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BS EN ISO 14001:2004BS EN ISO 14001:2004

Madlen King BSc MSc MIEMA EMS Lead Assessor

Lloyd’s Register Quality Assurance Ltd

BS EN ISO 14001:2004

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BS EN ISO 14001:2004BS EN ISO 14001:2004

BS EN ISO 14001:2004 - The Main Changes

The Assessment Transition Process at LRQA

Typical Weaknesses Identified at Certification Assessment

Aspects

Legal

Records

Management Review

The Presentation

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Compatibility with other management systems

ISO 9001:2000, OHSAS 18001:1999

Clarification of the requirements

Minimise conflicting interpretations

Making it clear that the system should work for the organisation

Drivers for Change

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BS EN ISO 14001:2004BS EN ISO 14001:2004

The organisation shall establish, document, implement, maintain and continually improve an environmental management system, in accordance with the requirements of this International Standard and determine how it will meet these requirements

Define and document the scope of the EMS.

Environmental Management System Requirements [4.1]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

G.5.3.1. Scope of Certification/registration

The guidance precludes an organization omitting elements of its operation which should be properly included in its EMS from the scope of its certification/registration.

IAF Guidance [1]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Management of the activities covered by the EMS must:

be able to demonstrate responsibility for all environmental aspects and associated impacts;

have authority to determine how environmental policy is implemented and maintained;

have authority to allocate appropriate financial and

human resources

The boundaries to the responsibilities for inputs and outputs to and from the organization should be defined.

IAF Guidance [2]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Interfaces with services or activities that are not completely within the scope of the EMS (e.g. a common site effluent treatment plant), should nevertheless be addressed within the EMS subject to certification/registration (e.g. they should be included in the identification and evaluation etc. of environmental aspects).

IAF Guidance [3]

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Is communicated to all persons working for or on behalf of the organisation.

Policy [4.2]

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The organisation shall establish, implement and maintain a procedure to identify the environmental aspects of its activities, products and services within the defined scope of the EMS that it can control and those that it can influence, taking into account planned or new developments, or new or modified activities, products and services.

Environmental Aspects [4.3.1]

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Establish implement and maintain a procedure to identify and have access to the applicable legal and other requirements to which it subscribes related to its environmental aspects

Determine how the legal and other requirements apply to its environmental aspects

Ensure that the requirements are taken into account in establishing, implementing and maintaining its EMS

Legal and Other Requirements [4.3.2]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Persons performing tasks for or on behalf of the organisation that can cause significant environmental impacts as identified by the organisation shall be competent on the basis of education, training, and/or experience

Identify training needs associated with its environmental aspects and provide training or take other action to meet these needs.

Retain associated records

Competence, Training and Awareness [4.4.2] [1]

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Establish procedures to make persons working for or on its behalf aware of: importance of conformance with policy, procedures and

requirements of the EMS significant aspects actual or potential of their work activities and

the environmental benefits of improved personal performance roles and responsibility in achieving conformance with the

requirements of the EMS and potential consequence of departure from specific operating procedures

Competence, Training and Awareness [4.4.2] [2]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Evaluation of Legal Compliance (4.5.2.1)

Establish and maintain procedures for periodically evaluating compliance with applicable legal requirements

Keep records of the results of these periodic evaluations

Evaluation of Compliance [4.5.2] [1]

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Evaluation of compliance with other requirements (4.5.2.2)

Evaluate compliance with other requirements The organization may wish to combine this

evaluation with the evaluation of legal compliance in 4.5.2.1 or to establish a separate procedure.

Keep records of the results of these periodic evaluations.

Evaluation of Compliance [4.5.2] [2]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

The procedure shall define requirements for

Identifying and correcting nonconformities and taking action to mitigate their environmental impacts Investigating nonconformities, determining their cause and taking actions to avoid their recurrence Evaluating the need for action to prevent nonconformities and implementing appropriate actions designed to avoid

their occurrence Recording the results of corrective and preventive action taken, and Reviewing the effectiveness of corrective and preventive action taken

Nonconformity, corrective and preventive action [4.5.3]

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Top management shall review the EMS at planned intervals to ensure continued suitability, adequacy and effectiveness

Assess opportunities for improvement Assess the possible need for changes to the EMS including policy

and objectives and targets Records to be retained

Management Review [4.6] [1]

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Inputs Results of audits and of evaluations of compliance Communications from external interested parties Environmental performance Extent to which objectives and targets have been met Status of corrective and preventive actions Follow-up actions from previous reviews Changing circumstances, including developments in legal and other requirements Recommendations for improvement

OutputsDecisions and actions related to identified changes

Management Review [4.6] [2]

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BS EN ISO 14001:2004BS EN ISO 14001:2004

The changes are NOT major The additional text provides a clearer picture as to what is required. It does not necessarily detail

any major additional requirements Certification bodies must clarify that certified management systems meet the new standard At LRQA we do not envisage any major additions to what we currently assess At LRQA we do not foresee any examples of where a major non-conformance to ISO 14001:2004

would exist, without a major non-conformance to ISO 14001:1996 being present.

Conclusion

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BS EN ISO 14001:2004BS EN ISO 14001:2004

Certificates to either ISO 14001:1996 or ISO 14001:2004 may be issued up to and including 14th May 2005

From 15th May 2005 all certification assessments must be against ISO 14001:2004

Existing certified clients must complete the transition to ISO 14001:2004 by 15th May 2006 at which time certificates to ISO 14001:1996 shall be withdrawn

Transition Process

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A transition checklist has been prepared for our assessors

This checklist is being forwarded to our clients prior to our visits, to assist clients prepare for the next visit

The transition checklist is currently being completed with all existing clients at their next visit. Where weaknesses are identified against ISO 14001:2004 these are raised as usual (major/minor nonconformities)

On address of all major nonconformities to ISO 14001:2004, certification is recommended. This must be achieved by 15th May 2006 at which time certificates to ISO 14001:1996 shall be withdrawn

Transition Process at LRQA

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Failure to identify and manage key aspects e.g. design, contractors (on and off-site), projects

Failure to identify, demonstrate, periodically evaluate legal compliance issues e.g. duty of care, oil storage regulations

Failure to maintain records to demonstrate that clause requirements are implemented e.g. external communications, communication of information to contractors and suppliers, testing of emergency preparedness procedures

Failure to complete a management review

Typical Weaknesses Identified at Certification

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Thank-youAny Questions?

BS EN ISO 14001:2004