Check With Your Insurance Carrier

TheInsuranceSurveyOffice(ISO)conducted a 5 – 10 year evaluation of theEbbettsPassFireDistrictfirefight-ing capabilities in 2015. The surveyevaluatesawidespectrumofcontrib-utingfactorsforfiresuppression,bothcurrentlyandovertheimmediatepast3years.Theratingscaleisfrom1-9,with1beingthebest.Thepreviousratinghadbeen4/9,avery respect-ablerating.TheDistrictisveryhappytoacknowledgethatourratingisnowimproved to a 2/2x, effective Febru-ary,2016.Propertyownersinourfiredistrict should let their insurance car-rierknowaboutthischangeinordertotakeadvantageofthebetterrating.ToreadmoreabouttheEbbettsPassFireDistrictandtheimprovedISOrating,visit:http://epfd.org/prevention/iso/.

ARTArnold Rim Trail

Ifyouliketohike,trytheArnoldRimTrailthattravelsbehindMeadow-mont.Youmayvisittheirwebsiteatarnoldrimtrail.org for special eventsand trail working efforts. They nowhaveanewtrailmapontheirsitefordownload.AccesstothetrailisalongFairway Dr. & Cedar Center and theloggingMuseumatWhitePinesLake.Signsarenowpostedonthetraildi-rectingyou.

Blagan Road Bridge Open The Blagan road bridge hasbeenreplaceasitfailedduringlastwintersheavystorms.

Share the RoadPlease obey the 25mphspeedlimiton all residential roadsinCalaverasCounty!RoadsareplowedbytheCountyandtheyalso maintain the culverts. Call209-754-6402 for all road repairsand signage. Vehicles share theroadway with pedestrians, bicy-clists, skateboarders, dogwalkers,childrenatplay,andothers…nottomention,wildanimals,largeandsmall!!! With hilly crests, curvesandtreesblockingvisibility,exces-sivespeedisDANGEROUS!!!Pleasedrive carefully during the wintermonths.Pleasedon’tinterferewithCountySnowPlowing.

Emergency Air Lift Helicopter Flight Insurance

If youownpropertyorhavealegalresidenceintheEbbettsPassFireDistrict,youdonothavetopayforEPFDambulanceserviceasitisincludedinyourpropertytaxes.If,foranemergency,youhave tobe“MEDIFLIGHTED”out,itmaycostma¬ny thousands of dollars ($10,$15, $20 or more) and not all, ifany, medical insurance companiespayfor thatservice.PHIAirMedi-cal/MercyAirAmbulanceandCAL-STAR provide coverage for as lowas$50.00peryear,perhousehold,tocoverairambulanceservice.Youcan contact PHI at 1-(888)-435-9744 or www.phihelico.com andCALSTAR at 1-(888)-207-5433 orwww.calstar.org,toseeifyoumaywant to participate in either pro-gram.

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Board Members Thank you to all our current Di-rectors for their efforts and contri-butions. WethankournewDirec-torsLarrySikma&MichaelWeverwhowereappointedtotheBoardin2017. Wewould like to introduceournew director, Larry Sikma. He andhiswife,Kathypurchasedtheircab-inin2013.Theylovetheareaandspendasmuchtimeaspossible inArnold.Hewantedtobecomemoreinvolved inthecommunitysoafterreadinginthenewsletteraboutthevacantdirectorposition,hedecidedtoapplyinNovember2016.Healsovolunteersat theWhitePinesParkCommitteeandattheCalFireVIPSFire Prevention Compliance Pro-gram. WethankJillMichaeuforallherVIP work and her volunteers whodidtheirinspectionsinthecommu-nity.PG&Eisstllworkingonremov-inglogs

Assessments The2017-18ProFormaBudgethasbeenapprovedandtheAssess-ment remains at $24.00 per year,perpropertyeffectiveJuly1,2016.PaymentisdueonJuly1andisde-linquent after August 1 subject toa$10latefee.TheBudgetandan-nual disclosures are available on our websitemeadowmontpoa.com.

Tel/Fax:209-795-1973•P.O.Box213,Arnold,CA95223-0213

www.meadowmontpoa.com•E-mail:manager@meadowmontpoa.com

Meadowmont Property Owners’ Association2017 Fall - Winter Newsletter

SPEED LIMIT25

2017 – 2018 MPOA Board of Directors

DonCooper President DaveGallagher,Sr.VicePresident

PaulGonzales Secretary DickBrockett, Treasurer

PeteSlagle Director

LarrySikma Director

MichaelWever Director

DonShinn HOAManagermanager@meadowmontpoa.com209-795-1973

VIPVolunteer In Prevention

Everyyear,asmallgroupofded-icatedvolunteersinspectsall1,421lotsinMeadowmonttoassurethatresidentsandownersareincompli-ancewithCaliforniaPublicResourc-es Code 4291. The code requires100feetofdefensiblespaceandre-ducedfuelzonesaroundbuildings.The requirements are clearly de-scribedinthebrochure,“MakeYourHome(AndCommunity)FireSafe.”Inadditiontopeaceofmind,thoseincomplianceavoidsteepfinesandcourt appearances. Clearing yourpropertyoffirefuelscanmakethedifference between having yourhomedestroyedorpassedoverbyfire.Defensiblespaceworks!Followthese links for informationonhowto get your home or lot ready forinspections.

Refuse Removal/Recycling AVERY TRANSFER STATION

Wenowhavea recycle stationattheMeadowmontshoppingcen-teronHWY4.FormalIDchecksarenowtakingplaceattheAveryTrans-ferStation.Dumpingisrestrictedtoresidents thathaveproper identifi-cationand/orvacationrenterswhomustproduceacopyoftheirrentalagreementat thegate.Please calltheAveryTransferStationforaddi-tionalinformationat209-795-3222.Closed Wed. & Thurs. CalaverasCountyhasbeennotifiedthattheyarenotmeetingtheStatemandatedrecyclingrequirements Everyone is encouraged tousethetransferstationforrecyclingorcurbside weekly refuse and bi-week-ly recycling services are availablethrough CAL-WASTE. CAL-WASTEofferstheircustomersafreedump-ster for landscaping debris. Pleasecallthemat209-795-1532formoreinformation.

Winterize

Time to get ready for winter.Clean your gutters, stack and coveryour firewood. Store some gas andrunyoursnowblowerandgenerator.Clean your flue, change filters andservice your furnace. Eliminate em-ber-catchers:Sparks,firebrands,andburningembersmayblowmilesfroma wildfire and rain down for hours.Thesewilllandon,under,andaroundyour house in any place that rain,snow, leaves, and pine needles fall.During fire season, frequently checkandcleanallnooksandcrannies,es-peciallyonroofsandgutters;on,un-derandarounddecks,porches,stairs,deckfurniture,pottedplants,storageareas,andvehicles.Movewoodpilesas far as possible from buildings,trees and power lines; at least dur-ingfireseason.Surroundwith10’ofclearedareaandcoverwithfireresis-tivematerial,securelytieddown.Fly-ing embers fromwildfires can easilyburnthroughplastictarpsandignitewoodpiles,creatinganinfernobesideyourhome.Wouldpetssurviveifyouweren’thome?Couldyourhomestandalonewithoutfirefighterprotection?Afast-movingfiremayreachyourhomebe-forefirefightersarrive.Intenseheatand heavy smoke from vegetationburningneardoghouses,kennels,cor-rals and barns can kill your furred or featheredfriends.Cleararoundyourpets’ areas the same as you wouldcleararoundyourownhome.FormoreinformationonPublicRe-sourcesCode(PRC)4291andmakingyourhomesaferfromfire,visitthesewebsites: www.fire.ca.gov;www.firewise.org;www.firecenter.berkeley.edu/toolkit;orcontactyourlocalCALFIREStationor theCDFTuolumne-CalaverasUnitFire Prevention Bureau at 209-754-3831.

Pine Needles Weallexperiencedownedtrees,limbs and pine needle debris thatwillneedtoberemovedinorderforour lots to be in compliance. CAL-FIRE (209-795-1542) supervisesthe cleaning of improved lots andEbbettsPassFireDistrict(209-795-1646)isresponsibleforvacantlots.Membersmaychoosetoworkwiththeirneighbors,hireachipperandtrailerandremovetheirdebriswitha group effort. Cal Fire does havegrantsforseniorstohelpthemcleantheirlotsandremovedebris.Someresidentsliketopileandburntheirdebris. PleasevisittheCAL-FIREwebsiteforinformationonhowtosafelyburnyouryarddebrisandburnpermitre-quirements.Nosmokepilesplease,keepyourdebrisburning!Burnper-mitsarerequiredyearround,duringtheperiodsthatburningisallowed.There are specific rules for burn-ing which must be followed at alltimes and are the responsibility ofthepropertyowner.Thereareap-provedburndaysandyoucanver-ify thesedatesbycalling209-754-6600.CalWaste795-1532canalsoprovideyouwithadumpster.MillersonHWY4willonlytakeyardwastefromCommercialVendorsthisyear.RockCreek754-6403isavailablefordumpingandrecyclingasisRedHill736-2144andRowley’s795-6500inCampConnell

Sign & Junk Committee

OurSignsandJunkCommitteerequeststhatPoliticalsigns&ban-nersberemovedpromptlywhentheelection is over. Construction signsshouldberemovedwhenthejobisdone and Real Estate signs whenescrow has closed. Thank you forhelping control sign pollution andpleasekeepyourpropertyneatandclean from refuse and debris andsignpolution.

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Garage Sale

Today

VOTE FOR DON

Evacuation Plan Everyhomeownershouldhaveaplantoevacuateiscaseofanemer-gency.Makealistofimportantitemstotakewithyou.Planandmapanexit route. Have a backup plan incaseyourfirstplanisblockedbyafallentree.Callyourfamilyandfol-lowHWY4.

Keep Emergency Supplies Handy

Severe winter storms or emer-genciescanstrikeatanytime.Avoidtheriskoffire,donotusecandles.Keepthefollowingonhand:

• Battery-poweredradio

• Flashlights

• Extrabatteries

• First-Aidkit

• Cannedfoodandmanual canopener

• Bottledwater

• Extrablanketsorsleepingbags

• Acellulartelephoneora land-linephonethatdoes notrequireelectricity. Keepyourcellphonecharged!

• Plasticcontainersfilledwith icetopreventfoodfrom spoiling,duringanoutage

• Anadjustablewrenchor emergencytooltoturnoff gasorwater,ifnecessary (knowwheretoturnitoff andkeepyourwrenchthere)

• Ifyouhaveaback-up generator,makesuretoinstall itproperly.Keepgason hand.RequestPG&E’sfree brochure,“StandbyElectric GeneratorSafety”orviewit onlineat:www.pge.com

Trees If you have a tree toremovepleasegoto our website and completeandreturnourapplication.Yourrequest will be reviewed and it requiresapprovalpriortoworkbeingdone.TheCC&Rdoallowfora$500finepertreeiftheyareremovedwithoutHOAapproval.

Dead Tree Removal PG&Ehasannouncedthatalongwithfellingdeadtreesanddanger-oustreesnexttotheirpowerlines,theywillnowberemovingALLtheslash and logs from the property!Thisappliestotreesthatarealreadydownonaproperty, retroactive toJuly24,2015.Thisisveryhelpfultoproperties experiencing dead treesduetothedroughtandbeetles.CallPG&Eat1-800-743-5000.

Building Review Committee (BRC)

Per our CC&R, ALL exteriorimprovements to your propertyrequires prior approval from theAssociation before any work be-ing completed. CORRECTION ThisDOESNOTincludespaintcolorsaspreviously stated. All exterior im-provements DO require approvalincluding fences, decks, sheds,drivewaysandallexterioradditions/improvements.Theformtorequestapproval for this and trees canbefoundonourwebsite.

MINUTES: Minutes of MPOA Board meet-ingsareavailableonthewebsiteandbymail.IfyouwouldlikecopiesoftheMinutes,pleasegivetheofficeasetofself-addressed,stampeden-velopesandwewillbegladtomailthemtoyou.

FINANCIAL REPORT: In accord with the provisionsoftheDavis-StirlingActwhichgov-erns property owner associationsin California, the MPOA FinancialStatement has been prepared andincludedforyourreview.

STREET Address Signs VERY IMPORTANT

Therearestillanumberofproper-tiesinMeadowmontthatdonothavestreetnumbersigns.Thisincludesva-cantlotsaswellasdevelopedproper-ties.ThisisveryimportantduringanemergencyandalsohelpsourVIPin-spections.Pleasemakesurethatyourpropertyhaslegibleaddressnumbersoutside, placed in a location that iseasily seen from the street. Reflec-tiveaddresssignsareavailableatourSheriff sub station in the Meadow-mont shopping center for only $15-$20. They have verticle, horizontaland2sidedsignsforyou.Thankyou!

PLEASE DO NOT ALLOW YOUR DOG TO RUN LOOSE

TheCountyrequires that all dogsbeonaleashand under the control of the owner.Pleasecarryaplasticbagandpickupafteryourpet,controlyourpetatalltimesandalso do not allow themtobarkanddisturbothers.

HUNGRY CRITTERS

Members, please be aware thatwelivewithwildlifeinourcommunity.Be careful with your food and do not feedthewild life.Birdseedfeeders,suetfeedersanddogfoodleftoutcanattract rats and raccoons and bears too!Alwayssuperviseyourpets.Wehave reports every year of bobcatsand mountain lions killing pets. Donot feed the squirrels as all feedingactivities attract vermin and largeranimalsthatpreyonyourpets.Keepyourgarbagedumpstersandcansse-cureatalltimes. 3

Bear Valley To Open 2017-18 Season with New High-Speed Six-Pack Chairlift

Bear Valley, Calif.

SkylineBearValleyResortswillopen the 2017-18 season with anew high-speed six-pack chairliftthat will whisk six passengers ata time from the mid-mountain skilodge to the top of the mountainnearly three times faster than theprevious lift. The new lift replacesthe Bear chairlift, increasing guestuphill capacity of the mountain’smainartery. Bear Valley’s new state of theart detachable chairliftwill provideanimprovedreducedspeedloadingand unloading experience and willcarrygueststothemountain’speakinjustoverthreeminutesservicingintermediateandadvancedterrain,alongwithprovidingaccesstoBearWest (aka Backside), the VillageSideandallareasintheUpperandLowerMountainbowls. “Wecouldn’tbemorethrilledtoopen the 2017-18 ski seasonwithyetanothermajor improvement tothe mountain that will greatly en-hance the guest experience,” saidAndreaYoung,generalmanageratBearValley.“Inthelast18months,Skylinehasinvestednearly$7mil-lionintoBearValleywithafocusoncreating adventures for the entirefamilyforwinterandsummerrecre-ation.”

www.bearvalley.com209.753.2301

Share the RoadVehicles may not be Parked

on County Roads During Snow Removal

Vehicle code 22510 #10.28.010 The parking or standing of ve-hicles on the “Right-of-Way” of anycountyroadduringsnowremovalop-erations, conducted by or on behalfof the County, is prohibited. Snowremoval operations shall be deemedongoing, whenever snow is presentontheright-of-wayofaCountyroad. Any vehicle may be towed andfined. Towing, storage & violationfineswillbechargedfortheabovein-fractions.

Owners, please make your rent-ers, friendsor visitors, awareof theabove regulations, in order to keepthemfrombeingfined.Orworse!Wehaveseencarsandtrucks,buriedinsnowbythesnowplowsandnotgetout until spring!Not tomention thedamagea snowplowcando to yourvehicle!

Helpful Web Sites:

MeadowmontPropertyOwnersAssociationwww.meadowmontpoa.com

Megan’sLawInformationwww.meganslaw.ca.gov

CalaverasCountyGovernmentCenterwww.calaverasgov.us

LocalEventsandCalendarwww.gocalaveras.com

Helpful Phone Numbers

“Power Line Problems”DownedPowerLines Call 911

PG&E 800.743.5002

Comcast 800.266.2278

AT&T 866.346.1168or611

EMERGENCY 911Calaveras County

CalaverasSheriff’sOffice754.6500

CalaverasCountyDepartmentsfor:

AnimalServices 754.6509

BuildingDepartment 754-6390

CountyPublicWorks 754.6402

Other Phone Numbers:

CHP,SanAndreas 754.3541

RoadConditions 800.427.7623

CalFire,Calaveras 754.3831

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Tel/Fax:209-795-1973•P.O.Box213,Arnold,CA95223-0213

www.meadowmontpoa.com•E-mail:manager@meadowmontpoa.com

Meadowmont Property Owners’ Association

ANNUAL FINANCIAL REPORT

FISCAL YEAR 2016 - 2017

Meadowmont Property Owner’s Association, Inc.Statement of Cash FlowsJuly 2016 through June 2017

July 16 - June 17

3:17 PM 11/15/17

Meadowmont Property Owner's Association, Inc. Statement of Cash Flows

July 2016 through June 2017

Page 1 of 1

Jul '16 - Jun 17

OPERATING ACTIVITIES

Net Income -533.04

Adjustments to reconcile Net Income

to net cash provided by operations:

PPD 16-17 DUES -21,375.00

PPD 17-18 DUES 15,442.00

PPD 18-19 121.00

Net cash provided by Operating Activities -6,345.04

Net cash increase for period -6,345.04

Cash at beginning of period 91,782.93Cash at end of period 85,437.89

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Meadowmont Property Owner’s Association, Inc.Profit & Loss

July 2016 through June 2017 3:21 PM 11/15/17 Cash Basis

Meadowmont Property Owner's Association, Inc. Profit & Loss

July 2016 through June 2017

Page 1 of 1

Jul '16 - Jun 17

Ordinary Income/Expense

Income

DUES 16-17 27,070.00

Investments

Interest-Savings, Short-term CD 4.72

Total Investments 4.72

Program Income

Late Fees 286.00

Transfer Fees 6,035.00

Total Program Income 6,321.00

Total Income 33,395.72

Expense

Business Expenses

Business Registration Fees 35.00

Total Business Expenses 35.00

Contract Services

Accounting Fees 295.00

Legal Fees 2,579.00

MANAGER 9,000.00

Website Maintenance 449.90

Total Contract Services 12,323.90

Facilities and Equipment

Lot Clearing & Maintenance 375.00

Rent, Parking, Utilities 250.00

Total Facilities and Equipment 625.00

Operations

Postage, Mailing Service 1,779.71

Printing and Copying 4,477.38

Telephone, Telecommunications 1,192.02

Total Operations 7,449.11

Other Types of Expenses

Insurance - Liability, D&O 11,687.00

Memberships and Dues 210.00

Total Other Types of Expenses 11,897.00

Travel, Meetings & Events

AnnualMeeting/Picnic-Net Cost

Annual Meeting BBQ Costs 1,598.75

Total AnnualMeeting/Picnic-Net Cost 1,598.75

Total Travel, Meetings & Events 1,598.75

Total Expense 33,928.76

Net Ordinary Income -533.04Net Income -533.04

July 16 - June 17

Meadowmont Property Owner’s Association, Inc.Balance Sheet

June 30, 2017

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3:24 PM 11/15/17 Cash Basis

Meadowmont Property Owner's Association, Inc. Balance Sheet As of June 30, 2017

Page 1 of 1

Jun 30, 17

ASSETS

Current Assets

Checking/Savings

..OPERATING FUND-ELDS 27,399.84

LEGAL / EMERGENCY FUND 58,038.05

Total Checking/Savings 85,437.89

Other Current Assets

ANNUAL MEETING BBQ DEPOSIT 500.00

Total Other Current Assets 500.00

Total Current Assets 85,937.89

Fixed Assets

Furniture and Equipment

ACCUMULATED DEPRECIATION -1,709.00

Furniture and Equipment - Other 1,709.00

Total Furniture and Equipment 0.00

LOT 10-99 1475 RAWHIDE 1,516.10

Total Fixed Assets 1,516.10TOTAL ASSETS 87,453.99LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

PPD 17-18 DUES 15,574.00

PPD 18-19 163.00

PPD 19-20 20.00

Total Other Current Liabilities 15,757.00

Total Current Liabilities 15,757.00

Total Liabilities 15,757.00

Equity

Perm. Restricted Net Assets 1,516.10

Unrestricted Net Assets 70,713.93

Net Income -533.04

Total Equity 71,696.99TOTAL LIABILITIES & EQUITY 87,453.99

June 30, 2017

Meadowmont Property Owner’s Association, Inc.Balance Sheet

June 30, 2017

MPOA Board of Directors Duties and Responsibilities ThepurposeoftheMPOAorganization,anon-profitcorporation,istoprovidesuchservicesastheBoardshalldetermineandwhichmaybeconsiderednecessarytoprotecttherights,interestandprivilegesofthemembersandtheirrespectiveproperties,andtopromoterecreationactivities,andtoencouragethemember-shiptoparticipateintheenhancementofthenaturalbeautyofourcommunity. OneoftheprimarypurposesofMPOAistoprotectandenhancepropertyvaluesinourcommunity.WeabidebytheDavis-StirlingAct,aCaliforniaLaw,andhavepostedourgoverningdocuments,By-Laws,CC&Rs,minutesandotherinformationalitemsofinterestonourwebsite ThisguideoutlinesthedutiesandresponsibilitiesofBoardMemberpositions,theMPOAManager,andthevariousCommittees’thatprovideoversight TheentireBoardofDirectorsGuidebookispostedontheMPOAwebsiteandweencourageMeadowmontresidentstofamiliarizethemselveswithwhatMPOAboarddoesonaregularandrecurringbasis.TherehavebeenseveraloccasionswhereourneighborsexpressedinterestandcuriosityinwhatexactlytheMPOABoardandBoardMembersdidintermsofduties.ListedbelowisthedutiesoftheBoardOfficers.PleaserefertotheMPOAwebsitetoseethedutiesofCommitteesandAd-HocCommittees.

PRESIDENTThePresidentshallpresideatallmeetingsoftheBoard;shallseethatordersandresolutionsoftheBoardarecarried;shallsignallleases,mortgages,deedsandotherwritteninstruments;andshallco-signallchecksandpromissorynotes.Responsibilities:1. Chaireachscheduledmeeting.2. WorkwithVicePresidentbeforeeachmeetinginpreparation.3. WorkwithTreasurer’sfinancialreports.4. WorkwithMPOAManageronissuesaffectingmeetingsandagendas.5. Betweeneachscheduledmeeting,makephonecontactsasnecessarywitheachBoardmemberand Managertodiscussanyissueswithassignedworkorprojects.6. FollowuponallphonecallsfromManagerthatneedsPresident’sattention.7. MakephonecallsasneededtovariousCountyDepartmentsforinformation.8. IfaBoardmemberneedstogooutonpropertyinspections,thePresidentshallaccompanyifnoone elseisavailable.(2peopleneedtoinspectproperty)9. Workonpolicyprocedures.10.WorkwithManagerandappointedmemberswhoworkonspecialeventssuchas:Annual membershipPicnic,Christmasparty,highwayclean-up,parades,Fleamarket,orplannedtrips.11.WorkwithSecretaryandManagertoresolveanyreoccurringproblems.12.EnsureallinformationisdisseminatedviatheManagerordirectlytoallBoardMembers.13.BeproactiveonworkingonnewideasandproceduresforbetterMPOAoperations.

VICE-PRESIDENTTheVice-PresidentshallactintheplaceandsteadofthePresidentintheeventofhis/herabsence,inability,orrefusaltoact,andshallexerciseanddischargesuchotherdutiesasmayberequiredofhimbytheBoard.Responsibilities:1. AssistthePresidentasneededorrequested.2. Arrangeforguestspeakersforthemonthlymeetings.Sendconfirmationlettertospeakersatleast 20daysinadvanceofthemeetingatwhichtheyaretospeak.3. CoordinatewithBoardOfficersandManageronbehalfofthePresidentasneeded.

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SECRETARY TheSecretaryordesigneeshallrecordthevotesandkeeptheminutesofallmeetingsandproceedingsoftheBoardandoftheMembers:servenoticeofmeetingsoftheBoardandofMembers;keepappropriatecur-rentrecordsshowingtheMemberstogetherwiththeiraddresses,andshallperformsuchotheradministrativedutiesasrequiredbytheBoard.Responsibilities:1. AdvertiseandperformhiringdutiestoretainanMPOAManageronbehalfoftheBoard.2. WorkwithManagerondutiesandresponsibilitiesandensuretheyareannotatedinManagersduties andresponsibilities.3. PrepareannualManager’sContractforsignaturesfromBoardOfficersandManager.Ensurethat dutiesareaccuratelyreflected.4. SubsequentroutinedutiesperformedorthroughtheMPOAManagerandmonitored: a) EnsureminutesatBoardmeetingsrecordedandpostedonwebsite. b) Emailwebmastercopyofminutes(draft).Saveallboardminutesincomputerfiles. c) ReviewpreviousminutesatsubsequentBoardmeetingsforapproval. d) ReplytoallphonecallsofinquiryorcomplainttoMPOAphoneline,viaManager. e) BeawareofanyissuesfromMeadowmontmembersfromManagertoappropriateDirectororBoard member. f) TrackcomplianceandcorrespondencefromManagertomembers. g) AssistwithNewsletterasneeded. h) MonitorpropertytransfersandassistTreasurerasneededfortheTitleCompanyReplyandthe RequestforInformationfromTitlecompanies. i) MonitorTreasurer’sdatabaseperiodicallytoensureknowledgeofaccesstoupdatedinformation. Onceperyearreviewtreasurer’scomputerdatabasewiththeManager. j) MaintainrelevantMPOAfiles. k) MaintainMPOABoardrosterforaccuracyviatheManager. l) ContactAssociationLegalCounselasneeded. m)AnnuallycollectandcountproxyvotesfromMPOAmembers. n) IncoordinationwithMPOAManager;TakereservationsforMPOAmembersforSpringFling,annual meeting,andChristmasBrunch.TypelistofpeoplewhowillattendandgivetoSocialChairman. GreetandcheckinMPOAmembersattheseevents.

TREASURER TheTreasurershallreceiveanddepositinappropriatebankaccountsallmoniesoftheAssociationandshalldisbursesuchfundsasdirectedbyresolutionoftheBoard;shallsignallchecksandpromissorynotesoftheAssociation;keepproperbooksofaccount;causeanannualreviewoftheAssociationbookstobemadebyapublicaccountantatthecompletionofeachfiscalyearasmayberequiredbylaw;andshallpreparethefinancialstatementsrequiredbytheseBy-LawsanddeliveracopyofeachtotheMembers.(Section8.10,ByLaws)Responsibilities:1. AnnuallybillallMeadowmontresidentsfortheirdues.2. Annuallybillmandatorymemberswhodonotpayduesinatimelymannerandaddalatechargeto thebilling.3. Payallbillsasnecessary.Needsecondsignatureonallchecks(PresidentorVP)4. Makebankdepositsasneeded.5. Witheachbankstatementpostinterestforcheckingaccount.Atleastannually,postintereston certificatesofdeposit.6. PreparemonthlyfinancialreportanddistributetoBoardmembersatmonthlymeeting.7. Prepareannualfinancialreport.8. Gathertaxdataandgivetotaxpreparer.9. WorkatAnnualIndependenceHallFleaMarketascashierifrequested.10.KeepmemberinfouptodateinQuickBooks.

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Treasurer’s Daily Duties: 1. Checkemails,specificallyforRequestsforInformationfromRealEstatesales,andfromMPOA Manager,alsofromTitleCompanyrequestsforInformationonpropertytransfers.Attach3formsof informationbacktoRealtors,confirmreceipt: a.)SaleTransferDemands b.)ChecklistforPropertyTransfer2. Check“Treasurer”and“Membership”emailsontheMeadowmontwebsite(M)andrespondorpass messagestoresponsibleperson.3. Expecttoperform10RequestsforInformationaveragepermonth:(5Realtors,5Titlecompanies)4. Checkin“Workspace”forTreasureremailsfromTitleCompanies,Realtors,andBankREFI’s.Weekly Duties: 1. Makebankdeposits.2. BackupQuickBooks(QB)files.3. MaintainsupplyofpostagestampsforBoardandCommitteemembers.4. PurchaseofficesuppliesasneededforBoardmembersandManager.5. Returnedmail;findcorrectmailingaddressandupdatememberinfo.Monthly Duties: 1. ReconcilebankstatementswithAccounts.2. Depositchecksasneededweeklyoreveryotherweek.3. PrepareandupdateforBoardMeetingsBudgetSheets.ViaQuickBooksandExcel: a.)Treasurer’sReport(BudgettoActual) b.)CurrentBalanceSheet.Annual Duties: 1. DuesInvoicing(May)senttoPrintercompanyformass1stClassMailing.2. Spring/FallNewslettersneedtogeneratemailinglists.SendtoPrinterCompanyformassmailing.3. May–July;EnteringalldueschecksreceivedintoPropertyownerdatabases.4. CoordinateFoodcontractandpaymentsforAnnualPicnic,i.e.:(BigBoysBBQ),bringcheckfor paymentatBBQday.5. SendsdelinquentduesLetter;(NormallyinSeptember)6. PrepareabudgetandpostontheMPOAwebsitewhenapprovedbytheBOD.7. Orderparcelquestdiscseachyear(2discsperyear)8. KeepMPOAinsuranceuptodateandrenewed.9. Donate$250toChapelinthePineseachDecemberforuseofBuilding1.10.Generateandmail1099’sifneededinJan15andfile1096byJan31.11.HavepreparedandfileincometaxesannuallybyMay15.12.PerformanannualreviewoftheAssociationbookstobemadebyapublicaccountantatthe completionofeachfiscalyear.(Article8,Section8.10,MPOAByLaws)

MPOA MANAGER ManagespropertyownerassociationinaccordancewiththecurrentMPOACC&Rs,By-Laws,Meadow-montGoverningRules,and theCaliforniaDavisStirlingAct.Theserulesgovernpropertyownerresponsi-bilitiesthatareintendedtohelpmaintainstandardsofavisuallyappealingandsafeneighborhood.AssuchtheMPOAManagingAgent’sprimarypurposeistoassistinprotectingandenhancingpropertyvaluesintheMeadowmontCommunityandtoprovidesuchservicesastheBODconsidersnecessarytoprotecttherights,interest,andprivilegesofallmembersandtheirrespectiveproperties.Responsibilities:1. Providesmanagementservicesasactsperformedorofferedinanadvisorycapacitytothe MPOABODthatincludes:a.ImplementingresolutionsanddirectivesoftheBoard.b.Implementingprovisionsofgoverningdocuments,whichgovernMPOA. c. Administerscontracts,includinginsurancecontracts,vendors,contractors,and otherthird-partyprovidersofgoodsandservices.10

MPOAMANAGERContinued2. MaintainscommunicationwiththeMPOABoardofDirectors(BOD),member/owners,andvendorsor contractors.3. Maintainsgoodpublicrelationsandinteractswithclientsandpropertyownersinapositive,respectful, andprofessionalmanneratalltimes.4. Schedulesandfacilitatesmonthlyboardmeetings,postagendaonwebsite4daysinadvance, presentsmanager’sreport,andassistsinadministrativetaskstothatend.AttendsallBoard meetings,takesandpreparestheminutes,postsanddistributestheminutes,andupdatesthe websiteeachmonth.WorkswithBoardSecretaryasneeded.5. AdvisesBoardmembersandpropertyownersregardingapplicablecivilcoderegulationsgoverning MPOArequirements/constraints–specificallyDavis-StirlingAct.6. Assistswithbi-annualMPOApublications;FallandSpringnewsletters;ensurestheymeet Davis-Stirlingrequirements,includingthebudgetmaterialsanddisclosures.Writesthenewsletter withBoardinputandapprovalsandpreparespublicationfordistribution.Workswithlocalprinterand deliversnewslettertopostoffice.7. EnsuresAnnualDisclosuresareproperlyupdatedandincludedineithertheFallorSpringNewsletter andpostedonthewebsiteperDavis-Stirlingtimeframes.8. Handlesallcorrespondence;writeslettersasneeded,follow-upmaintainscopiesofrecordand distributesapplicablecorrespondenceorinquiriestoresponsibleBoardmembers.Interactswith members,servingasabufferbetweenmembersandtheBoard.9. Maintainsthevoicemessagingsystem,emails,andnotatesquestionsandcomplaintsfromproperty ownersthatrequireMPOABoarddecisionsofanon-routinenature.Keepsajournal/logentrysystem asneededtorecordimportantornon-routinephoneinquiries.10.Investigatesresidentdisturbances,violationsorcomplaints,andresolvesproblemsinaccordance withregulationsestablishedbyBoardofDirectors.11.AssistswithdisputeresolutionbetweenpropertyownersandtheMPOABoard.12.OrganizesandattendstheAnnualBBQ/meeting;schedulesthelocation,caterer,coordinatesfor guestspeakers,andpreparestheagenda.13.SetsupandpreparesthedocumentsfortheAnnualBoardofDirectorsElectionandensures compliancewithtimeconstraintsasneeded.14.WorkswithBoard/committees/attorneysonspecialprojectssuchasFireWise,VIPprogram, updatingCC&R’s,By-Laws,BRC,TreeIssues,reports,rules,etc.15.CoordinateMPOAmatterswithCountyofficialssuchasBuilding/PlanningDept,RoadDepartment,or DistrictSupervisorconcerningroadrepairs.16.ResponsibletohireandoverseeanyneededcontractorsrelatedtoMPOAproperty,facilities,or equipment.(IncludesFirewiseprojectequipment)17.ProvideonAssociation’sbehalf,anyequipment,materials,suppliesforthelongtermneedsofthe Associationcommonproperty/lot.18.AssisttheBoardTreasurerinthedevelopmentoftheAnnualBudgetasneededandwiththepost anddepositofmonthlyduesandassessmentsif/whentheTreasurerisunabletoperformthis function.AssisttheTreasurerandSecretarywithhis/herdutiesnotedinthisbooklet.Annuallywith SecretaryreviewphysicallocationsofTreasurercomputerfiles,QuickBooksandExcelfiles.19.RecommendinsurancecoveragesandspecificationsasperCC&Rs.20.MaintainRecordsandCorrespondenceasneededforaperiodof6yearsIAWGAAP,toinclude: a. Maintainfilesofcorrespondencefrompropertyowners. b. Maintainacopyofcurrentowner’slistsasprovided. c. AssistinmailingsofAnnualNewslettersorspecialMailingsasrequestedbyBOD.21.Coordinatescommunications,oralandwritten,withMPOAAttorney

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Meadowmont Property Owners’ AssociationP.O.Box213Arnold,CA95223-0213

Tel/Fax:209-795-1973•P.O.Box213,Arnold,CA95223-0213

www.meadowmontpoa.com•E-mail:manager@meadowmontpoa.com

Meadowmont Property Owners’ Association

2017 Fall - Winter Newsletter