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ionIMPORTANT!
This schedule does not apply to exhibitors who ship materials in advance to the warehouse in Atlanta. This schedule only refers to the time your
freight carrier has been assigned to check-in at the marshalling yard (see enclosed map & directions) to be placed in line for
unloading. For vehicles checking in after 3:00 p.m. on any given move-in day, Freeman makes no guarantee shipments will be unloaded that same day.
Freeman reserves the right to unload post 3:00 p.m. shipments the following day.
This schedule is only for freight move-in to your exhibit. You are NOT required to begin setting your display at this time. Please be sure to meet your assigned
target time to avoid off target penalties, which increase your costs.
Freeman reserves the right to make adjustments as needed to the published schedule.
HPBExpo 2017TARGET MOVE-IN SCHEDULE
GEORGIA WORLD CONGRESS CENTERATLANTA, GEORGIA
Exhibitors have been assigned a move-in date and time for direct shipments to the Georiga World Congress Center to facilitate the movement of heavy freight, display materials and display vehicles.
If you have any questions regarding your target time, please contact Scott Gibson with Freeman at (404) 253-6464 or e-mail at [email protected].
Exhibitors occupying 200 square feet or less of exhibit space can move in on their assigned target date or during general move in.
Direct shipment vehicles must check-in at the Freeman Marshalling Yard two (2) hours prior to the attached targeted schedule/floor plan.
To use the targeted schedule/floor plan, please do the following: 1) Locate your booth number(s) 2) Determine your color code and match it to the provided key 3) The color match is your assigned target move-in
ATTENTION OUTDOOR TRAILERS
IF YOU HAVE BEEN ASSIGNED AN OUTDOOR TRAILER SPACE, YOUR VEHICLE MUST CHECK-IN AT THE GEORGIA WORLD CONGRESS CENTER NO LATER THAN 8:00 AM ON SATURDAY, FEBRUARY 25, 2017.
PLEASE NOTE: IT IS CRITICAL THAT ALL OF THE TARGETED TIMES ARE FOLLOWED. ALL OFF-TARGET SHIPMENTS WILL BE ASSESSED AN OFF-TARGET
CHARGE. IF ADDITIONAL EQUIPMENT IS REQUIRED TO PLACE EXHIBIT MATERIALS IN THE BOOTH AFTER THE TARGETED DEADLINE, A TIME AND MATERIALS CHARGE
WILL APPLY.
841 Joseph E. Lowery Blvd N WAtlanta, GA 30318
(404) 253-6494 Fax: (469) [email protected]
HALL C1HALL C2HALL C3HALL C4
OVERHEADCONNECTORCONCOURSE
POINTC3/C4
POINTC2/C3 C1/C2
POINT
AIRWALLSTORAGE
AIRWALLSTORAGE
AIRWALLSTORAGE
SHOWOFF. CHECK
COATREG/OFFSTORAGEOFF.
SHOWOFF.SHOWSHOW
OFF.
PIZZA PIZZA
C1E
C1F
C1A
C2B
C2AC2F
C2CC2D
C2E
C3B
C3AC3F
C3C
C3D
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LIGHTSCONTROL
PANEL
OVERHEADOVERHEAD
CONTROLLIGHTS
PANELPANEL
LIGHTSCONTROL
OVERHEADOVERHEAD
CONTROLLIGHTS
PANEL
ENTRANCEENTRANCEENTRANCE
POINTC3/C4
POINTC2/C3 C1/C2
POINT
SHOP BUSINESS
12'-8"
4545
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LEA
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LOR
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TRIC
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20'
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3127
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30653064
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50'
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3033
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TARGETED AS OF 10/25/2016
FREIGHT MOVE-IN SCHEDULE
8:00 AM - MONDAY , FEBRUARY 27, 2017
1:00 PM - MONDAY , FEBRUARY 27, 2017
8:00 AM - TUESDAY , FEBRUARY 28, 2017
GEORGIA WORLD CONGRESS CENTER - EXHIBIT LEVEL 1/ HALLS C1-C4ATLANTA, GEORGIA
HEARTH PATIO & BARBECUE ASSOCIATIONMARCH 1-4, 2017
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GRAPHIC SCALE
0' 5' 10' 20' 40' 60'
TARGETED AS OF 11/01/2016
FREIGHT MOVE-IN SCHEDULE
8:00 AM - MONDAY , FEBRUARY 27, 2017
1:00 PM - MONDAY , FEBRUARY 27, 2017
5013
50'
50'
4824
30'
4713
50'
50'
4712
50'
4701
50'
50'
4700
50'
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40'
20'
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20' 4409 4407
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30'
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20'
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30'
HEARTH PATIO & BARBECUE ASSOCIATIONMARCH 1-4, 2017
ATLANTA, GEORGIAYELLOW LOT - GEORGIA WORLD CONGRESS CENTER
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EASY IS NICE, ON ANY DEVICE.FreemanOnline® provides you with all the right tools to ensure a seemless execution at show site, from move-in to move-out. With an enhanced FreemanOnline, we are making it easier than ever for you to get what you want to have a great event:
• Access important show information• Track freight• Receive notifications• Receive assistance through Concierge Services while at show site• Order Freeman products and services pre-show, during move-in and while the show is open• Expedite the move out process• Access invoices after the show
SERVICE INFORMATIONBOOTH EQUIPMENTEach 10' x 10' booth will be set with 8' high black back drape‚ 3' high black side dividers and a 7" x 44" one-line identification sign. The first night of vacuuming is also included.
EXHIBIT HALL CARPETThe exhibit area is NOT carpeted; however‚ the aisles will be carpeted in tuxedo. Per Show Management, floor covering is mandatory for all booths. Please see the Freeman Carpet Brochure and Order Form in Section 10 for multiple color options and size selections.
DISCOUNT PRICE DEADLINE DATEOrder early to take advantage of advance order discount rates, place your order by February 06, 2017.
SHOW SCHEDULEEXHIBITOR MOVE-IN - INDOOR SCHEDULEMonday February 27, 2017 8:00 AM - 5:00 PM TargetedTuesday February 28, 2017 8:00 AM - 5:00 PM TargetedWednesday March 01, 2017 8:00 AM - 5:00 PMAll exhibits must be fully installed by Wednesday, March 01, 2017 at 5:00 PM.
EXHIBITOR MOVE-IN - OUTDOOR SCHEDULESaturday February 25, 2017 8:00 AM - 5:00 PM Early Move-In Upon RequestSunday February 26, 2017 8:00 AM - 5:00 PM Early Move-In Upon RequestMonday February 27, 2017 8:00 AM - 5:00 PM TargetedTuesday February 28, 2017 8:00 AM - 5:00 PM TargetedWednesday March 01, 2017 8:00 AM - 5:00 PMAll exhibits must be fully installed by Wednesday, March 01, 2017 at 5:00 PM.
EXHIBIT HOURSThursday March 02, 2017 9:00 AM - 5:00 PM*Friday March 03, 2017 9:00 AM - 5:00 PMSaturday March 04, 2017 9:00 AM - 3:00 PM*Outdoor exhibits will remain open on Thursday, March 02, 2017 until 7:30 PM for Tailgate & Cook-Off Event.
EXHIBITOR MOVE-OUT Saturday March 04, 2017 3:00 PM - 9:00 PMSunday March 05, 2017 8:00 AM - 5:00 PMExhibitors in aisles 2700, 2800, 2900, and 3000 must be packed by 8:00 PM on Sunday; there will be no access to that hall on Monday or Tuesday.Monday March 06, 2017 8:00 AM - 5:00 PMTuesday March 07, 2017 8:00 AM - 12:00 PMWe will begin returning empty containers once aisle carpet is removed.
HPBEXPO 2017MARCH 02 - 04, 2017
GEORGIA WORLD CONGRESS CENTERATLANTA, GA
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DISMANTLE AND MOVE-OUT INFORMATION All exhibitor materials must be removed from the exhibit facility by Tuesday, March 07, 2017 at 12:00 PM.To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline please have all carriers check-in by Tuesday, March 07, 2017 at 10:00 AM.
POST SHOW PAPERWORK AND LABELSOur Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
SERVICE CONTRACTOR CONTACTS / INFORMATION:FREEMAN
841 Joseph E Lowery Blvd NW Atlanta, GA 30318 (404) 253-6494 fax (469) 621-5610 [email protected]
FREEMAN EXHIBIT TRANSPORTATION (800) 995-3579 US & Canada or +1(512) 982-4187 Outside the US or +1(817) 607-5183 International Shipping Services or fax (469) 621-5810 or email [email protected]
FREEMAN ONLINE®Take advantage of discount pricing by ordering online at www.freemanco.com/store by February 06, 2017. Using the enhanced FreemanOnline, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you've come to expect — before, during and after your show. Additionally, you can now access FreemanOnline from any device — desktop, laptop, tablet or via our new FreemanOnline Mobile App.
To place online orders, you will be required to enter your unique Username and Password. If this is your first time to use FreemanOnline, click on the "Create an Account" link. To access FreemanOnline without using the email link, visit www.freemanco.com/store. You can also download and use the FOL Mobile App from the Apple or Android store, or here: folmobile.freemanco.com. A mobile web version of the FreemanOnline Mobile App is available to extend mobile use for those users that do not have an Apple or Android device or who do not want to download the app.
If you need assistance with FreemanOnline, please call our Customer Support Center at (888) 508-5054 Toll Free US and Canada or +1(512) 982-4186 Local and International.
SHIPPING INFORMATIONWarehouse Shipping Address: Exhibiting Company Name / Booth # HPBEXPO 2017 C/O Freeman 841 Joseph E Lowery Blvd NW Atlanta, GA 30318
Freeman will accept crated, boxed or skidded material beginning Monday, January 30, 2017 at the above address. Material arriving after Monday, February 20, 2017 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 4:00 PM. If required, provide your carrier with this phone number: (404) 253-6494.
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Show Site Shipping Address: Exhibiting Company Name / Booth # HPBEXPO 2017 C/O Freeman Georgia World Congress Center 285 Andrew Young Intl Blvd NW Atlanta, GA 30313
Direct shipment materials will be accepted based on a pre-determined target schedule. Seeenclosed targeted instructions to determine your target time slot as well as directions to theMarshalling Yard. THIS IS FOR ALL CARRIERS, INCLUDING COMPANY VEHICLES. If required, provide your carrier with this phone number: (404) 253-6494.
Please Note: Overtime rates will apply on all shipments, inbound/outbound, from 5:00 p.m. to8:00 a.m., Monday - Friday; all day on Saturdays, Sundays and Holidays.
Please note: All items and materials that must be brought into the facility are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items delivered by the exhibitor and items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.
LABOR INFORMATIONUnion Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk. Refer to the order form under Display Labor for Straight time and Overtime hours.
ASSISTANCEWe want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at 615-884-5785.
WE APPRECIATE YOUR BUSINESS!
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FREEMAN GENERAL INFORMATION TRANSLATION SERVICEFreeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages. This service will not only interpret for us on a three-way conversation, but also translate emails from customers. To access this service you may contact Freeman Nashville Exhibitor Services at 615-884-5785 or Freeman’s Customer Support Center at (888)508-5054 US & Canada or (817) 607-5000 Local & International.
HELPFUL HINTS
SAVE MONEYOrder early to take advantage of advance order discount rates, place your order by February 06, 2017.
AVOID DELAYShip early to avoid delays. Shipments arriving late at show site will cost you money, time and business!
SAFETY TIPSUse a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions duringmove-in and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for you booth. This can cause serious injury or damage to materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are present during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure that the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s). Thank you for your cooperation
EXHIBITOR ASSISTANCEFor more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.
For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ.
Call Freeman’s Exhibitor Services department at (615-884-5785) with any questions or needs you may have.
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Booth Security Order Form
Advance Order Deadline: February 6, 2017
Show Management will provide reasonable security in the exhibit area during installation, show days, and dismantling, however many exhibitors elect to use Special Booth Monitoring Services. These services are available at the rate of $27.90 per hour when this form and payment for ordered services are received prior to the above Order Deadline Date, and $35.90 per hour for all subsequent orders. Police Officers are available at the rate of $90.00 per hour. A six hour minimum per guard or police officer per shift is in effect.
Payment in full must accompany order
Please indicate the dates and hours that you will require Special Booth Monitoring Services Date & Time Start Date & Time Finish Total Hours Date & Time Start Date & Time Finish Total hours
__________________ ___________________ _________ ___________________ ____________________ _________ __________________ ___________________ _________ ___________________ ____________________ _________ __________________ ___________________ _________ ___________________ ____________________ _________ __________________ ___________________ _________ ___________________ ____________________ _________ __________________ ___________________ _________ ___________________ ____________________ _________ Total Number of Hours__________@ $_____________Per Hours = $__________________ 3.5% Admin Fee $__________________ Total Cost $______________________
Security Personnel should remain in booth until released Yes No Exhibitor is responsible for additional charges
Credit Card Number_______________________________________Expiration Date______________ Visa
Cardholders Name___________________________________________________________________ Mastercard Cardholders Billing Address____________________________________________________________ Amex City/State________________________________________________________Zip Code___________ Corporate Card Personal Card Booth No____________ Company Name_____________________________________________________________________ Please Send Form Address____________________________________________________________________________ and Payment to: City______________________________________________State_____________Zip_____________ DTA Security Telephone________/___________/____________Ext________ Fax_______/_________/___________ Services, LLC6362 McLeod D., Ste. 5 Company Representative__________________________________________________________ Las Vegas, NV 89120 702.650.2298 Authorizing Signature___________________________________________Date___________________ Fax 702.446.6777 [email protected] Email Address________________________________________________________________
PLEASE COMPLETE OTHER SIDE
As requested on the front side of this order form, the contract security company will provide special booth monitoring services and is authorized to enter said booth at any and all times necessary to perform their duties.
LIABILITY It is understood that neither the contract security company, nor show management, or their agents is an insurer of persons and/or property. The CLIENT, if desired, shall obtain such insurance. Sums paid to the contract security company by the CLIENT are not related to the value of the CLIENT’s property or to other property located on the CLIENT’s premises. The sole intent of the contract security company is to provide a visible determent. The contract security company is being paid for services designed to deter certain risks or losses and all amounts being charged are not sufficient to guarantee that the service supplied will avert or prevent occurrences, or losses there from, for which the service is designed to deter or avert. The contract security company and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to CLIENT’s material, which make it impossible or impractical to exhibit same. The CLIENT, as a result of this Agreement, does not seek indemnification from the contract security company, nor show management, or their agents, against any damages or losses caused by hazards to the CLIENT’s property, or to the property or person of any third party while the contract security company is engaged in the execution of this Agreement. The signature on the other side of this form of the authorizing party requesting booth monitoring services also indicates acceptance of the conditions of this Agreement as stated above.
EMERGENCY INFORMATION
In the event of an emergency, it is requested that the following persons be notified on behalf of the CLIENT. 1._______________________________________ Telephone________/_________/_________ 2. _______________________________________ Telephone________/_________/_________
General Exhibitor Information
DDAATTEESS//SSHHOOWW HHOOUURRSS Education: March 1-3, 2017 Exposition: March 2-4, 2017 Thursday, March 2 — Indoor Exhibits: 9:00am* – 5:00pm; Outdoor Exhibits: 9:00am* – 7:30pm+ Friday, March 3 — 9:00am* – 5:00pm~ Saturday, March 4 — 9:00am* – 3:00pm *Exhibitors will have access to indoor and outdoor show floor 1 ½ hours prior to show opening each day. + Outdoor Exhibits will remain open on Thursday, March 2 until 7:30pm for the HPBExpo Tailgate & Big Green Egg Cook-Off Event. ~Hearth & Home Magazine’s Vesta Awards Program follows the exhibit hall closing on Friday, March 3. LLOOCCAATTIIOONN Venue: GEROGIA WORLD CONGRESS CENTER, BUIDLING C – www.gwcc.com 285 Andrew Young International Blvd., NW Atlanta, Georgia 30313-1591 Phone: (404)223-4000 Indoor Exhibits: Halls C1-C4 Outdoor Exhibits: Lower “Yellow” Lot on Gray Street.; across Ivan Allen Jr. Blvd. from GWCC Building C. MMAATTEERRIIAALL HHAANNDDLLIINNGG NNOOTTIICCEE All advanced shipments received at the Freeman warehouse as well as all shipments received onsite or driven to the convention center and/or Outdoor Burn Area will incur a material handling fee by the official general contractor, Freeman. Exhibit materials that can be hand-carried in one trip from the parking lot by the exhibitor will not incur material handling fees. Dollies, hand trucks, or other means of wheeled transport are not permitted for hand-carry. Cars, Mini-Vans, Small Pick-Up Trucks, Full-Size Vans, and Large Pick-Up trucks requiring use of the dock area will be unloaded by Freeman for per-vehicle-load fee. Vehicles larger than a large pick-up truck, including those with trailers will be unloaded at the main dock at the published per hundred weight rates. For More Information: Material Handling Explained tutorial video - http://bit.ly/13Gl8Os BBOOOOTTHH SSEETT--UUPP Advanced shipments to the warehouse will be delivered to the convention center or outdoor burn area prior to the first set-up time and will be available any time during regular set-up hours. Shipments delivered directly to the convention center must follow the Target Schedule outlined in the online Exhibitor Service Manual. Set-up hours are 8:00am – 5:00pm, daily. Exhibitors who wish to remain in the hall after scheduled times may do so, but will not be readmitted once they leave. PLEASE PLAN ACCORDINGLY. All booths must be set up and ready for inspection by 5:00pm on Wednesday, March 1, 2017. Items left in
the aisles after 5:00pm on this day are subject to removal by Freeman in order to lay aisle carpeting. NO setup hours on Thursday, March 2. NO EXCEPTIONS.
OUTDOOR EXHIBITS: • Targeted move-in for direct shipments begins Monday, February 27, 2017*. Early move-in on
Sunday, February 26 may be available upon request. Inquire with HPBA show management. • Booth installation for warehouse shipments will be permitted beginning Monday, February 27, 2017.
*Check Target Floor Plans in online Exhibitor Service Manual for your target date/time if shipping directly to the convention center. If you miss your Target, you may be forced to select an alternate exhibit space and incur off-target charges.
INDOOR EXHIBITS:
• Linear booths will be set with an 8’ high back drape, 3’ high side dividers, and a 7”x44” one-line identification sign. Booths over 300 sq. ft. are not automatically set with signage, however, signs are available upon request. The first night of vacuuming is also included.
• The exhibit area is NOT carpeted. Exhibitors are required to provide carpeting or other floor covering. Aisles will be carpeted in black/grey “Tuxedo” carpet.
• Early move-in on Sunday, February 26, 2017 may be available upon request. Inquire with HPBA show management.
• Targeted move-in for direct shipments begins Monday, February 27, 2017* • Booth installation for warehouse shipments will be permitted beginning Monday, February 27, 2017
*Check Target Floor Plans in online Exhibitor Service Manual for your target date/time if shipping directly to the convention center. If you miss your Target, you may incur off-target charges.
BBOOOOTTHH TTEEAARR--DDOOWWNN Booth dismantling begins Saturday, March 4 at 3:00pm; crates in Freeman storage will be delivered no later than 10:00pm. The show floor is accessible for tear-down:
Saturday, March 4: 3:00pm – 9:00pm (Hall C-1, C-2, C-3, C-4; Outdoor) Sunday, March 5: 8:00am – 5:00pm (Hall C-1~, C-2, C-3, C-4; Outdoor) Monday, March 6: 8:00am – 5:00pm (Hall C-2, C-3, C-4; Outdoor) no C-1 access Tuesday, March 7: 8:00am – 12:00 pm* (Hall C-2, C-3, C4; Outdoor) no C-1 access ~Exhibitors in Hall C-1 (booth numbers 2700+) MUST be completely packed by 8:00pm on Sunday, March 5. No Monday or Tuesday access available for Hall C-1. *carrier must check in by 10:00am
INDOOR AND OUTDOOR EXHIBITS: • NO tear-down or pack-ups allowed prior to 3:00pm on Saturday, March 4. • Move-out on Saturday or Sunday will incur an overtime charge by Freeman. • Exhibitors who wish to remain in the hall after the designated time on Saturday, Sunday, and Monday
may do so, but will not be readmitted. • No access available to Hall C-1 on Monday or Tuesday – Hall C-1 exhibitors MUST complete packing
by 8:00pm on Sunday. • As a reminder, do not take anything from the exhibit floor that does not belong to you. Such activity
will be considered as theft. Appropriate actions will be taken. • All exhibits must be dismantled and moved out by the deadlines listed above. Any exhibits remaining
will be packed and/or moved by Freeman and will incur a charge for such. SSAAFFEEGGUUAARRDDIINNGG EEXXHHIIBBIITTSS
• Entrances to the Exposition floor will be placed under guards’ surveillance starting at 8:00am, Sunday, February 26 for indoor and outdoor exhibits. Service will continue until halls have cleared, but no later than 12:00 noon on Tuesday, March 7.
• Exhibitors assume full responsibility for any loss of or damage to their property, including booth contents. Although HPBA show management will provide security at the entrances to the exhibit floor, such security is not designed to protect the contents of the exhibit booths. Exhibitors are advised to pack up all small “walkable” items at the end of the show, rather than leaving a complete booth until the next day of tear down. Individual guard service is not provided by HPBA. Order forms for individual booth security service is available in the online Exhibitor Service Manual.
• All equipment and materials removed from the Exposition floor will require an Equipment Removal Pass. These passes are available from the Main Entrance security guards. The door guards will collect these passes for allowance of product removal from the hall.
• Any company using an outside contractor for exhibit set-up and tear down must have such personnel registered in advance by completing an Exhibitor Appointed Contractor form from the Exhibitor Service Manual. Special set-up and tear down passes will be issued onsite for these individuals.
BBAADDGGEE PPIICCKK--UUPP Exhibitors will need to pre-register or register onsite for badges to enter the exhibit hall. Exhibitors may pick up badges and badge holders at the Registration Counter or at the Badge Pick-Up Kiosk in the exhibit hall lobby during the following dates/times:
Tuesday, February 28 — 1:00pm – 5:00pm Wednesday, March 1 — 7:30am – 5:00pm Thursday, March 2 — 7:30am – 5:00pm Friday, March 3 — 7:30am – 5:00pm Saturday, March 4 — 7:30am – 2:00pm
SSPPEECCIIAALL EEVVEENNTTSS • HPBA Annual Membership Meeting/Expo Opening Ceremony
Thursday, March 2, 2017 – 8:45 am – 9:00am, HPBExpo main entrance • Tailgate & Big Green Egg Cook-Off Event
Thursday, March 2, 2017 – 5:00pm – 7:30pm, Outdoor Burn Area • Vesta Awards Program, featuring Retailer of the Year
Friday, March 3, 2017 – 4:45pm – 6:30pm, Level 3 Georgia Ballroom • Announcement of Attendees Choice Award Winners
Saturday, March 4, 2017, announcement to be made during show hours PPOOLLIICCIIEESS All exhibitors are required to read through the published Tradeshow Rules & Regulations, which are a part of the accepted exhibit space contract. In addition, exhibitors and attendees are required to follow these special policies: • Alcoholic beverages allowed during show – only after 12:00 noon; must be served by caterer; must
submit approval request form to HPBA show management • Do not provide allotted exhibitor badges to persons who are not employees or family • No picture taking without express approval • No entering other booths unless welcomed; deceptive and/or unethical conduct strictly prohibited • No children under 12 on the show floor • No conflicting meetings during Expo BBEEWWAARREE OOFF SSCCAAMMSS WARNING – Third-party firms may attempt to contact you about show guide listings, hotel availability, and various show services – if their form is not included in the online HPBExpo Exhibitor Service Manual
page, they are most likely not affiliated with HPBA. Note: Our official printed publication is the HPBExpo Show Guide; our official group for housing is onPeak; and our official general contractor is Freeman. MMAAIILL AALLLL BBOOOOTTHH PPAAYYMMEENNTTSS TTOO:: Mail all booth payments to: HPBExpo 2017 Department 4014 Washington, DC 20042-4014 Please do not use Express Service such as FedEx, UPS, etc. For a credit card authorization form or wire transfer instructions, email [email protected] or call (703)522-0086, ext. 125. WHO TO CONTACT: VICE PRESIDENT, EXHIBITIONS & EVENTS Kelly VanDermark [email protected] (703) 522-0086 x 113 MANAGER – EXHIBITS Amy Jackson [email protected] (703) 522-0086 x 125 MANAGER – REGISTRATION Rachel Pratt [email protected] (703) 522-0086 x 114 ASSOCIATE MANAGER – HOUSING, MEETINGS & EVENTS Nicole Ficarra [email protected] (703) 522-0086 x 143 EXHIBIT SALES ASSOCIATE Anita Derouin [email protected] (703) 522-0086 x 117
SPONSORSHIP & ADVERTISING SALES ASSOCIATE Stacy Bowdring [email protected] (703) 522-0086 x 137 Fax: (703) 548-3733 Dana Gilbertson [email protected] (703) 522-0086 x 162 Fax: (703) 548-3733 FOR HOUSING RESERVATIONS STATUS: onPeak Hours: 8:00am – 6:00pm CST M-F (800)388-8819 or (312)527-7300 (International) Fax: (312) 329-9513 FOR BADGE REGISTRATION STATUS: CompuSystems Hours: 9:00am – 5:00pm CST M-F (855)326-4496 or (224)563-3118 Fax: (708) 344-4444
EAC Request Form (Exhibitor Appointed Contractor)
Exhibitors are to complete this form to request approval for an Exhibitor Appointed Contractor (EAC) - any contractor other than the Official Contractors providing a service to an Exhibitor within his exhibit space, including (but not limited to) Photographers, Florist, etc. as well as Installation/Dismantling Labor. The unpacking, erection, assembling, dismantling, and packing of displays and equipment must be done by the correct type of labor. The Official General Contractor (FREEMAN) will have qualified craftsmen available to assist exhibitors. Arrangements for labor should be made in advance whenever possible. Official labor forms are available in the online Exhibitor Service Manual. Exceptions to the foregoing will be considered only in cases where permission has been requested in writing by the Exhibitor and received by HPBA by February 1, 2017. Exceptions will be granted only if they will not interfere with or prejudice the orderly set-up, interim services, or dismantling of the Show. An exception will not be granted if it is inconsistent with the commitments made and obligations assumed by HPBA in any contract with service contractors or in its leases with exhibit halls. For electrical, plumbing, telephone, rigging, and booth cleaning, no exceptions will be made, and the Official Contractors must be used. Set-up badges will be available at Exhibitor Registration (or show entrance prior to registration opening) for all EAC labor personnel. All employees, agents, or representatives who are performing services must provide HPBA with original and valid certificates of insurance at the time that this request for exception is made. These original certificates of insurance must conform to the limits satisfactory to the HPBA as stated in the Trade Show Rules & Regulations. Exhibitors using the services of Exhibitor Appointed Contractors, other than the Official Contractors, shall be held responsible for these employees' conduct and liabilities. Exhibiting Company:___________________________________________________________Booth Number(s):_______________ Contractor:________________________________________________________________________________________________ Address: _________________________________________________________________________________________________ City/State/Zip Code:_________________________________________________________________________________________ Phone: __________________________________________________________________________________________________ Number of Workers:_________________________________________________________________________________________ Authorized by: _____________________________________________________________________________________________
(Exhibitor Authorized Signature) (Print Name)
Send to: Hearth, Patio & Barbecue EXPO 2017
Attention: Exhibits 1901 North Moore Street | Suite 600 | Arlington, VA 22209
Email: [email protected] OR Fax to Secure Line: (703) 522-0177
The deadline for EAC Requests is February 1, 2017. If you have any questions regarding your approval request, please email [email protected] or call (703) 522-0086, ext. 125.
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