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Navigation in the system

User-specific settings

Navigation in the mySAP.com Workplace

Contents:

Navigation

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!entify the elements of a typical "in!o"

Navigate in the system

Personali#e yo$r $ser settings

%escri&e an! $se the mySAP.com Workplace

At the concl$sion of this $nit' yo$ "ill &e a&le to:

Navigation: Unit (&)ectives

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ogging (n to the System

Client

User Pass"or!

ang$age

New Password

SAP R/3SAP R/3

T70 (1) (000) iwdf5070 INS

User Sys e! "e#$

o$ can place yo$r o"n te/t onthe initial screen: See SAP Note 20 ,1

If you have problems logging on,contact Donna Moore, x486

SAP R/3 Systems are client systems . The client concept enables the parallel operation, in onesystem, of several enterprises that are independent of each other in business terms. The componentsSAP Business Information arehouse !B " and SAP #no$led%e arehouse !# " are e&ceptionsto this' in these cases only one client is used. (urin% each user session you can only access the dataof the client selected durin% lo%on.

A client is, in or%ani)ational terms, an independent unit in the system. *ach client has its o$n dataenvironment and therefore its o$n master data and transaction data, assi%ned user master records andcharts of accounts, and specific +ustomi)in% parameters.

or a user to lo% on to the system, a master record must e&ist in the system for that user. To protectaccess, a pass$ord is re-uired for lo%on. The pass$ord is hidden as you type !you only seeasteris s".SAP R/3 Systems are available in several lan%ua%es. se the Language input field to select the lo%onlan%ua%e for each session.

0ultiple lo%ons are al$ays lo%%ed in the system be%innin% $ith SAP R/3 1.2. This is for security as$ell as licensin% reasons. A $arnin% messa%e appears if the same user attempts to lo% on t$ice ormore. This messa%e offers three options'

+ontinue $ith current lo%on and end any other lo%ons of the same user in the system

+ontinue $ith current lo%on $ithout endin% any other lo%ons in the system !lo%%ed in system"

Terminate current lo%on attempt

ou can place your o$n te&t on the initial screen in a number of $ays. or more information, see theSAP 4ote mentioned above. The 5ui6T !covered at the end of this chapter" offers a further option.

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SAP 3asy Access - Stan!ar!

SAP SAP Easy Easy Access AccessO &er 'e

'e *di +a,ori es * ras Sys e! "e#$

.rea e /o#e Assi User o !e a io

+a,ori esSAP 'e

Offi eLo is i s

A o i" !a /eso r esI for!a io Sys e!sToo#s

T70 (1) (%00) iwdf5070 INS

o$ are greete! &y yo$r logoin the right-han! part of the "in!o".

SAP Easy Access is the standard entry screen displayed after lo%on. ou navi%ate throu%h the systemusin% a compact tree structure.

ou can include an ima%e on the ri%ht7hand side of the screen such as your company lo%o. Thisima%e can only be entered system$ide, and is a cross7client settin%. Assumin% you have theappropriate authori)ation, you can find a detailed description of the necessary settin%s by choosin%

Extras Administration Information . 4ote that this ima%e is stored in the system and transported tothe SAP rontend every time it is called by SAP *asy Access. Althou%h this transfer is compressed,the ima%e for the initial screen should not be bi%%er than around 89 B. ou can prevent this ima%e

bein% called either by usin% the settin% Low Speed Connection in the SAP:o%on pro%ram !see SAP 4ote ;2;9

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5ole-+ase! User 6en$

SAP SAP Easy Easy Access - Access - Enjoy User Menu Enjoy User Menu O &er 'e


.rea e /o#e Assi User o !e a io

T70 (1) (%00) iwdf5070 INS

+a,ori esGrea Tra sa io s

S'50 - Pr oess O,er,iewA01 - .rea e Sa#es Order

I eres i 444 Pa esU/L - T&e "era#d Tri eU/L - Ti!e 'a a6i e

I!$or a +i#esU/L - a a io P#a i

* oy User 'eU/L - SAP No es (User 8 P4 re9:)

A o s /e ei,a #e+ 02 - .&a e . s o!er (A o i

7avorites chosen &y the $ser re!$ce navigation time

A role-&ase! men$ contains the activitiesthat the $ser can e/ec$te &ase! on therole assigne! to the $ser in the system.

Sa#es a d si ri ioToo#s

'a eria#s 'a a e!e

A Role describes a set of lo%ically lin ed transactions in the system. These represent the ran%e offunctions users typically need for their $or .

User roles !previously =activity %roups>" have to be set up usin% the Profile 5enerator so that SAPR/3 System users can $or $ith user-specific or position-related menus.

The authori)ations for the activities listed in the menus are also assi%ned to the users usin% userroles. ith Release 1.2, predefined user roles from all application areas are included in the standardsystem.

sers $ho have been assi%ned a user role can choose bet$een the user menu and the SAP standard

menu.The above screen sho$s the role7based user menu for a user $ith the name ?*n@oy?. ou can findroles that are supplied in the standard SAP R/3 System by choosin% Other menu on the SAP Eas

Access initial screen.

*very enduser can personali)e the initial screen usin% !a"orites . ou can create your o$n Favoriteslist containin% the transactions, reports, files, and eb addresses that you use most often.

ou can add favorites either by choosin% !a"orites or by usin% the mouse to =dra% drop> itemsinto the !a"orites directory.

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Screen 3lements

SystemSystem FunctionFunction Name:Name: Activity Activity


.&oose Sa,e

I $ fie#d

Ti

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o$ are no" a&le to:

Navigation: Unit S$mmary

!entify the elements of a typical "in!o"

Navigate in the system

6ake personal system settings

%escri&e an! $se the mySAP.com Workplace

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*avi%ation - E ercises

Unit: *avi%ation

!opic: /asic Functions

At the conclusion of this e&ercise, you $ill be able to'

:o% on to an SAP R/3 System

ind transaction codes

Access the SAP :ibrary

se ; help to find field information

se 1 help to search for possible field entries

As a ne$ user of an SAP R/3 System, you be%in to navi%ate the systemusin% the menu paths and transaction codes. ou also be%in to access thevarious types of online help.

All menu paths in the e ercises refer to the SAP standard menu0

;7; :o%%in% on to the system

Select the appropriate system for this course. se the client, user name, initial pass$ord and lo%on lan%ua%e specified by the instructor. The first time you lo% on,you $ill %et a prompt in $hich you must enter your ne$ pass$ord, $hich youchoose yourself, t$ice. 0a e a note of the follo$in%'

+lient' E E E ser' E E E E E E Pass$ord' EEEEEEEEEEEE :an%ua%e' E E.

;78 hat is the ma&imum number of sessions !$indo$s in the SAP R/3 System" youcan have open simultaneouslyN EE

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;73 Identify the functions and find the transaction codes that correspond to thefollo$in% menu paths in the SAP standard menu.

;737; Tools Administration Monitor System Monitoring User

Overview

4ame of function' EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

Transaction' EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

;7378 Accounting Financial Accounting Accounts Receivable

Master Records Display

*nter Customer #111 and Compan Code #111 to %o to the ne&tscreen.

4ame of function' EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

Transaction' EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

;71 Felp

;717; If you choose Application help in the SAP Eas Access initial screen!S stem menu", $hich area of the SAP :ibrary does it ta e you toN

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

To ans$er the -uestions belo$, you $ill need to %o to the #isplaCustomer* Initial Screen .

;7178 se F# help on the Customer field. hat is this field used forNrite a brief summary of the business7related information.

JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ

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;7173 se the F# help on the Compan code field. If you choose the Applicationhelp icon from the ; help screen, $hich area of the SAP :ibrary does itta e you toN

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

;7171 hich icon do you need to use on the ; help screen to find the parameterI( for the Compan code fieldNFint' See the notes on the slide User-Specific Personalization

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

;717< se F$ help on the Customer field to find the customer number for 8ec0er99 . To do this, use the Search term ?Bec erO? after callin% the 1 help.

4ote' corresponds to your assi%ned %roup number.

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE

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Unit: *avi%ation

!opic: User-Specific Settin%s

At the conclusion of this e&ercise, you $ill be able to'

Set a user parameter for a field

Set user defaults

0aintain your favorites

Select a start transaction of your choice

ou be%in to set various user7specific settin%s.

*&ercises mar ed O are optional.

87; Settin% user parameters.

87;7; Assi%n a parameter value for the Compan code field to your user profile. 4ote' The instructor $ill tell you $hat parameter value to enter !for e&ample1000 ". or information about defaults, see the notes on the slide User-Specific Personalization .

Parameter I(' EEE EEE EEE

Parameter value' EEE EEE EEE EEE

878 (efinin% ser7Specific Settin%s usin% System ser profile C$n (ata

8787; In your user profile, set your lo%on lan%ua%e to the value used for thecourse.

87878 In your user profile, set the decimal notation and date format of your choice.

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873 (efinin% your favorites

8737; Insert at least one ne$ folder under the !a"orites folder.

87378 Add any t$o of your favorite transactions to the correspondin% folders.

87373 Add the Internet address http://www.sap.com $ith the te&t SAP $omepage .

871O Settin% a start transaction usin% the Extras menu.

8717; *nter a transaction of your choice as the initial transaction. ou $ill thenneed to lo% off and on a%ain for the chan%e to ta e effect.

4ote' If desired, you can chan%e the initial transaction bac to the defaultvalue simply by deletin% the transaction code that you entered.

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*avi%ation - Solutions

Unit: *avi%ation

!opic: /asic Functions

;7; :o% on to the system specified by the instructor and chan%e your initial pass$ord.

;78 To open and close sessions, choose System Create session !or use theappropriate icon" or System End session .The ma&imum number of sessions you can have open simultaneously is si& !2",dependin% on your system settin%s.

;73 To find the transaction code, choose System Status . These function names andtransaction codes correspond to the menu paths'

;737; Transaction' S091 for unction 4ame' User list

;7378 Transaction' (93 for unction 4ame' #ispla Customer* &eneral #ata

;71 Felp

;717; The section of the unit &etting Started that deals $ith usin% SAP *asyAccess is displayed.

;7178 Su%%estion' The customer is a uni-ue ey !account number" used to clearlyidentify the customer $ithin the system.

;7173 I Q Accounts Receivable and Accounts Payable

;7171 To find the Parameter I#* B #, choose (echnical Info

;717< +ustomer ! corresponds to your assi%ned %roup number"

hen you select F$ in the Customer field, the 6estrict 1alue 6ange $indo$appears. ou can e&plore the various tabs to see the different search criteriaavailable. ind a tab that includes the Search term field and enter thefollo$in%'

Field *ame 2alue

Search term 8ec0er:

+hoose Enter . A $indo$ appears listin% the customer account numbers thatmatch your search criteria. Select the line that corresponds to Bec er ,then choose Cop . This automatically copies the customer account numberinto the Customer field.

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Unit: *avi%ation

!opic: User-Specific Settin%s

87; Settin% user parameters.

87;7; To assi%n a parameter value to a field you $ill need the parameter I( of thefield. irst you need to select a transaction that contains this field. ore&ample, Compan code can be found in transaction F'13 . 4e&t, place thecursor on that field !clic it $ith the mouse". To display the re-uired info,choose'

F Tec!nical "n#o $arameter "D%ives you the re-uired information. or the Compan code field, the

parameter I( is /U4 .

inally, enter the parameter I( and desired value in your user profile'

System User pro#ile Own data

Cn the Parameter tab pa%e you enter the parameter I( and value that you$ant to be entered into the field. Sa"e your entries.

878 Settin% user defaults.

8787; To set the lo%on lan%ua%e, %o to your user profile'

System User pro#ile Own data

Cn the #efaults tab pa%e, enter the lan%ua%e of your choice in the Logonlanguage field.

87878 To set the decimal notation and date format, remain on the #efaults tab inyour user profile. Select the indicator ad@acent to the notation and formatyou desire. Sa"e your selections.

873 (efinin% favorites of your choice.

8737; Favorites "nsert #older

Type any name for the folder then select Enter . ou can add as many foldersas you desire. Cnce created, folders can be dra%%ed and dropped to positionthem $here you $ant.

87378 To create favorites, select specific applications !transactions" that you needas favorites for your daily $or from the menu tree of the SAP standardmenu. Add them to your avorites list by selectin% them and choosin%

!a"orites Add from the menu bar. Alternatively, use the mouse to dra% drop favorites to a folder. ou can also use the menu path Favorites

"nsert transaction to add usin% a transaction code. , inally, you can movee&istin% favorites to different folders later by choosin% Favorites Move or usin% dra% drop.

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87373 +reate Internet addresses by choosin% Favorites Add %eb address or #ile. hen you select SAP $omepage from your favorites, an Internet bro$ser $ill open and you $ill be connected to SAP s homepa%e.

871 Settin% a start transaction.

8717; E&tras Set start transaction

*nter a transaction of your choice then choose Enter . 4otice the systemmessa%e on the status bar indicates that your selected transaction has beenset as the start transaction. The ne&t time you lo% on, the system $ill %odirectly to your start transaction.

4ote' To chan%e bac to SAP *asy Access as the initial screen, follo$ themenu path a%ain, delete the transaction code and select Enter . The ne&t timeyou lo% on, SAP *asy Access $ill be the initial screen.

Documents

LO170_46C - 002Navigation