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KLARA chemical inventory 2013
Ulrika Olsson
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How do I find KLARA – alternative 1
www.ki.se – internwebben – Choose system/tool – Chemical index Klara
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How do I find KLARA - alternative 2
www.ki.se – internwebben – At work– Laboratory safety
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KLARA – different kind of users
Local administrator (usually 1-2 at each department) Manager for chemical inventory Manager for risk assessment Rights to read
Anyone at KI (with correct IP number) can search the chemical database.
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KLARA – start page
Select language
Search for products/chemicals
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Logged in
• My department• Year• Information• Change password• Search in chemical database• Chemicals
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Logged in
• Change password• Important with a
valid e-mail!
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KLARA – chemical database
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KLARA – chemical database
Search:• Name• CAS number• Structure
Search result:Reviewed products
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KLARA - chemical database
Search with structure:• Substructure• Exact structure
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KLARA - chemical database
Search with CAS
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KLARA - chemical database
Search result:• Product (bold)
at different concentrations and dilutions
• Synonyms (normal)
Concentrations are given in intervals.
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KLARA - chemical database
Product name:If complicated name or nomenclature, search with part of the name
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KLARA - chemical database
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KLARA - chemical database
Previous SDS
• Different suppliers
• Swedish and English
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KLARA - chemical database
The local administrator can find out where the product is located.
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KLARA - chemical database
Dimensions
12 labels on each sheet
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KLARA - chemical database
Sometime there is not space enough for the note because of P-statements/Safety advice phrases.
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KLARA - chemical database
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KLARA - chemical database
Now there is space for the note!
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KLARA - chemical database
If you choose to print 12 labels
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KLARA - chemical database
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KLARA – chemical inventory
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KLARA - chemical inventoryKLARA-nyheter!
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KLARA - chemical inventory
Serch and make lists in your own register!
ReportsInstruction!
My chemical register
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KLARA - chemical inventory
Start the inventory by clicking on your group.
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KLARA - chemical inventory
Copy products with amounts from last years inventory.
Products that have been registered during the year will also be copied, but not with amounts.
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KLARA - chemical inventory
Search for products
Discarded products will be placed here.
Discard products from your register, which can be done any time during the year.
Chemicals in the actual room
Premises in different buildings
Inventory status
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KLARA - chemical inventory
Click on a product : • Amount and unit• Supplier• Note• Inventory, annual use,
purchase, max storage
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KLARA - chemical inventory
Reports and licienses
Fire safety and licienses
• Purchase and Annual use : registered during the year alternatively at the inventory (go back to previous year)
• Max storage: an estimated maximal amount that you might have the whole, or part of, the year.
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KLARA - chemical inventory
Choose from existing suppliers (or choose “other”).
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KLARA - chemical inventory
A product can be registered as both volume or mass but is then considered to be two different products in KLARA.
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KLARA - chemical inventory
Structure!
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KLARA - chemical inventory
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KLARA - chemical inventory
I can choose to show sums
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KLARA - chemical inventory
It is possible to transfer products between the different premises (within the group).
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KLARA - chemical inventory
Choose the product(s) you want to move. Click ”Next”.
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KLARA - chemical inventory
Choose what premises you want to move your chemical to. Click ”Next”.
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KLARA - chemical inventory
Check if the transfer data is correct before you click ”Transfer”.
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KLARA - chemical inventory
Done!
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KLARA - chemical inventory
Choose campus
Before you start to make a chemical register you have to create premises (if you don’t have it already) or, perhaps, for some reason, you need to make an additional one…
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KLARA - chemical inventory
Choose building
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KLARA - chemical inventory
Choose among existing floors and rooms or create new ones.
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KLARA - chemical inventory
To create a room on a new floor, you first have to create (save) a floor.
If you don't see the ”Save” button, just broaden the margin
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KLARA - chemical inventory
Floor 11 is created and now it is possible to create rooms on that floor (by clicking “Add” again).
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KLARA - chemical inventory
Name the room (with correct room number, which is given at the physical door/entrance). ”Save”
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KLARA - chemical inventory
Here is the new premise!
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KLARA - chemical inventory
Now the new room can be found among the other premises!
The symbol to the right of the room means that the room is empty and can be deleted. If you want to delete a room that holds products, all chemicals need to be discarded before you can delete the room.
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KLARA - chemical inventory
Now I can start to put chemicals in my premises, or I can choose to create Storage (fridge, cabinet, shelf).
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KLARA - chemical inventory
Fridge 1 is created, click ”Close”.
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KLARA - chemical inventory
Now I am ready to add chemicals!
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KLARA - chemical inventory
Here it is shown what premise you are located in, where the chemicals will be stored.
Perform a search for products in KLARA using:• Name• CAS number• Ordering number• KLARA number
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KLARA - chemical inventory
A search with name results in products, synonyms, different concentrations, dilutions and analogs.
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KLARA - chemical inventory
A search with CAS results in products of different dilutions as well as synonyms.
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KLARA - chemical inventory
If your product can´t be found in KLARA, click on ”product not on the list” in order to add it to the database.
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KLARA - chemical inventory
Add CAS number. Click ”Next”.
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KLARA - chemical inventory
Here you can choose from suppliers that´s already registered i KLARA. Find your supplier (or ”Other”) and click ”Next”.
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KLARA - chemical inventory
This is where you add information about your supplier is if you couldn't find your supplier in the list (i.e. ”Other”).
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KLARA - chemical inventory
After supplier information it is time to classify you product. The new pictograms (CLP) are found below the old ones.
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KLARA - chemical inventory
Finally, you can add a note, for example ordering number!
Products that are added to the database have to be reviewed before they become approved (“green”). Therefore, all information you can supply is information that support and simplify this process!!
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KLARA - chemical inventory
After you have saved the product you should add a SDS!
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KLARA - chemical inventory
For detailed information about products in your search result, click ”i”.
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KLARA - chemical inventory
This is the same information as in the chemical database.
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KLARA - chemical inventory
Under ”classification” you find a lot of information, and also links to different databases and homepages, where you can search for further information if desired!
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KLARA - chemical inventory
”Save”
Choose your product and then:• Inventory, purchase, annual use
or max storage. • Supplier• Amount and unit • Storage• Note, buyer etc.
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KLARA - chemical inventory
It is possible to make modify the transactions, just click on it and make the changes you whish (with the exception from ”inventory”, which can only be changed during the inventory period).
The product is now registered as inventory. Perhaps this is a product that also have to be registered with ”max storage”?!
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KLARA - chemical inventory
All modifications are registered with date and initials.
When you are finished with this specific product , click ”Cancel” (= close)
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KLARA - chemical inventory
Here is the added product!
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KLARA - chemical inventory
If you click ”show sums”.
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KLARA - chemical inventory
• Red products in the register are ”KI phase-out products”.
• Gray products in the register are ”Archived products”.
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KLARA – lists and reports
Here you can make lists from your own register, for example to post on your chemical storage or use as a inventory tool.
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KLARA – lists and reports
Make your choises and then click ”Show report” (or Excel).
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KLARA - lists and reports
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KLARA - lists and reports
Search for products in your own register by choosing from different criteria.
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KLARA - lists and reports
You can also search by structure (did not fit in this window)
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KLARA – lists and reports
Reports and results!
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KLARA – lists and reports
Lists for different classes and groups of products in the own register.
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KLARA – lists and reports
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KLARA – lists and reports
Choose a criteria
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KLARA – lists and reports
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KLARA – lists and reports
Choose a list and then “Show result” (or Excel).
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KLARA – lists and reports
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KLARA – lists and reports
Excel-file! Here you can continue working with your list and add more information, for example names of persons, exposure levels etc.
Be aware that you actively have to save as an Excel-file when you save it to your computer!
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KLARA – lists and reports
Reports with specific choices, for example lists of different components (in mixtures/kits).
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KLARA – lists and reports
Make your choices 1-3 and then “Report” (4).
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KLARA – lists and reports
Calculation result!
