Mahindra Satyam Confidential

The Project

<Company Name> - <Project Name>

Project Id: <Project ID>

Kick-off Meeting (Offshore)<Date of Kick Off>

Mahindra Satyam Confidential

Agenda

• The Project

• About <Company>

• Business Objectives

• Effort & Cost

• Project Contract Details

• Project Details

• Team Structure

• Project Details-Support Team

• Project Scope

• Dependencies

• Assumptions

• Risk Management

• Phases & Deliverables

• Service Level Agreements

• Offshore Hardware Requirements

• Software & Tools

• Resource Requirements

• Training Req and Plan

• Responsibility Matrix

• Action Plan

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About <company name>

<Company information>

Business Objectives

• Business objectives <Mention customer’s expectations and business reason for executing this project>

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Effort & Cost

• Budgeted Effort : (in Person Months / Person Days )

• Calendar Duration : ( in Months / Days)

• <any other information>

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Project Contract Details

• <Contract details>

• General information about the contract / agreement

• <List down all the key contractual commitments, as applicable)>

• <List the high-level IS and / or BC requirements, if any, defined along with the type of audit and the frequency as agreed upon with the customer (for a project of an existing engagement, this may include only the additional project specific requirements)>

Mahindra Satyam Confidential

Project Details• Name: <Project name>• Customer: <Comp. Name>• Project Type: <Type of project> • LOB: <>• Engagement Manager: <Mgr. Name> • Program Manager:<Mgr. Name>• Project Manager:<Mgr. Name>• Team Size: <size>• Start Date: <Date>• End Date: <Date>• Database: <Database Name>• Application Server: <Name>• Languages: <Lang. Names>• Project Locations: <Cities/Buildings from where the project is being executed>

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Project Details Contd….

• <Describe the major functionality/modules/features>

• <Overview of the project with the block diagram>

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Team Structure

<Name>

Offshore PM

<Name>

Onsite PM

TM’s

<Name>

BA/PL

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<Name>

Program Manager

Project Details Contd….

Support Team

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Circle / Unit / Function

Role Name

Finance FIC <Name>

Quality Quality Representative <Name>

HR Unit HR <Name>

Operations Unit RCC <Name>

<Other > <Role> <Name>

Project Scope

• <Text>

• <Text>

• <Text>

• .

• .

• <Acceptance Criteria>

• <Deemed Acceptance Clause(s), if any>

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Out of Scope

• <Text>

• <Text>

• <Text>

• <Text>

• .

• .

• .

( as per proposal, SOW)

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Dependencies

<Provide the list of dependencies on various stakeholders for providing the necessary infrastructure for project execution. The list should include stakeholders for providing Network, work space infrastructure at alternate site for any Business Continuity requirement, along with the technical dependencies…>

( as per proposal, SOW)

No Stakeholder responsible Description of Dependency

Required till Dt

Mahindra Satyam Confidential

Assumptions

<Provide the list of assumptions that this project would be based upon. These assumption would be input for the project planning>

( as per proposal, SOW)

No Description of assumption Impact on the project

Mahindra Satyam Confidential

Risk Management

• <Risks identified like Technical Risks, Project Management Risks, Business Risks (including risks related IS and / or BC) etc…..>

• .• .• .• .• .• .• .

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Refer Risk Management Plan

Phases & Deliverables

• <Methodology>

• <Phases under the scope of the project>– .– .

• <Deliverables under the scope of the project>– .

• <Start Date and End Date>

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Service Level Agreements

• <List the SLAs agreed upon with the customer, including SLAs related to Business Continuity, if any>

• .• .• .• .

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Offshore Hardware Requirements

• Server requirements:

• Server1– <Content>

• Server2– <Content>

• Work Station requirements: – <Content>

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Software and Tools

• Software requirements – <Content>

• Tools to be used – <List>

• External Interfaces, if any– <List>

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Resource Requirements

Role Number Required Skills

1      

2      

3      

n      

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Training Requirements & Plan

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Responsibility Matrix

  Responsibility

Activities Group1 Group2 Group

Act1      

Act2      

Act3      

Actn      

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Action Plan

• SPP to be submitted for review by (date) :

• <Any other action items>

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Thanks

Seeking all your co-operation

Mahindra Satyam Confidential