPATION Jane Lumas, resident, works with a program that provides services to at-risk students at Seipelt Elementary. The program will be delayed until January. Asked if transportation will be available for those students served as in the past. Asked about volunteers in the school. Mr. Spieser, stated that no volunteers will be allowed in the buildings for the first quarter. Transportation would be provided as in the past. ADJOURNMENT


136

(20-148) On a motion by Mrs. Chesnut, seconded by Mr. Yockey to adjourn from the August 4, 2020 Board of Education meeting at 8:86p.m. Roll call vote was as follows:

Mrs. Brady, Aye Mr. Meranda, Aye Mr.Yockey, Aye Mrs. Chesnut, Aye Mr. Yockey, Aye Motion Carried. ______________________________________ PRESIDENT _______________________________________ TREASURER

Beginning FYTD FYTD Current Cash FY 2021 Carryover Total Cash Balance Revenues Expenditures Balance Expenditure -vs -

Fund Description Appropriations Encumbrances Expendable 7/1/2020 7/31/2020 7/31/2020 7/31/2020 Total Expendable

001 General Fund 30,000,000.00 930,809.92 30,930,809.92 43,182,285.38 12,790,555.64 6,210,488.13 49,762,352.89 20.08%002 Bond Retirement Fund 40,000.00 - 40,000.00 5,123,173.68 1,411,400.00 - 6,534,573.68 0.00%003 Permanent Improvement Fund 30,000.00 14,176.00 44,176.00 1,811,381.30 735.00 - 1,812,116.30 0.00%006 Food Service Fund 1,200,000.00 55,627.49 1,255,627.49 817,003.30 133,773.65 194,541.10 756,235.85 15.49%007 Special Trust Fund 30,000.00 3,290.18 33,290.18 69,277.11 - 2,904.12 66,372.99 8.72%008 Endowment Fund - - - 151,539.53 - - 151,539.53 0.00%009 Uniform School Supplies Fund 500,000.00 22,806.31 522,806.31 1,035,378.40 6,080.25 27,931.66 1,013,526.99 5.34%018 Public School Support Fund 100,000.00 1,289.93 101,289.93 241,925.74 316.00 300.00 241,941.74 0.30%019 Other Grants Fund 10,000.00 72.35 10,072.35 6,284.78 - 487.98 5,796.80 4.84%020 Extended Day Program Fund 50,000.00 15,654.72 65,654.72 101,971.76 (212.40) 34,841.91 66,917.45 53.07%022 Unclaimed Funds Fund 40,000.00 2,690.00 42,690.00 25,759.87 (77.70) - 25,682.17 0.00%027 Workers Compensation Fund 70,000.00 - 70,000.00 - - - - 0.00%034 Classroom Facilities Maintenance 1,250,000.00 36,766.00 1,286,766.00 1,802,380.48 141,100.00 449,511.78 1,493,968.70 34.93%200 Student Activity Fund 90,000.00 14,933.23 104,933.23 235,742.46 775.00 1,248.25 235,269.21 1.19%300 Athletic Activity Fund 200,000.00 1,189.13 201,189.13 66,649.32 3,307.50 4,071.02 65,885.80 2.02%401 Auxilliary Services Fund 120,000.00 38,288.78 158,288.78 64,448.91 - 20,615.59 43,833.32 13.02%451 Data Communicatons Fund - - - - - - - 0.00%467 Student Wellness 180,611.01 - 180,611.01 183,648.90 - 9,860.64 173,788.26 5.46%499 Misc State Grant Fund 40,000.00 7,000.00 47,000.00 23,643.73 - 3,693.44 19,950.29 7.86%507 School Emergency Relief Fund 491,000.00 - 0.00%516 IDEA Special Education Fund 500,000.00 49,609.41 549,609.41 51,678.48 - 121,502.40 (69,823.92) 22.11%572 Title I Fund 250,000.00 - 250,000.00 21,627.71 - 51,948.73 (30,321.02) 20.78%587 Early Childhood Specail Educaton 20,000.00 - 20,000.00 1,234.21 - 3,041.09 (1,806.88) 15.21%590 Title II-A Fund 50,000.00 - 50,000.00 - - - - 0.00%599 Title IV-A Fund 20,000.00 - 20,000.00 254.33 - 1,179.92 (925.59) 5.90%

Total 35,281,611.01 1,194,203.45 35,984,814.46 55,017,289.38 14,487,752.94 7,138,167.76 62,366,874.56 19.84%

8.33%

ALL FUNDS SUMMARYMonth Ending July 31, 2020

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT

Percentage of Fiscal Year Completed

FY 18 FY 19 % of FY 20 % of FY 21 % of7/2017 7/2018 Change 7/2019 Change 7/2020 Change

REVENUE 1.010 Real Estate 14,792,092 10,690,000 -27.73% 14,614,000 36.71% 10,685,600 -26.88%1.020 Tangible Personal Property Tax - - - - - - -1.030 Income Tax - - - - - - -1.035 State Unrestricted Aid 1,878,761 1,974,860 5.12% 2,011,829 1.87% 1,911,432 -4.99%1.040 State Restricted Aid 6,917 5,816 -15.92% 5,464 -6.05% 5,466 0.04%1.045 Restricted Grants-in-Aid - SFSF - - - - - - -1.050 Property Tax Allocation - - - - - - -1.060 All Other Operating Income 389,594 357,281 -8.29% 193,949 -45.72% 187,784 -3.18% 1.070 Total Revenue 17,067,364$ 13,027,957$ -23.67% 16,825,242$ 29.15% 12,790,282$ -23.98%

2.040 Operating Transfers-In - - - - - - -2.050 Advances In - 5,702 - - -100.00% - -2.060 All Other Financing Souces - 4,759 - 1,023 -78.50% 273 -73.31%

2.070 Total Other Financing Sources -$ 10,461$ - 1,023$ -90.22% 273$ -73.31%2.080 Total Revenue and Other Financing Sources 17,067,364$ 13,038,418$ -23.61% 16,826,265$ 29.05% 12,790,555$ -23.98% EXPENDITURES 3.010 Personal Services 2,941,214 2,984,012 1.46% 3,192,643 6.99% 3,241,028 1.52%3.020 Employee Benefits 1,073,535 1,069,249 -0.40% 1,154,866 8.01% 1,253,584 8.55%3.030 Purchase Services 537,303 724,185 34.78% 796,811 10.03% 802,605 0.73%3.040 Supplies and Materials 44,597 238,572 434.95% 332,237 39.26% 546,004 64.34%3.050 Capital Outlay 5,840 92,787 1488.82% 15,526 -83.27% 303,016 1851.67%4.300 Other Objects 70,240 29,495 -58.01% 40,722 38.06% 64,251 57.78% 4.500 Total Expenditures 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%

OTHER FINANCING USES5.010 Operational Transfers - Out - - - - - - -5.020 Advances Out - - - - - - -5.030 All Other Financing Uses - - - - - - -

5.040 Total Other Financing Uses -$ -$ - -$ - -$ -5.050 Total Expenditures and Other Financing Uses 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%

6.010 Excess of Revenue and Other Financing Sources Over (Under) Expenditures 12,394,635 7,900,118 -36.26% 11,293,460 42.95% 6,580,067 -41.74%

7.010 BEGINNING CASH 33,316,051$ 38,323,669$ 15.03% 43,179,512$ 12.67% 43,182,285$ 0.01%7.020 ENDING CASH 45,710,686$ 46,223,787$ 1.12% 54,472,972$ 17.85% 49,762,352$ -8.65%8.010 ENCUMBRANCES 2,309,315$ 1,937,771$ -16.09% 5,846,481$ 201.71% 8,061,698$ 37.89% UNENCUMBERED CASH 43,401,371$ 44,286,016$ 2.04% 48,626,491$ 9.80% 41,700,654$ -14.24%

62.94% 58.07% 57.70% 52.19%22.97% 20.81% 20.87% 20.18%85.92% 78.88% 78.58% 72.37%

427,059$ 64.90% 100,257$ 9.24% 530,580$ 44.76%

% of All Other Expenditures

Increase in Expenditures minus Salaries and Benefits

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTHISTORICAL MONTH TO DATE COMPARISON

Month Ending July 31, 2020

OTHER FINANCING SOURCES

% of Salaries to Expenditures% of Benefits to Expenditures

FY 18 FY 19 % of FY 20 % of FY 21 % of07/17 - 07/17 07/18 - 07/18 Change 07/19 - 07/19 Change 07/20 - 07/20 Change

REVENUE1.010 Real Estate 14,792,092 10,690,000 -27.73% 14,614,000 36.71% 10,685,600 -26.88%1.020 Tangible Personal Property Tax - - - - - - -1.030 Income Tax - - - - - - -1.035 State Unrestricted Aid 1,878,761 1,974,860 5.12% 2,011,829 1.87% 1,911,432 -4.99%1.040 State Restricted Aid 6,917 5,816 -15.92% 5,464 -6.05% 5,466 0.04%1.045 Restricted Grants-in-Aid - SFSF - - - - - - -1.050 Property Tax Allocation - - - - - - -1.060 All Other Operating Income 389,594 357,281 -8.29% 193,949 -45.72% 187,784 -3.18% 1.070 Total Revenue 17,067,364$ 13,027,957$ -23.67% 16,825,242$ 29.15% 12,790,282$ -23.98%

2.040 Operating Transfers-In - - - - - - -2.050 Advances In - 5,702 - - -100.00% - -2.060 All Other Financing Souces - 4,759 - 1,023 -78.50% 273 -73.31%

2.070 Total Other Financing Sources -$ 10,461$ - 1,023$ -90.22% 273$ -73.31%2.080 Total Revenue and Other Financing Sources 17,067,364$ 13,038,418$ -23.61% 16,826,265$ 29.05% 12,790,555$ -23.98% EXPENDITURES 3.010 Personal Services 2,941,214 2,984,012 1.46% 3,192,643 6.99% 3,241,028 1.52%3.020 Employee Benefits 1,073,535 1,069,249 -0.40% 1,154,866 8.01% 1,253,584 8.55%3.030 Purchase Services 537,303 724,185 34.78% 796,811 10.03% 802,605 0.73%3.040 Supplies and Materials 44,597 238,572 434.95% 332,237 39.26% 546,004 64.34%3.050 Capital Outlay 5,840 92,787 1488.82% 15,526 -83.27% 303,016 1851.67%4.300 Other Objects 70,240 29,495 -58.01% 40,722 38.06% 64,251 57.78% 4.500 Total Expenditures 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%

OTHER FINANCING USES5.010 Operational Transfers - Out - - - - - - -5.020 Advances Out - - - - - - -5.030 All Other Financing Uses - - - - - - -

5.040 Total Other Financing Uses -$ -$ - -$ - -$ -5.050 Total Expenditures and Other Financing Uses 4,672,729$ 5,138,300$ 9.96% 5,532,805$ 7.68% 6,210,488$ 12.25%

6.010 Excess of Revenue and Other Financing Sources Over (Under) Expenditures 12,394,635 7,900,118 -36.26% 11,293,460 42.95% 6,580,067 -41.74%

7.010 BEGINNING CASH 33,316,501$ 38,323,669$ 15.03% 43,179,512$ 12.67% 43,182,285$ 0.01%7.020 ENDING CASH 45,711,136$ 46,223,787$ 1.12% 54,472,972$ 17.85% 49,762,352$ -8.65%8.010 ENCUMBRANCES 2,309,315$ 1,937,771$ -16.09% 5,846,481$ 201.71% 8,061,698 37.89% UNENCUMBERED CASH 43,401,821$ 44,286,016$ 2.04% 48,626,491$ 9.80% 41,700,654$ -14.24%

62.94% 58.07% 57.70% 52.19%22.97% 20.81% 20.87% 20.18%85.92% 78.88% 78.58% 72.37%303.26 278.87 305.21 248.39

427,059$ 64.90% 100,257$ 9.24% 530,580$ 44.76%

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICT

% of All Other ExpendituresDays of Operating Cash

Increase in Expenditures minus Salaries and Benefits

HISTORICAL YEAR TO DATE COMPARISON

OTHER FINANCING SOURCES

% of Salaries to Expenditures% of Benefits to Expenditures


Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July InterestMeeder Money Market First American Government 7/31/2020 31846V203 763,445.16 7/1/2020 763,445.16 0.06% 7.91 Meeder Commercial Paper MUFG Bank 8/7/2020 62479LH73 500,000.00 11/19/2019 493,122.50 1.92%Meeder Commercial Paper BNP Paribas NY 8/21/2020 09660EHM6 280,000.00 11/26/2019 276,213.08 1.84%Fifth Third Federal US Treasury 8/31/2020 912828L32 1,000,000.00 10/10/2019 998,203.13 1.58%Meeder Certificate of Deposit Goldman Sachs Bank 9/9/2020 38148JJ51 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Capital One Bank USA 9/10/2020 140420VM9 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Capital One 9/10/2020 14042E6S4 247,000.00 9/2/2015 247,000.00 2.25%Meeder Certificate of Deposit Comenity Capital Bank 9/15/2020 20033AWS1 249,000.00 9/12/2017 248,626.50 1.95% 399.08 Meeder Certificate of Deposit Third Federal Savings & Loan 9/15/2020 88413QBQ0 138,000.00 9/6/2017 137,724.00 1.90%Meeder Certificate of Deposit American Express Centurion 9/16/2020 02587DB31 247,000.00 9/9/2015 247,000.00 2.20%Meeder Commercial Paper Natixis NY 9/18/2020 63873JJJ0 285,000.00 12/24/2019 280,911.20 1.95%Meeder Certificate of Deposit Barclays Bank Delaware 9/21/2020 06740KKU0 138,000.00 9/11/2017 137,793.00 1.95%Meeder Commercial Paper Exxon Mobil 9/28/2020 30229AJU4 1,250,000.00 6/3/2020 1,249,025.00 0.24%Meeder Commercial Paper Credit Suisse 10/9/2020 2254EAK93 1,090,000.00 1/16/2020 1,075,691.01 1.80%Meeder Commercial Paper MUFG Bank 10/9/2020 62479LK95 500,000.00 1/15/2020 493,448.89 1.79%Fifth Third Certificate of Deposit New York Community Bank 10/16/2020 649447TP4 250,000.00 3/17/2020 250,000.00 0.85%Fifth Third Certificate of Deposit Bank of China, NY 10/22/2020 06428FRF6 250,000.00 4/22/2020 250,000.00 1.00%Fifth Third Certificate of Deposit Crescom Bank 1/15/2021 225862FC0 250,000.00 4/15/2020 250,000.00 1.10%Fifth Third Certificate of Deposit Pinnacle Bank 1/21/2021 72345SKQ3 250,000.00 4/21/2020 250,000.00 1.05%Fifth Third Federal US Treasury 1/31/2021 912828N89 500,000.00 9/27/2019 497,714.84 1.72% 3,437.50 Meeder Commercial Paper Toyota Motor 2/19/2021 89233GPK6 500,000.00 5/28/2020 498,479.58 0.42%Meeder Commercial Paper Toyota Motor 2/26/2021 89233GPS9 750,000.00 6/3/2020 747,822.50 0.40%Fifth Third Federal US Treasury 2/28/2021 912828P87 500,000.00 9/27/2019 495,957.03 1.70%Meeder Commercial Paper Toyota Motor 3/12/2021 89233GQC3 205,000.00 6/18/2020 204,422.24 0.39%Fifth Third Certificate of Deposit Cathay Bank 3/18/2021 149159PT6 250,000.00 3/18/2020 250,000.00 0.95%Fifth Third Federal US Treasury 3/31/2021 912828Q37 500,000.00 9/27/2019 496,660.16 1.70%Meeder Commercial Paper MUFG Bank 4/1/2021 62479LR15 245,000.00 7/8/2020 244,418.53 0.32%Fifth Third Certificate of Deposit Bank of India 4/7/2021 06279KK96 250,000.00 4/9/2020 250,000.00 1.15% Fifth Third Certificate of Deposit Valley National Bank 4/16/2021 919853GB1 250,000.00 4/16/2020 250,000.00 1.15%Fifth Third Certificate of Deposit Trust Bank Charlotte 4/20/2021 89788HAU7 250,000.00 4/21/2020 250,000.00 1.15%Fifth Third Certificate of Deposit State Bank of India 4/21/2021 856285TD3 250,000.00 4/21/2020 250,000.00 1.20%Fifth Third Federal US Treasury 4/30/2021 912828Q78 1,000,000.00 11/12/2019 996,875.00 1.38%Fifth Third Federal US Treasury 4/30/2021 912828Q78 500,000.00 10/10/2019 499,042.97 1.38%Fifth Third Certificate of Deposit Bank Hope 5/17/2021 062683EU7 250,000.00 4/15/2020 250,000.00 1.25% 256.85 Fifth Third Federal US Treasury 5/31/2021 912828R77 500,000.00 10/10/2019 499,062.50 1.49%Fifth Third Federal US Treasury 6/30/2021 912828S27 500,000.00 10/10/2019 496,660.16 1.48%Fifth Third Federal US Treasury 6/30/2021 912828S27 1,000,000.00 11/12/2019 992,382.81 1.59%Meeder Certificate of Deposit FF&C Bank 7/30/2021 32014LAA8 105,000.00 7/22/2019 104,921.25 2.04% 172.60 Meeder Certificate of Deposit Avidbank 11/8/2021 05368TBM2 248,000.00 5/7/2020 247,938.00 0.72%Meeder Certificate of Deposit Discover Bank 12/20/2021 254673JD9 247,000.00 12/15/2017 246,259.00 2.30%Meeder Federal FFCB 12/27/2021 3133ELFR0 254,000.00 1/10/2020 254,000.00 1.63%Meeder Certificate of Deposit Ally Bank 1/18/2022 02007GMP5 247,000.00 1/16/2020 246,629.50 1.83% 2,155.33 Meeder Certificate of Deposit Wells Fargo Natl Bk West 1/18/2022 949495AN5 249,000.00 1/17/2020 248,751.00 1.85% 368.38

MILFORD EXEMPTED VILLAGE SCHOOL DISTRICTINVESTMENT REPORT


Holder Security Description Maturity CUSIP Face Amount Purchase Total Cost Interest Rate July Interest



Meeder Certificate of Deposit Berkshire Bk 3/23/2022 084601WM1 248,000.00 3/24/2020 247,752.00 0.96%Meeder Certificate of Deposit Penn Community Bank 3/28/2022 707312AQ7 248,000.00 3/27/2020 248,000.00 1.00%Meeder Certificate of Deposit Synchrony Bank 3/28/2022 87164WZK7 248,000.00 3/27/2020 247,442.00 1.16%Meeder Certificate of Deposit Centerstate Bank 3/30/2022 15201QCX3 149,000.00 4/1/2020 148,962.75 1.41%Meeder Certificate of Deposit Connectone Bank 3/30/2022 20786ACY9 249,000.00 3/30/2020 248,626.50 1.18% 225.12 Meeder Certificate of Deposit Lakeland Bank 3/30/2022 511640BB9 248,000.00 3/30/2020 247,752.00 1.10%Meeder Certificate of Deposit Celtic Bank 3/31/2022 15118RUP0 200,000.00 3/31/2020 199,800.00 1.10% 178.36 Meeder Certificate of Deposit Investors Bank 4/1/2022 46176PMY8 248,000.00 3/31/2020 247,690.00 1.25%Meeder Certificate of Deposit First Premier Bank 4/15/2022 33610RTP8 248,000.00 4/15/2020 247,752.00 1.25%Meeder Certificate of Deposit Synovus Bank 4/18/2022 87164DRQ5 205,000.00 4/17/2020 204,948.75 1.21%Meeder Certificate of Deposit Community Bank of Texas 4/25/2022 204161BK8 247,000.00 4/24/2020 246,753.00 1.20% 233.47 Meeder Certificate of Deposit Marlin Business Bank 4/25/2022 57116AUD8 100,000.00 4/24/2020 99,900.00 1.15% 94.52 Meeder Certificate of Deposit Evergreen Bank 4/28/2022 300185JQ9 249,000.00 4/28/2020 248,751.00 0.85% 163.73 Fifth Third Certificate of Deposit JPM 5/5/2022 48128L8J1 250,000.00 5/5/2020 250,000.00 0.75%Meeder Certificate of Deposit Pinnacle Bank Marshalltown 5/6/2022 72348MAC 249,000.00 5/8/2020 248,937.75 0.66% 133.03 Meeder Certificate of Deposit Capital Community Bank 5/9/2022 14005LAQ2 249,000.00 5/8/2020 248,900.40 0.77% 153.49 Meeder Certificate of Deposit EagleBank 5/10/2022 27002YEM4 249,000.00 4/30/2019 248,751.00 2.64% 532.11 Meeder Federal FHLMC 5/13/2022 3134GVUD8 750,000.00 5/14/2020 750,000.00 0.30%Meeder Federal FHLMC 5/13/2022 3134GVTG3 995,000.00 5/21/2020 995,000.00 0.35%Meeder Certificate of Deposit American Plus Bank 5/18/2022 02905LBP9 249,000.00 5/18/2020 248,937.75 0.76% 153.49 Meeder Certificate of Deposit Medallion Bank 5/19/2022 58404DGZ8 249,000.00 5/19/2020 248,751.00 0.35% 71.63 Meeder Certificate of Deposit American National Bank 5/20/2022 02772JBT6 249,000.00 5/20/2020 248,800.80 0.40% 81.86 Meeder Certificate of Deposit First National Bank 5/23/2022 32117LAJ5 249,000.00 5/22/2020 248,937.75 0.30% 61.40 Meeder Federal FFCB 6/2/2022 3133ELE75 2,000,000.00 6/2/2020 1,999,760.00 0.27%Meeder Federal FHLMCMTN 7/27/2022 3134GWEH5 1,200,000.00 7/28/2020 1,199,760.00 0.28% (9.33) Meeder Certificate of Deposit Nicolet National Bank 9/27/2022 654062JK5 249,000.00 3/27/2020 248,688.75 0.91% 184.19 Meeder Certificate of Deposit Sterling Bank 9/28/2022 85916VDD4 246,000.00 6/18/2019 245,754.00 2.18%Meeder Certificate of Deposit Sallie Mae Bank 11/21/2022 7954505Q4 247,000.00 11/22/2019 246,135.50 1.85%Meeder Certificate of Deposit First Source Bank 1/11/2023 33646CLX0 100,000.00 3/11/2020 99,790.00 1.48%Meeder Federal FFCB 2/13/2023 3133ELNB6 545,000.00 2/20/2020 544,727.50 1.67%Meeder Certificate of Deposit PeopleFirst Bank 3/6/2023 709771AG4 249,000.00 3/6/2020 248,439.75 1.43% 276.29 Meeder Certificate of Deposit Luana Savings Bank 3/13/2023 549104NV5 248,000.00 3/13/2020 247,442.00 1.48%Meeder Certificate of Deposit Axos Bank 3/27/2023 05465DAG3 249,000.00 3/26/2020 248,875.50 1.62% 327.45 Meeder Certificate of Deposit Fortunebank 3/27/2023 34969RCR7 249,000.00 3/27/2020 248,564.25 0.86% 173.96 Meeder Certificate of Deposit Paragon Bank 3/27/2023 69912SHQ6 249,000.00 3/27/2020 248,626.50 1.00% 194.42 Meeder Certificate of Deposit Live Oak Bank 3/30/2023 538036KX1 249,000.00 3/30/2020 248,502.00 1.02% 194.42 Fifth Third Certificate of Deposit Encore Bank 4/17/2023 29620MBA2 250,000.00 4/17/2020 250,000.00 1.15% 236.30 Fifth Third Certificate of Deposit Flagstar Bank 4/17/2023 33847E2Z9 250,000.00 4/17/2020 250,000.00 1.15%Fifth Third Certificate of Deposit First United Bank 4/24/2023 33742CBA4 250,000.00 4/22/2020 250,000.00 1.30% 267.12 Meeder Federal FNMA 5/5/2023 3136G4VN0 250,000.00 5/8/2020 249,937.50 0.51%Fifth Third Certificate of Deposit HSBC Bank 5/8/2023 44329ME41 250,000.00 5/8/2020 250,000.00 1.00%Meeder Certificate of Deposit SmartBank 5/8/2023 83172HGM6 249,000.00 5/8/2020 248,564.25 0.71% 133.03 Meeder Certificate of Deposit Border State Bank 5/11/2023 099703GK0 201,000.00 5/11/2020 200,547.75 0.58% 82.60




Meeder Certificate of Deposit Bank of Fayette County 5/31/2023 06424MCX2 249,000.00 5/16/2019 248,377.50 2.50% 511.64 Meeder Certificate of Deposit Texas Exchange Bank 6/2/2023 884241THK9 249,000.00 6/2/2020 248,502.00 0.70% 143.26 Meeder Federal FFCB 6/26/2023 3133EKSN7 500,000.00 6/26/2019 497,950.00 1.77%Meeder Certificate of Deposit Lankeside Bank 7/28/2023 51210SQT7 249,000.00 7/23/2019 248,128.50 2.09% 409.32 Meeder Certificate of Deposit Merrick Bank 7/31/2023 59013KBU9 249,000.00 7/23/2019 248,128.50 2.24% 454.68 Meeder Certificate of Deposit Morgan Stanley Private 9/5/2023 61760AX61 247,000.00 10/9/2019 246,753.00 1.85%Meeder Federal FHLMCMTN 10/2/2023 3134GUFB1 500,000.00 10/2/2019 500,000.00 1.91%Meeder Certificate of Deposit Morgan Stanley Bank 10/10/2023 61690ULN8 247,000.00 10/10/2019 245,703.25 1.90%Meeder Federal FFCB 10/23/2023 3133EK3M6 500,000.00 6/4/2020 499,610.00 1.56%Fifth Third Federal FHLMC 10/27/2023 3134GVMT2 1,000,000.00 4/23/2020 1,000,000.00 0.75%Fifth Third Federal FFCBF 12/8/2023 3133ELG24 1,000,000.00 6/11/2020 997,700.00 0.49%Meeder Certificate of Deposit Citibank 2/27/2024 17312Q3B3 246,000.00 2/14/2019 245,016.00 3.00%Meeder Federal FHLB 3/8/2024 3130AB3H7 120,000.00 4/25/2019 119,954.40 2.38%Meeder Certificate of Deposit Bank Hapoalim 3/25/2024 06251AW48 246,000.00 3/25/2019 245,754.00 2.30%Meeder Certificate of Deposit UBS Bank USA 4/3/2024 90348JJQ4 249,000.00 3/26/2019 248,875.50 2.90% 593.51 Meeder Federal FFCB 4/5/2024 3133EKGD2 800,000.00 4/12/2019 796,003.00 2.30%Meeder Certificate of Deposit Wells Fargo 4/10/2024 949763ZA7 249,000.00 3/26/2019 248,751.00 2.85% 583.27 Fifth Third Certificate of Deposit First Freedom Bank 4/30/2024 32027BAM9 250,000.00 4/23/2020 250,000.00 1.10% 226.03 Meeder Certificate of Deposit Verus Bank 6/14/2024 92535LCF9 249,000.00 5/30/2019 247,941.75 2.40% 491.18 Meeder Certificate of Deposit Bank of Deerfield 6/21/2024 061785ED9 249,000.00 6/5/2019 247,991.55 2.30% 470.71 Meeder Certificate of Deposit Revere Bank 6/28/2024 761402BY1 246,000.00 6/19/2019 245,016.00 2.30%Meeder Certificate of Deposit Enerbank USA 8/7/2024 29278TKJ8 246,000.00 7/30/2019 244,991.40 2.24%Meeder Certificate of Deposit Fahey Banking 8/12/2024 303117CT0 249,000.00 7/30/2019 248,103.60 2.08% 409.32 Meeder Certificate of Deposit Washington Federal 8/13/2024 938828BK5 249,000.00 7/30/2019 248,377.50 2.10% 419.55 Meeder Federal FFCB 9/9/2024 3133EKL46 245,000.00 8/28/2019 245,000.00 1.65%

Meeder Certificate of Deposit JP Morgan Chase Bank 10/19/2020 48126XGR0 248,000.00 9/30/2016 248,000.00 1.45% 896.54 Fifth Third Certificate of Deposit Nexbank Ssb Dallas 7/15/2020 653344BK6 250,000.00 4/15/2020 250,000.00 0.90% 560.96 Meeder Commercial Paper Credit Agricole 7/24/2020 22533TGQ3 850,000.00 10/31/2019 838,715.54 1.82% 11,284.46 Fifth Third Certificate of Deposit BMO Harris Bank 4/28/2023 05581W6V2 250,000.00 4/28/2020 250,000.00 1.35% 841.44 Meeder Federal FNMA 1/30/2023 3135GOX81 750,000.00 2/20/2020 749,850.00 1.70% 6,375.00

MTD Interest Income 35,611.18 FYTD Interest Income -

Total Invested 41,019,445.16 40,918,090.69 Total Non-Liquid 40,256,000.00 40,154,645.53 Total Liquid 763,445.16 763,445.16

MATURED INVESTMENTS




Money Market 763,445.16 763,445.16 Certificate of Deposit 17,992,000.00 17,969,130.00 Government Security 16,659,000.00 16,621,961.00 Commercial Paper 5,605,000.00 5,563,554.53

Date: 08/03/20 MILFORD EXEMPTED VILLAGE SCH. Page: 1

Time: 11:35 am Appropriation Account Summary (APPSUM)

SORTED BY FUND/FUNC/OBJ

APPSUM FOR BOARD MEMBERS

Account Number Description

FUND FUNC OBJ SCC SUBJ OU IL JOB

Prior FY FYTD MTD Cur + Future FYTD FYTD

FYTD Carryover FYTD Actual Actual Encumbrances Remaining Percent

Appropriated Encumbrances Expendable Expenditures Expenditures + Requis Amt Balance Exp/Enc

001 1100 100 0000 000000 000 00 000 REGULAR INSTRUCTION-SALARIES AND WAGES

5,176,707.89 0.00 5,176,707.89 1,942,078.59 1,942,078.59 0.00 3,234,629.30 37.52

001 1100 200 0000 000000 000 00 000 REGULAR INSTRUCTION-RETIREMENT AND BENEFITS

1,525,000.00 0.00 1,525,000.00 714,910.76 714,910.76 1,782.77 808,306.47 47.00

001 1100 400 0000 000000 000 00 000 REGULAR INSTRUCTION-PURCHASED SERVICES

2,390,261.21 0.00 2,390,261.21 179,932.89 179,932.89 231,325.77 1,979,002.55 17.21

001 1100 500 0000 000000 000 00 000 REGULAR INSTRUCTION-SUPPLIES/MATERIALS/TEXTS

2,624,267.51 392,843.70 3,017,111.21 461,870.52 461,870.52 724,998.14 1,830,242.55 39.34

001 1100 600 0000 000000 000 00 000 REGULAR INSTRUCTION-NEW (ADD’L) EQUIPMENT

253,270.00 300,694.25 553,964.25 300,694.25 300,694.25 0.00 253,270.00 54.28

001 1100 800 0000 000000 000 00 000 GENERAL REG INSTRUCTION MISCELLANEOUS OBJECT

6,000.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 0.00

*****TOTAL FOR FUNC 1100 (REGULAR INSTRUCTION):

11,975,506.61 693,537.95 12,669,044.56 3,599,487.01 3,599,487.01 958,106.68 8,111,450.87 35.97

====================================================================================================================================

001 1200 100 0000 000000 000 00 000 SPECIAL INSTRUCTION-SALARIES AND WAGES

0.00 0.00 0.00 509,968.49 509,968.49 0.00 509,968.49- 0.00

001 1200 200 0000 000000 000 00 000 SPECIAL INSTRUCTION-RETIREMENT AND BENEFITS

0.00 0.00 0.00 181,316.67 181,316.67 0.00 181,316.67- 0.00

001 1200 400 0000 000000 000 00 000 SPECIAL INSTRUCTION-PURCHASED SERVICES

2,896,625.00 0.00 2,896,625.00 67,731.12 67,731.12 335,316.76 2,493,577.12 13.91

001 1200 500 0000 000000 000 00 000 SPECIAL INSTRUCTION-SUPPLIES/MATERIALS/TEXTS

56,262.50 2,657.60 58,920.10 0.00 0.00 11,097.33 47,822.77 18.83

*****TOTAL FOR FUNC 1200 (SPECIAL INSTRUCTION):

2,952,887.50 2,657.60 2,955,545.10 759,016.28 759,016.28 346,414.09 1,850,114.73 37.40

====================================================================================================================================

001 1900 100 0000 000000 000 00 000 GENERAL OTHER INSTRUCTION PERSONAL SERV-SALAR

0.00 0.00 0.00 4,252.34 4,252.34 0.00 4,252.34- 0.00

001 1900 200 0000 000000 000 00 000 GENERAL OTHER INSTRUCTION EMPLOYEES RETIRE/IN

0.00 0.00 0.00 682.45 682.45 0.00 682.45- 0.00










*****TOTAL FOR FUNC 1900 (OTHER INSTRUCTION):

0.00 0.00 0.00 4,934.79 4,934.79 0.00 4,934.79- 0.00

====================================================================================================================================

001 2100 100 0000 000000 000 00 000 SPT SVCS-PUPILS - SALARIES AND WAGES

0.00 0.00 0.00 200,805.20 200,805.20 0.00 200,805.20- 0.00

001 2100 200 0000 000000 000 00 000 SPT SVCS-PUPILS - RETIREMENT AND BENEFITS

0.00 0.00 0.00 81,181.78 81,181.78 0.00 81,181.78- 0.00

001 2100 400 0000 000000 000 00 000 SPT SVCS-PUPILS - PURCHASED SERVICES

405,855.00 0.00 405,855.00 76.50 76.50 15,490.00 390,288.50 3.84

001 2100 500 0000 000000 000 00 000 SPT SVCS-PUPILS - SUPPLIES/MATERIALS

77,817.50 0.00 77,817.50 23,650.00 23,650.00 33.00 54,134.50 30.43

001 2100 800 0000 000000 000 00 000 SPT SVCS-PUPILS - OTHER EXPENSES

12,330.00 249.04 12,579.04 0.00 0.00 249.04 12,330.00 1.98

*****TOTAL FOR FUNC 2100 (SUPPORT SERVICES - PUPILS):

496,002.50 249.04 496,251.54 305,713.48 305,713.48 15,772.04 174,766.02 64.78

====================================================================================================================================

001 2200 100 0000 000000 000 00 000 SPT SVCS-STAFF - SALARIES AND WAGES

0.00 0.00 0.00 57,574.86 57,574.86 0.00 57,574.86- 0.00

001 2200 200 0000 000000 000 00 000 SPT SVCS-STAFF - RETIREMENT AND BENEFITS

1,000.00 0.00 1,000.00 27,759.21 27,759.21 0.00 26,759.21- 0.00

001 2200 400 0000 000000 000 00 000 SPT SVCS-STAFF - PURCHASED SERVICES

125,547.20 13,984.00 139,531.20 16,518.73 16,518.73 11,929.55 111,082.92 20.39

001 2200 500 0000 000000 000 00 000 SPT SVCS-STAFF - SUPPLIES/MATERIALS

86,078.49 2,882.10 88,960.59 23,675.62 23,675.62 28,700.83 36,584.14 58.88

001 2200 500 9027 000000 000 00 000 GENERAL SUPP SERV-INSTRUCT STAFF SUPPLY/MATER

1,500.00 0.00 1,500.00 0.00 0.00 0.00 1,500.00 0.00

001 2200 800 0000 000000 000 00 000 GENERAL SUPP SERV-INSTRUCT STAFF MISCELLANEOU

3,825.00 0.00 3,825.00 0.00 0.00 0.00 3,825.00 0.00

*****TOTAL FOR FUNC 2200 (SUPP SERV- INSTRUCTIONAL STAFF):

217,950.69 16,866.10 234,816.79 125,528.42 125,528.42 40,630.38 68,657.99 70.76

====================================================================================================================================










001 2300 100 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - SALARIES

0.00 0.00 0.00 750.00 750.00 0.00 750.00- 0.00

001 2300 200 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - BENEFITS

0.00 0.00 0.00 205.39 205.39 0.00 205.39- 0.00

001 2300 400 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - PURCHASED SVCS

81,672.50 22,157.54 103,830.04 16,802.53 16,802.53 29,614.85 57,412.66 44.71

001 2300 500 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - SUPPLIES

650.00 0.00 650.00 0.00 0.00 0.00 650.00 0.00

001 2300 800 0000 000000 000 00 000 SPT SVCS-BOARD OF EDUCATION - OTHER EXPENSES

29,970.00 0.00 29,970.00 8,600.00 8,600.00 17,470.00 3,900.00 86.99

*****TOTAL FOR FUNC 2300 (SUPPORT SERV.-BD. OF EDUCATION):

112,292.50 22,157.54 134,450.04 26,357.92 26,357.92 47,084.85 61,007.27 54.62

====================================================================================================================================

001 2400 100 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - SALARIES & WAGES

0.00 0.00 0.00 236,856.18 236,856.18 0.00 236,856.18- 0.00

001 2400 200 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - RETIREMENT/BENEFITS

10,000.00 0.00 10,000.00 107,208.71 107,208.71 500.00 97,708.71- 0.00

001 2400 400 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - PURCHASED SERVICES

183,100.00 0.00 183,100.00 4,843.36 4,843.36 87,641.64 90,615.00 50.51

001 2400 500 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - SUPPLIES/MATERIALS

26,400.00 372.60 26,772.60 855.84 855.84 6,659.23 19,257.53 28.07

001 2400 800 0000 000000 000 00 000 SPT SVCS-ADMINISTRATION - OTHER EXPENSES

48,670.00 0.00 48,670.00 3,436.88 3,436.88 6,292.32 38,940.80 19.99

*****TOTAL FOR FUNC 2400 (SUPPORT SERV- ADMINISTRATIVE):

268,170.00 372.60 268,542.60 353,200.97 353,200.97 101,093.19 185,751.56- 169.17

====================================================================================================================================

001 2500 100 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - SALARIES & WAGES

0.00 0.00 0.00 48,121.51 48,121.51 0.00 48,121.51- 0.00

001 2500 200 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - RETIREMENT/BENEFIT

0.00 0.00 0.00 23,795.41 23,795.41 0.00 23,795.41- 0.00

001 2500 400 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - PURCHASED SERVICES

165,321.80 0.00 165,321.80 51,608.75 51,608.75 54,347.93 59,365.12 64.09










001 2500 500 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - SUPPLIES/MATERIALS

4,007.00 0.00 4,007.00 372.56 372.56 1,514.00 2,120.44 47.08

001 2500 800 0000 000000 000 00 000 SPT SVCS-FISCAL SERVICES - OTHER EXPENSES

739,167.94 50.00 739,217.94 5,290.00 5,290.00 80,539.80 653,388.14 11.61

*****TOTAL FOR FUNC 2500 (FISCAL SERVICES):

908,496.74 50.00 908,546.74 129,188.23 129,188.23 136,401.73 642,956.78 29.23

====================================================================================================================================

001 2600 100 0000 000000 000 00 000 SPT SVCS-BUSINESS - SALARIES AND WAGES

0.00 0.00 0.00 17,429.44 17,429.44 0.00 17,429.44- 0.00

001 2600 200 0000 000000 000 00 000 SPT SVCS-BUSINESS - RETIREMENT/BENEFITS

0.00 0.00 0.00 8,567.24 8,567.24 0.00 8,567.24- 0.00

001 2600 400 0000 000000 000 00 000 SPT SVCS-BUSINESS - PURCHASED SERVICES

88,540.00 0.00 88,540.00 6,727.93 6,727.93 33,944.65 47,867.42 45.94

001 2600 500 0000 000000 000 00 000 SPT SVCS-BUSINESS - SUPPLIES/MATERIALS

1,200.00 0.00 1,200.00 0.00 0.00 0.00 1,200.00 0.00

001 2600 800 0000 000000 000 00 000 GENERAL SUPPORT SERV-BUSINESS MISCELLANEOUS O

1,750.00 0.00 1,750.00 0.00 0.00 1,113.00 637.00 63.60

*****TOTAL FOR FUNC 2600 (SUPPORT SERVICES - BUSINESS):

91,490.00 0.00 91,490.00 32,724.61 32,724.61 35,057.65 23,707.74 74.09

====================================================================================================================================

001 2700 100 0000 000000 000 00 000 SPT SVCS-PLANT - SALARIES AND WAGES

0.00 0.00 0.00 141,263.14 141,263.14 0.00 141,263.14- 0.00

001 2700 200 0000 000000 000 00 000 SPT SVCS-PLANT - RETIREMENT AND BENEFITS

5,000.00 0.00 5,000.00 69,853.67 69,853.67 1,192.56 66,046.23- 0.00

001 2700 400 0000 000000 000 00 000 SPT SVCS-PLANT - PURCHASED SERVICES

2,143,180.00 92,543.67 2,235,723.67 63,902.43 63,902.43 810,631.64 1,361,189.60 39.12

001 2700 500 0000 000000 000 00 000 SPT SVCS-PLANT - SUPPLIES/MATERIALS

463,833.00 55,806.44 519,639.44 34,941.95 34,941.95 144,121.80 340,575.69 34.46

001 2700 600 0000 000000 000 00 000 SPT SVCS-PLANT - NEW (ADD’L) EQUIPMENT

100,000.00 162,821.51 262,821.51 2,321.51 2,321.51 160,500.00 100,000.00 61.95

001 2700 800 0000 000000 000 00 000 GENERAL OPERATION/MAINT OF PLANT MISCELLANEOU

200.00 0.00 200.00 0.00 0.00 35.00 165.00 17.50










*****TOTAL FOR FUNC 2700 (OPERATION & MAINT OF PLANT SER):

2,712,213.00 311,171.62 3,023,384.62 312,282.70 312,282.70 1,116,481.00 1,594,620.92 47.26

====================================================================================================================================

001 2800 400 0000 000000 000 00 000 SPT SVCS-TRANSPORTATION - PURCHASED SERVICES

6,171,550.00 0.00 6,171,550.00 3,013.35 3,013.35 2,739,442.43 3,429,094.22 44.44

001 2800 500 0000 000000 000 00 000 SPT SVCS-TRANSPORTATION - SUPPLIES/MATERIALS

350,000.00 0.00 350,000.00 328.68 328.68 144,290.07 205,381.25 41.32

*****TOTAL FOR FUNC 2800 (SUPPORT SERV - PUPIL TRANSPOR.):

6,521,550.00 0.00 6,521,550.00 3,342.03 3,342.03 2,883,732.50 3,634,475.47 44.27

====================================================================================================================================

001 2900 100 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - SALARIES AND WAGES

0.00 0.00 0.00 51,974.08 51,974.08 0.00 51,974.08- 0.00

001 2900 200 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - RETIREMENT/BENEFITS

90,000.00 0.00 90,000.00 23,066.55 23,066.55 87,175.56 20,242.11- 122.49

001 2900 400 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - PURCHASED SERVICES

865,007.46 8,100.00 873,107.46 167,252.78 167,252.78 566,305.96 139,548.72 84.02

001 2900 500 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - SUPPLIES/MATERIALS

105,800.00 0.00 105,800.00 308.43 308.43 44,444.62 61,046.95 42.30

001 2900 600 0000 000000 000 00 000 SPT SVCS-CENTRAL SVCS - NEW (ADD’L) EQUIP

165,000.00 67,455.96 232,455.96 0.00 0.00 67,455.96 165,000.00 29.02

001 2900 800 0000 000000 000 00 000 HUMAN RESOURCES ADMIN AWARDS

95,293.00 0.00 95,293.00 46,924.50 46,924.50 29,128.00 19,240.50 79.81

*****TOTAL FOR FUNC 2900 (SUPPORT SERVICES - CENTRAL):

1,321,100.46 75,555.96 1,396,656.42 289,526.34 289,526.34 794,510.10 312,619.98 77.62

====================================================================================================================================

001 3900 800 0000 000000 000 00 000 GENERAL OTHER OPER OF NON-INSTRUC MISCELLANEO

10,000.00 0.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00

*****TOTAL FOR FUNC 3900 (OTHER OPERATION OF NON-INSTRUC):

10,000.00 0.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00

====================================================================================================================================










001 4500 100 0000 000000 000 00 000 SPORTS ORIENTED STUDENT ACTIVITIES - SALARIES

0.00 0.00 0.00 29,954.53 29,954.53 0.00 29,954.53- 0.00

001 4500 200 0000 000000 000 00 000 SPORTS ORIENTED ACTIVITIES - RETIREMENT/BENE

0.00 0.00 0.00 15,035.82 15,035.82 771.81 15,807.63- 0.00

001 4500 400 0000 000000 000 00 000 SPORTS ORIENTED ACTIVITIES - PURCHASED SVCS

2,340.00 0.00 2,340.00 195.00 195.00 2,145.00 0.00 100.00

*****TOTAL FOR FUNC 4500 (SPORT ORIENTED ACTIVITIES):

2,340.00 0.00 2,340.00 45,185.35 45,185.35 2,916.81 45,762.16- 0.00

====================================================================================================================================

001 5600 400 0000 000000 000 00 000 GENERAL BLDG IMPROVEMENT PURCHASED SERV

1,910,000.00 1,845,053.72 3,755,053.72 224,000.00 224,000.00 1,621,053.72 1,910,000.00 49.14

*****TOTAL FOR FUNC 5600 (BUILDING IMPROVEMENT SERVICES):

1,910,000.00 1,845,053.72 3,755,053.72 224,000.00 224,000.00 1,621,053.72 1,910,000.00 49.14

====================================================================================================================================

001 7100 900 0000 000000 000 00 000 GENERAL CONTINGENCY OTHER USES OF FUNDS

500,000.00 0.00 500,000.00 0.00 0.00 0.00 500,000.00 0.00

*****TOTAL FOR FUNC 7100 (CONTINGENCIES):

500,000.00 0.00 500,000.00 0.00 0.00 0.00 500,000.00 0.00

====================================================================================================================================

*****TOTAL FOR FUND 001 (GENERAL):

Ex Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41

In Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41

====================================================================================================================================

*****GRAND TOTALS:

Ex Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41

In Tr/Ad 30,000,000.00 2,967,672.13 32,967,672.13 6,210,488.13 6,210,488.13 8,099,254.74 18,657,929.26 43.41

====================================================================================================================================


Time: 11:35 am Fiscal Year Budget (FNDREVEX)

Revenues & Expenditures

July 1, 2020 through July 31, 2020

REVENUE AND EXPENDITURE REPORT

Aggregate of Funds

July Annual FYTD Unencumbered

Activity Budget Activity Encumbrances Balance

-------------------------------------------------------------------------------------

Total Fund Balance, Beg. of Period $ 43,182,285.38 $ 43,182,285.38

Revenue:

GEN. PROP. TAX - REAL UNRESERV $ 10,685,600.00 $ 37,000,000.00 $ 10,685,600.00

TUITION/PAT-REGULAR DAY SCHOOL $ 550.00- $ 550.00-

TUITION/PAT-SUMMER SCHOOL $ 25.00 $ 25.00

MISC TUITION FROM PATRONS $ 39.25 $ 39.25

OPEN ENROLLMENT $ 80,981.04 $ 80,981.04

INTEREST IN INVESTMENTS $ 35,611.18 $ 35,611.18

GAIN OR LOSS ON SALE OF INVS $ 150.00 $ 150.00

DUES AND FEES $ 575.00 $ 575.00

OTHER MISCELLANEOUS RECEIPTS $ 6,755.00 $ 6,755.00

REVENUE IN LIEU OF TAXES $ 63,509.08 $ 63,509.08

SCHOOL FOUNDATION ALLOWANCE $ 1,911,431.78 $ 37,000,000.00 $ 1,911,431.78

POVERTY BASED ASSISTANCE $ 4,908.64 $ 4,908.64

OTHER REST GRANTS-IN-AID/STATE $ 557.78 $ 557.78

UNRES FROM FED/OTHER INTERMED. $ 688.51 $ 688.51

REFND OF PRIOR YEAR EXPENDITUR $ 273.38 $ 273.38

---------------- ---------------- ---------------- ---------------- ----------------

Total Revenues: $ 12,790,555.64 $ 74,000,000.00 $ 12,790,555.64

Expenditures:

PERSONNEL:

SALARIES $ 3,241,028.36 $ 5,176,707.89 $ 3,241,028.36 $ 1,935,679.53

FRINGE BENEFITS $ 1,253,583.66 $ 1,631,000.00 $ 1,253,583.66 $ 91,422.70 $ 285,993.64

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL PERSONNEL: $ 4,494,612.02 $ 6,807,707.89 $ 4,494,612.02 $ 91,422.70 $ 2,221,673.17

ADVERTISING $ 26,260.00 $ 260.00 $ 26,000.00

CERTIFICATED MEETING EXPENSE $ 4,893.00 $ 112,629.48 $ 4,893.00 $ 4,178.00 $ 103,558.48

COMMUNITY SCHOOL PAYMENTS $ 40,715.07 $ 500,000.00 $ 40,715.07 $ 459,284.93

DATA PROCESSING SERVICES $ 154,723.63 $ 319,610.69 $ 154,723.63 $ 30,896.50 $ 133,990.56

ELECTRICITY $ 887,000.00 $ 400,000.00 $ 487,000.00

EXCESS COSTS $ 939,500.00 $ 49,794.00 $ 889,706.00

GARBAGE REMOVAL & CLEANING $ 1,034.89 $ 34,000.00 $ 1,034.89 $ 12,637.88 $ 20,327.23

GAS $ 942.47 $ 174,000.00 $ 942.47 $ 49,207.53 $ 123,850.00

HEALTH SERVICES $ 5,500.00 $ 2,825.00 $ 2,675.00

INSTRUCTION SERVICES $ 8,788.24 $ 505,250.00 $ 8,788.24 $ 142,411.76 $ 354,050.00

INSTRUCTIONAL IMPROVEMENT $ 10,384.00 $ 16,302.00 $ 10,384.00 $ 5,500.00 $ 418.00

INTERNET ACCESS SERVICE $ 3,441.63 $ 92,000.00 $ 3,441.63 $ 53,792.17 $ 34,766.20

MANAGEMENT SERVICES $ 454.40 $ 57,960.00 $ 454.40 $ 10,505.60 $ 47,000.00

NONCERTIFICATED MEETING EXP. $ 250.00 $ 16,031.00 $ 250.00 $ 795.00 $ 14,986.00






Aggregate of Funds (cont’d)



-------------------------------------------------------------------------------------

OPEN ENROLLMENT PAYMENTS $ 52,726.62 $ 625,000.00 $ 52,726.62 $ 572,273.38

OTHER COMMUNICATIONS SERVICE $ 2,000.00 $ 2,000.00

OTHER CRAFT & TRADE SERVICES $ 99.82 $ 1,200.00 $ 99.82 $ 1,100.18

OTHER PROFESSIONAL & TECHNICAL $ 141,711.34 $ 790,671.50 $ 141,711.34 $ 554,567.80 $ 94,392.36

OTHER PROPERTY SERVICES $ 150.00 $ 135,000.00 $ 150.00 $ 1,650.00 $ 133,200.00

OTHER PUPIL TRANSPORTATION $ 779.94 $ 15,000.00 $ 779.94 $ 14,220.06

OTHER TRAVEL/MEETING EXPENSE $ 857.78 $ 72,475.00 $ 857.78 $ 19,992.22 $ 51,625.00

OTHER TUITION PAYMENTS $ 125,000.00 $ 125,000.00

POSTAGE $ 6,315.29 $ 28,600.00 $ 6,315.29 $ 17,212.61 $ 5,072.10

PRINTING AND BINDING $ 2,179.99 $ 23,825.00 $ 2,179.99 $ 3,172.00 $ 18,473.01

PROFESSIONAL & TECHNICAL SERV. $ 587,150.00 $ 35,400.00 $ 551,750.00

PROFESSIONAL/LEGAL SERVICES $ 6,130.03 $ 102,157.54 $ 6,130.03 $ 37,614.85 $ 58,412.66

PROPERTY INSURANCE $ 98,180.00 $ 89,550.00 $ 8,630.00

PURCHASED TRANSP.- EXTRACURR. $ 84,000.00 $ 7,275.84 $ 76,724.16

RENTALS $ 7,475.81 $ 197,506.50 $ 7,475.81 $ 63,739.77 $ 126,290.92

REPAIRS & MAINTENANCE SERV. $ 268,775.39 $ 4,498,850.39 $ 268,775.39 $ 1,813,630.88 $ 2,416,444.12

SPECIAL ED PAYMENTS $ 185,600.00 $ 185,600.00

STAFF SERVICES $ 1,081.00 $ 12,550.00 $ 1,081.00 $ 3,919.00 $ 7,550.00

STATISTICAL SERVICES $ 16,000.00 $ 16,000.00

TELEPHONE SERVICE $ 5,304.73 $ 171,730.00 $ 5,304.73 $ 84,630.27 $ 81,795.00

TRANS PURCHASED OTHER SOURCE $ 1,862.07 $ 6,035,000.00 $ 1,862.07 $ 2,715,437.93 $ 3,317,700.00

TUITION PD - PRIVATE SCHOOLS $ 67,761.58 $ 1,792,800.00 $ 67,761.58 $ 278,772.76 $ 1,446,265.66

WATER AND SEWAGE $ 13,766.65 $ 124,500.00 $ 13,766.65 $ 46,233.35 $ 64,500.00

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL PURCHASED SERVICES $ 802,605.37 $ 19,410,839.10 $ 802,605.37 $ 6,536,702.90 $ 12,071,530.83

CLASSROOM SUPPLIES $ 84,201.52 $ 17,123.56 $ 67,077.96

COLLEGE CREDIT PLUS DATA $ 1,582.19 $ 53,172.97 $ 1,582.19 $ 31,606.72 $ 19,984.06

COMPUTER SUPPLIES $ 11,996.76 $ 822,796.82 $ 11,996.76 $ 366,649.12 $ 444,150.94

ELECTRONIC INSTRUCT. MATERIALS $ 110,308.00 $ 149,474.00 $ 110,308.00 $ 8,750.00 $ 30,416.00

ELECTRONIC SUBSCRIPTION SVC. $ 15,367.99 $ 60,235.00 $ 15,367.99 $ 40,950.00 $ 3,917.01

EQUIPMENT AND FURNITURE $ 171,391.56 $ 767,399.59 $ 171,391.56 $ 171,912.59 $ 424,095.44

FOOD & RELATED SUPP & MATERIAL $ 1,500.00 $ 1,500.00

FUEL $ 2,644.20 $ 380,000.00 $ 2,644.20 $ 151,490.07 $ 225,865.73

GENERAL SUPPLIES $ 11,281.63 $ 129,714.90 $ 11,281.63 $ 24,283.71 $ 94,149.56

HEALTH & HYGIENE SUPPLIES $ 3,000.00 $ 33.00 $ 2,967.00

LIBRARY BOOKS $ 782.13 $ 27,432.36 $ 782.13 $ 4,140.63 $ 22,509.60

NEWSPAPER, PERIODICALS, FILMS $ 4,949.74 $ 1,956.91 $ 2,992.83

OFFICES SUPPLIES $ 1,228.40 $ 43,265.60 $ 1,228.40 $ 10,459.23 $ 31,577.97

OPER/MAINTENANCE/REPAIR-PLANT $ 32,626.43 $ 466,306.44 $ 32,626.43 $ 116,490.22 $ 317,189.79

OTHER GENERAL SUPPLIES $ 23,650.00 $ 87,225.10 $ 23,650.00 $ 2,758.54 $ 60,816.56

OTHER SUPPLIES & MATERIALS $ 18,333.00 $ 7,333.00 $ 11,000.00

PERIODICALS $ 150.00 $ 150.00

SOFTWARE MATERIALS $ 22,893.49 $ 79,107.49 $ 22,893.49 $ 23,516.35 $ 32,697.65






Aggregate of Funds (cont’d)



-------------------------------------------------------------------------------------

TEXTBOOKS $ 140,250.82 $ 1,069,113.91 $ 140,250.82 $ 113,306.79 $ 815,556.30

TIRES & TUBES $ 5,000.00 $ 1,000.00 $ 4,000.00

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL SUPPLIES AND MATERIALS $ 546,003.60 $ 4,252,378.44 $ 546,003.60 $ 1,093,760.44 $ 2,612,614.40

CAPITALIZED EQUIPMENT $ 22,899.25 $ 59,899.25 $ 22,899.25 $ 37,000.00

EQUIPMENT $ 2,321.51 $ 309,291.51 $ 2,321.51 $ 160,500.00 $ 146,470.00

TECHNICAL EQUIPMENT $ 277,795.00 $ 680,050.96 $ 277,795.00 $ 67,455.96 $ 334,800.00

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL CAPITAL OUTLAY $ 303,015.76 $ 1,049,241.72 $ 303,015.76 $ 227,955.96 $ 518,270.00

AWARDS AND PRIZES $ 3,500.00 $ 3,000.00 $ 500.00

BANK CHARGES $ 3,663.00 $ 82,850.00 $ 3,663.00 $ 1,808.86 $ 77,378.14

CHARGES FOR STATE EXAMS $ 53,500.00 $ 53,500.00

COUNTY BD OF ED CONTRIBUTION $ 3,436.88 $ 42,000.00 $ 3,436.88 $ 38,563.12

ELECTION EXPENSE $ 22,970.94 $ 22,970.94

FIDELITY BOND PREMIUMS $ 250.00 $ 250.00

LIABILITY INSURANCE $ 5,100.00 $ 21,320.00 $ 5,100.00 $ 16,220.00

MEMBRSHP FEES - PROF ORGANZ. $ 4,947.00 $ 22,742.00 $ 4,947.00 $ 8,730.32 $ 9,064.68

MISCELLANEOUS OBJECTS $ 12,429.04 $ 249.04 $ 12,180.00

OTHER DUES AND FEES $ 180.00 $ 39,250.00 $ 180.00 $ 2,295.00 $ 36,775.00

OTHER INSURANCE $ 45,693.00 $ 45,693.00 $ 45,693.00

OTHER MISCELLANEOUS $ 10,000.00 $ 10,000.00

PROPERTY TAX COLLECTION FEES $ 545,400.00 $ 545,400.00

SELF INSURANCE $ 1,231.50 $ 45,600.00 $ 1,231.50 $ 26,053.00 $ 18,315.50

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL MISCELLANEOUS OBJECTS $ 64,251.38 $ 947,504.98 $ 64,251.38 $ 111,856.22 $ 771,397.38

CONTINGENCIES $ 500,000.00 $ 500,000.00

---------------- ---------------- ---------------- ---------------- ----------------

TOTAL OTHER USES OF FUNDS $ 0.00 $ 500,000.00 $ 0.00 $ 0.00 $ 500,000.00

---------------- ---------------- ---------------- ---------------- ----------------

Total Expenditures: $ 6,210,488.13 $ 32,967,672.13 $ 6,210,488.13 $ 8,061,698.22 $ 18,695,485.78

Increase (Decrease) for Period $ 6,580,067.51 $ 6,580,067.51

Total Fund Balance, End of Period $ 49,762,352.89 $ 49,762,352.89

================= =================

Total Current Encumbrances $ 8,061,698.22 $ 8,061,698.22

Total Unencumbered Cash Balance $ 41,700,654.67 $ 41,700,654.67

================= =================

Milford Exempted Village School District

Month of July 2020

Reconciliation of Depository to Fund Cash Balances

Total Fund Balance:

Depository Balances: Fifth Third - Operating

Adjustments-Outstanding Meeder 513rd Securities Deposit in Transit (Payschools)

Total Bank

Less Outstanding Checks

Total Depository

True Balance

Treasurer

Assistant Treasurer

Date

Date

$21,902,898.71

$28,947,832.09 $11,988,035.51

$637.50

$62,839,403.81

($472,529.25)

$62,366,874.56

$62,366,874.56 ($0.00)

Month of

Milford Exempted Village School District

July 2020

Reconciliation of Payroll Account

Total Fund Balance:

Adjustments SERS STRS Blue Ash Cinti Madeira Mason Sharonville Norwood Fairfax OH Def Comp OSDIT AXA OH Taxes OH Child Support STRS PU SERS Pick-Up RITA Qtrly Taxes-Jul Aug Sept Voya

Total Bank

Less Outstanding Checks-Net Pay

True Balance

Treasurer

Assistant Treasurer

Date

$273,420.54

(171,858.24) (481.30)

(1,472.18) (396.13) (201.82) (241.25) (656.23) (295.89)

(4,879.50) (1,747.31)

(15,685.00) (34,765.25)

(1,938.22) (18,637.02)

(4,054.57) (1,059.24)

$15,051.39

($15,051.39)

$0.00

·r:J, I ,'.;b;to Date

File: ACA/ACAA

Milford EVS District Page 1 of 4

NONDISCRIMINATION ON THE BASIS OF SEX/SEXUAL HARASSMENT

The U.S. Department of Education has published regulations for implementing Title IX of the

Education Amendments of 1972, which prohibits sex discrimination in federally assisted

education programs.

Title IX states, in part: “No person in the United States shall, on the basis of sex, be excluded

from participation in, be denied the benefits of or be subjected to discrimination under any

education program or activity receiving federal financial assistance.”

The Board ensures compliance with Title IX of the Education Amendments of 1972, Title VI of

the Civil Rights Act of 1964 and the regulations promulgated through the U.S. Department of

Education.

All persons associated with the District, including, but not limited to, the Board, administration,

staff, students, and third parties are expected to conduct themselves at all times so as to provide

an atmosphere free from sex discrimination and sexual harassment. Sex discrimination and

sexual harassment, whether verbal or nonverbal, occurring inside or outside of District buildings,

on other District-owned property or at school-sponsored social functions/activities, is illegal and

unacceptable and will not be tolerated. The District may have an obligation to investigate and/or

respond to sexual harassment occurring off school grounds, when the harassment creates a

hostile environment within the school setting. Sexual harassment is strictly prohibited by this

policy.

The District takes measures to eliminate harassment, prevent its recurrence and remedy its

effects, and will implement interim measures as deemed necessary.

Definition of Sexual Harassment: Unwelcome sexual advances, requests for sexual favors or

other verbal, nonverbal, or physical conduct of a sexual nature may constitute sexual harassment

when:

1) submission to such conduct is made, either explicitly or implicitly, a term or condition of

a person’s employment or status in a class, educational program or activity;

2) submission to, or rejection of, such conduct by an individual is used as the basis for

employment or education decisions affecting such individual or

3) such conduct is sufficiently severe, persistent, or pervasive and has the purpose or effect

of unreasonably interfering with an individual’s work or educational performance by

creating an intimidating, hostile or abusive environment, or by interfering with one’s

ability to participate in or benefit from a class or educational program or activity.

File: ACA/ACAA


Sexual harassment includes gender-based harassment, which refers to unwelcome conduct based

on an individual’s actual or perceived sex, (including harassment based on gender identity and

nonconformity with sex stereotypes), and not necessarily involving conduct of a sexual nature.

Examples of sexual harassment-type conduct may include, but are not limited to, unwanted

sexual advances; demands for sexual favors in exchange for favorable treatment or continued

employment; grooming; repeated sexual jokes, flirtations, advances or propositions; verbal abuse

of a sexual nature; graphic verbal commentary relating to an individual’s body, sexual prowess

or sexual deficiencies; coerced sexual activities; any unwanted physical contact; sexually

suggestive or obscene comments or gestures; or displays in the workplace of sexually suggestive

or obscene objects or pictures. Whether any act or comment constitutes sexual harassment-type

conduct is often dependent on the individual recipient.

All of these types of harassment are considered forms of sex discrimination prohibited by Title

IX.

The Board has developed informal and formal discrimination and harassment complaint

procedures. The procedures provide for a prompt and equitable investigation and resolution of

complaints of sex discrimination, including sexual misconduct. The Board also identified

disciplinary measures that may be imposed upon the offender. Nothing in this policy or

procedure prevents an individual from pursuing action through State and/or Federal law,

contacting law enforcement, or from filing a complaint with the United States Department of

Education, Office of Civil Rights, the Ohio Civil Rights Commission or the Equal Employment

Opportunity Commission.

The Board designates the following individuals to serve as the District’s Title IX Coordinators:

Name: John Spieser Jennie Berkley

Title: Director of Human Resources Assistant

Superintendent of Human Resources and Student

Services

Address: 1099 State Route 131, Milford, OH 45150

Phone Number: 513-831-1314

Email: [email protected]

[email protected]

Name: Dr. Jill Hollandsworth

Title: Assistant Superintendent of Teaching & Learning

Director of Elementary Curriculum and Instruction




mailto:[email protected]

File: ACA/ACAA


The Title IX Coordinator serves as the grievance officer and coordinates the District’s efforts to

comply with and carry out responsibilities under Title IX, including any complaint under Title

IX. He/She is vested with the authority and responsibility for investigating all sexual harassment

complaints in accordance with the procedures set forth in the accompanying regulation and staff

and student handbooks. Any investigatory responsibilities of the Title IX Coordinator may be

delegated to a designee trained in Title IX compliance and procedures.

Confidentiality/Retaliation

Sexual harassment matters, including the identity of both the reporting party and the responding

party, are kept confidential to the extent possible, consistent with the Board’s legal obligations to

investigate. Although discipline may be imposed against the responding party upon a finding of

guilt, the District prohibits retaliation for an individual’s participation in, and/or initiation of a

sex discrimination/sexual harassment complaint investigation, including instances where the

complaint is not substantiated. The District takes reasonable steps to prevent retaliation and

takes strong responsive action if retaliation occurs.

[Adoption date: June 20, 1991]

[Re-adoption date: May 20, 1993]

[Re-adoption date: August 18, 1994]


[Re-adoption date: April 20, 2017]

[Re-adoption date: February 15, 2018]



LEGAL REFS.: Civil Rights Act, Title VI; 42 USC 2000d et seq.

Civil Rights Act, Title VII; 42 USC 2000e et seq.

Education Amendments of 1972, Title IX; 20 USC 1681 et seq.

Executive Order 11246, as amended by Executive Order 11375

Equal Pay Act; 29 USC 206

Ohio Const. Art. I, Section 2

ORC Chapter 4112

CROSS REFS.: AC, Nondiscrimination

GBA, Equal Opportunity Employment

GBD, Board-Staff Communications (Also BG)

GBH, Staff-Student Relations (Also JM)

IGDJ, Interscholastic Athletics

JB, Equal Educational Opportunities

JFC, Student Conduct (Zero Tolerance)

JFCF, Hazing and Bullying (Harassment, Intimidation and Dating Violence)

JHG, Reporting Child Abuse

File: ACA/ACAA


Staff Handbooks

Student Handbooks

CONTRACT REFS.: Teachers’ Negotiated Agreement

Support Staff Negotiated Agreement

File: ACA/ACAA


NONDISCRIMINATION ON THE BASIS OF SEX/SEXUAL HARASSMENT

The U.S. Department of Education has published regulations for implementing Title IX of the

Education Amendments of 1972, which prohibits sex discrimination in federally assisted

education programs.

Title IX states, in part: “No person in the United States shall, on the basis of sex, be excluded

from participation in, be denied the benefits of or be subjected to discrimination under any

education program or activity receiving federal financial assistance.”

The Board ensures compliance with Title IX of the Education Amendments of 1972, Title VI of

the Civil Rights Act of 1964 and the regulations promulgated through the U.S. Department of

Education.


staff, students, and third parties are expected to conduct themselves at all times so as to provide

an atmosphere free from sex discrimination and sexual harassment. Sex discrimination and

sexual harassment, whether verbal or nonverbal, occurring inside or outside of District buildings,

on other District-owned property or at school-sponsored social functions/activities, is illegal and

unacceptable and will not be tolerated. The District may have an obligation to investigate and/or

respond to sexual harassment occurring off school grounds, when the harassment creates a

hostile environment within the school setting. Sexual harassment is strictly prohibited by this

policy.

The District takes measures to eliminate harassment, prevent its recurrence and remedy its

effects, and will implement interim measures as deemed necessary.

Definition of Sexual Harassment: Unwelcome sexual advances, requests for sexual favors or

other verbal, nonverbal, or physical conduct of a sexual nature may constitute sexual harassment

when:

1) submission to such conduct is made, either explicitly or implicitly, a term or condition of

a person’s employment or status in a class, educational program or activity;

2) submission to, or rejection of, such conduct by an individual is used as the basis for

employment or education decisions affecting such individual or

3) such conduct is sufficiently severe, persistent, or pervasive and has the purpose or effect

of unreasonably interfering with an individual’s work or educational performance by

creating an intimidating, hostile or abusive environment, or by interfering with one’s

ability to participate in or benefit from a class or educational program or activity.

File: ACA/ACAA


Sexual harassment includes gender-based harassment, which refers to unwelcome conduct based

on an individual’s actual or perceived sex, (including harassment based on gender identity and

nonconformity with sex stereotypes), and not necessarily involving conduct of a sexual nature.

Examples of sexual harassment-type conduct may include, but are not limited to, unwanted

sexual advances; demands for sexual favors in exchange for favorable treatment or continued

employment; grooming; repeated sexual jokes, flirtations, advances or propositions; verbal abuse

of a sexual nature; graphic verbal commentary relating to an individual’s body, sexual prowess

or sexual deficiencies; coerced sexual activities; any unwanted physical contact; sexually

suggestive or obscene comments or gestures; or displays in the workplace of sexually suggestive

or obscene objects or pictures. Whether any act or comment constitutes sexual harassment-type

conduct is often dependent on the individual recipient.

All of these types of harassment are considered forms of sex discrimination prohibited by Title

IX.

The Board has developed informal and formal discrimination and harassment complaint

procedures. The procedures provide for a prompt and equitable investigation and resolution of

complaints of sex discrimination, including sexual misconduct. The Board also identified

disciplinary measures that may be imposed upon the offender. Nothing in this policy or

procedure prevents an individual from pursuing action through State and/or Federal law,

contacting law enforcement, or from filing a complaint with the United States Department of

Education, Office of Civil Rights, the Ohio Civil Rights Commission or the Equal Employment

Opportunity Commission.

The Board designates the following individuals to serve as the District’s Title IX Coordinators:



Superintendent of Human Resources and

Student Services




[email protected]



Director of Elementary Curriculum and

Instruction





File: ACA/ACAA


The Title IX Coordinator serves as the grievance officer and coordinates the District’s efforts to

comply with and carry out responsibilities under Title IX, including any complaint under Title

IX. He/She is vested with the authority and responsibility for investigating all sexual harassment

complaints in accordance with the procedures set forth in the accompanying regulation and staff

and student handbooks. Any investigatory responsibilities of the Title IX Coordinator may be

delegated to a designee trained in Title IX compliance and procedures.

Confidentiality/Retaliation

Sexual harassment matters, including the identity of both the reporting party and the responding

party, are kept confidential to the extent possible, consistent with the Board’s legal obligations to

investigate. Although discipline may be imposed against the responding party upon a finding of

guilt, the District prohibits retaliation for an individual’s participation in, and/or initiation of a

sex discrimination/sexual harassment complaint investigation, including instances where the

complaint is not substantiated. The District takes reasonable steps to prevent retaliation and

takes strong responsive action if retaliation occurs.










Civil Rights Act, Title VII; 42 USC 2000e et seq.





ORC Chapter 4112



GBD, Board-Staff Communications (Also BG)

GBH, Staff-Student Relations (Also JM)

IGDJ, Interscholastic Athletics




File: ACA/ACAA



Staff Handbooks

Student Handbooks



File: AC


NONDISCRIMINATION

The Board’s policy of nondiscrimination extends to students, staff, job applicants, the general

public and individuals with whom it does business and applies to race, color, national origin,

ancestry, citizenship status, religion, sex, sexual orientation, economic status, age, disability or

military status.

The Board does not discriminate on the basis of legally acquired genetic information.

The Board does not permit discriminatory practices and views harassment as a form of

discrimination. Harassment is defined as intimidation by threats of or actual physical violence;

the creation, by whatever means including the use of electronic communications devices, of a

climate of hostility or intimidation; or the use of language, conduct or symbols in such a manner

as to be commonly understood to convey hatred, contempt or prejudice or to have the effect of

insulting or stigmatizing an individual.

Employees or students who engage in discrimination of another employee or student shall be

subject to disciplinary action.

Permission, consent or assumption of risk by an individual subjected to discrimination does not

lessen the prohibition contained in this policy.

No one shall retaliate against an employee or student because he/she files a grievance; assists or

participates in an investigation, proceeding or hearing regarding the charge of discrimination of

an individual; or because he/she has opposed language or conduct that violates this policy.

The Board designates the following individual to serve as the District’s compliance officer/civil

rights coordinator:



Superintendent of Human Resources and

Student Services Address: 1099 State Route 131, Milford, OH 45150



[email protected]



Director of Elementary Curriculum and

Instruction




File: AC



The name, title, and contact information of these individuals is annually published in District

handbooks and on the District website.

The compliance officer is responsible for coordinating the District’s efforts to comply with

applicable Federal and State laws and regulations, including the District’s duty to address any

inquires or complaints regarding discrimination/retaliation or denial of equal access in a prompt

and equitable manner.

Reports and Complaints of Unlawful Discrimination/Harassment


staff, students and third parties are encouraged to promptly report incidents of unlawful

discrimination/harassment.

The Board has developed complaint procedures, which are made available to every member of

the school community. The Board also has identified disciplinary penalties, which may be

imposed on the offender(s).

Matters, including the identity of both the charging party and the accused, are kept confidential

to the extent possible.

[Adoption date: November 5, 1975]


[Re-adoption date: October 21, 1981]

[Re-adoption date: January 18, 1990]

[Re-adoption date: July 18, 1991]


[Re-adoption date: June 19, 1997]




[Re-adoption date: February 21, 2019)



Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq.




Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq.

Rehabilitation Act; 29 USC 794

Individuals with Disabilities Education Act; 20 USC 1400 et seq.

File: AC


Age Discrimination in Employment Act; 29 USC 623

Immigration Reform and Control Act; 8 USC 1324a et seq.

Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.


ORC Chapter 3323

Chapter 4112

OAC 3301-35-02

CROSS REFS.: ACA, Nondiscrimination on the Basis of Sex

ACAA, Sexual Harassment

ACB, Nondiscrimination on the Basis of Disability

EDE, Computer/Online Services (Acceptable Use and Internet Safety)


GBO, Verification of Employment Eligibility

IGAB, Human Relations Education

IGBA, Guidance for Students with Disabilities



JFCEA, Gangs


Staff Handbooks

Student Handbooks



File: AC


File: AC


NONDISCRIMINATION

The Board’s policy of nondiscrimination extends to students, staff, job applicants, the general

public and individuals with whom it does business and applies to race, color, national origin,

ancestry, citizenship status, religion, sex, sexual orientation, economic status, age, disability or

military status.

The Board does not discriminate on the basis of legally acquired genetic information.

The Board does not permit discriminatory practices and views harassment as a form of

discrimination. Harassment is defined as intimidation by threats of or actual physical violence;

the creation, by whatever means including the use of electronic communications devices, of a

climate of hostility or intimidation; or the use of language, conduct or symbols in such a manner

as to be commonly understood to convey hatred, contempt or prejudice or to have the effect of

insulting or stigmatizing an individual.

Employees or students who engage in discrimination of another employee or student shall be

subject to disciplinary action.

Permission, consent or assumption of risk by an individual subjected to discrimination does not

lessen the prohibition contained in this policy.

No one shall retaliate against an employee or student because he/she files a grievance; assists or

participates in an investigation, proceeding or hearing regarding the charge of discrimination of

an individual; or because he/she has opposed language or conduct that violates this policy.

The Board designates the following individual to serve as the District’s compliance officer/civil

rights coordinator:



Superintendent of Human Resources and Student

Services




[email protected]



Director of Elementary Curriculum and Instruction





File: AC


The name, title, and contact information of these individuals is annually published in District

handbooks and on the District website.

The compliance officer is responsible for coordinating the District’s efforts to comply with

applicable Federal and State laws and regulations, including the District’s duty to address any

inquires or complaints regarding discrimination/retaliation or denial of equal access in a prompt

and equitable manner.

Reports and Complaints of Unlawful Discrimination/Harassment


staff, students and third parties are encouraged to promptly report incidents of unlawful

discrimination/harassment.

The Board has developed complaint procedures, which are made available to every member of

the school community. The Board also has identified disciplinary penalties, which may be

imposed on the offender(s).

Matters, including the identity of both the charging party and the accused, are kept confidential

to the extent possible.




[Re-adoption date: January 18, 1990]







[Re-adoption date: February 21, 2019)



Civil Rights Act, (Amended 1972), Title VII; 42 USC 2000e et seq.




Genetic Information Nondiscrimination Act of 2008; 42 USC 2000ff et seq.

Rehabilitation Act; 29 USC 794

Individuals with Disabilities Education Act; 20 USC 1400 et seq.

Age Discrimination in Employment Act; 29 USC 623

File: AC


Immigration Reform and Control Act; 8 USC 1324a et seq.

Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq.


ORC Chapter 3323

Chapter 4112

OAC 3301-35-02

CROSS REFS.: ACA, Nondiscrimination on the Basis of Sex

ACAA, Sexual Harassment

ACB, Nondiscrimination on the Basis of Disability



GBO, Verification of Employment Eligibility

IGAB, Human Relations Education

IGBA, Guidance for Students with Disabilities



JFCEA, Gangs


Staff Handbooks

Student Handbooks



File: AC


Page 1 of 12

File: AFC-1 (Also GCN-1)

EVALUATION OF PROFESSIONAL STAFF

(Ohio Teacher Evaluation System)

A determination of the efficiency and effectiveness of the teaching staff is a critical factor in the

overall operation of the District. The Board evaluates teachers in accordance with State law and

the standards-based statewide teacher evaluation framework adopted by the State Board of

Education (SBOE).

Notwithstanding Ohio Revised Code Section (RC) 3319.09, this policy applies to any person

employed under a teacher license issued under RC 3319, or under a professional or permanent

teacher’s certificate issued under former RC 3319.222, and who spends at least 50% of the time

employed providing content-related student instruction. This teacher evaluation policy does not

apply to substitute teachers or instructors of adult education.

The Board directs the Superintendent/designee to implement this policy in accordance with State

law. This policy has been developed in consultation with teachers employed by the Board. This

policy becomes effective at the expiration of any collective bargaining agreement covering

teachers employed by the Board that was in effect on November 2, 2018 and must be included in

any renewal or extension.

The District will implement this policy beginning with the 2020-2021 school year.

Credentialed Evaluators

Evaluations carried out under this policy are conducted by persons holding evaluator credentials

established by the Ohio Department of Education (ODE).

Final Holistic Rating and Evaluation Cycle

Teachers are assigned a final holistic rating of Accomplished, Skilled, Developing or Ineffective.

This rating will be based on a combination of informal and formal observations and supporting

evidence using the Teacher Evaluation Rubric.

Page 2 of 12


Annually, the Board submits to the ODE the number of teachers assigned a final holistic rating,

aggregated by the teacher preparation programs from which, and the years in which, the teachers

graduated. The name of, or any personally identifiable information about, any teacher reported

in compliance with this provision cannot be required.

The full evaluation cycle includes:

Professional Growth/Improvement Plan;

One formal holistic observation, followed by a conference;

At least two classroom walkthroughs –with an emphasis on identified focus area(s) when

applicable;

One formal focused observation – with an emphasis on identified focus area(s) and

One final summative conference.

The teacher performance measure of the evaluation cycle is aligned with the following Ohio

Standards for the Teaching Profession:

Understand student learning and development, respect student diversity and hold high

expectations for all students to achieve and progress at high levels;

Understand the content areas for which they have instructional responsibility;

Understand and use varied assessments to inform instruction and evaluate and ensure

student learning;

Plan and deliver effective instruction that advances the learning of each student;

Create learning environments that promote high levels of learning and achievement for

all students;

Collaborate and communicate with students, parents, other teachers, administrators and

the community to support student learning and

Assume responsibility for professional growth and performance as an individual and as a

member of a learning community.

The Superintendent/designee selects/develops evaluation tools to calculate teacher performance.

The Board directs the Superintendent/designee to develop procedures for these evaluation tools.

Teachers, who are on limited or extended limited contracts pursuant to State law and under

consideration for nonrenewal, receive at least three formal observations during the evaluation

cycle.

All teacher evaluations are completed by May 1. Teachers evaluated under this policy are

provided with a written copy of their evaluation results by May 10.

Page 3 of 12


The Board evaluates teachers receiving effectiveness ratings of Accomplished on those teachers’

most recent evaluations every three years, provided the teacher submits a self-directed

Professional Growth Plan and the evaluator determines the teacher is making progress on that

plan. Such evaluations are completed by May 1 of the evaluation year. Teachers evaluated on

this basis are provided a written copy of their evaluation results by May 10 of the evaluation

year. In years when an evaluation will not take place, one observation is carried out and at least

one conference with the teacher is held.

The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’ most

recent evaluations every two years, provided the teacher and evaluator jointly develop a

Professional Growth Plan and the evaluator determines the teacher is making progress on that

plan. Biennial evaluations conducted under this policy are completed by May 1 of the evaluation

year. Teachers evaluated on a biennial basis are provided a written copy of their evaluation

results by May 10 of the evaluation year. In years when an evaluation will not take place, one

observation is carried out and at least one conference with the teacher is held.

High-Quality Student Data

High-quality student data (HQSD) is used to guide instructional decisions and meet student

learning needs. HQSD used must be rigorously reviewed by locally determined experts in the

field of education to meet all of the following criteria:

Align to learning standards;

Measure what is intended to be measured;

Be attributable to a specific teacher for course(s) and grade level(s) taught;

Demonstrate evidence of student learning (achievement and/or growth);

Follow protocols for administration and scoring;

Provide trustworthy results and

Not offend or be driven by bias.

AND the teachers must use the data generated from the HQSD data instrument by:

Critically reflecting upon and analyzing available data, using the information as part of an

ongoing cycle of support for student learning;

Considering student learning needs and styles, identifying the strengths and weaknesses

of an entire class, as well as individual students;

Informing instruction and adapting instruction to meet student need based upon the

information gained from the data analysis and

Measuring student learning (achievement and/or growth) and progress towards achieving

state and local standards.


Page 4 of 12

Evaluations use at least two measures of HQSD to provide evidence of student learning

attributable to the teacher being evaluated when required.

When applicable to the grade level or subject area taught by a teacher, HQSD includes the value-

added progress dimension established under RC 3302.021, except when otherwise prohibited by

law.

HQSD may be used as evidence in any component of the evaluation where applicable.

Data from ODE vendor approved assessments may be considered HQSD.

The use of shared attribution measures or student learning objectives is prohibited.

Professional Growth and Improvement Plans

Each teacher must develop a Professional Growth or Improvement Plan based on the results of

their most recent evaluation. These plans are to be developed annually and must be based on the

results of the evaluation and aligned to any existing district or building improvement plan.

Teachers with a final holistic rating of Accomplished must develop a self-directed Professional

Growth Plan.

Teachers with a final holistic rating of Skilled must develop a Professional Growth Plan working

jointly with the credentialed evaluator.

Teachers with a final holistic rating of Developing must develop a Professional Growth Plan that

is guided by their assigned credentialed evaluators.

Teachers with a final summative rating of Ineffective will be placed on an Improvement Plan

developed by the assigned credentialed evaluators.

Retention and Promotion

The Board uses evaluation results for retention and promotion decisions. The Board adopts

procedures for use in making retention and promotion decisions based on evaluation results.

Seniority shall not be the basis for making retention decisions, except when choosing between

teachers who have comparable evaluations.

Poorly Performing Teachers

The Board uses evaluation results for removing poorly performing teachers. The Board adopts

procedures for removing poorly performing teachers based on evaluation results.


Page 5 of 12

Professional Development

The Board allocates financial resources to support professional development in compliance with

State law and the SBOE’s evaluation framework.

[Adoption date: July 1967]


[Re-adoption date: December 20, 1989]






LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq.

ORC 3319.11; 3319.111; 3319.112; 3319.16; 3319.61

Chapter 4117

OAC 3301-35-05

CROSS REFS.: AF, Commitment to Accomplishment

GBL, Personnel Records

GCB, Professional Staff Contracts and Compensation Plans

GCL, Professional Staff Development Opportunities

CONTRACT REF.: Teachers’ Negotiated Agreement


Page 6 of 12

NOTE: In March 2017, the Educator Standards Board made recommendations for

updating the current Ohio Teacher Evaluation System originally established in

2013. Senate Bill (SB) 216 reflected many of these recommendations and led to the

development of a new teacher evaluation framework by the State Board of

Education (SBOE), OTES 2.0. Boards were initially required to have a new OTES

2.0 policy in place by July 1, 2020 and were to begin implementing the OTES 2.0

policy for the 2020-2021 school year. Policies must be adopted in consultation with

teachers employed by the Board.

Due to the COVID-19 pandemic and the related school building closures, House

Bill 197 was passed. Teacher evaluations were addressed and the deadline to adopt

an OTES 2.0 policy was extended to September 1, 2020. Districts may also delay

implementation for a year if they choose. Districts choosing to delay are to follow

the policies and procedures in place during the 2019-2020 school year.

Under the OTES 2.0 framework, a teacher’s Final Holistic Rating (Accomplished,

Skilled, Developing or Ineffective) will be based on a combination of informal and

formal observations, as well as supporting evidence. Evaluations are to be

completed by evaluators credentialed in OTES 2.0.

OTES 2.0 still provides districts with the option of evaluating Accomplished and

Skilled teachers less frequently. Annual Professional Growth/Improvement Plans

also are required based on the results of a teacher’s most recent evaluation.

SB 216 eliminated the requirement that 50% of a teacher’s evaluation be based on

student academic growth. Instead teacher evaluations will use at least two

measures of high-quality student data to provide evidence of student learning

attributable to the teacher being evaluated. Districts must determine what data

meets the definition of high-quality student data as defined by law and the SBOE

framework.

Evaluations conducted pursuant to these requirements must be carried out by a

person who holds a credential established by ODE.

The completion of evaluations is required as part of the contract renewal process.

Additionally, teachers, who are on limited or extended limited contracts pursuant to

State law and under consideration for nonrenewal, receive at least three formal

observations during the evaluation cycle.


Page 7 of 12

Boards are still required to use teacher evaluation results for promotion and

retention decisions and for removing poorly performing teachers. These will be

unique to each district and may be subject to bargaining.

OTES 2.0 still provides various options for times when evaluations are not carried

out or are done less frequently than annually:

Boards may choose to evaluate a teacher rated Accomplished on their most recent

evaluation annually or less frequently – once every three years – so long as the

teacher submits a Professional Growth Plan (self-directed) to their credentialed

evaluator that focuses on specific areas identified in the observations and

evaluation and the evaluator determines the teacher is making progress on the plan.

Boards also may choose to evaluate a teacher rated Skilled on their most recent

evaluation annually or less frequently – once every two years – so long as the

teacher and evaluator jointly develop a Professional Growth Plan for the teacher

that focuses on specific areas identified in the observations and evaluation and the

evaluator determines that the teacher is making progress on the plan.

Boards also can elect to not evaluate teachers who: 1) were on leave for 50% or

more of the school year as calculated by the board =, 2) have submitted a notice of

retirement that has been accepted by the board no later than December 1 of the

school year in which the evaluation would have been conducted or 3) Are

participating in the teacher residency program for the year during which the

teacher takes, for the first time, at least half of the performance-based assessment

prescribed by the SBOE for resident educators.

Boards are still required to allocate financial resources to support professional

development.

Page 8 of 12


Completely Adopted from OSBA Suggested Revisions





standards-based statewide teacher evaluation framework adopted by the State of Education

(SBOE).


law. The requirements of this policy prevail over any conflicting provisions of collective

bargaining agreements entered into on or after September 24, 2012.


employed under a teacher license issues under RC 3319, or under a professional or permanent






established by the Ohio Department of Education (ODE). Evaluators must complete state-

sponsored evaluation training and pass the online credentialing assessment. The Board adopts a

list of approved credentialed evaluators chosen from ODE’s list.

Effectiveness Rating

Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or

Ineffective. This rating will be determined based on 50% teacher performance and 50% student

growth measures. Student growth will be determined through multiple measures.

Annually, the Board submits to the ODE the number of teachers assigned an effectiveness rating,




Page 9 of 12


Teacher Performance Calculation

Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The

teacher performance measure is based on the Ohio Standards for the Teaching Profession.



Student Growth Calculation

For the purpose of this policy, student growth means the change in student achievement for an

individual student between two or more points in time. Student growth is evaluated by a

combination of:

1) Value-added data or an alternative student academic progress measure if adopted under

RC 3302.03 (C)(1)(e):

2) ODE-approved assessments and/or

3) Board-determined measures.

When available, value-added data or an alternative student academic progress measure if adopted

under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student

growth in proportion to the part of the teacher’s schedule of courses or subjects for which the

value-added progress dimension is applicable.

If teacher’s schedule is comprised only of courses or subjects for which value-added data is

applicable, the entire student academic growth factor of the evaluation for such teachers shall be

based on the value-added progress dimension.

Students with 45 or more excused or unexcused absences during the full academic year will not

be included in the calculation of student academic growth. Data from Board-determined

multiple measures will be converted to a score of:

1) Least Effective

2) Approaching Average

3) Average

4) Above Average or

5) Most Effective student growth levels.

Page 10 of 12



Teachers with a final summative rating of Accomplished must develop professional growth plans

and choose their credentialed evaluators from the Board-approved evaluator list.

Teachers with a final summative rating of Skilled must develop professional growth plans

collaboratively with their credentialed evaluators from the Board-approved evaluator list and will

have input on their credentialed evaluator.

Teachers with a final summative rating of Developing must develop professional growth plans

with their credentialed evaluators. The Superintendent/designee approves the professional

growth plan and assigns the credentialed evaluator.

Teachers with a final summative rating of Ineffective must develop an improvement plan with

their credentialed evaluators. The Superintendent/designee approves the improvement plan and

assigns the credentialed evaluator.

Evaluation Time Line

District administrators evaluate teachers annually. Annual evaluations include two formal

observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are

on limited or extended contracts pursuant to State law and under consideration for nonrenewal,

receive at least three formal observations during the evaluation cycle.




most recent evaluations carried out under this policy, and whose student growth measures are at

least average or higher every three years. Such evaluations are completed by May 1 of the

evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation




recent evaluations carried out under this policy, and whose student growth measures are at least

average or higher every two years. Biennial evaluations conducted under this policy are

completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided

a written copy of their evaluation results by May 10 of the evaluation year. In years when an

Page 11 of 12

evaluation will not take place, one observation is carried out and at least one conference with the

teacher is held.


Testing for Ineffective Teachers in Core Subjects

Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State

law, who have received a rating of Ineffective for two of the three most recent school years must

register for and take all written examinations of content knowledge selected by ODE.



procedures for use by District administrators in making retention and promotion decisions based

on evaluation results.













Page 12 of 12





LEGAL REFS.: ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58

Chapter 4117

OAC 3301-35-05





Unless using the alternative framework, 50% of the teacher’s evaluation must be based on

student growth measures. Student growth must be based on multiple measures, including value-

added data where it is available. Local boards of education my administer assessments chosen

from the ODE assessment list for teachers of subjects where value-added scores are not

available, and/or local measures of student growth using state-designed criteria and guidance.

The multiple measures designated by the Board for teachers may vary based on subject level and

grade taught and should be determined at the district level. The board-determined measures

should be consistent for teachers teaching the same subject and/or guide level. The remaining

50% of the evaluation is based on teacher performance measured by the Ohio Standards for the

teaching profession.

Page 1 of 12




A determination of the efficiency and effectiveness of the teaching staff is a critical factor in

the overall operation of the District. The Board evaluates teachers in accordance with

State law and the standards-based statewide teacher evaluation framework adopted by the

State Board of Education (SBOE).


employed under a teacher license issued under RC 3319, or under a professional or

permanent teacher’s certificate issued under former RC 3319.222, and who spends at least

50% of the time employed providing content-related student instruction. This teacher

evaluation policy does not apply to substitute teachers or instructors of adult education.

The Board directs the Superintendent/designee to implement this policy in accordance with

State law. This policy has been developed in consultation with teachers employed by the

Board. This policy becomes effective at the expiration of any collective bargaining

agreement covering teachers employed by the Board that was in effect on November 2,

2018 and must be included in any renewal or extension.

The District will implement this policy beginning with the 2020-2021 school year.


Evaluations carried out under this policy are conducted by persons holding evaluator

credentials established by the Ohio Department of Education (ODE).

Final Holistic Rating and Evaluation Cycle

Teachers are assigned a final holistic rating of Accomplished, Skilled, Developing or

Ineffective. This rating will be based on a combination of informal and formal

observations and supporting evidence using the Teacher Evaluation Rubric.

Page 2 of 12


Annually, the Board submits to the ODE the number of teachers assigned a final holistic

rating, aggregated by the teacher preparation programs from which, and the years in

which, the teachers graduated. The name of, or any personally identifiable information

about, any teacher reported in compliance with this provision cannot be required.

The full evaluation cycle includes:

Professional Growth/Improvement Plan;

One formal holistic observation, followed by a conference;

At least two classroom walkthroughs –with an emphasis on identified focus area(s)

when applicable;

One formal focused observation – with an emphasis on identified focus area(s) and

One final summative conference.

The teacher performance measure of the evaluation cycle is aligned with the following Ohio

Standards for the Teaching Profession:

Understand student learning and development, respect student diversity and hold

high expectations for all students to achieve and progress at high levels;

Understand the content areas for which they have instructional responsibility;

Understand and use varied assessments to inform instruction and evaluate and

ensure student learning;

Plan and deliver effective instruction that advances the learning of each student;

Create learning environments that promote high levels of learning and achievement

for all students;

Collaborate and communicate with students, parents, other teachers, administrators

and the community to support student learning and

Assume responsibility for professional growth and performance as an individual

and as a member of a learning community.

The Superintendent/designee selects/develops evaluation tools to calculate teacher

performance. The Board directs the Superintendent/designee to develop procedures for

these evaluation tools.

Teachers, who are on limited or extended limited contracts pursuant to State law and

under consideration for nonrenewal, receive at least three formal observations during the

evaluation cycle.



Page 3 of 12


The Board evaluates teachers receiving effectiveness ratings of Accomplished on those

teachers’ most recent evaluations every three years, provided the teacher submits a self-

directed Professional Growth Plan and the evaluator determines the teacher is making

progress on that plan. Such evaluations are completed by May 1 of the evaluation year.

Teachers evaluated on this basis are provided a written copy of their evaluation results by

May 10 of the evaluation year. In years when an evaluation will not take place, one


The Board evaluates teachers receiving effectiveness ratings of Skilled on those teachers’

most recent evaluations every two years, provided the teacher and evaluator jointly

develop a Professional Growth Plan and the evaluator determines the teacher is making

progress on that plan. Biennial evaluations conducted under this policy are completed by

May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided a

written copy of their evaluation results by May 10 of the evaluation year. In years when an

evaluation will not take place, one observation is carried out and at least one conference

with the teacher is held.

High-Quality Student Data

High-quality student data (HQSD) is used to guide instructional decisions and meet student

learning needs. HQSD used must be rigorously reviewed by locally determined experts in

the field of education to meet all of the following criteria:

Align to learning standards;

Measure what is intended to be measured;

Be attributable to a specific teacher for course(s) and grade level(s) taught;

Demonstrate evidence of student learning (achievement and/or growth);

Follow protocols for administration and scoring;

Provide trustworthy results and

Not offend or be driven by bias.

AND the teachers must use the data generated from the HQSD data instrument by:

Critically reflecting upon and analyzing available data, using the information as

part of an ongoing cycle of support for student learning;

Considering student learning needs and styles, identifying the strengths and

weaknesses of an entire class, as well as individual students;

Informing instruction and adapting instruction to meet student need based upon the

information gained from the data analysis and

Measuring student learning (achievement and/or growth) and progress towards

achieving state and local standards.


Page 4 of 12

Evaluations use at least two measures of HQSD to provide evidence of student learning

attributable to the teacher being evaluated when required.

When applicable to the grade level or subject area taught by a teacher, HQSD includes the

value-added progress dimension established under RC 3302.021, except when otherwise

prohibited by law.

HQSD may be used as evidence in any component of the evaluation where applicable.

Data from ODE vendor approved assessments may be considered HQSD.

The use of shared attribution measures or student learning objectives is prohibited.


Each teacher must develop a Professional Growth or Improvement Plan based on the

results of their most recent evaluation. These plans are to be developed annually and must

be based on the results of the evaluation and aligned to any existing district or building

improvement plan.

Teachers with a final holistic rating of Accomplished must develop a self-directed

Professional Growth Plan.

Teachers with a final holistic rating of Skilled must develop a Professional Growth Plan

working jointly with the credentialed evaluator.

Teachers with a final holistic rating of Developing must develop a Professional Growth

Plan that is guided by their assigned credentialed evaluators.

Teachers with a final summative rating of Ineffective will be placed on an Improvement

Plan developed by the assigned credentialed evaluators.


The Board uses evaluation results for retention and promotion decisions. The Board

adopts procedures for use in making retention and promotion decisions based on

evaluation results.

Seniority shall not be the basis for making retention decisions, except when choosing

between teachers who have comparable evaluations.


The Board uses evaluation results for removing poorly performing teachers. The Board

adopts procedures for removing poorly performing teachers based on evaluation results.

Page 5 of 12



The Board allocates financial resources to support professional development in compliance

with State law and the SBOE’s evaluation framework.









LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq.

ORC 3319.11; 3319.111; 3319.112; 3319.16; 3319.61

Chapter 4117

OAC 3301-35-05




GCL, Professional Staff Development Opportunities


Page 6 of 12


NOTE: In March 2017, the Educator Standards Board made recommendations for

updating the current Ohio Teacher Evaluation System originally established in

2013. Senate Bill (SB) 216 reflected many of these recommendations and led to

the development of a new teacher evaluation framework by the State Board of

Education (SBOE), OTES 2.0. Boards were initially required to have a new

OTES 2.0 policy in place by July 1, 2020 and were to begin implementing the

OTES 2.0 policy for the 2020-2021 school year. Policies must be adopted in

consultation with teachers employed by the Board.

Due to the COVID-19 pandemic and the related school building closures, House

Bill 197 was passed. Teacher evaluations were addressed and the deadline to

adopt an OTES 2.0 policy was extended to September 1, 2020. Districts may also

delay implementation for a year if they choose. Districts choosing to delay are to

follow the policies and procedures in place during the 2019-2020 school year.

Under the OTES 2.0 framework, a teacher’s Final Holistic Rating

(Accomplished, Skilled, Developing or Ineffective) will be based on a combination

of informal and formal observations, as well as supporting evidence. Evaluations

are to be completed by evaluators credentialed in OTES 2.0.

OTES 2.0 still provides districts with the option of evaluating Accomplished and

Skilled teachers less frequently. Annual Professional Growth/Improvement Plans

also are required based on the results of a teacher’s most recent evaluation.

SB 216 eliminated the requirement that 50% of a teacher’s evaluation be based

on student academic growth. Instead teacher evaluations will use at least two

measures of high-quality student data to provide evidence of student learning

attributable to the teacher being evaluated. Districts must determine what data

meets the definition of high-quality student data as defined by law and the SBOE

framework.

Evaluations conducted pursuant to these requirements must be carried out by a

person who holds a credential established by ODE.

The completion of evaluations is required as part of the contract renewal process.

Additionally, teachers, who are on limited or extended limited contracts pursuant

to State law and under consideration for nonrenewal, receive at least three formal

observations during the evaluation cycle.

Page 7 of 12


Boards are still required to use teacher evaluation results for promotion and

retention decisions and for removing poorly performing teachers. These will be

unique to each district and may be subject to bargaining.

OTES 2.0 still provides various options for times when evaluations are not

carried out or are done less frequently than annually:

Boards may choose to evaluate a teacher rated Accomplished on their most recent

evaluation annually or less frequently – once every three years – so long as the

teacher submits a Professional Growth Plan (self-directed) to their credentialed

evaluator that focuses on specific areas identified in the observations and

evaluation and the evaluator determines the teacher is making progress on the

plan.

Boards also may choose to evaluate a teacher rated Skilled on their most recent

evaluation annually or less frequently – once every two years – so long as the

teacher and evaluator jointly develop a Professional Growth Plan for the teacher

that focuses on specific areas identified in the observations and evaluation and

the evaluator determines that the teacher is making progress on the plan.

Boards also can elect to not evaluate teachers who: 1) were on leave for 50% or

more of the school year as calculated by the board =, 2) have submitted a notice

of retirement that has been accepted by the board no later than December 1 of the

school year in which the evaluation would have been conducted or 3) Are

participating in the teacher residency program for the year during which the

teacher takes, for the first time, at least half of the performance-based assessment

prescribed by the SBOE for resident educators.

Boards are still required to allocate financial resources to support professional

development.

Page 8 of 12


Completely Adopted from OSBA Suggested Revisions





standards-based statewide teacher evaluation framework adopted by the State of Education

(SBOE).


law. The requirements of this policy prevail over any conflicting provisions of collective

bargaining agreements entered into on or after September 24, 2012.


employed under a teacher license issues under RC 3319, or under a professional or permanent






established by the Ohio Department of Education (ODE). Evaluators must complete state-

sponsored evaluation training and pass the online credentialing assessment. The Board adopts a

list of approved credentialed evaluators chosen from ODE’s list.

Effectiveness Rating

Teachers are assigned an effectiveness rating of Accomplished, Skilled, Developing or

Ineffective. This rating will be determined based on 50% teacher performance and 50% student

growth measures. Student growth will be determined through multiple measures.

Annually, the Board submits to the ODE the number of teachers assigned an effectiveness rating,




Page 9 of 12


Teacher Performance Calculation

Teachers are evaluated via two formal observations and periodic classroom walk-throughs. The

teacher performance measure is based on the Ohio Standards for the Teaching Profession.



Student Growth Calculation

For the purpose of this policy, student growth means the change in student achievement for an

individual student between two or more points in time. Student growth is evaluated by a

combination of:

1) Value-added data or an alternative student academic progress measure if

adopted under RC 3302.03 (C)(1)(e):

2) ODE-approved assessments and/or

3) Board-determined measures.

When available, value-added data or an alternative student academic progress measure if adopted

under RC 3302.03(C)(1)(e) shall be included in the multiple measures used to evaluate student

growth in proportion to the part of the teacher’s schedule of courses or subjects for which the

value-added progress dimension is applicable.

If teacher’s schedule is comprised only of courses or subjects for which value-added data is

applicable, the entire student academic growth factor of the evaluation for such teachers shall be

based on the value-added progress dimension.

Students with 45 or more excused or unexcused absences during the full academic year will not

be included in the calculation of student academic growth. Data from Board-determined

multiple measures will be converted to a score of:

1) Least Effective

2) Approaching Average

3) Average

4) Above Average or

5) Most Effective student growth levels.

Page 10 of 12



Teachers with a final summative rating of Accomplished must develop professional growth plans

and choose their credentialed evaluators from the Board-approved evaluator list.

Teachers with a final summative rating of Skilled must develop professional growth plans

collaboratively with their credentialed evaluators from the Board-approved evaluator list and will

have input on their credentialed evaluator.

Teachers with a final summative rating of Developing must develop professional growth plans

with their credentialed evaluators. The Superintendent/designee approves the professional

growth plan and assigns the credentialed evaluator.

Teachers with a final summative rating of Ineffective must develop an improvement plan with

their credentialed evaluators. The Superintendent/designee approves the improvement plan and

assigns the credentialed evaluator.

Evaluation Time Line

District administrators evaluate teachers annually. Annual evaluations include two formal

observations at least 30 minutes each and periodic classroom walk-throughs. Teachers, who are

on limited or extended contracts pursuant to State law and under consideration for nonrenewal,

receive at least three formal observations during the evaluation cycle.




most recent evaluations carried out under this policy, and whose student growth measures are at

least average or higher every three years. Such evaluations are completed by May 1 of the

evaluation year. Teachers evaluated on this basis are provided a written copy of their evaluation




recent evaluations carried out under this policy, and whose student growth measures are at least

average or higher every two years. Biennial evaluations conducted under this policy are

completed by May 1 of the evaluation year. Teachers evaluated on a biennial basis are provided

a written copy of their evaluation results by May 10 of the evaluation year. In years when an

Page 11 of 12

evaluation will not take place, one observation is carried out and at least one conference with the

teacher is held.


Testing for Ineffective Teachers in Core Subjects

Beginning with the 2015-2016 school year, teachers of core subject areas, as defined by State

law, who have received a rating of Ineffective for two of the three most recent school years must

register for and take all written examinations of content knowledge selected by ODE.



procedures for use by District administrators in making retention and promotion decisions based

on evaluation results.













Page 12 of 12





LEGAL REFS.: ORC 3319.11; 3319.111; 3319.112; 3319.114; 3319.16; 3319.58

Chapter 4117

OAC 3301-35-05





Unless using the alternative framework, 50% of the teacher’s evaluation must be based on

student growth measures. Student growth must be based on multiple measures, including value-

added data where it is available. Local boards of education my administer assessments chosen

from the ODE assessment list for teachers of subjects where value-added scores are not

available, and/or local measures of student growth using state-designed criteria and guidance.

The multiple measures designated by the Board for teachers may vary based on subject level and

grade taught and should be determined at the district level. The board-determined measures

should be consistent for teachers teaching the same subject and/or guide level. The remaining

50% of the evaluation is based on teacher performance measured by the Ohio Standards for the

teaching profession.

File: EBEA

Page 1 of 4

NEW POLICY

USE OF FACE COVERINGS

Recognizing the importance of face coverings (masks) as one of the comprehensive measures to

prevent the spread of COVID-19, the Board directs the Superintendent to work with the local

health department to develop procedures, considering the guidance provided by the Ohio

Department of Health and all the available science, for the use of face coverings in the District,

at activities under the control of the District and on District provided transportation. The use of

face coverings is one part of the comprehensive plan in place for students and staff health.

Recognizing that available scientific information and local needs may change, the Board

authorizes the Superintendent to continue to review and adjust face covering procedures in

consultation with health officials. All face covering procedures and any changes to procedures

must be clearly communicated to all staff, volunteers, parents and students in a timely manner.

At no time may the Superintendent require any less for face coverings than may be required by

law or health department requirement.

At minimum, face coverings should be cloth/fabric and be properly worn to cover an individual’s

nose, mouth, and chin.

Staff and Volunteers

All staff and volunteers who do not meet one of the listed exceptions are required to wear face

coverings in the work setting unless it is unsafe to do so or doing so would significantly interfere

with the learning process. Exceptions include:

1. Facial coverings in the school setting are prohibited by law or regulation;

2. Facial coverings are in violation of documented industry standards;

3. Facial coverings are not advisable for health reasons;

4. Facial coverings are in violation of the school’s documented safety policies;

5. Facial coverings are not required when the staff works alone in an assigned work area;

6. There is a functional (practical) reason for a staff member or volunteer to not to wear a facial

covering in the workplace.

The District must provide written justification to local health officials, upon request, explaining

why a staff member is not required to wear a face covering in the school.

File: EBEA

Page 2 of 4

School nurses or staff who care for individuals with symptoms must use appropriate personal

protective equipment (PPE) provided by the District in accordance with all current Occupational

Safety and Health Administration standards.

Students

The Board directs the Superintendent to work in consultation with local health officials to

develop detailed procedures for the use of face coverings by students that consider all available

science. In drafting these procedures, the Superintendent will take into consideration currently

available guidance from state and local health departments with the understanding that this

guidance will continue to change over time. These procedures must address the use of face

coverings by students in all environments under control by the District as well as requirements

based on age or grade level for student use of face coverings. The procedures provide direction

for parents when there is a health or developmental reason for which a student cannot wear a

face covering. The District will take steps to reduce any social stigma for students who, for

medical or developmental reasons, cannot and should not wear a face covering.

Additional considerations

The District provides staff training and age appropriate instruction for students on appropriate

use of face coverings and PPE.

The Board directs the Superintendent to develop procedures for when face shields may be

considered as a preapproved alternative where cloth face coverings would hinder the learning

process, including but not limited to the following situations:

1. When interacting with students, such as those with disabilities, where communication could

be impacted;

2. When interacting with English-language learners or when teaching a foreign language;

3. In settings where cloth face coverings might present a safety hazard (i.e., science labs);

4. For individuals who have difficulty wearing a cloth face covering.

The Board directs the Superintendent to develop procedures for face coverings for all visitors,

contractors and other individuals on District property in addition to the procedures addressed

herein for employees, volunteers and students. Such procedures must be appropriately

communicated.

The Board directs the Superintendent to determine the need for disposable face coverings to be

provided in buildings where appropriate and necessary.

File: EBEA

Page 3 of 4

[Adoption date:] August 20, 2020

LEGAL REF.: ORC 3313.20(A)

CONTRACT REFS.: Teachers’ Negotiated Agreement Support Staff Negotiated Agreement

NOTE: In light of the COVID-19 pandemic the Ohio Department of Health (ODH) COVID19

Health and Prevention Guidance for Ohio K-12 Schools requires all schools to adopt a policy on

the use of face coverings as one of the comprehensive measures to prevent the spread of COVID-

19. These policies must consider all the available science.

All staff and volunteers must wear face coverings unless otherwise exempted as outlined in the

policy above.

At minimum, face coverings must cover the nose, mouth and chin. Face shields may be an

option in areas outlined in the above policy language.

This policy alone does not meet the requirements for addressing all aspects governing the use of

face coverings in the district.

Districts should work with their local health departments to develop the detailed procedures for

students and document these procedures at the district level, thereby giving the Superintendent

flexibility to revise as may be necessary.

According to the ODH guidance, face coverings for students in grades 3-12 are “strongly

recommended.” The majority opinion among experts appears to be that children kindergarten

through 5th grade can wear face coverings as long as consideration is given for the age and

developmental level of the child and the physical situation the child is in at that moment.

When developing student procedures, districts should work closely with their local health

department to address the use in all environments controlled by the district including but not

limited to: • Transportation • Common areas (cafeteria, hallways, gymnasiums) • Classrooms •

Extracurricular activities (including athletics) • Course specific requirements (band, labs,

physical education, choir, etc.)

When establishing employee procedures districts must be cognizant of any potential bargaining

implications.

File: EBEA

Page 4 of 4

File: EBEA

Page 1 of 4

NEW POLICY

USE OF FACE COVERINGS

Recognizing the importance of face coverings (masks) as one of the comprehensive

measures to prevent the spread of COVID-19, the Board directs the Superintendent to

work with the local health department to develop procedures, considering the guidance

provided by the Ohio Department of Health and all the available science, for the use of face

coverings in the District, at activities under the control of the District and on District

provided transportation. The use of face coverings is one part of the comprehensive plan in

place for students and staff health.

Recognizing that available scientific information and local needs may change, the Board

authorizes the Superintendent to continue to review and adjust face covering procedures in

consultation with health officials. All face covering procedures and any changes to

procedures must be clearly communicated to all staff, volunteers, parents and students in a

timely manner. At no time may the Superintendent require any less for face coverings than

may be required by law or health department requirement.

At minimum, face coverings should be cloth/fabric and be properly worn to cover an

individual’s nose, mouth, and chin.

Staff and Volunteers

All staff and volunteers who do not meet one of the listed exceptions are required to wear

face coverings in the work setting unless it is unsafe to do so or doing so would significantly

interfere with the learning process. Exceptions include:

1. Facial coverings in the school setting are prohibited by law or regulation;

2. Facial coverings are in violation of documented industry standards;

3. Facial coverings are not advisable for health reasons;

4. Facial coverings are in violation of the school’s documented safety policies;

5. Facial coverings are not required when the staff works alone in an assigned work area;

6. There is a functional (practical) reason for a staff member or volunteer to not to wear a

facial covering in the workplace.

The District must provide written justification to local health officials, upon request,

explaining why a staff member is not required to wear a face covering in the school.

File: EBEA

Page 2 of 4

School nurses or staff who care for individuals with symptoms must use appropriate

personal protective equipment (PPE) provided by the District in accordance with all

current Occupational Safety and Health Administration standards.

Students

The Board directs the Superintendent to work in consultation with local health officials to

develop detailed procedures for the use of face coverings by students that consider all

available science. In drafting these procedures, the Superintendent will take into

consideration currently available guidance from state and local health departments with

the understanding that this guidance will continue to change over time. These procedures

must address the use of face coverings by students in all environments under control by the

District as well as requirements based on age or grade level for student use of face

coverings. The procedures provide direction for parents when there is a health or

developmental reason for which a student cannot wear a face covering. The District will

take steps to reduce any social stigma for students who, for medical or developmental

reasons, cannot and should not wear a face covering.

Additional considerations

The District provides staff training and age appropriate instruction for students on

appropriate use of face coverings and PPE.

The Board directs the Superintendent to develop procedures for when face shields may be

considered as a preapproved alternative where cloth face coverings would hinder the

learning process, including but not limited to the following situations:

1. When interacting with students, such as those with disabilities, where communication

could be impacted;

2. When interacting with English-language learners or when teaching a foreign language;

3. In settings where cloth face coverings might present a safety hazard (i.e., science labs);

4. For individuals who have difficulty wearing a cloth face covering.

The Board directs the Superintendent to develop procedures for face coverings for all

visitors, contractors and other individuals on District property in addition to the

procedures addressed herein for employees, volunteers and students. Such procedures

must be appropriately communicated.

The Board directs the Superintendent to determine the need for disposable face coverings

to be provided in buildings where appropriate and necessary.

File: EBEA

Page 3 of 4

[Adoption date:] August 20, 2020

LEGAL REF.: ORC 3313.20(A)

CONTRACT REFS.: Teachers’ Negotiated Agreement Support Staff Negotiated

Agreement

NOTE: In light of the COVID-19 pandemic the Ohio Department of Health (ODH)

COVID19 Health and Prevention Guidance for Ohio K-12 Schools requires all schools to

adopt a policy on the use of face coverings as one of the comprehensive measures to prevent

the spread of COVID-19. These policies must consider all the available science.

All staff and volunteers must wear face coverings unless otherwise exempted as outlined in

the policy above.

At minimum, face coverings must cover the nose, mouth and chin. Face shields may be an

option in areas outlined in the above policy language.

This policy alone does not meet the requirements for addressing all aspects governing the

use of face coverings in the district.

Districts should work with their local health departments to develop the detailed

procedures for students and document these procedures at the district level, thereby giving

the Superintendent flexibility to revise as may be necessary.

According to the ODH guidance, face coverings for students in grades 3-12 are “strongly

recommended.” The majority opinion among experts appears to be that children

kindergarten through 5th grade can wear face coverings as long as consideration is given

for the age and developmental level of the child and the physical situation the child is in at

that moment.

When developing student procedures, districts should work closely with their local health

department to address the use in all environments controlled by the district including but

not limited to: • Transportation • Common areas (cafeteria, hallways, gymnasiums) •

Classrooms • Extracurricular activities (including athletics) • Course specific requirements

(band, labs, physical education, choir, etc.)

When establishing employee procedures districts must be cognizant of any potential

bargaining implications.

File: EBEA

Page 4 of 4

File: IGDJA-R

DRUG TESTING OF STUDENTS IN ATHLETICS

AND EXTRACURRICULAR ACTIVITIES

1. Parents and students will sign a consent form giving permission for the student to

participate in the random drug testing program. This program will be in effect

24/7/365, meaning that once a student has become a participant as a member of any

organization listed above, that he or she will be in the pool for random student drug

testing for the full calendar year. (A student is considered a participant and the

calendar year will begin as soon as he or she has become an official, rostered, member

of an athletic team, or has been accepted as a member of an extracurricular club.)

2. Students participating in the random drug testing program are assigned a number.

A. Students are provided only one number despite the possibility of being involved

in more than one activity/group subject to random drug testing.

B. Numbers will be determined using a random number generator. On testing days, a

nurse will match the number with a student name.

C. An average of five students will be tested per week.

3. On a testing day, each student is summoned to the nurse’s office. The nurse will

complete the testing in the clinic area. Students unable to provide a sample, will be

provided water and wait in a holding area for a maximum of four hours. A parent will

be notified of the test via phone. Students will provide both a urine specimen and a

saliva specimen.

Urine Test Protocol:

A. A student must provide a urine specimen within four hours of arriving at the

designated testing area. Failure to comply will result in the same consequences as

a positive test.

B. If a student refuses to provide a urine specimen, he or she is subject to the same

consequences as a positive test.

**Students unable to provide a sample will be provided water and wait

in a holding area for a maximum of four hours.

Saliva Swab Protocol:

A. A student must provide a saliva sample upon arriving at the designated testing

area. Failure to comply will result in the same consequence as a positive test.

File: IGDJA-R

4. A negative result ends the process and the student will be notified in writing of the

negative result. If the screen shows positive, the sample is forwarded on to a lab for

further testing. At this point, the student is not subject to any consequences.

A. While at the lab, the medical review officer will contact the student to determine

if the medication caused the positive test. If the medical review officer

determines the positive result was not caused by medication, the student is

immediately subject to the consequences outlined below. A parent will be

notified and made aware of the consequences.

Reasonable Suspicion Tests

Students may also be subject to drug tests if a District administrator, coach or activity adviser

reasonably suspects the student of using a controlled substance. Reasonable suspicion means

that a reasonable inference about the student can be drawn based on: (1) specific personal

observation of the student’s appearance, speech or behavior or (2) reliable information from

MEVSD faculty or staff.

Consequences for Positive Drug Test Results

The student will follow the consequences as described in “Athletics and Extracurricular

Activities Handbook” (Substance Abuse Policy, Article IX, Section O).

Contacts for Questions/Comments

Josh Kauffman, Principal [email protected] 831-2990

Tom Willson, Asst. Principal [email protected] 831-2990

Mark Trout, Athletic Director [email protected] 576-2208

Aaron Zupka, Athletic Director [email protected] 576-2208

[Approval Date: February 2, 2016]

[Re-Approval Date: September 17, 2020]





File: JED

Milford EVS District

STUDENT ABSENCES AND EXCUSES

Regular attendance by all students is very important. In many cases, irregular attendance is the

major reason for poor schoolwork; therefore, all students are urged to make appointments, do

personal errands, etc., outside of school hours.

The Board directs the Superintendent/designee to develop appropriate procedures for

tracking student attendance based on the mode of learning. The District monitors daily

absences for trends related to COVID-19.

Students will not be penalized for absences related to contracting COVID-19 or having to

quarantine or isolate due to COVID-19 exposure/symptoms, regardless of whether the

student is participating in-person, remotely, or both

Reasons for which students may be medically excused include, but are not limited to:

1) personal illness of the student;

2) illness in the student’s family necessitating the presence of the child;

3) quarantine for contagious disease;

4) Emergency or other set of circumstances in which the judgement of the Superintendent

constitutes a good and sufficient cause for absence from school, which may include

but not limited to absences due to documented medical appointments.

Any limits that may be in place regarding the number of medical excuses that will be

authorized without a doctor’s note may be extended if the student or someone in the

student’s family is in quarantine due to COVID-19 or experiencing symptoms of COVID-

19.

Reasons for which students may be nonmedically excused include, but are not limited to:

1. needed at home to perform necessary work directly and exclusively for parents or legal

guardians for a limited period of time when approved by the Superintendent (applies to

students over 14 years of age only);

2. death in the family (applies to absences of up to 18 school hours unless reasonable cause

may be shown for a longer absence);

3. observance of religious holidays consistent with a student’s truly held religious belief;

File: JED


4. traveling out of state to attend a Board-approved enrichment activity or extracurricular

activity (applies to absences of up to 24 school hours);

5. college visitation;

6. absences due to a student’s placement in foster care or change in foster care placement or

any court proceedings related to their foster care status;

7. absences due to a student being homeless or

8. temporary internet outage for individual students or households;

9. technical difficulties for individual students or households occurring at inopportune

times such as during a teacher-led remote learning lesson;

10. absences due to COVID-19 reasons that are not considered medically excused until

alternative arrangements can be made, or

11. as determined by the Superintendent.

The District makes an attempt to contact the parent, guardian, or other person having care of a

student who has not notified the school of the student’s absence that day regarding that student’s

absence without legitimate excuse within 120 minutes of the start of the school day. The Board

authorizes the Superintendent to determine and use the appropriate notification procedure and

methods consistent with State law.

Each student who is absent must immediately, upon return to school, make arrangements with

his/her teacher(s) to make up work missed. Students who are absent from school for reasons not

permitted by State law may, or may not, be permitted to make up work. Each case is considered

on its merits by the principal and the respective teacher(s). Students who are absent due to an in-

school or out-of-school suspension are permitted to make up missed classroom assignments in

accordance with District level policies and procedures. Students are requested to bring a note to

school after each absence explaining the reason for the absence or tardiness in accordance with

procedures and timelines defined in District level policies and procedures.

The Board does not believe that students should be excused from school for vacations and other

nonemergency trips. The responsibility for such absence resides with the parent(s), and they

must not expect any work missed by their child to be retaught by the teacher. If the school is

notified in advance of such a trip, reasonable efforts are made to prepare a general list of

assignments for the student to do while he/she is absent.

The Board authorizes the Superintendent to establish a hearing and notification procedure for the

purpose of denying a student driving privileges if that student of compulsory school age has been

absent without legitimate excuse for more than 60 consecutive hours during a school month or a

total of at least 90 hours during a school year.

File: JED



[Re-adoption date: September 21, 1977]














LEGAL REFS.: ORC 3313.609; 3313.66

3319.16

3321.01; 3321.03; 3321.04; 3321.13; 3321.14; 3321.141; 3321.19;

3321.38

4510.32

OAC 3301-69-02

CROSS REFS.: IGAC, Teaching About Religion

IKB, Homework

JEDB, Student Dismissal Precautions

JEE, Student Attendance Accounting (Missing and Absent Children)

JHC, Student Health Services and Requirements

JHCC, Communicable Diseases

NOTE:

Boards should ensure that policies and procedures clearly reflect reasons for which

a student’s absence is deemed excused as well as whether the reason is then

classified as a medically or nonmedically excused absence. Districts should review

the reasons outlined in the Ohio Administrative Code 3301-69-02 when making

these determinations. This policy can be further customized to reflect these

determinations.

In 2009, the Ohio General Assembly enacted House Bill (HB) 1, which directed

school districts to count – up to 24 school hours as excused absences – time that a

student is absent from school for the sole purpose of traveling out of state to a

File: JED


board-approved enrichment activity or an extracurricular activity. The student is

required to make up all missed classroom assignments.

In addition, if the student will be out of the state for 24 or more consecutive school

hours for a board-approved enrichment activity or extracurricular activity, a

classroom teacher employed by the board must accompany the student to provide

instructional assistance.

HB 166 added a requirement that districts will attempt to contact the parent,

guardian, or other person having care of a student regarding that student’s

absence without legitimate excuse within 120 minutes of the start of the

school day using a method consistent with State law. The following methods

are acceptable:

A telephone call placed in-person

An automated telephone call (via a system that includes verification that

each call was actually placed)

A notification sent through the school’s automated student information

system

A text message

An email

An in-person visit

Any other notification procedure that has been adopted by resolution of the

board of education

Schools are not required to notify a parent who notifies the school of the student’s

absence within the first 120 minutes after the beginning of the school day. In

addition, an immunity provision is included in the new law, which states that a

school district or any officer, director, employee, or any member of the district

board of education is not liable in a civil action for injury, death, or loss to person

or property from an employee’s action or inaction in good faith compliance with

the law.

HB 491 requires boards to adopt a policy establishing parameters for completing

and grading assignments missed due to a student’s suspension. The policy must

permit the completion of classroom assignments missed and students must receive

at least partial credit for completed assignments. The policy may permit grade

reductions and must prohibit the receipt of a failing grade solely on account of the

student’s suspension. Districts may further customize this policy to reflect

parameters or outline in detail in student handbooks.

Ohio Department of Education Reset and Restart guidance for the 2020-2021

school year states that pursuant to the Ohio Department of Health guidelines

families, caregivers and staff should notify their school if they have been exposed

to COVID-19 or if they, or any members of their households, have been

diagnosed or presumed to have COVID-19. They should also notify the school if

File: JED


they are quarantined due to known exposure to someone diagnosed or presumed

to have COVID-19. The recommended quarantine period is 14 days.

The guidance acknowledges the likelihood of increased absences due to illness or

quarantine and recommends revising school policies so as to not penalize staff or

students for COVID-19 related absences.

In all cases Districts should communicate what documentation is required for

student absences based on the reason for the absence. At minimum, this should

be communicated through student handbooks. (i.e., Doctor’s documentation,

court documents, verification of college visits)

File: JEGA

PERMANENT EXCLUSION

The Board may seek the permanent exclusion of a student 16 years of age or older who is either

convicted in criminal court or adjudicated delinquent by a juvenile court of any of the following

offenses that occur on school grounds or at a school function:

1. illegal conveyance or possession of a deadly weapon or dangerous ordnance, carrying a

concealed weapon, aggravated trafficking, trafficking in drugs, trafficking involving the

possession of a bulk amount of a controlled substance or the sale of a controlled

substance and/or

2. aggravated murder, murder, voluntary or involuntary manslaughter, felonious or

aggravated assault, rape, gross sexual imposition or felonious sexual penetration, if the

victim is a District employee.

In addition, complicity in any of the above acts may be the basis for permanent exclusion.

When the behavior is sexual harassment, the Title IX sexual harassment grievance process

will be followed, if applicable, prior to imposing any discipline that cannot be imposed

without resolution of the Title IX process.

Any building administrator witnessing, or having knowledge of, one of these acts must report the

incident to the Superintendent within 24 hours, whether or not the student is over 16 years of

age.

If the Superintendent receives notification that a student has been found guilty of or is

adjudicated delinquent for any of the listed offenses, a determination must be made whether the

student’s continued attendance endangers the health and safety of other students or employees or

whether the student’s attendance poses a danger of disruption to the graded course of study. If

the Superintendent determines that either danger exists, he/she may recommend that the Board

adopt a resolution requesting the State Superintendent of Public Instruction to permanently

exclude the student from attendance in any Ohio school. Written notice of the Superintendent’s

recommendation for permanent exclusion is provided to the student and his/her parent(s).

The Board acts upon the Superintendent’s recommendation within 14 days. Among the items

the Board considers is information on:

1. academic and extracurricular activity record of the student;

2. disciplinary record of the student;

3. social history of the student;

4. response to prior discipline and sanctions;

5. seriousness of the offense and any aggravating circumstances;

File: JEGA

6. any mitigating circumstances;

7. evidence regarding the possible danger to other students and employees if the student

remains in the District;

8. evidence regarding the probable disruption of the graded course of study and

9. availability of less serious sanctions that would permit the student to stay in the District

without conflict with either (7) or (8).

The Board may allow for the hearing of witnesses and the presentation of additional evidence.

If the Board adopts the resolution to permanently exclude the student, the Board:

1. forwards the written resolution, together with the adjudication or conviction and a copy

of the student’s entire school record, to the State Superintendent of Public Instruction;

2. promptly designates a representative to present the District’s case for permanent

exclusion to the State Superintendent of Public Instruction and

3. forwards a copy of the resolution to the student and his/her parent(s).

If the State Superintendent of Public Instruction rejects the resolution, the student shall be

readmitted to the District’s schools.

No employee shall knowingly admit, or cause by inaction to be admitted, any student who has

been permanently excluded.

Readmission

If the Superintendent determines that a permanently excluded student no longer represents a

danger to the health and safety of other students or staff, the Superintendent may recommend that

the student be readmitted.

On the recommendation of the Superintendent, the Board considers a resolution requesting the

State Superintendent of Public Instruction to revoke the permanent exclusion. If the Board

adopts the resolution, it is forwarded to the State Superintendent of Public Instruction, together

with the reasons for the resolution and any relevant information.

Probationary Admission Following Permanent Exclusion

Under State law, a student permanently excluded from school may request probationary

admission for a period not to exceed 90 days in any public school district.

If a student requests consideration of probationary admission into this District, the

Superintendent may enter into discussions with the student and his/her parent(s) to develop a

probationary admission plan designed to meet the educational needs of the child and the

disciplinary requirements of the District.

File: JEGA


If a satisfactory plan is developed, the Superintendent recommends that the Board allow the

student to attend classes according to the terms of the plan. The Board acts on the

recommendation within 14 days.

If a student violates the terms of the readmission plan, the Superintendent may immediately

remove the student, pending action by the Board. The Board’s action must take place within five

days from receipt of the Superintendent’s recommendation to revoke the readmission.

A student in compliance with his/her probationary readmission plan may request either an

extension of the plan for an additional 90 days or for the Superintendent to recommend that the

permanent exclusion be revoked.





LEGAL REFS.: Education Amendments of 1972, Title IX; 20 USC 1681 et seq.

ORC 3313.66; 3313.661; 3313.662

CROSS REFS.: ACAA, Sexual Harassment

JFCJ, Weapons in the Schools

JGD, Student Suspension

JGE, Student Expulsion

NOTE: On May 6, 2020, the U.S. Department of Education issued the long-awaited final Title IX

regulations, which go into effect August 14, 2020. The Title IX regulations specifically

define sexual harassment and establish detailed procedures for how school districts must

respond to allegations of sexual harassment. Districts must follow the Title IX complaint

process before the imposition of any disciplinary sanctions or other actions that are not

supportive measures when the behavior is sexual harassment. This requirement

will likely impact a district’s current procedures for handling student discipline. Districts

should ensure that all sexual harassment complaints are handled in accordance with the

Title IX regulations that are outlined in ACAA, Sexual Harassment and ACAA-R,

Sexual Harassment Grievance Process.

File: JF


STUDENT RIGHTS AND RESPONSIBILITIES

Students, like all citizens, have civil rights guaranteed by the Constitution of the United States.

The First Amendment, which ensures the freedom of religion, speech, press, assembly and

petition, and the Fourteenth Amendment, which guarantees due process and equal protection,

apply in school environments.

The rights of an individual are preserved only by the protection and preservation of the rights of

others. A student is responsible for the way rights are exercised and must accept the

consequences of actions and recognize the boundaries of rights. Each exercise of an individual’s

rights must demonstrate respect for the rights of others.

These statements set forth the rights of students and the responsibilities that are inseparable from

these rights, which include the right to:

1. equal educational opportunity and freedom from discrimination and the responsibility

not to discriminate against others;

2. attend free public schools; the responsibility to attend school regularly and to observe

school rules essential for permitting others to learn at school;

3. due process of law with respect to suspension and expulsion;

4. free inquiry and expression and the responsibility to observe rules regarding these

rights and

5. privacy, which includes privacy with respect to the student’s school records.

As part of the educational process, students should be made aware of their legal rights and of the

legal authority of the Board to make rules and delegate authority to its staff to make rules

necessary for the orderly operation of the schools.

A copy of the school discipline code is posted in each of the schools and given to each student.

This code describes in detail the offenses for which disciplinary action may be taken. Copies of

the code are available to any parent in the principal’s office.





File: JF


LEGAL REFS.: U.S. Const. Amend. I

U.S. Const. Amend. XIV, Section 1

ORC 3313.20; 3313.66; 3313.661; 3313.662

3320.01; 3320.02; 3320.03

CROSS REFS.: ABC, Student Involvement in Decision Making (Also JFB)

IGDB, Student Publications


JFG, Interrogations and Searches

Student Handbooks

NOTE: House Bill (HB) 410 (2016) prohibits districts from disciplining a student based

solely on the basis of the student being absent from school without legitimate

excuse.

HB 164 enacted the “Ohio Student Religious Liberties Act of 2019.” The act

allows students enrolled in a public school to engage in religious expression

before, during and after school hours in the same manner and to the same extent

that a student is permitted to engage in secular activities or expression before,

during and after school hours and removed the previous language in statute

allowing the board to limit a student’s exercise or expression of the pupil’s

religious beliefs to lunch periods or other noninstructional time periods when

pupils are free to associate. Districts also must grant the same access to school

facilities to students who wish to conduct a meeting for the purpose of engaging

in religious expression as is given to secular student groups, without regard to the

content of a student’s or group’s expression.

Districts cannot prohibit a student from engaging in religious expression as

defined by law, in the completion of homework, artwork or other written or oral

assignments. Assignment grades and scores must be calculated using ordinary

academic standards of substance and relevance, including any legitimate

pedagogical concerns and cannot penalize or reward a student based on the

religious content of a student’s work.

File: JFCF


HAZING AND BULLYING

(Harassment, Intimidation and Dating Violence)

Hazing means doing any act or coercing another, including the victim, to do any act of initiation

into any student or other organization that causes or creates a substantial risk of causing mental

or physical harm to any person.

Throughout this policy the term bullying is used in place of harassment, intimidation and

bullying.

Bullying, harassment and intimidation is an intentional written, verbal, electronic or physical act

that a student has exhibited toward another particular student more than once. The intentional

act also includes violence within a dating relationship. The behavior causes mental or physical

harm to the other student and is sufficiently severe, persistent or pervasive that it creates an

intimidating, threatening or abusive educational environment for the other student. This

behavior is prohibited on school property, on a school bus or at a school-sponsored activity.

Students found responsible for harassment, intimidation or bullying by an electronic act may be

suspended. Discipline procedures will not infringe on any student’s rights under the First

Amendment to the Constitution of the United States. When the behavior is sexual

harassment, the Title IX sexual harassment grievance process will be followed, if

applicable, prior to imposing any discipline that cannot be imposed without resolution of

the Title IX process.

Permission, consent or assumption of risk by an individual subjected to hazing, bullying and/or

dating violence does not lessen the prohibition contained in this policy.

The District includes, within the health curriculum, age-appropriate instruction in dating violence

prevention education in grades 7-12. This instruction includes recognizing warning signs of

dating violence and the characteristics of healthy relationships.

Prohibited activities of any type, including those activities engaged in via computer and/or

electronic communications devices or electronic means, are inconsistent with the educational

process and are prohibited at all times. The District educates minors about appropriate online

behavior, including interacting with other individuals on social networking websites and in chat

rooms and cyberbullying awareness and response.

No administrator, teacher or other employee of the District shall encourage, permit, condone or

tolerate any hazing and/or bullying activities. No students, including leaders of student

organizations, are permitted to plan, encourage or engage in any hazing and/or bullying.

Administrators, teachers and all other District employees are particularly alert to possible

conditions, circumstances or events that might include hazing, bullying and/or dating violence.

If any of the prohibited behaviors are planned or discovered, involved students are informed by

the discovering District employee of the prohibition contained in this policy and are required to

end all such activities immediately. All hazing, bullying and/or dating violence incidents are

reported immediately to the principal/designee and appropriate discipline is administered. When

employees have actual knowledge that the behavior is sexual harassment, they must contact

the Title IX Coordinator.

File: JFCF


The Superintendent/designee must provide the Board President with a semiannual written

summary of all reported incidents and post the summary on the District’s website, to the extent

permitted by law.

The administration provides training on the District’s hazing and bullying policy to District

employees and volunteers who have direct contact with students and by November 30 annually

reports to the Ohio Department of Education compliance with this requirement through the

consolidated school mandate report. If the District reports noncompliance the

Superintendent/designee must provide a written explanation to the Board within 30 days

explaining this noncompliance and a written plan of action for the accuracy and efficiently

addressing the problem.

Additional training is provided to elementary employees in violence and substance abuse

prevention and positive youth development.

District employees, students and volunteers have qualified civil immunity for damages arising

from reporting an incident of hazing and/or bullying. Administrators, teachers, other employees

and students who fail to abide by this policy may be subject to disciplinary action and may be

liable for civil and criminal penalties in compliance with State and Federal law.

No one is permitted to retaliate against an employee or student because he/she files a grievance

or assists or participates in an investigation, proceeding or hearing regarding the charge of hazing

and/or bullying of an individual.

[Adoption date: December 20, 2007]





[Re-adoption date: November 15, 2018]




LEGAL REFS.: Children’s Internet Protection Act; 47 USC 254 (h)(5)(b)(iii);

(P.L. 106-554, HR 4577, 2000, 114 Stat 2763)

ORC 117.53

2307.44

2903.31

3301.22

3301.68

3313.666; 3313.667

3319.073; 3319.321

File: JFCF



ACA/ACAA Nondiscrimination on the Basis of Sex/Sexual Harassment


IGAE, Health Education

IIBH, District Websites


JFCEA, Gangs

JFCK, Use of Electronic Communications Equipment by Students

JG, Student Discipline


JO, Student Records

Student Handbooks

NOTES: Milford Exempted Village Schools will utilize the following court case specifically

referencing the First Amendment Freedom of Speech in School; Tinker v. Des

Moines Independent Community School District (1969).

The terminology of bullying in this policy also includes harassment and

intimidation and is defined as an intentional written, verbal, electronic or

physical act that a student has exhibited toward another particular student more

than once. The behavior causes mental or physical harm to the other student and

is sufficiently severe, persistent or pervasive that it creates an intimidating,

threatening or abusive educational environment for the other student.

Violence within a dating relationship is also included in this prohibition against

harassment, intimidation and bullying.

The Children’s Internet Protection Act added a requirement that effective July 1,

2012, all school districts participating in the E-Rate program must include

language in their internet safety policy regarding the education of minors

concerning appropriate online behavior, including interacting with other

individuals on social networking websites and in chat rooms and cyberbullying

awareness and response and to develop an educational plan to implement the

program. Helpful resources are available at OnGuardOnline.gov.

HB 116 (The Jessica Logan Act), signed by the Governor on February 2, 2012,

requires districts to update Hazing and Bullying policies to include several new

requirements by November 2012. The majority of language changes appear in

Ohio Revised Code Section (RC) 3313.666.

Senate Bill 216 (2018) enacted RC 3301.68 requiring the Ohio Department of

Education (ODE) to establish, distribute and monitor a consolidated school

mandate report for school districts. Except where specifically required by law,

ODE cannot require a separate report for the items included in the report. Each

district must complete and file the report by November 30 annually.

File: JFCF


The report must require each district or school to denote “yes” to indicate

compliance or “no” to indicate noncompliance with the following prescribed

items and to provide any other information that the department requests

regarding those items:

Training on the use of physical restraint or seclusion on students;

Training on harassment, intimidation, or bullying;

Training on the use of cardiopulmonary resuscitation and an automated

external defibrillator;

The reporting of a district’s or school’s compliance with nutritional

standards;

Screening for hearing, vision, speech and communications, and health or

medical problems and for any developmental disorders of students enrolled

for the first time in kindergarten or first grade and

Compliance with interdistrict and intradistrict open enrollment requirements.

If a district or school denotes “no” on any item it must provide a written

explanation to the board within 30 days for why that item was not completed and

a written plan of action for accurately and efficiently addressing the problem.

On May 6, 2020, the U.S. Department of Education issued the long-awaited final Title IX

regulations, which go into effect August 14, 2020. The Title IX regulations specifically

define sexual harassment and establish detailed procedures for how school districts must

respond to allegations of sexual harassment. Districts must follow the Title IX complaint

process before the imposition of any disciplinary sanctions or other actions that are not

supportive measures when the behavior is sexual harassment. This requirement will likely

impact a district’s current procedures for handling student discipline. Districts should

ensure that all sexual harassment complaints are handled in accordance with the Title IX

regulations that are outlined in ACAA, Sexual Harassment and ACAA-R, Sexual

Harassment Grievance Process.

File: JFCF-R

Page 1 of 6

HAZING AND BULLYING

(Harassment, Intimidation and Dating Violence)

The prohibition against hazing, dating violence, harassment, intimidation or bullying is

publicized in student handbooks and in the publications that set the standard of conduct for

schools and students in the District. In addition, information regarding the policy is incorporated

into employee handbooks and training materials. When the behavior involves allegations of

sexual harassment, the Title IX sexual harassment grievance process will be followed, as

applicable. When the behavior is sexual harassment, the Title IX sexual harassment

grievance process will be followed, if applicable, prior to imposing any discipline that

cannot be imposed without resolution of the Title IX process.

School Personnel Responsibilities and Complaint Procedures

Hazing, bullying behavior and/or dating violence by any student/school personnel in the District

is strictly prohibited, and such conduct may result in disciplinary action, including suspension

and/or expulsion from school. Hazing, bullying and/or dating violence means any intentional

written, verbal, graphic or physical acts, including electronically transmitted acts, either overt or

covert, by a student or group of students toward other students/school personnel with the intent

to haze, harass, intimidate, injure, threaten, ridicule or humiliate. Such behaviors are prohibited

on or immediately adjacent to school grounds, at any school-sponsored activity; in any District

publication; through the use of any District-owned or operated communication tools, including

but not limited to District email accounts and/or computers on school-provided transportation or

at any official school bus stop.

Hazing, bullying and/or dating violence can include many different behaviors. Examples of

conduct that could constitute prohibited behaviors include, but are not limited to:

1. physical violence and/or attacks;

2. threats, taunts and intimidation through words and/or gestures;

3. extortion, damage or stealing of money and/or possessions;

4. exclusion from the peer group or spreading rumors;

5. repetitive and hostile behavior with the intent to harm others through the use of

information and communication technologies and other web-based/online sites (also

known as “cyberbullying”), such as the following:

A. posting slurs on websites, social networking sites, blogs or personal online

journals;

File: JFCF-R


B. sending abusive or threatening emails, website postings or comments and instant

messages;

C. using camera phones to take embarrassing photographs or videos of students

and/or distributing or posting the photos or videos online and

D. using websites, social networking sites, blogs or personal online journals, emails

or instant messages to circulate gossip and rumors to other students.

6. excluding others from an online group by falsely reporting them for inappropriate

language to Internet service providers.

In evaluating whether conduct constitutes hazing or bullying, special attention is paid to the

words chosen or the actions taken, whether such conduct occurred in front of others or was

communicated to others, how the perpetrator interacted with the victim and the motivation, either

admitted or appropriately inferred.

Teachers and Other School Staff

Teachers and other school staff who witness acts of hazing, bullying and/or dating violence as

defined above, promptly notify the building principal/designee of the event observed, and

promptly file a written incident report concerning the events witnessed.

Teachers and other school staff who receive student or parent reports of suspected hazing,

bullying and/or dating violence promptly notify the building principal/designee of such report(s).

If the report is a formal, written complaint, the complaint is forwarded to the building

principal/designee no later than the next school day. If the report is an informal complaint by a

student that is received by a teacher or other professional employee, he/she prepares a written

report of the informal complaint that is forwarded to the building principal/designee no later than

the next school day.

Complaints

1. Formal Complaints

Students and/or their parents or guardians may file reports regarding suspected hazing,

harassment, intimidation, bullying and/or dating violence. The reports should be

written. Such written reports must be reasonably specific including person(s) involved;

number of times and places of the alleged conduct; the target of suspected harassment,

intimidation and/or bullying and the names of any potential student or staff witnesses.

Such reports may be filed with any school staff member or administrator. They are

promptly forwarded to the building principal/designee for review and action.

File: JFCF-R

Page 3 of 6

2. Informal Complaints

Students, parents or guardians and school personnel may make informal complaints of

conduct that they consider to be harassment, intimidation and/or bullying by verbal

report to a teacher, school administrator or other school personnel. Such informal

complaints must be reasonably specific as to the actions giving rise to the suspicion of

hazing, harassment, intimidation and/or bullying, including person(s) involved, number

of times and places of the alleged conduct, the target of the prohibited behavior(s) and

the names of any potential student or staff witness. The school staff member or

administrator who receives the informal complaint promptly documents the complaint

in writing, including the above information. This written report by the school staff

member and/or administrator is promptly forwarded to the building principal/designee

for review and action.

3. Anonymous Complaints

Students who make informal complaints as set forth above may request that their name

be maintained in confidence by the school staff member(s) and administrator(s) who

receive the complaint. The anonymous complaint is reviewed and reasonable action is

taken to address the situation, to the extent such action (1) does not disclose the source

of the complaint and (2) is consistent with the due process rights of the student(s)

alleged to have committed acts of hazing, bullying and/or dating violence.

4. False Complaints

Students are prohibited from deliberately making false complaints of harassment,

intimidation or bullying. Students found responsible for deliberately making false

reports of harassment, intimidation or bullying may be subject to a full range of

disciplinary consequences.

Intervention Strategies

1. Teachers and Other School Staff

In addition to addressing both informal and formal complaints, school personnel are

encouraged to address the issue of hazing, bullying and/or dating violence in other

interactions with students.

School personnel may find opportunities to educate students about harassment, hazing,

intimidation and bullying and help eliminate such prohibited behaviors through class

discussions, counseling and reinforcement of socially appropriate behavior. School

personnel should intervene promptly whenever they observe student conduct that has

the purpose or effect of ridiculing, humiliating or intimidating another student/school

personnel, even if such conduct does not meet the formal definition of harassment,

hazing, intimidation or bullying.

File: JFCF-R

Page 4 of 6

2. Administrator Responsibilities

A. Investigation

The principal/designee is notified of any formal or informal complaint of

suspected harassment, hazing, intimidation or bullying. Under the direction of the

building principal/designee, all such complaints are investigated promptly. A

written report of the investigation is prepared when the investigation is complete.

The report includes findings of fact, a determination of whether acts of hazing,

bullying and/or dating violence were verified, and when prohibited acts are

verified, a recommendation for intervention, including disciplinary action, is

included in the report. Where appropriate, written witness statements are attached

to the report.

Notwithstanding the foregoing, when a student making an informal complaint has

requested anonymity, the investigation of such complaint is limited as is

appropriate in view of the anonymity of the complaint. Such limitation of the

investigation may include restricting action to a simple review of the complaint

(with or without discussing it with the alleged perpetrator), subject to receipt of

further information and/or the withdrawal by the complaining student of the

condition that his/her report be anonymous.

When hazing and/or bullying is based on race, color, national origin, sex, or

disability, and the behavior creates a hostile environment, the hazing and bullying

investigation is suspended while the applicable nondiscrimination grievance

procedures are implemented, where applicable. (Refer to ACA/ACCA and

ACA-R/ACAA-R.)

B. Nondisciplinary Interventions

When verified acts of hazing, bullying and/or dating violence are identified early

and/or when such verified acts do not reasonably require a disciplinary response,

students may be counseled as to the definition of the behavior, its prohibition and

their duty to avoid any conduct that could be considered harassing, hazing,

intimidating and/or bullying.

If a complaint arises out of conflict between students or groups of students, peer

mediation may be considered. Special care, however, is warranted in referring

some cases to peer mediation. A power imbalance may make the process

intimidating for the victim and therefore inappropriate. The victim’s

communication and assertiveness skills may be low and could be further eroded

by fear resulting from past intimidation and fear of future intimidation. In such

cases, the victim should be given additional support. Alternatively, peer

mediation may be deemed inappropriate to address the concern.

File: JFCF-R


C. Disciplinary Interventions

When acts of harassment, intimidation and bullying are verified and a disciplinary

response is warranted, students are subject to the full range of disciplinary

consequences. Anonymous complaints that are not otherwise verified, however,

cannot provide the basis for disciplinary action.

In and out-of-school suspension may be imposed only after informing the accused

perpetrator of the reasons for the proposed suspension and giving him/her an

opportunity to explain the situation.

Expulsion may be imposed only after a hearing before the Board, a committee of

the Board or an impartial hearing officer designated by the Board in accordance

with Board policy. This consequence is reserved for serious incidents of

harassment, intimidation or bullying and/or when past interventions have not been

successful in eliminating prohibited behaviors.

Allegations of criminal misconduct are reported to law enforcement, and

suspected child abuse is reported to Child Protective Services, per required time

lines.

Report to the Custodial Parent or Guardian of the Perpetrator

If, after investigation, acts of harassment, intimidation and bullying by a specific student are

verified, the building principal/designee notifies the custodial parent or guardian of the

perpetrator, in writing, of that finding. If disciplinary consequences are imposed against such

student, a description of such discipline is included in such notification.

Strategies are developed and implemented to protect students from new or additional harassment,

intimidation or bullying, and from retaliation following reporting of incidents.

Reports to the Victim and His/Her Custodial Parent or Guardian

If, after investigation, acts of bullying or hazing against a specific student are verified, the

building principal/designee notifies the custodial parent/guardian of the victim of the finding. In

providing such notification, care must be taken to respect the statutory privacy rights of the

perpetrator.

Bullying matters, including the identity of both the charging party and the accused, are kept

confidential to the extent possible. Although discipline may be imposed against the accused

upon a finding of guilt, retaliation is prohibited.

File: JFCF-R


School administrators shall notify both the custodial parents or guardians of a student who

commits acts of harassment, intimidation, bullying and/or dating violence and the custodial

parents or guardians of students against whom such acts were committed, and shall allow access

to any written reports pertaining to the incident, to the extent permitted by law.

Police and Child Protective Services

In addition to, or instead of, filing a complaint through this policy, a complainant may choose to

exercise other options including, but not limited to, filing a complaint with outside agencies or

filing a private lawsuit. Nothing prohibits a complainant from seeking redress under any other

provision of the Ohio Revised Code or common law that may apply.

The District must also investigate incidents of hazing, bullying and/or dating violence for the

purpose of determining whether there has been a violation of District policy or regulations, even

if law enforcement and/or the public children’s services are also investigating. All District

personnel must cooperate with investigations by outside agencies.

(Approval date: December 20, 2007)

(Re-approval date: April 15, 2010)

(Re-approval date: August 21, 2014)

(Re-approval date: March 16, 2017)

(Re-adopted date: February 21, 2019)

(Re-adopted date: June 18, 2020)

(Re-adopted date: September 17, 2020)

NOTES:

Milford Exempted Village Schools will utilize the following court case

specifically referencing the First Amendment Freedom of Speech in School;

Tinker v. Des Moines Independent Community School District (1969).

File: JG


STUDENT DISCIPLINE

Effective discipline, which requires respect for the rights of others, is necessary if all students are

to attain a quality education. The Board delegates to school officials the authority to enforce

District policies, regulations and school rules governing student conduct.

A complete statement governing or describing all the relationships and processes involved in

student discipline would be very extensive. The most important part of such a statement would

be the relationship of the teacher and the principal in matters of discipline. Teachers must feel

free to consult and work closely with the building principal in dealing with any problem with

which the teacher might need guidance. This working relationship is one key to desirable

discipline and a quality instructional environment.

The Board also believes that the teacher-student relationship in the classroom, halls and on

school property is important and should be one of mutual respect at all times. The teacher is

recognized as the person in authority at all times in the classroom, halls, buildings, school

grounds and at school-related events.

Each case of unsatisfactory behavior by a student is handled individually. The classroom teacher

may take the steps that he/she believes are justified in each case. If the student does not respond

to these measures, the teacher then refers the student to the principal.

When an employee has actual knowledge that the behavior is sexual harassment, the Title

IX Coordinator must be contacted. The Title IX sexual harassment grievance process will

be followed, if applicable, prior to imposing any discipline that cannot be imposed without

resolution of the Title IX process.

In terms of the relationship of the teacher and principal in discipline matters, the Board expects

that whenever a discipline problem appears to extend beyond the classroom, the teacher

discusses the problem with the principal. The teacher(s) and the principal work together in

attempting to control or correct the problem.

A student’s failure to comply with the requirements for conduct outlined in the student

handbooks may result in the student being disciplined. A student cannot be suspended, expelled

or removed from school solely because of unexcused absences. The student may lose all rights to

participate in school-related social events or extracurricular activities for a period of time

determined by the principal. Depending on the seriousness of the offense committed by the

student, suspension or expulsion may also result. Discipline is always administered in a

reasonable manner.

If several methods of discipline have been used in an effort to solve a problem and it appears

necessary, in the judgment of the principal and the Superintendent, to discipline or withdraw

privileges from a large group, this action may be taken. Any punishment technique involving an

entire class or large group is used only as a last resort.

File: JG


The Board is hopeful that teachers, parents and Board members can work together to promote the

best educational interests of District students.










ORC 3313.20; 3313.66; 3313.661; 3313.662

3319.41

OAC 3301-32-09

3301-37-10


ECAB, Vandalism

IGD, Cocurricular and Extracurricular Activities


JGA, Corporal Punishment


JGDA, Emergency Removal of Student


Student Handbooks

NOTE: House Bill (HB) 410 (2016) prohibits districts from extending a suspension into

the next school year if there are less than 10 days remaining in the current school

year. The superintendent may instead require the student to complete community

service or another alternative consequence determined appropriate. Districts also

are prohibited from disciplining a student based solely on the basis of the student

being absent from school without legitimate excuse.

HB 318 (2018) restricts out-of-school suspensions and expulsions for students in

grades pre-K through three unless the behavior rises to a certain level specified in

State law. It is recognized that these forms of discipline are commonly used as a

behavior management tool and therefore the General Assembly established a

gradual phase in.

For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022 each

school district must report to Ohio Department of Education (ODE) the number of out-

of-school suspensions and expulsions issued to a student in grades pre-K through three

categorized by the following offenses:

File: JG


Type 1 - A serious offense for which suspension or expulsion is required or

authorized by law

Type 2 - An offense not classified as a Type 1 serious offense, but for which

the school determined suspension or expulsion was necessary to protect the

immediate health and safety of the student, the student’s classmates, or the

staff and teachers

Type 3 - Any other offense not described above

Using the numbers reported for the 2018-2019 school year as a baseline each district must

reduce the number of Type 3 suspensions and expulsions according to the following

schedule to be in compliance with the revised law:

2017-2018 and 2018-2019 – 0% reduction in Type 3 suspensions and

expulsions

2019-2020 – 25% reduction in Type 3 suspensions and expulsions



For the 2021-2022 school year and going forward all suspensions and expulsions

for students in any of grades pre-K through three can only be for Type 1 or Type

2 offenses. Type 3 offenses must be at zero.

Reporting after the 2021-2022 school year will only be required if ODE

determines that continued reporting of the information is needed to effectively

carry out the requirements of HB 318.

HB 318 also makes clear that in-school-suspensions are to be served in a

“supervised learning environment.”

On May 6, 2020, the U.S. Department of Education issued the long-awaited final

Title IX regulations, which go into effect August 14, 2020. The Title IX

regulations specifically define sexual harassment and establish detailed

procedures for how school districts must respond to allegations of sexual

harassment. Districts must follow the Title IX complaint process before the

imposition of any disciplinary sanctions or other actions that are not supportive

measures when the behavior is sexual harassment. This requirement will likely

impact a district’s current procedures for handling student discipline. Districts

should ensure that all sexual harassment complaints are handled in accordance

with the Title IX regulations that are outlined in ACAA, Sexual Harassment and

ACAA-R, Sexual Harassment Grievance Process.

File: JGD


STUDENT SUSPENSION

The Superintendent, principals, assistant principals and other designated administrators may

suspend a student from school for disciplinary reasons outlined in the student code of conduct. A

student cannot be suspended from school solely because of unexcused absences. When an

employee has actual knowledge that the behavior is sexual harassment, the Title IX

Coordinator must be contacted. The Title IX sexual harassment grievance process will be

followed, if applicable, prior to imposing any discipline that cannot be imposed without

resolution of the Title IX process. No period of suspension is for more than 10 school days. If,

at the time a suspension is imposed, fewer than 10 days remain in the school year the

Superintendent cannot apply any or all of the period of suspension to the following year.

The Superintendent may instead require a student to perform community service or another

alternative consequence for the number of hours remaining in the student’s suspension. The

Board directs the Superintendent to develop a list of alternative consequences that may be used.

If the student is required to perform community service or another alternative consequence

during the summer, he/she will be required to begin serving the consequence during the first full

weekday of summer break. If a student fails to complete the community service or assigned

alternative consequence, the Superintendent may determine the next course of action but still

cannot require the student to serve the remaining time of the out of school suspension at the

beginning of the following school year.

Beginning with the 2019-2020 academic year, the District will reduce the number of out-of-

school suspensions for non-serious offenses, as defined by State law, for students in grades pre-K

through three in accordance with State law. Such out-of-school suspensions will be eliminated

by the 2021-2022 school year.

Whenever possible, principals will consult with a mental health professional under contract with

the District or school prior to suspending a student in grades pre-K through three. If needed, the

principal or mental health professional will assist the student’s parent in locating additional

mental health services.

The District permits students to complete any classroom assignments missed due to suspension.

Students will receive at least partial credit upon completion of any assignment missed due to

suspension. The Board directs the Superintendent to develop written procedures for completing

and grading these assignments. Grade reductions are permitted, but students will not receive a

failing grade on a completed assignment solely due to the student’s suspension.

The guidelines listed below are followed for all out-of-school suspensions.

1. The student is informed in writing of the potential suspension and the reasons for the

proposed action.

2. The student is provided an opportunity for an informal hearing to challenge the reason

for the intended suspension and explain his/her actions.

File: JGD


3. An attempt is made to notify the parent(s) by telephone if a suspension is issued.

4. Within one school day, a letter is sent to the parent(s) stating the specific reasons for the

suspension and including notice of the right to appeal such action.

5. Notice of this suspension is sent to the:

A. Superintendent

B. student’s school record (not for inclusion in the permanent record).

6. Permanent Exclusion - If the offense is one for which the District may seek permanent

exclusion, the notice contains that information.

Appeal Procedure

Should a student or a student’s parent(s) choose to appeal the principal’s suspension, he/she must

do so within 10 calendar days of the notice of suspension. The appeal shall be in writing and

made to the Superintendent. If dissatisfied with the Superintendent’s decision, an appeal may be

made to the Board. At the request of the student or of the student’s parent(s) or attorney, the

meeting may be held in executive session. All witnesses are sworn and a verbatim record is kept

of the hearing. The decision of the Board shall be acted upon at a public meeting. The student

may be excluded from school during the appeal process.

Appeal to the Court

Under State law, appeal of the Board’s or its designee’s decision may be made to the Court of

Common Pleas.




[Re-adoption date: March 16, 2000]









ORC 3313.66; 3313.661; 3313.662; 3313.668


IGCI, Community Service

File: JGD


JEGA, Permanent Exclusion


JFCEA, Gangs





NOTE: House Bill (HB) 410 (2016) prohibits districts from extending a suspension into

the next school year if there are less than 10 days remaining in the current school

year. The superintendent may instead require the student to complete community

service or another alternative consequence determined appropriate. Districts also

are prohibited from disciplining a student based solely on the basis of the student

being absent from school without legitimate excuse.





gradual phase in.

For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022

each school district must report to Ohio Department of Education (ODE) the

number of out-of-school suspensions and expulsions issued to a student in grades

pre-K through three categorized by the following offenses:


authorized by law




staff and teachers


Using the numbers reported for the 2018-2019 school year as a baseline each

district must reduce the number of Type 3 suspensions and expulsions according

to the following schedule to be in compliance with the revised law:


expulsions







File: JGD





HB 477 addresses the potential liability related to the procurement of mental

health services for students. Under amended Ohio Revised Code 3313.668 a

school district, school board member, or district employee is not liable for

damages in a civil action for injury, death, or loss to person or property allegedly

arising from a district employee’s decision not to procure mental health services

for a suspended or expelled student. There is an exception to this liability

protection where the decision is made with malicious purpose, in bad faith, or in

wanton or reckless manner. This new language does not eliminate, limit or

reduce any other immunity or defense to which the district, board member, or

employee may be entitled to under the law.

HB 491 requires boards to adopt a policy establishing parameters for completing

and grading assignments missed due to a student’s suspension. The policy must

permit the completion of classroom assignments missed and students must receive

at least partial credit for completed assignments. The policy may permit grade

reductions and must prohibit the receipt of a failing grade solely on account of

the student’s suspension. Districts may further customize this policy to reflect

parameters or outline in detail in student handbooks.












File: JGDA

EMERGENCY REMOVAL OF STUDENT

If a student’s presence poses a continuing danger to persons or property or an ongoing threat of

disrupting the academic process, the Superintendent, principal, assistant principal or personnel

employed to direct, supervise or coach a student activity program may remove the student from

the premises. When the behavior is sexual harassment as defined by Title IX regulations,

the student may be removed on an emergency basis, provided that the District undertakes

an individualized safety and risk analysis, determines that an immediate threat to the

physical health or safety of any student or other individual arising from the allegations of

sexual harassment justifies removal, and provides the student with notice and an

opportunity to challenge the decision immediately following the removal.

If either suspension or expulsion is contemplated, a due process hearing is held on the next

school day after the removal is ordered. Written notice of the hearing and the reason for removal

and any intended disciplinary action is given to the student as soon as practicable prior to the

hearing. The student has the opportunity to appear at an informal hearing before the principal,

assistant principal and the Superintendent/designee and has the right to challenge the reasons for

the removal or otherwise explain his/her actions. The person who ordered or requested the

removal is present at the hearing. Within one school day of the decision to suspend, written

notification is given to the parent(s) of the student of the Board. This notice includes the reasons

for the suspension and the right of the student or parent(s) to appeal to the

Superintendent/designee.

If the Superintendent or principal reinstates a student prior to the hearing for emergency removal,

the teacher may request, and is given, written reasons for the reinstatement. The teacher cannot

refuse to reinstate the student.

In an emergency removal, a student can be kept from class until the matter of the alleged

misconduct is disposed of either by reinstatement, suspension or expulsion.

Students in grades pre-K through three may only be removed for the remainder of the school day

and must be permitted to return the following school day. The District may only proceed with a

related suspension or expulsion in compliance with State law.

In all cases of normal disciplinary procedures in which a student is removed from a curricular or

extracurricular activity for less than 24 hours and is not subject to further suspension or

expulsion, due process requirements do not apply.







ORC 3313.66; 3313.661; 3313.662



ECAB, Vandalism






NOTE: On May 6, 2020, the U.S. Department of Education issued the long-awaited final

Title IX regulations, which go into effect August 14, 2020. The Title IX regulations

specifically define sexual harassment and establish detailed procedures for how school

districts must respond to allegations of sexual harassment. Districts must follow the Title

IX complaint process before the imposition of any disciplinary sanctions or other actions

that are not supportive measures when the behavior is sexual harassment. This

requirement will likely impact a district’s current procedures for handling student

discipline. Districts should ensure that all sexual harassment complaints are handled in

accordance with the Title IX regulations that are outlined in ACAA, Sexual Harassment

and ACAA-R, Sexual Harassment Grievance Process.

File: JGE


STUDENT EXPULSION

At times, the behavior of a student can be considered so serious as to justify total removal from

the educational program for a prolonged period of time. Actions meriting expulsion are outlined

in the student code of conduct. A student cannot be expelled from school solely because of

unexcused absences. When an employee has actual knowledge that the behavior is sexual

harassment, the Title IX Coordinator must be contacted. The Title IX sexual harassment

grievance process will be followed, if applicable, prior to imposing any discipline that

cannot be imposed without resolution of the Title IX process. Only the Superintendent may

expel a student. Expulsion is the removal of a student for more than 10 days, but not more than

one year. An expulsion can extend beyond the end of the school year if there are fewer school

days than expulsion days remaining. The Superintendent may apply any remaining part or all of

the period of the expulsion to the following school year.

The Superintendent may require a student to perform community service in conjunction with or

in place of an expulsion. The Board may adopt guidelines to permit the Superintendent to

impose a community service requirement beyond the end of the school year in lieu of applying

the expulsion into the following school year.

Whenever possible, principals will consult with a mental health professional under contract with

the District or school prior to expelling a student in grades pre-K through three. If needed, the

principal or mental health professional will assist the student’s parent in locating additional

mental health services.

Beginning with the 2019-2020 academic year, the District will reduce the number of expulsions

for non-serious offenses, as defined by State law, for students in grades pre-K through three in

accordance with State law. Such expulsions will be eliminated by the 2021-2022 school year.

The Superintendent shall give the student and parent(s) written notice of the intended expulsion,

including reasons for the intended expulsion. The student and parent(s) or representative have

the opportunity to appear on request before the Superintendent/designee to challenge the action

or to otherwise explain the student’s actions. This notice shall state the time and place to appear,

which must not be fewer than three days nor more than five days after the notice is given.

Within 24 hours of the expulsion, the Superintendent shall notify the parent(s) of the student and

the Treasurer of the Board.

The notice shall include the reasons for the expulsion, the right of the student or parent(s) to

appeal to the Board or its designee, the right to be represented at the appeal and the right to

request that the hearing be held in executive session.

The Superintendent will initiate expulsion proceedings against a student who has committed an

act that warrants expulsion even if the student withdraws from school before the Superintendent

has held the hearings or made the decision to expel the student.

File: JGE


Permanent Exclusion

If the offense is one for which the District may seek permanent exclusion, the notice shall

contain that information.

Appeal to the Board

A student or a student’s parent(s) may appeal the expulsion by the Superintendent to the Board

or its designee. The expulsion appeal must be within 14 calendar days after the notice of intent

to expel was provided to the student, parent, guardian or custodian. The appeal request shall be

in writing to the Treasurer and at the request of the student or of the student’s parent(s) or

attorney, the meeting may be held in executive session. The student may be represented in all

such appeal proceedings and is granted a hearing before the Board or its designee. All witnesses

are sworn and a verbatim record is kept of the hearing. The decision of the Board shall be acted

upon at a public meeting. The student may be excluded from school during the appeal process.

Appeal to the Court

Under State law, the decision of the Board may be further appealed to the Court of Common

Pleas.

Any student who is expelled from school for more than 20 days or into the following semester or

school year is referred to an agency that works towards improving the student’s attitudes and

behavior. The Superintendent provides the student and his/her parent(s) with the names,

addresses and telephone numbers of the public and private agencies providing such services.












ORC Chapter 2506

3313.66; 3313.661; 3313.662; 3313.668


ECAB, Vandalism

File: JGE


IGCI, Community Service

JEGA, Permanent Exclusion






JGDA, Emergency Removal of Student

NOTE: House Bill (HB) 410 (2016) prohibits districts from disciplining a student based

solely on the basis of the student being absent from school without legitimate

excuse.





gradual phase in.

For each of the school years 2018-2019, 2019-2020, 2020-2021 and 2021-2022

each school district must report to Ohio Department of Education (ODE) the

number of out-of-school suspensions and expulsions issued to a student in grades

pre-K through three categorized by the following offenses:


authorized by law




staff and teachers


Using the numbers reported for the 2018-2019 school year as a baseline each

district must reduce the number of Type 3 suspensions and expulsions according

to the following schedule to be in compliance with the revised law:


expulsions










File: JGE


HB 477 addresses the potential liability related to the procurement of mental

health services for students. Under amended Ohio Revised Code 3313.668 a

school district, school board member, or district employee is not liable for

damages in a civil action for injury, death, or loss to person or property allegedly

arising from a district employee’s decision not to procure mental health services

for a suspended or expelled student. There is an exception to this liability

protection where the decision is made with malicious purpose, in bad faith, or in

wanton or reckless manner. This new language does not eliminate, limit or

reduce any other immunity or defense to which the district, board member, or

employee may be entitled to under the law.












Documents

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