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Visit our Web Site:
www.tcdsb.org/adulted
Adult Education Program
Memorandum To: Adult Education Program Staff From: Hanna Cabaj (Coordinator) and Jaime Puentes (Admin Assistant) Adult Education Program
Vol. 2018/2019 No. 269 February 2019
In This Issue
Upcoming Events/Dates
March Break Week 1
New/Important Information
Medical Confirmation/Certificate 1
ESS - Reporting Absences 2
Employee Portal Upgrade 3
Outreach Report 4
Upcoming Webinars 5
AE Nursery Program 6
Building Good Credit Webinar 6
Tips for Classroom Instructors
Feature Resource of the Month 5
Inserts included this month
Building and Maintaining Good Credit
Language Support for Newcomers
Upcoming Events/Dates
March Break Week: Saturday March 9 to Sunday March 17, 2019
Classes will resume on Monday, March 18, 2019.
Medical Confirmation/Certificate for CUPE members
We would like to provide you with further clarification on the submission of the Medical Confirmation Form/Medical Certificate for employees who are CUPE members. This form relates to absences of five consecutive days or greater or in situations where workplace accommodations are required for non-occupational illness or injury.
In order to address efficiencies, the following procedure must be followed by employees when responding to a request to submit a Medical Confirmation Form/Medical Certificate. Strict adherence to this process is required to ensure confidentiality and the optimal management of a claim.
Please note:
For employees that are absent from work five consecutive days or greater due to personal illness or non-occupational injury, the completion of the Medical Confirmation Form/Medical Certificate is required.
This form is sent to you electronically through your TCDSB email and is specific to your union/association affiliation or non-union status.
This form is to be completed and returned in a timely manner directly to the Sick Leave and Disability Department through email at [email protected] or by fax at 416-512-3435.
This form can also be completed in situations where workplace accommodations are required. To initiate this process, please contact the Sick Leave and Disability Department directly at 416-222-8282 extension 2073.
We would like to remind employees, given the confidential nature of the information contained in this form/certificate that copies are not required to be provided to anyone other than the Sick Leave and Disability Department.
If you have any questions regarding the submission of the Medical Confirmation Form/Medical Certificate, please feel free to contact the Sick Leave and Disability Department at 416-222-8282 extension 2073.
Submission to: Jaime Puentes
Adult Education Program
80 Sheppard Avenue East
416-222-8282 Ext. 2513
Fax: 416-512-4992 Email:
New/Important Information ESS—Reporting Absences
Effective January 2019, all Adult Education program employees must report their availability to supply and absences, only through the ESS page. Remember that you can report online even after the day you have been absent.
One of the most common issues users are experiencing is the substitute list not being populated in the Permanent Employee Absence Form. Please make sure when you fill in all the information depicted below, you click the Check Available Substitutes button, in order for you to see the names of the supply instructors. We would also like to remind you that under Action, you need to always select New Absence. The Full and Partial Day Absence functionality has been updated to make it easier to choose between the two of them.
As mentioned in earlier issues of the memorandum, you can always write any other important details under the Note section. If you require assistance, please email Jaime Puentes at [email protected] with a screenshot of the issue you are experiencing at the time you are in your ESS page.
Thank you for your continuing support and patience in this process.
Page 2
To: Adult Education Program Staff
From: Hanna Cabaj, Continuing Education Department
New/Important Information
Employee Portal—Upgrade
Effective February 5, 2019, the Employee Portal (Intranet) has a newly upgraded version that can be found at https://tcdsbcec.sharepoint.com/sites/Home
The updated version of the Intranet has a modern look, which provides easy access to all the information employees need by using a few key drop down menus, and increased search capabilities. For all employees who need to access the ESS page through this portal, here are a few tips on how to navigate it.
How to Login:
When logging in: Assuming your name is for example Tom Brady Use your [email protected] e.g. [email protected] DO NOT use your email e.g. [email protected]
Bookmarks/Web Browsers:
Please delete all old bookmarks to the INTRANET The new Employee Portal is supported with Chrome, IE 11, Edge, Firefox, Safari 10+. The best experience will generally be with Chrome.
How to find your applications:
SMARTFIND EXPRESS, ESS, etc are now grouped under one convenient button – EMPLOYEE SERVICES.
Page 3
To: Adult Education Program Staff
From: Hanna Cabaj, Continuing Education Department
When you are in the main page of the updated portal, look for this icon to take you directly to ESS.
This is what you will see after you click on the red icon. Then you can access ESS.
Employee Services
Outreach Report for December 2018 Submitted by Kay Ham, Program Consultant
Community Engagement:
1. A meeting with Coordinator of Settlement, Language and Integration Workgroup of Toronto North LIP took place on January 28, 2019. The purpose of this meeting is to find ways to promote our programs in the catchment area and to reach out to organizations and agencies affiliated with the North LIP. The coordinator will promote our programs through Social Media platforms and other promo channels North LIP is using, and Kay will join Fairview Interagency Network group.
2. Kay participated in Vietnamese New Celebration events at James Culnan Catholic School on Saturday, February 2nd and at St. Jane Frances Catholic School on February 3rd. Both events were organized by Heritage Language Program coordinators and drew approximately 400+ people. This was a wonderful opportunity to connect with the staff of Vietnamese Language Program at both locations.
Our Lady of Mount Carmel Adult Education Centre ESL Program:
Long-awaited ESL classes began at the center on February 4, 2019. Prior to the opening, a Canada Post mail campaign was carried out that targeted both Our Lady of Carmel ESL and Victoria Park LINC programs. In addition, outreach was done at local places, such as libraries, a daycare center, and social media postings through Toronto North LIP.
Social Media Posting:
Many thanks to staff who sent pictures and videos for posting. Many of them attracted reactions and followers on our Instagram and Twitter platforms. Your continuous support to promote our program through sharing materials as well as encouraging your learners to “react to and follow” our platforms is much appreciated.
Our Social Media handles are:
Facebook: @TorontoAdultEducation Instagram: TorontoAdultEducation Twitter: @AdultEdTCDSB
Employment training for low level adult learners
Please find in attachments employment related training opportunities for low level language learners that may be of interest to our clients.
Page 4
To: Adult Education Program Staff
From: Hanna Cabaj, Continuing Education Department
Tips for Classroom Instructors
Resource of the Month Submitted by Anne-Marie Kaskens, Resources Consultant
Now You’re Talking! Strategies for Conversation (CLB 5 +)
Publisher: National Geographic Learning, 2012 Distributed in Canada through Nelson Canada
To order: Contact Tom Sepp at [email protected] Components: Now You’re Talking! 1: Text/Audio CD Package (9781133537052)
Now You’re Talking! 1: Instructor’s Guide (9781111350567)
Now You're Talking! is a three-level, strategies-based conversation series that is an ideal resource for a communicative, task- based course focused on listening and speaking. It helps learners develop natural spoken English skills through a range of contexts. Guided listening and speaking activities prepare students for real-life con-versations. Specific sections address a range of communication skills, such as:
Chapter beginnings introduce communicative strategies and the conversa-tional goals of the unit.
Professional Context sections address using English in business and academic environments.
Language Focus sections focus on embedded language elements, including grammar and vocabulary.
Cultural Connections sections address the cultural aspects of chapter topics.
Guided listening activities provide models of authentic conversations.
Improvise sections provide prompts for classroom conversation practise.
CLB Correspondence Now You’re Talking! Strategies for Conversation level 1 is approximately at a CLB 5. Levels 2 and 3 are for higher levels of proficiency.
Upcoming Webinars (free)
Visit Tutela to register for the webinars below. Webinars with a star are for TESL Ontario members, who also join the TESL Ontario group on Tutela.
*Feb 24, 7-8 pm: Migration, Trauma, and Mental Illness - Implications for Language Learning (Allyson Eamer)
Feb 27, 8-9:30 pm: Reintroducing Fun in Learning English under PBLA (Maria Dumitrescu, Elizabeth Bertram)
March 4, 7-8 pm: Teaching Intercultural Awareness and Communication (Yecid Ortega)
*March 17, 7-8 pm: Techy Writing Tasks for PBLA (Thura Aljubury)
*March 24, 7-8 pm: Anywhere, Anytime, Anyway Learning- Blend-Sync ESL Classes (Dmitri Priven, Donald Moen)
Page 5
To: Adult Education Program Staff
From: Hanna Cabaj, Continuing Education Department
Chapter titles, lev
Intro: Having a Conversation
1. Asking for/Giving Help
2. Talking About People
3. Asking for/Providing Information
4. Expressing Feelings
5. Asking for/Giving Advice
6. Asking for/Giving Opinions
7. Making Plans
8. Telling Stories
Chapter titles, level 1 (176 pp) About CLB 5
AE Nursery Program How to make your Reading area interesting and inviting for children Submitted by Naomi Paramanantham, Nursery Program Consultant Pictured below are ideas for creating a cozy space in the classroom, ideal for your learners to read in, concentrate and relax in. Consider adding some sticky notes and pencils. If the environment is set up right, the children are more likely to become actively engaged with the materials. Children learn through play, and this gives an opportunity to Nursery In-structors to positively interact with them and observe their learning in action. Acknowledgement: myclassroomtransformation.blogspot.ca
Building and Maintaining Good Credit Webinar
In this live webinar, you will learn about how to build and maintain credit in good standing, what effects credit score, and the Canadian Credit system.
Another topic is the Foreign Credential Recognition Loan program, which offers loans up to $15,000 to internationally trained individuals with credentials obtained outside Canada who want to get licensing/certification in their profes-sional or related field, or to pursue an alternative career not related to their professional qualifications. More info is available here: http://accessccf.com/Internationally_trained_individuals.
Please refer to the insert in this issue, for more information on how to register for this webinar, which will take place on Wednesday, February 27, 2019 from 7:00 to 8:00 p.m.
Page 6
To: Adult Education Program Staff
From: Hanna Cabaj, Continuing Education Department
