LORETTO ABBEYCommunity Consultation

AGENDA

1. Welcome and Prayer (Chapel)

2. Introductions (Chapel)

3. Scope of Work and Review of Options (Chapel)

4. Consultation Break Out Groups (Senior Cafeteria and Sisters Dining Room)

5. Next Steps/Closing (Chapel)

HISTORICAL OVERVIEW

MECHANICAL/ELECTRICAL SERVICES EVALUATION 2014

BOILER ROOM BASEMENT – EXISTING HVAC SERVICES

RENOVATIONS/ADDITION FEASIBILITY STUDY 2017

• Feasibility of renovations to create additional instructional space

• Proposed addition to provide large spaces such as gym

• Review of existing building systems

CRITICAL RENEWAL WORK

• Steam to Hot Water Heating Conversion• New boilers, pumps, tanks, heating distribution piping, classroom radiators

• New Building Automation System• Control of space temperatures for improved comfort and energy conservation

• Domestic Water Heating System Upgrades • New heater and storage tanks

• Ventilation Upgrades • Replacement of existing exhaust and air systems

• Addition of new ventilation equipment

OTHER RENEWAL WORK

• Fire Alarm System Upgrades (Replacement)• Public Address and Security System Upgrades (Replacement)• Sanitary and Localized Plumbing Upgrades• Electrical Upgrades• Exterior Window Replacement (Heritage)• Interior Finishes (Painting, floor repairs, etc.)• Exterior Foundation Repairs (localized repairs where required)• Eaves trough Repairs/Replacement (Heritage)• Elevator Replacement• Air Conditioning* (in classrooms) *subject to Board approval

POTENTIAL RENOVATIONS

• Administration offices

• New instructional space

• Learning commons

MAIN OFFICE

LEARNING COMMONS

RECENT CONSIDERATIONS

• November 2019 - leaks in the steam piping

• Boiler condition approaching critical

• Heating system replacement – risk of boiler failure and further leaks

• Opportunity to carry out other required renewal work and renovations

OPTIONS FOR CONSIDERATION

Relocation Remain on Site• Nelson A. Boylen• Tyndale Site

• Loretto Abbey

RELOCATION: NELSON A. BOYLEN

• Proximity

• Student accommodations with the addition of some portables

• Health and safety audit conducted and necessary maintenance would be addressed before a relocation in September 2020

Distance Approx. 8.1 Km

RELOCATION: TYNDALE (2 CAMPUSES)

• Late last week, the option to extend the lease became available

• No preparatory renewal work required

• Total student body could not be accommodated at Tyndale

• Remaining students would be accommodated at the new St. Joseph Morrow Park, located at 500 CummerAvenue (Approx. distance 1 Km ).

TRANSPORTATION

• Bussing would provided - centralized pick up locations

• TTC tickets issued to students (Transit Stop added)

• Arrangements can be made for students involved in extra-curricular activities and after school programs

OPTION 3: REMAIN ON SITE

• Phased approach to upgrading the Heating Ventilation Air Conditioning (HVAC) system

OPTION 3: REMAIN ON SITE – FIRST YEAR

School/Abbey Section

May 15 – June 30 2020July 1 – August 31

2020(School is empty)

Sept 1 – October 15 2020

• Removal of steam boilers• Begin installation of new

High Efficiency hot water boilers

• Asbestos abatement• Removal of existing piping and

radiators• Installation of new piping,

radiators, ventilation system, A/C piping and New Building Automation System (BAS)

• Domestic Hot Water System

• Completion of all work boiler and piping)

• BAS and ventilation• Commissioning of new

heating system

OPTION 3: REMAIN ON SITE – SECOND YEAR

*Pending Board approval

Convent Section

July 1 – August 31 2021(School is empty) Sept 1 – October 15 2021

• Asbestos abatement• Removal of existing piping and radiators• Installation of new piping, radiators,

ventilation system, AC piping and new Building Automation System

• Completion of all work• Installation of the piping system and other

equipment in the attic and roof

HEALTH AND SAFETY

Removal Procedures of Asbestos-Containing Material (ACM) :

• Remove the pipes with the ACM insulation intact using a procedure commonly referred to as "Tootsie Rolling"

• Any ACM removal from the Abbey section will only occur during the months of July and August when the school is empty

• Air testing to be carried out before and after student occupancy

BOILER INSTALLATION

CONSULTATION PLAN

Each group discussion will be directed by the moderator, following the themes below, with approx. 20 minutes dedicated to each theme plus 10 minutes buffer:

• Theme 1: Renewal Needs and Project Details

• Theme 2: Relocation and Transportation Options

• Theme 3: Remaining On Site/Phasing Renewal Work