MI-Access Spring 2011 Webcast

11

MI-Access Spring 2011 Webcast

MI-Access Spring 2011 Webcast

February 10, 2011February 10, 2011

22

Welcomeand Introductions

Welcomeand Introductions

Dan Evans Assessment Administration and Reporting

Office of Educational Assessment & Accountability

33

Our Presenters are…Our Presenters are…

Dan Evans – OEAA

Assessment Analyst for Students with Disabilities

Tina Foote – OEAAOEAA Secure Site Coordinator

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

Dan Evans – OEAA

Assessment Analyst for Students with Disabilities

Tina Foote – OEAAOEAA Secure Site Coordinator

Alison Place – Questar Assessment, Inc.MI-Access Project Manager

44

Submitting QuestionsSubmitting Questions

Fax: 734-334-1857Email: [email protected]

View any time at:

www.MIstreamnet.com

Fax: 734-334-1857Email: [email protected]

View any time at:

www.MIstreamnet.com

55

Webcast AgendaWebcast Agenda

●The MI-Access “Top 10”●MI-Access Assessment Basics●What’s New This Year?●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations

●The MI-Access “Top 10”●MI-Access Assessment Basics●What’s New This Year?●Participation and Supported

Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations

66

Webcast AgendaWebcast Agenda

●OEAA Secure Site Processes●Receiving and Returning Assessment

Materials●Fees●Common Administration Errors●Communication and Resources

●OEAA Secure Site Processes●Receiving and Returning Assessment

Materials●Fees●Common Administration Errors●Communication and Resources

77

MI-Access Top 10 ListMI-Access Top 10 List

10. Fill in answer bubbles completely with a #2 pencil

11. FI students do not fill in their own bubbles

12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the Educational

Entity Master (EEM)14. Security Compliance Form stays in

district

88

MI-Access Top 10 ListMI-Access Top 10 List5. Review the “Students NOT TESTED”

screen6. Inventory Materials when received7. Apply Pre-ID Labels to Answer

Documents8. Know Your Accommodations9. READ the MANUAL!

5. Review the “Students NOT TESTED” screen

6. Inventory Materials when received7. Apply Pre-ID Labels to Answer


99

MI-Access Assessment Basics

MI-Access Assessment Basics

1010

Spring Assessment WindowSpring Assessment Window

Grade 11

February 14 – March 25, 2011

Grade 11

February 14 – March 25, 2011

1111

Who’s Being Assessed?Who’s Being Assessed?

Populations assessed:● Participation● Supported Independence ● Functional Independence

Populations assessed:● Participation● Supported Independence ● Functional Independence

1212

What’s Being Assessed?What’s Being Assessed?

Content areas assessed for each population:● English Language Arts P/SI

− FI Accessing Print − FI Expressing Ideas

● Mathematics ● Science

Since MI-Access does not assess Social Studies, the IEP team must decide the appropriate district level test.

Content areas assessed for each population:● English Language Arts P/SI

− FI Accessing Print − FI Expressing Ideas

● Mathematics ● Science

Since MI-Access does not assess Social Studies, the IEP team must decide the appropriate district level test.

1313

Key DatesKey Dates

Arrival of Materials: Week of Jan 31

Additional Orders: February 7 – March 22

Return Materials: NO LATER THAN April 8

Arrival of Materials: Week of Jan 31

Additional Orders: February 7 – March 22

Return Materials: NO LATER THAN April 8

1414

What’s New This Year?What’s New This Year?

● Student Demographic data entry to MSDS

● No Released Items ● Class/Group ID Sheets● School Header Sheets● School Return Envelope● Test Administrator Manual● Missing UIC will invalidate scores

● Student Demographic data entry to MSDS

● No Released Items ● Class/Group ID Sheets● School Header Sheets● School Return Envelope● Test Administrator Manual● Missing UIC will invalidate scores

1515

What’s New This Year?What’s New This Year?

• Materials Return Kit● New “State Model” IEP form● MI-Access Material Return Labels● Braille orders by telephone only● Item Descriptor Booklet posted for FI● Shared Educational Entities (SEEs)

• Materials Return Kit● New “State Model” IEP form● MI-Access Material Return Labels● Braille orders by telephone only● Item Descriptor Booklet posted for FI● Shared Educational Entities (SEEs)

1616

Participation and Supported Independence (P/SI)

Participation and Supported Independence (P/SI)

1717

P/SIP/SI

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

Student Populations

Content Areas

Assessment Booklets

Item Formats

Scoring Rubrics

1818

ParticipationParticipation

Students who have, or function as if they have, severe cognitive impairment

Students who have, or function as if they have, severe cognitive impairment

1919


Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Dependent on others for most, if not all, daily living needs

2020


The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content

2121

Supported IndependenceSupported Independence

Students who have, or function as if they have, moderate cognitive impairmentStudents who have, or function as if they have, moderate cognitive impairment

2222


Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning

2323


Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills

2424


Working toward mastering daily living and employment routines and an acceptable level of independent living

Working toward mastering daily living and employment routines and an acceptable level of independent living

2525

P/SI Content Areas AssessedP/SI Content Areas Assessed

• English Language Arts• Mathematics• Science

MI-Access EBs/EHSCE

• English Language Arts• Mathematics• Science

MI-Access EBs/EHSCE

2626

P/SI Assessment BookletsP/SI Assessment Booklets

Combined booklets for ELA, mathematics and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

Combined booklets for ELA, mathematics and science

• Participation is right side-up

• Supported Independence is upside down

• Color coordinated

2727

ParticipationParticipationELA and Mathematics = BlueELA and Mathematics = Blue

2828

ELA and Mathematics = GreenGreenELA and Mathematics = GreenGreen


2929

Science = PinkScience = Pink


3030

Science = RedScience = Red


3131

Item DevelopmentItem Development

All items• aligned to EHSCE/EB• coded to adult life contexts

All items• aligned to EHSCE/EB• coded to adult life contexts

3232

Item DevelopmentItem Development

Core items count toward the student’s score

Embedded items are for field testing ONLY

Core items count toward the student’s score

Embedded items are for field testing ONLY

3333

Item Types and FormatsItem Types and Formats

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

Selected Response/Multiple Choice

• SI: 3 choices-graphics• P: 2 choices-graphics

3434

Item Types and FormatsItem Types and Formats

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

Observation/Activity• Many items use an activity-based

observation format

• Paper and pencil tests aren’t appropriate

3535

Selected-responseSelected-response

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

ELA, mathematics, and science have

selected-response items

ALL selected-response items

administered the same way

3636


Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor

3737


ONE set of picture cards will be shipped to each TEACHER based on:

• content area (P/SI ELA and Mathematics OR P/SI Science)

• grades being assessed

ONE set of picture cards will be shipped to each TEACHER based on:

• content area (P/SI ELA and Mathematics OR P/SI Science)

• grades being assessed

3838

Picture CardsPicture Cards

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

Picture cards are presented in very specific ways

• Read manual sections on the different presentation styles

• Watch presentation styles in online learning program

3939


Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet.

2. Selected-response items have to be

presented twice – each time in a

different order.

Two reasons for picture cards:

1. Not practical for students to look at

pictures in an assessment booklet.

2. Selected-response items have to be

presented twice – each time in a

different order.

4040

Sample SI Item Sample SI Item

Which of these shows a pulley being used?Which of these shows a pulley being used?

A hammer and nailA hammer and nail

B raising a flagB raising a flag

C wheelchair on rampC wheelchair on ramp

4141


The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.

4242

Sample Participation ItemSample Participation Item

Which one can go faster?Which one can go faster?

AA

BB

4343


The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.

4444


4545

MI-Access ArtworkMI-Access Artwork

Artwork is available at the MI-Access Web page for review and instructional useArtwork is available at the MI-Access Web page for review and instructional use

4646

Activity-Based ObservationActivity-Based Observation

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student

4747

Activity-Based ObservationActivity-Based Observation

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered

4848

Sample Participation ItemSample Participation Item

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.

Scoring Focus: Responding to and/or communicating with a variety of audiences

4949

Participation Scoring RubricParticipation Scoring Rubric

Score Point Definition

3Responds correctly with no assessment administrator assistance

2Responds correctly after assessment administrator provides verbal/physical cues

1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-

step directions

5050

SI Scoring RubricSI Scoring Rubric

Score Point Definition

2 Responds correctly with no assessment administrator assistance

1Responds correctly after assessment administrator provides verbal/physical cues

Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step

directions

5151

Online LearningOnline Learning

MI-Access P/SI Scoring Rubrics Online

Learning Program is available on the Web

page at www.mi.gov/mi-access

MI-Access P/SI Scoring Rubrics Online

Learning Program is available on the Web

page at www.mi.gov/mi-access

5252

5353

5454

Functional Independence

Functional Independence

5555

Functional IndependenceFunctional Independence

Student Population

Content Areas

Assessment Booklets

Item Format

Expressing Ideas Scoring Rubric

Administering Assessment

Student Population

Content Areas

Assessment Booklets

Item Format

Expressing Ideas Scoring Rubric

Administering Assessment

5656


For those students who have, or function as if they have, a mild cognitive impairment

For those students who have, or function as if they have, a mild cognitive impairment

5757


• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

• Can typically assess their personal strengths and limitations

• Can access resources, strategies, and supports to help them maximize their independence

5858

Functional Independence Content AreasFunctional Independence Content Areas

Accessing Print

Expressing Ideas

Mathematics

Science

Accessing Print

Expressing Ideas

Mathematics

Science

5959

Word Recognition

Text Comprehension

Expressing Ideas Prompts

Word Recognition

Text Comprehension

Expressing Ideas Prompts

FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple

6060

FI Math Assessments - GoldFI Math Assessments - Gold

Data and Probability Geometry Measurement Numbers and

Operations Algebra

Data and Probability Geometry Measurement Numbers and

Operations Algebra

6161

Sample FI Math item

6262

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

Constructing New Scientific Knowledge

Reflecting on Scientific Knowledge

Using Life Science Knowledge

Using Earth Science Knowledge

Using Physical Science Knowledge

FI Science Assessments - OrangeFI Science Assessments - Orange

6363

Sample FI Science item Sample FI Science item

6464


Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

Resemble paper/pencil test

Use multiple-choice item format ONLY, except for Expressing Ideas

6565


Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet to the answer document

Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet to the answer document

6666

6767

Administering FI AssessmentAdministering FI Assessment

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

Read the manual before administration

Scripts in the manual for each content area that MUST be followed during assessment administration

6868


Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

Become familiar with scripts ahead of time

Need to fill in assessment booklet page numbers in the script

6969


Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed

Most students should be able to read passages

7070


If a student accesses print through a reader, it is considered a standard accommodation

If a student accesses print through a reader, it is considered a standard accommodation

7171


Decide on a student-by-student basis if assessments will be administered individually or in a group

Decide on a student-by-student basis if assessments will be administered individually or in a group

7272


There is NO time limit – use own judgment on time and how much to administer in one sitting

There is NO time limit – use own judgment on time and how much to administer in one sitting

7373

Optional Test MaterialsOptional Test Materials

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

Mathematics: coins, bills, clocks, calendars, meters, etc.

Science: sand, water, flashlight, musical instruments, etc.

7474

Do Not Read Aloud ItemsDo Not Read Aloud Items

7575


“Do NOT Read Aloud” table included in front of EVERY assessment booklet

Use table to mark administrator’s booklet

“Do NOT Read Aloud” table included in front of EVERY assessment booklet

Use table to mark administrator’s booklet

7676

Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table

7777


Word Recognition - answer choices

Pictures/graphics not accompanied by words or labels

Word Recognition - answer choices

Pictures/graphics not accompanied by words or labels

7878


Mathematics items include: Money items – where coins or bill

can’t be named

Base 10 block items – can’t read keys and answer choices

Mathematics items include: Money items – where coins or bill

can’t be named

Base 10 block items – can’t read keys and answer choices

7979

Do Not Read Aloud ItemDo Not Read Aloud Item

Science Some picture answer choices can’t

be named because it would give answer away

Science Some picture answer choices can’t

be named because it would give answer away

8080

Do Not Read Aloud ItemDo Not Read Aloud Item

Review Appendix B in manual describing types of items that shouldn’t be read aloud

Review Appendix B in manual describing types of items that shouldn’t be read aloud

8181

Assessment Accommodations

Assessment Accommodations

8282

Assessment Accommodation Summary TableAssessment Accommodation Summary Table

Revised Accommodations Summary Table (Fall 2009)

●Displays accommodations for MEAP, MEAP-Access, MI-Access, ELPA, and NAEP

●Revised table located at www.mi.gov/mi-access

Revised Accommodations Summary Table (Fall 2009)

●Displays accommodations for MEAP, MEAP-Access, MI-Access, ELPA, and NAEP

●Revised table located at www.mi.gov/mi-access

8383


Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

Accommodation Types●Standard (S)

−Does not change the construct of what’s being measured

8484


Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

Accommodation Types•Universal

−Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

8585


Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability Must be communicated to parents

and students

Accommodation Types●Non-standard (NS)

−Changes construct of test−Does NOT count toward

Valid assessment scores School accountability Must be communicated to parents

and students

8686


8787

Assessment Accommodations IEP Team Decision MakingAssessment Accommodations IEP Team Decision Making

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

The IEP Team has two responsibilities by law:●Choose which state assessment●Choose accommodations

(if any)

8888


●Determine if the student is in grade 11●Remember, same grade as reported

enrolled in MSDS●If student in ungraded program, is the

students age 17 on or before 12/01/10?

●Determine if the student is in grade 11●Remember, same grade as reported

enrolled in MSDS●If student in ungraded program, is the

students age 17 on or before 12/01/10?

8989

IEP Team Decision Making IEP Team Decision Making

AssessmentType of

AssessmentBased On

Michigan Merit Examination General GLCEs

Functional Independence AA-AAS Extended GLCEs

Supported Independence AA-AAS Extended GLCEs

Participation AA-AAS Extended GLCEs

Grade 11 Assessment Continuum

9090


Students in grade 11 take:−MME in its entirety, or−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching

Students in grade 11 take:−MME in its entirety, or−MI-Access Functional Independence, or−MI-Access Supported Independence, or−MI-Access Participation

**No mixing and matching

9191


●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

●Decision Making Worksheet●What content standards?●What does instruction look like? ●Level of independence? ●Assessment? ●Accommodations?

9292

Assessment Accommodation IEP Team Decision MakingAssessment Accommodation IEP Team Decision Making

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP●Decision must be made for each

content area

The IEP team may designate ANY accommodation it deems necessary.●Student needs●Routinely used in instruction●Must be documented in IEP●Decision must be made for each

content area

9393

Read Sections:Read Sections:

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the MI-Access web site

• “MI-Access Assessment Accommodations” in the manual

• “Assessment Accommodation Summary Table” on the MI-Access web site

9494

Accommodated Formats (FI)Accommodated Formats (FI)

Braille, Audio CDs, and Enlarged Print Kits were developed from Form 1 test booklets.

Answer documents are included in kits.

Braille, Audio CDs, and Enlarged Print Kits were developed from Form 1 test booklets.

Answer documents are included in kits.

9595

Accommodated FormatsAccommodated Formats

Braille Kit includes●Braille Form-9 test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

Braille Kit includes●Braille Form-9 test booklet●Assessment Administrator Booklet

for Braille (AABB)●Braille ruler, if applicable●Answer document

9696


Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

Braille version

●Print-to-Braille correspondence available at www.mi.gov/mi-access

●Student answers must be transferred onto scannable answer document

9797


Braille version●Braille material can only be ordered

by telephone at 877-560-8378 option 4

●Student name and UIC required to place Braille orders

Braille version●Braille material can only be ordered

by telephone at 877-560-8378 option 4

●Student name and UIC required to place Braille orders

9898


Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

Enlarged Print Kit includes●Enlarged print test booklet

−Enlarged print is approximately 15-point font size

●Regular print Form 1 test booklet●Enlarged print ruler (if applicable)●Answer document

9999


Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

Audio CD kit includes●CD ●Form 1 test booklet●Answer document●Ruler (if applicable)

100100


Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

Audio CD version●Administered individually, or in

small groups when each student has a headset and control over the CD player

●CD track listings posted to www.mi.gov/mi-access

101101

Common AccommodationsCommon Accommodations

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

Scribe●Make sure it is transcribed exactly

how student dictates onto student answer document

●Scribe must initial and date answer document

●Fill in Scribe bubble on answer document

102102

Common AccommodationsCommon Accommodations

Word Processing of Expressing Ideas response●Each page must be labeled ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

Word Processing of Expressing Ideas response●Each page must be labeled ●Insert word-processed response

into student’s answer document●Follow special handling instructions

in Test Administrator Manual

103103

Assessment Accommodations ResourcesAssessment Accommodations Resources

● OSE-EIS New State Model IEP Material● Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

● GLCEs, EGLCEs, EBs, EHSCEs● Online Learning Program● Assessment Plans

● OSE-EIS New State Model IEP Material● Statewide Assessment Selection Guidelines

−Sample assessment items−Assessment selection flowchart−Case studies

● GLCEs, EGLCEs, EBs, EHSCEs● Online Learning Program● Assessment Plans

104104

Assessment Accommodations ResourcesAssessment Accommodations Resources

Web resources●www.mi.gov/oeaa●www.mi.gov/mi-access●www.mi.gov/ose-eis

Web resources●www.mi.gov/oeaa●www.mi.gov/mi-access●www.mi.gov/ose-eis

105105

OEAASecure Site

OEAASecure Site

Tina Foote Departmental Analyst

Office of Educational Assessment & Accountability

106106

OEAA Secure Site AddressOEAA Secure Site Address

www.michigan.gov/oeaa-securewww.michigan.gov/oeaa-secure

107107

OEAA Secure SiteAnnouncement page

OEAA Secure SiteAnnouncement page

• Contains important messages in relation to the OEAA Secure Site

• Contains important deadlines and dates regarding the OEAA Secure Site

• Contains information for all assessments

• Contains important messages in relation to the OEAA Secure Site

• Contains important deadlines and dates regarding the OEAA Secure Site

• Contains information for all assessments

108108

OEAA Secure SiteAdditional Material Orders


• Always check with district coordinator• Only district level user can place an

additional order

• Click on Add’l Material Orders from the left

• Always check with district coordinator• Only district level user can place an

additional order

• Click on Add’l Material Orders from the left

109109



110110



• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

• Braille orders, call 877-560-8378 and press option 4.

• Kits include one answer document• First time orders do not need to order

ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.

• All orders shipped to the district coordinator

111111

OEAA Secure SiteOrder Summary/Tracking


• Click on Order Summary/Tracking from the left.

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e., UPS

• Click on Order Summary/Tracking from the left.

• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the

package(s) through the shipping vendor i.e., UPS

112112



113113

OEAA Secure SiteBarcode Labels


• All answer documents must have a barcode labelMust be the correct student labelHome school students

• Students must be identified for testing

• Click on Barcode Label from the menu at the left

• All answer documents must have a barcode labelMust be the correct student labelHome school students

• Students must be identified for testing

• Click on Barcode Label from the menu at the left

114114



115115



116116



• All answer documents must have a barcode label

• Print with a laser printer, not inkjet• Specific to student, school and test

cycle• Cannot use previous years

• All answer documents must have a barcode label

• Print with a laser printer, not inkjet• Specific to student, school and test

cycle• Cannot use previous years

117117



• Cannot use from other test cycles i.e., MME or MEAP

• Reprint damaged labels• Ensure barcode label matches

student’s name at top

• Cannot use from other test cycles i.e., MME or MEAP

• Reprint damaged labels• Ensure barcode label matches

student’s name at top

118118

OEAA Secure SiteStudent Demographics


• Student demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from the February file uploaded to the Michigan Student Data System (MSDS) and any following Student Record Maintenance Records.

• Student demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from the February file uploaded to the Michigan Student Data System (MSDS) and any following Student Record Maintenance Records.

119119



• Loaded prior to Tested Roster• Schools will not be able to update or

change student demographics on the OEAA Secure Site.

• Any changes or updates must be made through MSDS prior to the end of Tested Roster.

• Don’t forget the special education flag!• UIC’s must be resolved.

• Loaded prior to Tested Roster• Schools will not be able to update or

change student demographics on the OEAA Secure Site.

• Any changes or updates must be made through MSDS prior to the end of Tested Roster.

• Don’t forget the special education flag!• UIC’s must be resolved.

120120

OEAA Secure SiteTested Roster


• Very important!!• Very important!!• Very important!!• Tentatively April 18 – April 22, 2011• Last chance to identify problems and

report them

• Very important!!• Very important!!• Very important!!• Tentatively April 18 – April 22, 2011• Last chance to identify problems and

report them

121121



• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them?

• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building

where they tested• Verify student demographics

How do you change them?

122122



• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Special Education• Reports and AYP file created from

this data

• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Special Education• Reports and AYP file created from

this data

123123



124124

OEAA Secure SiteNot Tested

OEAA Secure SiteNot Tested

• Start getting prepared now• Select reason student did not test• Needed for federal reporting and

AYP

• Start getting prepared now• Select reason student did not test• Needed for federal reporting and

AYP

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OEAA Secure SiteReport Printing Options


• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels, and parent reports

• Defaults to Green option

• Selected at a district level• Two options:

All reportsGreen – individual student report,

student record labels, and parent reports

• Defaults to Green option

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OEAA Secure SiteOEAA Secure Site

• OEAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press

option 4 for MI-Access

• OEAA Secure Site User ManualLocated on log in page Located at bottom of Announcement

page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press

option 4 for MI-Access

128128

Receiving Your Assessment Materials From Questar Assessment, Inc.

Receiving Your Assessment Materials From Questar Assessment, Inc.

Alison Place MI-Access Project ManagerQuestar Assessment, Inc.

129129

WHAT’S NEW FOR Spring 2011WHAT’S NEW FOR Spring 2011

●The District, Teacher and School ID sheets are replaced with a Class/Group ID Sheet and a School Header Sheet.

●Reminder: Please record the correct number of student answer documents on the School Header Sheet.

●The District, Teacher and School ID sheets are replaced with a Class/Group ID Sheet and a School Header Sheet.

●Reminder: Please record the correct number of student answer documents on the School Header Sheet.

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WHAT’S NEW FOR Spring 2011WHAT’S NEW FOR Spring 2011

●The Teacher Return Envelope is replaced with a School Return Envelope. Paper strips will no longer be necessary to bundle envelopes, and will not be provided.

●Reminder: All scorable student answer documents must be included in the School Return Envelope.

●The Teacher Return Envelope is replaced with a School Return Envelope. Paper strips will no longer be necessary to bundle envelopes, and will not be provided.

●Reminder: All scorable student answer documents must be included in the School Return Envelope.

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●The formerly named “Coordinator and Assessment Administrator Manual” is now the “2010/2011 Test Administrator Manual.”

●The Return of Materials Packet has been replaced with a Materials Return Kit.

●The formerly named “Coordinator and Assessment Administrator Manual” is now the “2010/2011 Test Administrator Manual.”

●The Return of Materials Packet has been replaced with a Materials Return Kit.

WHAT’S NEW FOR Spring 2011 (Cont’d)WHAT’S NEW FOR Spring 2011 (Cont’d)

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In addition to the UPS/RS labels, districts will also be provided with additional labels to adhere to their packages when returning materials to the contractor. These labels are called MI-Access Material Return Labels and are being provided to assist the contractor in identifying and processing packages. These labels will be included in the Materials Return Kit along with accompanying instructions.

In addition to the UPS/RS labels, districts will also be provided with additional labels to adhere to their packages when returning materials to the contractor. These labels are called MI-Access Material Return Labels and are being provided to assist the contractor in identifying and processing packages. These labels will be included in the Materials Return Kit along with accompanying instructions.

WHAT’S NEW FOR Spring 2011 (Cont’d)WHAT’S NEW FOR Spring 2011 (Cont’d)

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Arrival of MaterialsArrival of Materials

Districts that entered Initial Materials Orders in the OEAA Secure Site by January 14:

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of January 31 (two weeks before testing).

Districts that entered Initial Materials Orders in the OEAA Secure Site by January 14:

• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.

• Materials to arrive in districts week of January 31 (two weeks before testing).

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Arrival of MaterialsArrival of Materials

• Be sure materials are inventoried by school coordinators and any packing list discrepancies reported to 877-560-8378 option 4.

• Be sure materials are inventoried by school coordinators and any packing list discrepancies reported to 877-560-8378 option 4.

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Shipment PackagingShipment Packaging

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure Site for details about the number of boxes your district will receive.

Materials will be shipped to districts, but will be packaged by school.

Each school box will be shipped separately and will have its own tracking information. Please check the OEAA Secure Site for details about the number of boxes your district will receive.

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Important!Important!

Entering pre-ID does NOT take the place of entering Initial Material Orders in the OEAA Secure Site.

● If you entered student pre-ID information but did NOT enter initial materials orders by January 14, you will not receive shipment.

● You will need to order materials during the Additional Materials Order window that opens on February 7.

Entering pre-ID does NOT take the place of entering Initial Material Orders in the OEAA Secure Site.

● If you entered student pre-ID information but did NOT enter initial materials orders by January 14, you will not receive shipment.

● You will need to order materials during the Additional Materials Order window that opens on February 7.

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Shipment ContentsShipment Contents

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

The district and school boxes will contain all materials needed to administer the assessments, including:

• Standard print booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels

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Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by January 14.

Districts must continue to pre-ID their students after this date and print labels locally. Important Reminders:

1. Print labels with a laser printer2. Ensure labels are properly printed

before adhering to student answer document

Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by January 14.

Districts must continue to pre-ID their students after this date and print labels locally. Important Reminders:

1. Print labels with a laser printer2. Ensure labels are properly printed

before adhering to student answer document

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District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• Security Compliance Forms

District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• Security Compliance Forms

140140


District boxes will contain:• Materials Return Kit that includes:

−UPS/RS labels, MI-Access Material Return Label, packing checklist, and divider sheets.

District boxes will contain:• Materials Return Kit that includes:

−UPS/RS labels, MI-Access Material Return Label, packing checklist, and divider sheets.

141141

Cover LetterCover Letter

Explains materials enclosedin each shipment

Explains materials enclosedin each shipment

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District and School Packing SlipsDistrict and School Packing Slips

Use to inventory materialsUse to inventory materials

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School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers

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School boxes will contain:

• Preprinted Pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheet• School Return Envelope• Security Compliance Forms

*For students pre-identified in the OEAA Secure Site by January 14, 2011.

School boxes will contain:

• Preprinted Pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheet• School Return Envelope• Security Compliance Forms

*For students pre-identified in the OEAA Secure Site by January 14, 2011.


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IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

IMPORTANT!!

School Coordinators should inventory materials using the school packing slip.

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• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

• An overage of most materials has been included in the school box, which should reduce the need for additional materials.

• Contact the District Coordinator if any materials are missing and/or if additional materials are required.

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Security Compliance FormsSecurity Compliance Forms

Security Compliance Forms (SCF) are to be:

• Completed by all coordinators, primary and shadow administrators

• Kept on file for one year by the MI-Access District Coordinator

Security Compliance Forms (SCF) are to be:

• Completed by all coordinators, primary and shadow administrators

• Kept on file for one year by the MI-Access District Coordinator

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Returning MaterialsAfter Testing

Returning MaterialsAfter Testing

149149

No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!

All student answer documents returned for scanning and scoring must have pre-ID barcode labels that

1) have correct information; 2) were printed using a laser printer; and3) printed correctly. Fees will be assessed for answer documents with

missing barcode labels…More about this later.

All student answer documents returned for scanning and scoring must have pre-ID barcode labels that

1) have correct information; 2) were printed using a laser printer; and3) printed correctly. Fees will be assessed for answer documents with

missing barcode labels…More about this later.

150150

Ship no later than April 8, 2011.Ship no later than April 8, 2011.

Return of Materials to QuestarReturn of Materials to Questar

151151

Don’t Be Late!Don’t Be Late!

Please be sure to ship materials by April 8 to ensure your students’ answer documents are processed and scored.

Districts will be assessed financial and other penalties for late materials.

Please be sure to ship materials by April 8 to ensure your students’ answer documents are processed and scored.

Districts will be assessed financial and other penalties for late materials.

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• Ensure scorable answer documents are placed in the School Return Envelope with a School Header sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure School Return Envelopes are shipped with School Header sheet.

• Ensure scorable answer documents are placed in the School Return Envelope with a School Header sheet.

• School assessment materials should be organized and packaged in the box in which they were received. Ensure School Return Envelopes are shipped with School Header sheet.

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• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.

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• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Use the Material Return Labels (tan) to mark the boxes for returning.

• There will be one UPS/RS label per school box. However, districts may place school boxes in a larger box so they are shipped together, if desired.

• Use the Material Return Labels (tan) to mark the boxes for returning.

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Fees2010-2011

Fees2010-2011

Dan Evans Assessment Analyst

for Students with DisabilitiesOffice of Educational Assessment &

Accountability

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Fees for 2010-2011Fees for 2010-2011

Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

If a label cannot be affixed by the contractor, the document will not be scored.

Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.

If a label cannot be affixed by the contractor, the document will not be scored.

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Fee ScheduleFee Schedule

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Most Common ErrorsMost Common Errors

159159

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)

• Answer documents returned without barcode labels

• Answer documents returned with incorrect barcode labels (name on answer document does not match label)


160160

• Answer document does not have form number bubbled in and/or written in

• Students taking multiple assessment types (P/SI and FI)

• Answer document does not have form number bubbled in and/or written in

• Students taking multiple assessment types (P/SI and FI)


161161

• Students taking out-of-level assessments (test grade does not match MSDS grade)

• Student answer documents returned under wrong School Header sheets

• Students taking out-of-level assessments (test grade does not match MSDS grade)

• Student answer documents returned under wrong School Header sheets


162162

• Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly

• Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction

• Answer documents not completed correctly


163163

• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)

• Answer documents completed by students rather than by assessment administrators

• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)


164164

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• For P/SI assessments, the PAA/SAA scoring is not designed to be a consensus score. Must be independently scored.

• PAA and SAA scores not recorded for each student for each item for P/SI assessments

• For P/SI assessments, the PAA/SAA scoring is not designed to be a consensus score. Must be independently scored.


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• Ordering Accommodated material for inventory purposes.

• Orders not entered by appropriate district level personnel

• Ordering Accommodated material for inventory purposes.

• Orders not entered by appropriate district level personnel

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• Orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts

• Orders not entered under appropriate schools

●Tested Roster not being reviewed by many districts


167167

Misadministration ProcessMisadministration Process

• Any misadministration of the assessments may be self-reported by going to the OEAA secure site and selecting the document at the lower section of the announcement page titled:

“OEAA Test Administration Incident Report”

• Any misadministration of the assessments may be self-reported by going to the OEAA secure site and selecting the document at the lower section of the announcement page titled:

“OEAA Test Administration Incident Report”

168168

Important CommunicationsImportant Communications

• OEAA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

• OEAA sends important emails to District MI-Access Coordinators throughout the administration cycle.

• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

169169

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

• Ensure your district’s IT professional confirms you can receive these emails and attachments.

Important CommunicationsImportant Communications

170170

QuestionsQuestions

171171

MI-Access Top 10 ListMI-Access Top 10 List10. Fill in answer bubbles completely

with a #2 pencil11. FI students do not fill in their own

bubbles12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district



12. Tested Roster is IMPORTANT13. Verify information in the

Educational Entity Master (EEM)14. Security Compliance Form stays in

district

172172

MI-Access Top 10 ListMI-Access Top 10 List







Contact InformationContact Information

• Call 1-877-560-8378 option 4

• [email protected]

• Call 1-877-560-8378 option 4

• [email protected]

Thank You!Thank You!FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]

FAQ

Archived Event

VHS or DVD copy

●Brenda Hose at 734-334-1437 or

[email protected]