Initiated Feburary 2014

Harlingen CISDData Systems Department

Olga Garcia, Director of Data Systems

Jackie Peña, Coordinator of Programming /Technical SupportRandy Auger – Programmer Systems AnalystRebeca Grimaldo – Programmer Systems Analyst

Mike Rangel , Coordinator of PEIMS/Application SupportDalia Garcia, Programmer Systems AnalystJennifer Moreno, PEIMS Data Entry Clerk

Department Staff

Phone – 427.3488Fax- 427.3495Email – helpdesk@hcisd.orgWebpages

Harlingen CISD > Departments > Data SystemsIntranet – old Research & Evaluation

Harlingen CISD > For Staff > Teacher Access CenterHarlingen CISD > For Staff > Administrative

ResourceseFinancePLUSeSchoolPLUS from homeeSchoolPLUS within the district

DESKTOP SHORTCUTS – NOT PERMITTED

Department Information

eSchoolPLUSModules: Basic Student Information – Unique ID Attendance Scheduling Mark Reporting - IPR, Report Cards, Transcripts Discipline Medical State Reporting - PEIMS, TREx, PET, PID State Test Assessments Summer School Online Enrollment

Main Systems management

eFinancePLUSEmployee Access Center – supported by

Human ServicesTeacher Access CenterParent/Home Access CenterCognos Reporting

StudentFinance

Main Systems management cont.

Kronos – technical clocks issuesMain contact is Payroll staff

Web ID – system support, setup First line of contact are the techniciansSecondary schools only

Texas Records Exchange (TREx)User accounts

Office of Civil Rights (OCR) reportsSharePoint – Content360 (scanning, doc.

management)

Other Applications / Responsibilities

Support and maintain enterprise systemsComply with all state reporting

PEIMSFall, Mid-Year, Summer (End-of-Year), Extended Yr. (Bil.,

Sp.Ed. Dual Credit)TRExWeekly PET/PID transmissionsTexas Student Data System - ECDS, Student GPSTest Assessment Data FilesAudits – PBMAS, TEA, External, Internal

Train UsersSupport campuses and departments

ex. PGP forms, LEP interventions forms, Spring Round-up

Department Functions

Maintain daily data file transmissions

Backup Files (eSchoolPLUS, internal systems)Complete Report requestsWeekly NewsletterInternal custom programs

Professional contracts, Reasonable Assurance, Copier Counts

Department Functions cont.

eFinancePLUSKronosTangoiStationDensityEduSmartPearson – SuccessNet

Star Renaissance ThinkMathThinkCentralStemScope

SharePointOverdrive Library Card ManagerParent LinkHorizon-FS

eSchoolPLUS User account form onlineLog in and password same as email

eFinancePLUSHosted outside the districtUser account form online

Accounts created by vendor – may take 2 daysLog in user account different than eSchoolPLUS

SHARING ACCOUNTS AND PASSWORDS PROHIBITED

NEVER SAVE PASSWORD ON COMPUTERS

User Accounts

Data Quality

Source: Principles of Data Quality, Paper by Arthur Chapman

CurrentCompleteAccurateValidate – eliminate errors

DocumentationResponsibleConfidentialityData Integrity

Data Quality Control and Accountability

Someone is Watching

• Attendance error reports• Excessive absence reports• Discipline over-reporting errors• Discipline-attendance miss-matches• Suspensions at snapshot• Missing grades• Incomplete grades• Trailing grades• No ADA eligibility coding• Missing SSNs and State IDs• PET and PID errors• Underreported students• Edit + Potential Leavers• SPED coding errors• LEP coding errors• Student Enrollment

Source: TASBO conference - Dr. Julie Joubert-Guillory

Financial Impact

Processes

Procedures

Personnel

Source: TASBO conference - Dr. Julie Joubert-Guillory

Dress it up and enjoy the dance!

Have a wonderful year!