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District Council Meeting AGENDA
Saturday, May 9, 2020 9:00 a.m. – 1:00 p.m.
One Team*One Path*One District - www.district39.org
District Director Wes Johnson, DTM
Program Quality Director Kristi Beres, DTM
Club Growth Director Nancy Potts, DTM
Administrative Manager Katherine O’Ray, ACS, ALB
Finance Manager Renee Fink, DTM
Public Relations Manager Patricia Berlant, ACB, ALB
Logistics Manager Michelle Kumar, DTM
District Parliamentarian Rick Sydor, DTM, PID, RP Imm. Past District Director Jane Taff, DTM
District 39 Toastmasters www.district39.org
Toastmasters International www.toastmasters.org
District Mission
We build new clubs and support all clubs in achieving excellence.
I. Call To Order Wes Johnson, DTM II. Inspirational Thought Naomi Takeuchi, DTM III. Toastmaster International Mission Statement Naomi Takeuchi, DTM IV. District Mission Statement Naomi Takeuchi, DTM V. Opening Remarks Wes Johnson, DTM VI. Moment of Silence Wes Johnson, DTM VII. Credentials Report George Jarosik, DTM
VIII. Approval of District Officer Wes Johnson, DTM IX. Adoption of the Agenda Wes Johnson, DTM
X. Approval of the Minutes – September 21, 2019 Katherine O’Ray XI. Realignment Committee Report Jill Fay, DTM XII. District Leadership Committee Report Noralee Cole, DTM XIII. Election of Officers Wes Johnson, DTM XIV. Committee Reports
A. Audit Committee Connie Leni, DTM B. District 39 Procedures Report David Meigel, DTM
XV. District Finance Report Renee Fink, DTM
XVI. District Officer Reports (If Time Permits)
A. Public Relations Manager Patricia Berlant
B. Club Growth Director Nancy Potts, DTM
C. Program Quality Director Kristi Beres, DTM
D. District Director Wes Johnson, DTM
XVII. Unfinished Business Wes Johnson, DTM XVIII. New Business Wes Johnson, DTM XIX. Announcements Wes Johnson, DTM A. Virtual Evaluation Contest Friday May 15th, 2020 B. Virtual International Speech Contest Saturday May 16th, 2020 B. Spring Conference – RISE UP
TBD C. Next DECM Meeting XX. June 13, 2020 9:00 a.m. – 11:00 a.m. XXI. Adjournment Wes Johnson, DTM
One Team • One Path • One District - www.district39.org
District Director Wes Johnson, DTM
Program Quality Director Kristi Beres, DTM
Club Growth Director Nancy Potts, DTM
Administrative Manager Katherine O’Ray, ACB, ALB
Finance Manager Renee Fink, DTM
Public Relations Manager Patricia Peters, CC
Logistics Manager Michelle Kumar, DTM
District Parliamentarian Rick Sydor, DTM, PID, RP Imm. Past District Director Jane Taff, DTM
District 39 Toastmasters www.district39.org
Toastmasters International www.toastmasters.org
District Mission
We build new clubs and support all clubs in achieving excellence.
District Council Virtual Meeting September 21, 2019
Meeting Minutes I. Call to Order:
District Director Wes Johnson called the meeting to order at 9 am. . II. Inspirational Moment:
Division A Director Anthony Lucido, presented an inspirational moment. III. Reading of the District Mission Statement:
The District Mission Statement was read by Division A Director Anthony Lucido.
IV. Opening Remarks:
District Director Wes Johnson, gave opening remarks. The District’s goal is to become a President’s Distinguished District. To be President’s Distinguished District, District 39 needs to have 76 distinguished clubs, 159 clubs in good standing and 5811 paid members.
V. Credential Committee Report:
George Jarosik, DTM, Credentials Committee Chair, stated that a quorum was met for the virtual business meeting. The quorum was determined by registration through Election Runner.
Wes Johnson introduced a single ballot method for voting on the approval of the
following items; appointed district officers, the 2018 - 2019 audit and the 2019 -
2020 budget. Without objection, voting was held through a single ballot method.
No objections reported. The single ballot method was executed.
District Virtual Committee Meeting September 21, 2019
One Team • One Path • One District - www.district39.org
VI. Confirmation of Appointed District Officers:
District Director Wes Johnson moved to confirm the appointment of the following District Officers
Division Directors Division C Director Yuki Arends
Division D Director Ed Johnson, DTM
District Officers District Administration Manager Katherine O’Ray
District Finance Manager Renee Fink, DTM District Public Relations Manager Patricia Peters
Area Directors
A 11 Tom Crist A 12 Frederick Steinmann A 13 Karleen Sandoval A 14 Rowena Bocarro A 21 Christina Pacifico B 22 Carolyn Lancaster B 23 William Inman, DTM B 24 Britne Jenke C 31 April Showers C 32 Paul Stubbs C 33 Tony Small D 41 Bernard Delos Santos, DTM D 42 Lynda Mendez D 42 Brandon Flatt
E 51 Janson McDowell E 52 Clark Pierce E 53 Denise Gutherz E 54 William Hovey F 61 Christine Gerety F 62 Ray Riehle F 63 Ryan Heinz F 64 Gale Pylman G 71 Anna Yu G 72 Sandra Pfeiffer G 73 Diana Irvine G 74 Hue Nguyen
H 81 Reham Newar H 82 Sharon Zhang H 83 Jaytika Nand H 84 Carla Carr I 91 Theo Pope I 92 Richard Santos, DTM I 93 Dennis Andrade I 94 Linda Ruiz J 01 Min Wu, DTM J 02 Tobias Stockler J 03 Kirk Amato J 04 Kenneth Bradshaw
District Director Wes Johnson stated that these officers must be approved by the District council. With no
objections being made, the appointed officer’s report was submitted.
VII. Approval of the Minutes Spring 2019
Administration Manager Katherine O’Ray presented the minutes from the spring conference business meeting. The minutes were adopted as distributed. Please note that changes to the minutes may be made at any time. Please submit all requests to Katherine O’Ray.
VIII. District Audit Committee Report
The district audit committee report was presented by Katherine O’Ray, Chair of the Audit Committee.
The year-end audit was completed on September 3, 2019 with the assistance of Cindy Hatano and Bob Blymyer,
members of the Audit committee. The information was presented online and in the packet. The committee
offers the audit as complete. With no corrections being made, the District Audit was submitted.
IX. 2019-2020 Fiscal Report District Finance Manager Renee Fink presented the September 21, 2019 Fiscal and 2018 – 2019 Financial Results reports. There were no questions from the council. Please email Renee at [email protected] if you have any questions.
District Virtual Committee Meeting September 21, 2019
One Team • One Path • One District - www.district39.org
X. Approval of 2019-2020 Budget
District Finance Manager Renee Fink shared the summary page of the 2019 – 2020 budget on her screen. District 39 hosted a virtual Town Hall Meeting on Tuesday September 17, 2019 for an hour. The town hall meeting is still available on line for those interested in reviewing the budget. http://www.district39.org/budget-townhall-council-meeting/ http://www.district39.org/town-hall-meeting-2019/ Balances are negative because TI works on a reserve type of accounting. An addendum has been published by Toastmasters International and the charity mileage rate for all Districts has been set at $0.14 per mile.
District Director Wes Johnson gave instructions on voting and announced that the voting process has begun.
XI. 2019-2020 District Success Plan:
District Director Wes Johnson stated that the trio has gone through the District Success Plan. It has been posted on the website and has submitted to Toastmasters International. The District Success Plan has the District goal as working towards a Presidents Distinguished District. To be President’s Distinguished District, District 39 needs to have 76 distinguished clubs, 159 clubs in good standing and 5811 paid members.
XII. Committee Report:
A. Leadership Committee Report: District Director Wes Johnson reported on behalf of Immediate Past District Director Jane Taff. Jane Taff is assembling a team for the District Leadership Committee. If you are interested in serving on the committee, please send an email to Wes - [email protected].
B. Realignment Committee Report: No Report at this time. District Director Wes Johnson stated that District 39 has two new clubs. The clubs have been assigned to the divisions that it seemed appropriate at this time.
C. Report of the International Board of Directors: Parliamentarian Rick Sydor stated that there have been no Board Meeting minutes since June 26, 2019. Rick has been made aware that all propositions (A-L) passed at the International Convention in August. Propositions A – L can be found in the June Toastmaster Leadership Magazine. The latest Board minutes can be found at https://www.toastmasters.org/about/board-of-directors/meeting-minutes.
D. District 39 Procedures Committee: Parliamentarian Rick Sydor stated that there are seven District procedures posted on the website. http://www.district39.org/wp-content/uploads/District-39-Procedures.pdf. These used to be called Standing Rules. Changes need to be made to items, 3, 6, and 7. Also, the Expense Guidelines for District 39 need to be reviewed. Rick is looking forward to everyone’s input. These will be corrected and presented at the Spring Conference.
XIII. Reports from Senior District Officers
A. Public Relations Manager Public Relations Manager Patricia Peters submitted her report as distributed. Patricia Peters is currently recruiting members for the positions of Newsletter Chair and committee members.
B. Club Growth Director District Director Wes Johnson has submitted the Club Growth Director report on behalf of Nancy Potts. Wes Johnson submitted Nancy Pott’s report as distributed.
District Virtual Committee Meeting September 21, 2019
One Team • One Path • One District - www.district39.org
C. Program Quality Director Program Quality Director Kristi Beres submitted her report as distributed. Kristi Beres stated that training has moved up to November 1. Training in three hours; 1st hour would be meeting DCP goals, 2nd hour evaluations, and 3rd hour is a trainer’s choice.
D. District Director District Director Wes Johnson asked George Jarosik to close elections. District Director Wes Johnson announced that the election has been closed. Results were:
XIV. Unfinished Business Kristi Beres reported that the Facilities Committee; Julie Mattox, Lynda Mendez, and Joey Waldrop, looked at 10 venues. The venues were either too small to accommodate 150-200 people or too expensive. The Conference committee chose the Holiday Inn Express & Suites in Elk Grove. The Conference is being held on April 17 and 18, 2020. The Keynote speaker will be Naomi Takeuchi, DTM, International Director Region 1 and she will be giving a speech on empowerment. https://www.toastmasters.org/about/board-of-directors/current-board-of-directors Also, Aaron Beverley the current Toastmasters International World Champion will be joining us. The conference chair is Minda Fernish. XV. New Business - None XVI. Announcements
A. Next District Executive Committee Meeting (DECM) October 12, 2019 700 H Street, Sacramento CA 9 am – 11 am
B. Next Council Meeting April 18, 2019 9175 W Stockton Blvd, Holiday Inn Express & Suites Elk Grove, CA TBD
C. Spring Conference The theme of the Spring Conference is going to be RISE Up. Two-fold theme; Minda stated that she believes that participation is how we get the most from Toastmaster International and RISE is the acronym of Toastmasters International Core Values of Toastmasters International: R – Respect, I – Integrity, S – Service, and E – Excellence. If you would like to volunteer, please contact Minda at [email protected].
XVII. Meeting Adjourned: 10:24 am
www.district39.org | www.toastmasters.org
REALIGNMENT COMMITTEE REPORT April 25, 2020
Virtual Town Hall Meeting: Discussion to include change to the District club realignment Date and Time: TBD More information to follow on May1st
District Leadership Committee 2019-2020
Report to the District Executive Committee
The District Leadership Committee is proud to announce the candidates for the 2020-
2021 Toastmasters year.
I assert that the following people have submitted the correct forms and are eligible for
their respective offices. In addition, any of these candidates is eligible to run from the
floor for any vacant position. No other members were interviewed.
Because of the coronavirus pandemic, Toastmasters International relaxed some of the
rules for campaigning. The candidates were informed of the changes. The District held
and recorded a Candidate Showcase on April 11, 2020, to give the candidates an
opportunity to share their ideas with the District. The recordings were posted on the
District website along with the candidate bios and pictures.
District Director: Kristi Beres Ed Johnson Program Quality Director Jon Cullifer Nancy Potts Club Growth Director Patricia Peters Berlant Denise Alder Gutherz Donna Lewis Katherine O’Ray Marianne Ward
Division Director Candidates A—Kathleen Sandoval B—Vacant C—Kelly Cummings D—Vacant E—Vacant F—Vacant G—Patricia Knight H—Reham Nawar I—Vacant J—Kenneth Bradshaw
Much gratitude goes to the committee who volunteered to interview candidates.
Rick Hsu—Division A Tina Machado—Division B Minda Fernish—Division C Dianne Langston—Division D Louise Houdelette—Division E
Robyn Dyer-Oliver—Division F Deb Cullifer—Division G Jennifer Harris—Division H DawnMarie Times—Division I Eliza Yam—Division J
Respectfully Submitted: Noralee Cole, DTM, DLC Chair
Council Meeting Standing Rules of the 66
th Annual District 39 Spring Council Meeting
Wes Johnson, DTM District 39 Director
Presiding Officer May 9, 2020
1. Order of Precedence
All proceedings shall be conducted in accordance with the Articles of Incorporation, Bylaws and
published policies of Toastmasters International for this meeting. Robert’s Rules of Order, Newly
Revised 11th edition, shall be the final authority as to parliamentary procedure, insofar as it does not
conflict with the Articles of Incorporation, Bylaws and published policies of Toastmasters International,
with their order of precedence as indicated above.
2. Participation Authority
Only “delegates” [club Presidents and VP Education that have registered on line prior to noon on May 7,
2020 and received a voting “link”, plus “delegates at large” [the elected/appointed District Officers whose
position qualifies them for DTM recognition] may make motions or participate in discussion on motions.
Before addressing the assembly, a voting delegate shall state his or her name, club number. Any other
person [non-delegate] may speak if granted permission by the chair. The Chair encourages all members to
keep their microphones muted unless they have been recognized to speak.
3. Credentials Committee Report
The Credentials Committee shall report at the appointed time of this meeting the total number of
Delegates registered by noon on May 7, 2020. During the Credentials report, the Committee will confirm
that this meeting has a quorum as defined by the Bylaws of Toastmasters International. Once quorum is
calculated based on the number of registered voters, it is not recalculated throughout the meeting. If a
member wishes to challenge the quorum, the District should be prepared to show the number of registered
Club Presidents and Vice Presidents of Education against the total possible number to validate that one-
third have registered.
4. Credentials Requirements
Each club in good standing with Toastmasters International at the time of this meeting is entitled to two
(2) votes. The authority of each “delegate” to vote shall be evidenced by proper identification [meaning
they are a Club President or VP Education]. District Officers (Delegates at Large) are entitled to one (1)
vote. The maximum number of votes each “delegate” may carry is three (3). [Note: “delegates at large”
are NOT considered part of a quorum.]
5. Timer
The Chairman (District Director) shall appoint an official timer(s) who will turn on their microphone and
applaud and/or the Zoom manager shall mute the microphone shall when the time authorized has expired.
6. Time Limitation for Agenda Items
Debate or discussion on any item on the agenda shall be limited to a maximum of ten (10) minutes.
Debate may be extended at the discretion of the District Director, to allow additional discussion if fairness
to requires or by the District Council by proper parliamentary procedure.
7. Time Limitation for Speakers
No Delegate shall speak more than once on the same question or longer than one (1) minute. Debate may
be extended at the discretion of the District Director to allow additional discussion if fairness so requires
or by the District Council by proper parliamentary procedure. This limitation does not apply to point of
order and appeal.
8. Voting Procedure
Voting may be by secret ballot, OR stating “if there are NO OBJECTIONS” [RONR 11th pgs. 54-55],
pausing, and proceeding as if the motion passed.
Prior to a vote, the District Director must establish and communicate the specified
amount of time for each vote.
Conduct the election for each role to completion before moving on to the next role
Recommendations: Inform voters when the ballot is launched.
Recommendations: Remind voters to check their spam/junk/clutter folders for the
voting link in the event that they cannot find the ballot in their inbox.
Recommendation: Allow a sufficient time for voters to receive the voting link or
voting links and to cast their vote.
During the elections, if there are any uncontested offices, dispense with the secret
ballot for the uncontested office and instruct the Administration Manager to cast a
single vote for the candidate for each such office.
Ballot Results: Share {display on screen) the results of the ballot, including the number of votes each
candidate received, with the meeting participants.
9. Candidate-appointed observers
Create, and assign appointed observers to, breakout rooms for their respective candidates. {For example,
prior to the vote opening for each role, the candidate-appointed observers for that role should be in the
designated breakout room}.
Recommendation: The person conduction the online vote should receive the list of candidate observers
ahead of time so they can confirm the appropriate people are in the breakout room.
In the breakout room, the designated person conducting the online vote will share their screen so that the
observers can see the votes as they are being tabulated.
10. Balloting Procedure for Elections
The District Director; the Program Quality Director, District 39; the Club Growth Director, District 39;
and the Division Directors shall be elected by a majority vote. In the event no candidate for a particular
office receives a majority vote, the candidate having the lowest vote for that office shall be dropped from
the succeeding ballot. In the case of a tie vote, balloting continues until a winner is determined. Any
“floor candidate” must have been interviewed for the position for which they agree to let their name stand
AND have declared their intention to be a candidate 7 days prior to this District Council Meeting [May 3,
2020]
11. Enforcement of Rules and Appeal
The District Director shall enforce the rules, but a member may appeal a ruling of the District Director.
Following a brief statement by the challenging members, and a response by the District Director, the
District Director shall put the question and a majority vote shall uphold the ruling of the District Director.
In the event of a tie vote, the motion fails. The District Director may vote on an appeal.
12. Motions
All decisions of the meeting are to be made by means of a motion made by a voting Delegate, seconded
by another voting Delegate, stated by the Chairman, offered for debate (in the case of debatable motions),
and then put to a vote by the District Director. The maker of the motion shall submit a written text of the
motion to the District Administration Manager {via the “chat” option in Zoom}at the time the motion is
stated. Motions shall be stated in the positive, not in the negative.
District 39 Procedures/Standing Rules [May 2020]
1. The boundaries of this District shall be as follows: California and Nevada:
a) Bound on the west by District 57, on the north by Districts 7 and 15, and on the south by District 33;
b) Bound on the west by the Coastal Mountain Range, on the north by the Oregon state line with the exception of the State of California County of Modoc which belongs to District 7, on the east by State of Nevada Counties of Eureka, Humboldt and Landers and by the Stanislaus and San Joaquin Rivers in the State of California;
c) All of Carson City, Churchill, Douglas, Lyon, Pershing, Storey, and Washoe Counties of the State of Nevada, and those parts of Esmeralda, Mineral, and Nye Counties lying north of U.S. Highway 6 in the State of Nevada, including cities intersected by U.S. Highway 6; and
d) All of Alpine, Amador, Butte, Calaveras, Colusa, El Dorado, Glenn, Lassen, Mono, Nevada, Placer, Plumas, Sacramento, San Joaquin, Shasta, Sierra, Siskiyou, Sutter, Tehama, Trinity, Yolo, and Yuba Counties in the State of California, and that part of Solano County lying east of the foothills along Interstate Highway 680 and Highway 12 that intersects Interstate Highway 80 near Red Top Mountain Road which includes the Solano County cities of Fairfield; Suisun City, Vacaville, Rio Vista, and Dixon.
2. The Administrative Manager, Finance Manager, Public Relations Manager, and Area Directors shall be
appointed and served at the will of the District Director, subject to the approval of the District Executive Committee and are confirmed by the District Council.
3. Areas shall be numbered with two digit numbers as follows: The first digit shall represent the numerical equivalent of the Division letter. The second digit shall represent the Area within the Division.
4. “All District Conferences are placed on a five-year calendar, with Spring Conferences chaired by teams consisting of two Divisions. The host Division Directors shall be Conference Co-Chairs, unless otherwise appointed by the District Director. [May 2016]
Suggested Rotation Spring 2020 Divisions D and I Spring 2021 Divisions C and F Spring 2022 Divisions A and B Spring 2023 Divisions E and J Spring 2024 Divisions G and H
5. At each District Council meeting, the Credentials Desk shall be closed at the time the Council meeting is called to order and no proxies shall be accepted after that time. Should a quorum not be established, the Presiding Officer may reopen the credentials desk in accordance with Robert’s Rules of Order Newly Revised for the sole purpose of establishing a quorum.
6. The recipient of the “Sustained Service Award to District 39” {previously known as the Herb A. Yarbrough Award}, shall be selected annually by the District Director with recommendations from Past District Governors/Directors. The Award shall be presented by the District 39 Director during the Spring Conference.
7. “District 39 shall not host a “Toastmasters Event” in the “Greater Sacramento Metro Area” which conflicts with the Sacramento County Academic Decathlon.” [May 2016]
8. The Spring Conference will be held during the month of May {whenever possible}
District 39 Procedures/Standing Rules [May 2020]
1. The Administrative Manager, Finance Manager, Public Relations Manager, and Area Directors shall be appointed and served at the will of the District Director, subject to the approval of the District Executive Committee and are confirmed by the District Council.
2. Areas shall be numbered with two digit numbers as follows: The first digit shall represent the numerical equivalent of the Division letter. The second digit shall represent the Area within the Division.
3. “All District Conferences are placed on a five-year calendar, with Spring Conferences chaired by teams consisting of two Divisions. The host Division Directors shall be Conference Co-Chairs, unless otherwise appointed by the District Director. [May 2016]
Suggested Rotation Fall 2017 Division B (in progress) Spring 2018 Divisions E and J Spring 2019 Divisions G and H Spring 2020 Divisions D and I Spring 2021 Divisions C and F Spring 2022 Divisions A and B”
4. At each District Council meeting, the Credentials Desk shall be closed at the time the Council meeting is called to order and no proxies shall be accepted after that time. Should a quorum not be established, the Presiding Officer may reopen the credentials desk in accordance with Robert’s Rules of Order Newly Revised for the sole purpose of establishing a quorum.
5. The recipient of the Herb A. Yarbrough Award for sustained service to District 39, shall be selected annually by the District Director with the recommendations from Past District Governors/Directors. The Award shall be presented by the District 39 Director during the Spring Conference.
6. “District 39 shall continue to support both the Speech Evaluation and Humorous Speech contests through the District Level during the fall of each year as allowed by the policy of Toastmasters International.” ([May 2016] null and void August 2017 ~ BOD minutes)
7. “District 39 shall host the Sacramento Leadership Breakfast on a date which does not conflict with the Sacramento Academic Decathlon.” [May 2016]
One Team • One Path • One District District 39 • Where Leaders Are Made 209.679.3163 • www.district39.org
Renee Fink, DTM Finance Manager 2019-2 District 39 Toastmasters
District 39 Toastmasters Finance Manager Report
May 9, 2020 Account balances through March 31, 2020 were as follows: Cash, Pay Pal Account $ 5,168.27 District Reserve $ 57,083.92 Total Cash & Reserve $ 62,252.19 We must hold a minimum District Reserve of $14,420 for the Toastmaster year 2019-2020. This leaves $47,832.19 in Available Funds. The financials through March 31, 2019 are attached. We have a year-to-date profit of $17,175.95. Fortunately we have underspent our budget as we’re 11.4% under our membership revenue. Spring Conference Refunds: I have reached out to everyone who submitted a payment for the Spring Conference. Thank you to those who have completed the process for their refund. I truly appreciate your prompt cooperation. I’ve sent second reminders to those who didn’t respond. If this is you, can you please respond immediately as it takes some time to get the refunds done through the process. We want to make sure all the refunds are complete before the end of the Toastmaster year. If you haven’t received my email but do have money owed to you, please email me at [email protected] and let me know as I might have an incorrect email address. Reminder about Expense Reimbursement: Expense reimbursement submissions are due no later than 60 days from when the expense was incurred with the exception of the month of June, where all expenses need to be submitted no later than July 31, 2020. Please let me know if you have any questions. You can email me at [email protected].
Renee Fink Renee Fink, DTM District 39 Finance Manager 2019-2020
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District 39 • Where Leaders Are Made
District Business Council Meeting April 2020
Public Relations Report Organization: Public Relations Manager: Patricia Peters Webmaster: George Jarosik. Amrik Chima Social Media Chair: Lynda Davis Mendez Audio Visual Chair: Joey Waldrop Newsletter Chair: pending
Branding Task Force and Committee: with Wes Johnson, George Jarosik, Kathie O’Ray and John Pasamonte. Objectives:
A/V Team – annual review of responsibilities, making adjustments and improvements, adding technology, thus providing new deliverables.
YouTube – implementing our You Tube for various recordings including our candidates showcase and our contests.
Candidates Showcase – special thanks to George Jarosik for working ‘roud the clock on our District 39 web site.
Dues are due – Toastmasters International is accepting membership dues for the April renewal period. Submit a minimum of eight renewals by April 31.
Contest season is upon us – Miss Kathie O has been very busy, thank you for you work keeping us up to date on our District 39 calendar of events. And, to Social Media Chair Lynda Mendez for making our contest participation available on our membership on our FB wall.
Let’s get ready to Beat the Clock! May 1 – June 30. Add five new, dual or reinstated members. Receive “Beat the Clock” ribbon. Qualifying clubs also earn a 10% discount off their next club order (discount code expires six months from the date of issue/not valid with any other offer).
Dates to Remember:
May 7, 2020 – Virtual District Council Registration deadline Register now!
May 9, 2020 – Virtual District Council Meeting o District Alignment, Trio & Division Director elections
May 15, 2020 – Virtual Evaluation Contest
May 16, 2020 – Virtual International Speech Contest Respectfully submitted, Patricia Berlant (née Peters) Public Relations Manager
District 39 • Where Leaders Are Made
TEL: 775-722-3973 • www.district39.org
Nancy Potts, DTM
Club Growth Director 2019-2020
District 39 Toastmasters
775-722-3973
Club Growth Director Nancy Potts DTM April 21, 2020 District Business Council Meeting Report
Team Members o Club Quality Chair: Bob Blymyer DTM o Club Coach Chair: Min Wu DTM o Club Extension Chair: Jonathan Cullifer DTM o Club Demo teams: Rick PID & Vanessa Sydor. Cindy & Brian Hatano PDG, various members
Challenges/Goals: o Retain and build club membership has become a real challenge in the “distancing” directives. o Build new clubs and help charter clubs already in the process. Four have chartered. o Recognize accomplishments of members, clubs, Divisions and District. (Incentives recognitions.)
Accomplishments/Recognition: COVID-19 Announcement: Renewal deadline extension. Clubs that meet the April renewal
requirement by April 30, 2020 will remain in good standing and will receive credit towards goal 10: on-time submission of dues renewals. Clubs will no longer be in good standing on May 1, 2020, unless dues have been paid. Membership renewal is currently challenged. We have 1676 paid members and 1079 unpaid. Membership: 4656 paid our base is 5,535 need 5,619 for distinguished. 04/21/2020 Report: 116 Clubs have submitted at least eight members’ dues “Verified Complete”; 16 clubs “Low-Minimum requirement not yet met”; 11 clubs “Ineligible”; 15 clubs “Renewals not here”; Our goal: No club left behind. Club base is 154. To Date 116. We need 157 for Distinguished. http://reports.toastmasters.org/reports/dprReports.cfm?r=15&d=39&s=Renewal_Status&sortOrder=0
Congratulations! Four new clubs have chartered to date. Welcome to our new clubs “Simply the Best” 7711921; Speakers of the House #7445025; Thunder Masters #7538467; The Cinnamon Toastmasters 7259249
Three prospective clubs have submitted applications to organize; Sacramento CA Pros Club 7725932; In Stockton 7066286; In Sacramento 7314857.We have six current District 39 leads and 35 TI leads. All have been contacted. Virtual meetings are being used to promote some prospective clubs.
*Incentives for individually & club sponsoring new District 39 Club members are listed on District 39. New Club Sponsors are not eligible for this incentive. Club Coach incentives noted on same flier. Please check district39.org for all upcoming posted incentives. http://www.district39.org/2019-district-39-incentives/
Club Coaching opportunities are still available! April dues paid will change the actual numbers of club membership and eligibility for a club coach will change April 30
st. Currently 102 clubs are eligible (12
members or less) (64.6%) of which 74 clubs don’t have any assigned (72.5%) coaches. This is a Pathways and Legacy members chance to earn both District leadership and club coach credit. Note:
The requirements have been extended but please review them carefully. https://www.toastmasters.org/-/media/files/department-documents/speech-contests-documents/toastmasters-international--club-and-district-covid19-announcements--leadership-award-submission-ext.ashxT
Min Wu and I are working on connecting Club Coaches with eligible Clubs. Toastmasters International reports indicate 59 assigned coaches and 12 awarded. Congratulations to all Coaches for stepping up to assist District 39 clubs. Please contact Min Wu. [email protected] or me for more information. education program will count for credit. The club coach provision will be extended through June 30, 2021. If a club coach’s role is successfully completed on June 30, 2020 or June 30, 2021, that club coach can use that credit toward both the club support and the District leadership requirements for either an ALS or a DTM award in the traditional program or a DTM award in Pathways.
District 39 “Meetup” site currently has 334 members, 48 on our Leadership team. Public Relations Manager, Patricia Peters is our co-organizer. Information contact: [email protected]
Start Your New District 39 Club Today!
Ready, set, start your club. Step one - click on Application to Organize, below; fill it out and submit it. Subsequent steps are:
Pay a one-time charter fee of $125 Recruit 20 or more people (age 18 and over) who want to join your club Designate and secure a meeting location.
And that's it! A Toastmasters International Representative will contact you to guide you through the final steps.
Request More Information https://www.toastmasters.org/start-a-club to find out all of the pertinent details to form your club today!
First Club Chartered Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Pizza and Cake party at Division Council meeting $100 Portable Banner Stand Item 324 $110+ value
Next Four Clubs Chartered
Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Cake party $50 Portable Banner Stand Item 324 $110+ value
Additional 15 Clubs Chartered Customized Banner Item 322 $100+ value Portable Lectern Item 382 $98+ value Cake party $50
Wait! There is more! All new clubs will receive a Gavel $12+ value
Ready to begin? Go to Start Your Club if you are all set to move forward.
Each New Club Sponsor and Mentor name will eligible for the drawing July 1, 2020 for one of the two TM Men’s or Women’s Core Jacket
Items 7078 or 7079 $65 value
For Additional Information please contact: Club Growth Director: Nancy Potts [email protected] or Club Extension Chair: Jonathan Cullifer [email protected]
Earn Free Incentives for Individually Sponsoring new District 39 members!
Individually sponsor new members and enjoy the incentives!
One event item earned per club or individual. Please verify the sponsor side of the new members application has your information and is credited to you when new membership is entered. New Member Application Club Coaches assigned between July 1, 2019-June 30, 2020 are eligible for a separate Core Jacket Drawing. First 20 club coaches earn a Junior Padfolio Item 6932 $9.00+ value Questions: Nancy Potts District 39 Club Growth Director [email protected] Wait! There's more! Toastmasters International offers special recognition opportunities
you will want to earn. See Toastmasters.org MEMBERSHIP BUILDING PROGRAMS FOR CLUBS TOASTMASTERS INTERNATIONAL MEMBERSHIP BUILDING PROGRAMS FOR INDIVIDUALS TOASTMASTERS INTERNATIONAL
One Team • One Path • One District
District 39 • Where Leaders Are Made
TEL: 714.809.2593 • www.district39.org
Kristi Beres, DTM
Program Quality Director 2019-2020
District 39 Toastmasters
714.809.2593
Program Quality Director District Business Council Meeting Report for May 9, 2020
District Events: Virtual District Evaluation Contest, May 15, 2020. Virtual District International Contest, May 16, 2020.
Zoom Training:
Thank you Adrianna Lucero and Quinn Buniel for your weekend Zoom Trainings.
Contest Training:
Thank you Brian Walker and Russ Steele for putting together the Virtual Contest Training.
Thank you Kathie O’Ray for working with the Division Director’s in scheduling these contests and adding them to the District Calendar.
Thank you Patricia for publicizing the “Zoom from your Zone” emails and Facebook posts.
Thank you Lynda Mendez for sharing on other club pages and Facebook group. Club Officer, Area and Division Director Training As of 4/20/20, waiting for direction from Toastmasters International to determine if these training will be face to face or virtual. District Incentives:
Be a PATHWAYS Club Champion and receive a Toastmasters T-Shirt. Visit 5 Clubs and Help Members Adopt PATHWAYS.
Club To-Dos:
Keep meeting virtually. Contact your Division Zoom Master. District will pay for two shared accounts per Division through June 30, 2020. Thank you Wes for coordinating the Zoom masters program.
Elect club officers and submit them before June 30, 2020
Work the Distinguished Club Program- become Distinguished, Select Distinguished or President’s Distinguished. Thank you Nancy Potts for promoting the DCP and Membership Growth.
Be a PATHWAYS Club Champion
Visit 5 Clubs- Help Members Adopt PATHWAYS
Earn Toastmasters Merchandise!
Visit and help FIVE clubs who are currently below the District 39 target of 6/7 Club Officers Adoption Rate (85.71%) and 80% total Membership Adoption Rates
from July 25, 2019.
Complete by March 31, 2020,
earn a Toastmasters cap.
Item 7000N. Estimated value $22.00.
Complete by June 30, 2020,
earn a PATHWAYS t-shirt. Item
7105. Estimated Value $13.00.
Use the completion form on the back page to track
your progress.
Email Past District Governor Louise Houdelette
[email protected] with
questions or when complete.
Deadline July 5, 2020. Maximum of
two PATHWAYS Club Champions
per club. One prize maximum per
member.
PATHWAYS Club Champion
Incentive Completion Form
Pathways Club Champion: _____________________(name ) ________date)
Club #1 name _________________________________ Club number ____________
7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %
New Club Adoption Rate _____% New Officer Adoption Rate ______ %
Club #2 name _________________________________ Club number ____________
7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %
New Club Adoption Rate _____% New Officer Adoption Rate ______
Officer Name ___________ Signature ____________ Club Office held _____________
Club #3 name _________________________________ Club number ____________
7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %
New Club Adoption Rate _____% New Officer Adoption Rate ______ %
Officer Name ___________ Signature ____________ Club Office held _____________
Club #4 name _________________________________ Club number ____________
7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %
New Club Adoption Rate _____% New Officer Adoption Rate ______ %
Officer Name ___________ Signature ____________ Club Office held _____________
Club #5 name _________________________________ Club number ____________
7/25/19 Club Adoption Rate _____% 7/25/19 Officer Adoption Rate ______ %
New Club Adoption Rate _____% New Officer Adoption Rate ______ %
