Welcome to Toastmasters District 26

Combined Officer Training

Presented by:Bea Garcia Macliz, DTM

Lt Gov Education & TrainingDistrict 26, 2011-2012

AgendaToastmasters Important InformationDistinguished Club Program (DCP) OverviewReview of each club officer position

• Primary Responsibilities• Discussion of Best Practices

Toastmasters Club Mission

To provide a mutually supportive and positive learning environment in which every member has the opportunity to

develop communication and leadership skills which in turn foster self-confidence

and personal growth.

Communication & Leadership Track

Toastmasters Leadership Institute (TLI)

Training• Primarily for Club Officers• General Members are welcomed to attend

Round One• Must be accomplished between June & August

Round Two• Must be accomplished between December &

February

Humorous Speech & Evaluation Contests

Held in the fall; between September to OctoberClubs may send representativesAreas & Division scheduledDistrict Contest held during the Fall Conference

(November)District is the highest level for both contests

International Speech & Table Topics Contests

Held in the spring; between March to AprilClub may send representativeDistrict Contest held during the Spring

Conference (May) International Speech will compete at the

International Convention (August)District is the highest level for Table Topics

Contest

Contest Rules & EligibilityRulebook 2012A contestant must:

• Be a member and in a club in good standing• Complete six speech projects for the CC manual

for the International Speech Contest• Maintain eligibility throughout the contest period• Be original; prepared only by the speaker

Being scheduled now to MarchContests will be posted Schedule / CalendarFoothills Division Contest – 21 AprilDistrict Conference – 18 & 19 MayToastmasters International Convention – 15-

18 August, Orlando, Florida

International Speech & Table Topics Contests

Used to determine the health of the club and its members; will advice on achieving goals

Goal 1 - Two CCsGoal 2 - Two More CCsGoal 3 - One ACB, ACS or ACBGoal 4 - One More ACB, ACS or ACGGoal 5 - Once CL, ALB, ALS or DTM

Distinguished Club Program (DCP)

Distinguished Club Program (DCP)Goal 6 – One More CL, ALB, ALS or DTMGoal 7 – Four New MembersGoal 8 – Four More New MembersGoal 9 – Minimum Four Officers Trained TwiceGoal 10 – One Dues Renewal (1 Oct & 1 Apr) &

One Officer List Submitted On Time (30 Jun & 31 Dec)

**Note** Must meet membership; 20+ or 5 more than baseline

Report Sample

Sergeant at ArmsSecretaryTreasurerVice President Public RelationsVice President MembershipVice President EducationPresident

THE LEADERSHIP TEAM

Maintain equipment/supplies

Arrange room

Greet members and guests

Introduce guests to specific members

Participate in leadership meetings

Sergeant at Arms

Maintain membership roster

Submit club officer list to WHQ

Manage club files

Greet members and guests

Participate in leadership meetings

Secretary

Manage budget and bank account

Collect and pay member dues

File annual IRS report

Greet members and guests

Participate in leadership meetings

Treasurer

Plan PR programs; prepare PR materials

Market the club: website, fliers, newsletter, etc

Free resources – FreeToastHost.org

Greet members and guests

Participate in leadership meetings

Vice President Public Relations

Greet guests

Conduct prompt follow up with guests

Assist in completing membership applications

Explain benefits to new members

Participate in leadership meetings

Vice President Membership

Assign meeting roles

Promote communication and leadership track

Orientate new members; assign mentor

Manage member educational awards

Greet members and guests

Participate in leadership meetings

Vice President Education

Encourage active participation

Keep membership at 20 plus

Be enthusiastic about the club and members

Greet members and guests

Organizes the leadership meetings

President

Communicate the club vision with the membersSet and achieve goalsSupport district events; participate in TLIs, etcWatch for and encourage potential leadersPresident & VP Education participate at district

meetings; held during each conferencePresident & Secretary hold votes for

International held meetings; held at conventions

How to maintain a successful club

THE LEADERSHIP TEAM

QUESTIONS / COMMENTS

Where LeadersAre Made