het Head Newsletter · 2015. 8. 15. · Whidbey Island, Washington. The Newsletter is published monthly. Deadline for the newsletter is the 1st of the month. het Head Newsletter Inside

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Published by Scatchet Head Community Club,

Whidbey Island, Washington.

The Newsletter is published monthly.

Deadline for the newsletter is the 1st of the month.

Sca

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Inside This Issue Page

Community Information 1-8

Committees 9

Minutes 10-16

Calendar 17

Classifieds 18

Congratulations to the following newly elected board members: Todd Ackerman, Mark Gmerek, Larry

Lowary and Kevin Smith. Congratulations to the following re-elected board members: Eric Cooper and Neal

Clark.

The newly elected executive officers are as follows:

President Eric Cooper

Vice President George Orren

Treasurer Neal Clark

Assistant Treasurer Jim Repass

Secretary Larry Lowary

The newly appointed Committee Chairs and Co-Chairs are as follows:

Arch & Plat Jim Repass and Todd Ackerman

Facilities George Orren and Mark Gmerek

Roads & Bluff Todd Ackerman and Kevin Smith

The 2016 Proposed Budget has been voted approved.

In addition, we want to say :

Thanks to Kathy Sweeny for her work as President,. and to Karen

Thornburn and Andy Ortiz who are leaving the board.

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Scatchet Head Community Club

3742 Driftwood Drive

Clinton WA 98236

360-579-4934

Melanie Evans, Office Manager

Austin Drake, Assistant Mgr.

Sandy McCabe, Bookkeeper

Email: [email protected]

Office Hours:

Tuesday, Wednesday, Friday & Saturday 1:00-7:00 P.M,

Thursday and 1st Saturday from 9:00 AM to 3:00 P.M.

Bookkeeper on Mondays from 8:30 am to 11:30 AM.

Services

Phone 360-579-4934

FAX 360-579-4934

Email [email protected]

Faxes $2 to send, $1 to receive*

Copies 10 cents *

*Note: For personal use only

Water District

(Water District is separate from Scatchet Head Community Club)

Mail Water Bills to:

Scatchet Head Water District

PO Box 915

Coupeville, WA 98239

579-2515 local or

Toll Free 888-241-2503

Water District Meeting

2nd Thursday at 7:00 P.M.

Island Co. Animal Control

360-679-7398

SHCC

Announcements

September Board Meetings

The next Board Meeting will be held on Tuesday, September 1st, 2015

at 6:30 - 8:30 P.M.

The Committee Meeting will be held on Saturday, September 19th

at 10:00 A.M.

A Special Thank You

The Board of Trustees and Melanie Evans would like to say thank you

to Austin Drake, our Assistant Manager. Austin is returning to college.

Your hard work in the office and pool are greatly appreciated by the

Board and the Community.

A “Big Thank You” to all who helped with the 2015 Community Ballots!!

Willie Benshoof

Loretta Collar

Joyce Wiedenhoft

Berdene Saul

Carol Tunley

Donna Fremming

Jacki Lechelt

Gail LaVassar

Mimi Marshall

Bea Rawls

Jaci Mach

Kris and Harvey Baker


Austin Drake, Assistant Manager

Pool Attendants:

June Bright

Jimmy Doolittle

Hunter Parrick

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Clinton WA 98236

360-579-4934





Office Hours:

Tuesday, Wednesday, Friday & Saturday 1:00-7:00 P.M.


Bookkeeper on Mondays from 8:30 A.M. to 11:30 A.M.

Services

Phone 360-579-4934

FAX 360-579-4934



Copies 10 cents *


Water District




PO Box 915


579-2515 local or

Toll Free 888-241-2503




360-679-7398

SHCC

Announcements

Notice of Public Meetings on new FEMA Flood Maps

Federal Emergency Management Agency (FEMA) is proposing changes to Flood

Insurance Rates Maps, and the Board of County Commissioners wishes to notify

property owners who might be affected. Island County is a participant in the

National Flood Insurance Program that requires Communities to be reasonably safe

from flooding. While the County does not publish flood maps, we are hosting a

public meeting where experts will be on hand to discuss how the flood maps

developed, provide landowners with flood designation for their property and answer

questions on floodplain regulations and insurance rates.

You can access a “map viewer” to see properties included in the flood zone:

http://bit.ly/1tJh5tr. For an explanation of the flood zone designations, go to:

https://www.fema.gov/flood-zones

To receive printed map of your property and the flood map overlay, email:

[email protected] Please provide your Full Name, Address with zip

code, Parcel Number (if known). Your map will be available to you at the public

meeting.

Public Meetings with FEMA will be:

6 to 8 P.M. on August 26th a t the Coupeville Rec Hall, 901 NW Alexander St.

6 to 8 P.M. on August 27th at the Camano Center, 141 NE Camano Drive.

Free Yoga Classes being offered at Scatchet Head Community.

Classes start on Tuesday, September 8, 2015

Classes will be held on Tuesdays 4-5 P.M .and Thursdays 9-10 A.M.

(No Class on the 3rd Thursdays of each month .)

Please bring Yoga mat with you!!

Michele Duncan King LMP, RYT will be offering a Gentle Yoga class to

begin with to see how things go and as time goes on. She may adjust the

format based on the needs of the participants. The classes are approximately

1 hour long; however, if there is a desire to have meditation afterwards, they

may run a little longer.

Michele Duncan King LMP, RYT first started practicing yoga in 2005 after a

series of injuries. In early 2015, Michele earned her 200 Hour certificate to

teach yoga so that she could help people deepen their practice, gain

confidence, and be proactive about their own healing. With an extensive

background in therapeutic massage, it felt like a natural progression. She

attended the Shambhava Yoga Teacher Training at the Shoshoni ashram near

Boulder, Colorado.

Michele is hopeful that classes will serve as a refuge and a place for stress to

melt away. She can assist you in developing a home practice tailored to your

individual needs using restorative Asanas, Vinyasa, and Hatha approaches.

Michele and her husband Matt have had a second home in Scatchet Head for

several years and recently relocated permanently to Whidbey Island from the

Denver area. Together, they have five grown children.

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Clinton WA 98236

360-579-4934





Office Hours:




Services

Phone 360-579-4934

FAX 360-579-4934



Copies 10 cents *


Water District

(Water District is separate from Scatchet Head Commu-nity Club)



PO Box 915


579-2515 local or

Toll Free 888-241-2503




360-679-7398

SHCC

Announcements

Lindsey/Bash Wedding

July 18, 2015

SHCC Clubhouse

We recently got married at the community clubhouse. We would like to

thank you so much for allowing us to have our wedding at Scatchet Head!

We had an amazing day and thank you for helping make it so special. We

heard that you may like some photos from the event for your newsletter. Let

us know if you'd like more photos. Here are a few of our favorites, and thank

you again! Sincerely, Lonnie and Stacy Bash

Attached are photos of: Charlie and Donette Bash, Lonnie Bash Jr. and Stacy

Bash, and Lonnie Bash Jr., Stacy Bash and Shannon Small

Beautiful Wedding!!

Congrats to the Bride and

Groom.

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Clinton WA 98236

360-579-4934





Office Hours:




Services

Phone 360-579-4934

FAX 360-579-4934



Copies 10 cents *


Water District




PO Box 915


579-2515 local or

Toll Free 888-241-2503




360-679-7398

SHCC

Friendly Reminders

The office continues to verify contact yellow 2015 Key Card Information Sheet for all Community Members. Please let the office know if you have changes

and return the yellow sheet.

Clubhouse Reservations

Please remember, if you use the clubhouse or BBQ area, cleanup after yourselves.

Also anytime you use the clubhouse and there are more then 5 people in your group you will need to fill out a reservation form with a $ 200.00 deposit.

Reservation forms can be found in the information rack inside the clubhouse.

Reservations are confirmed ONLY upon SHCC receipt of deposit and signed

contract.

Reservation times are for a specific 4 hours with a 15 minute before and after for set up and cleanup. When a party is not confined to these predesignated and

defined times, Scatchet Head can withhold any portion of the reservation

deposit.

There is a vacuum cleaner in the closet for members to use. Leave the facilities as you would like to find them. It costs the community $400 to clean the

carpeting in the clubhouse.

Every member will be given one access card. Upon request a second free card will be assigned to you. Lost or replacement cards are $25.

Remember to have guest parking passes in car windows while at the facilities.

Leash Law

Please remember that all dogs must be on a leash in-

cluding the beach . And please do not forgot to clean

up after your dog !

Your cooperation is greatly appreciated.

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Announcements

Come & enjoy the last few weeks of the Pool

The last day that the pool will be open for family swim is Labor Day—September 7.

Pool Toys are allowed in the pool!!

Please, NO Projectile or Sharp toys

Only a few more weeks to soak up all those memories of summer.

Come on out and enjoy the water. Family swim is every day except Thursday from 1-7 P.M.

See you at the Pool!!

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Announcements

We have an amazing assortment of

items in our pool lost and found. Please

Check it out as after Labor Day—

everything goes to Good Cheer.

For information on Crabbing in Puget Sound check out the website at: www.wdfw.wa.gov

There are also brochures in the clubhouse.

Hazardous Waste Procedure

If you see what could be a Hazardous Waste Spill

anywhere within the common

areas of Scatchet Head Community property

Contact the office: 360-579-4934 or

Roads & Bluffs: Todd Ackerman 360-395-5649

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Back to School: Safety tips for motorists

Most of the children who lose their lives in bus-related crashes are

pedestrians, four to seven years old , who are hit by a bus or by

motorists illegally passing a stopped school bus.

It is illegal to pass a school bus that is stopped to load or unload children.

All 50 states require traffic in both directions stop on undivided roadways

when students are entering or exiting a school bus.

While state laws vary on what is required on a divided roadway, in all

cases, traffic behind the school bus (traveling in the same direction) must

stop.

The area 10 feet around a school bus is where children are in the most

danger of being hit. Stop your car far enough from the bus to allow

children the necessary space to safely enter and exit the bus.

Be alert. Children are unpredictable. Children walking to or from their

bus are usually very comfortable with their surroundings.

Never pass a school bus on the right side of the road. It is illegal and

could have tragic consequences.

Important County Numbers

Call 911 for crimes in progress or any other emergency.

Suspicious activity can be reported anonymously by calling the Sheriffs

tip line at 360-679-7319 or email at [email protected]

Island County Animal Control at 360-679-7398. If no response from

Animal Control, you can call the Sheriffs Department at 360-678-4422.

Announcements

CC&R Violations

To report CC&R violations please complete a “Covenant

Violations” form and return to office. Forms are located in the

rack inside the clubhouse.

Forms must be signed and include contact information in order for

the Arch and Plats committee to proceed with an investigation.

Your name is confidential and will not be shown to the Arch and

Plats Committee who investigates all CC&R violations.

Com

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Arch & Plats Purpose: To discuss any new building construction applications in

Scatchet Head and any complaints received about violations of the

SHCC covenants.

Topics discussed at last meeting:

Discussed: No response from the 1st set of letters of Convenant Violations.

Next step is to compile collection agencies and file liens toward properties.

Next Meeting’s Agenda:

On going efforts of organizing a better tracking system for Convenant Violations and Deliquent Home Owners as well as enforcing the CC&R’s to the problem properties.

Chair: J im Repass 360-579-1945/Co-Chair: Todd Ackerman 360-395-5649

Facilities

Topics discussed at last meeting:

Discussed: AED defibrillator for the Clubhouse. George will look into it and

report on the Committee Meeting.

Next Meeting’s Agenda: Rain Barrels in the front of the pool area.

Information and Cost of an AED defibrillator for the Clubhouse.

Chair: George Or ren 425-466-5600/Co-Chair: Mark Gmerek 360-579-2534

Purpose: To help maintain and improve our facilities which keeps

our property values strong and our assessments at lower rates.

Roads & Bluffs Purpose: Maintaining the Roads & Bluffs

Topics Discussed at last meeting:

Reserve Study is scheduled to begin on September 10, 2015 by Jeff Sandal and

Associates.

Pot Holes were repaired on Driftwood and George Drive by Jerry using new repair kits

recommended from a Community Member.

FEMA Flood Zone Re-mapping. The office received notice about a public meeting

held on 8/26/2015. (See pg. 3 for more details.)

Next Meeting’s Agenda: FEMA Flood Zone Re-mapping.

Reserve Study with Jeff Sandal and Associates.

Chair: Todd Ackerman 360-395-5649/Co-Chair: Kevin Smith 814-932-3847

Next Committee Meetings to be held on August 15 at 10:00 A.M. in the Clubhouse.

(Please be considerate with use of

these phone numbers and emails. )

Eric Cooper

President

[email protected]

425-387-8668

George Orren

Vice President,

Facilities Chair

[email protected]

425-466-5600

Larry Lowary

Secretary

[email protected]

360-579-2172

Neal Clark

Treasurer

[email protected]

360-579-1325

Todd Ackerman

Road & Bluff Chair

Arch & Plats Co-Chair

[email protected]

360-395-5649

Mark Gmerek

Facilities Co-Chair

360-821-9250

[email protected]

Jim Repass

Assistant Treasurer,

Arch & Plats Chair

[email protected]

360-579-1945

Kevin Smith

Roads & Bluffs Co-Chair

[email protected]

814-932-3847

Kathy Sweeny

[email protected]

Directory of

Board Members M

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Board Meeting Minutes


Call to Order:

The meeting was called to order at 5:35 P.M .by Kathy Sweeny.

Attendance:

Present: Kathy Sweeny, George Orren, Karen Thorburn, Eric Cooper,

Jim Repass, Andy Ortiz, Neal Clark (via video chat) and Melanie Evans (Office Manager).

Approval of June 6, 2015 Minutes:

Eric moved to approve the minutes as written.

2nd Karen. Motion passed for June 6, 2015 Minutes as written.

Approval of June 15, 2015 Minutes:

Eric moved to approve the minutes as written.

2nd Karen. Motion passed for June 15, 2015 Minutes as written.

President’s Words: (Kathy Sweeny)

I would like to remind the Community Members once again, to attend Committee Meetings. It

is at this time we discuss in great detail your concerns regarding our Community. Our goal is

to make this the best place to live and we cannot do it without your participation; we need your

valued input. Please read your emails and or reader boards for the time and date while we try

to determine the best time slot to hold our meetings. We look forward to your active

participation at the next Committee Meeting. Thank you for your ideas and time.

Neal is joining us and participating in tonight’s meeting via electronically.

I would like to say “Thank you to George, Karen, Neal, Eric, Jim and Melanie. I know every

one of you have been working hard to make this deadline, and you have not gone unnoticed.

Also, I would like to state that we make an awesome team and I am proud to be part of your

team.”

I want to say thanks for those of you who submitted their Bios. This Board has formed a

strong alliance and cohesive working relationship and would welcome a new member with

fresh ideas and modern concepts for the future.

We have a lot of ground to cover tonight, and I ask everyone to be mindful of their allotted

time.

Vice President’s Words: (George Orren)

George stated that the board had made some temporary Committee Chair reassignments for a

month which would be discussed later.

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Community Input:

Community Member read a statement – First I would like to correct the information given in the last Board Meeting

regarding my resignation from the Board. It was stated that my resignation was dated 2/21/2015 when in fact it was

dated 2/10/2015. I was so taken aback by the hostile way in which my resignation was announced that I chose not to

correct the dates at that time. Next I would like to respond to the Presidents words from the last meeting; It was

unfortunate that Mike was told about a rumor that our Board President apologized to the 4 men he had approached on

the beach so he wanted these things to be addressed, but it was (inaudible) in the way it was done that concerns me.

While giving lip service to a united Board that has the best interest of the whole community at heart the President went

on to state that she was sick and tired quote “of the inclusive and exclusive attitude of Driftwood Drive residents” she

went on to state that “a vote should be taken by the community to rescind Driftwood Drive benefits and rights and put

up a gate”, I assume that means keep us isolated from the rest of the community with no (inaudible). I would ask how

that is inclusive with all SHCC residents. I would like to remind our Presidents that while I was on the Board some

residents came to the Board asking for street lights with an initial outlay to install them as well as a 10 year monetary

commitment. Several Driftwood Drive residents agreed that this was a good idea and I happen to be on the Board at the

time and also thought it was a good idea and voted to approve the expenditure. Certainly needs vary throughout the

community and no one should be excluded from joining forces to make the community needs known. Our President

also stated that “one of your other residents participated in Mike’s letter”, I will assume that was me as I received a

copy of Mike’s original email probably mistaken me as a Board Member although I had resigned by that time. I did

indeed respond to his email, but I would not call that participating rather responding to it. Lastly I would like to

reassure the Board that I do not believe that the Board is united in its attitude toward Driftwood Drive residents, many

of us have given freely our time for projects as well as serving on the Board and on Committees. What concerns me

most is attitude coming from our own Board President.

Community member thanked Board Members Eric and Karen for working in the office on Sunday to have the pool

open and all the extra time they have been putting in. Also I would like to recommend that the authorities we have in

the community for the most part is dealing with facilities and a good resource is Jerry. He knows more about this place

then all of us put together. So rely on his information because it is good. I would also suggest and every Board has to

do this; remind themselves that micromanaging is so easy to fall into it and beware of it. Don’t fall into that trap. Also

I would like to say that you should never, ever, ever make disparaging remarks about an employee in a public meeting,

that is just absolutely out of line. The last thing I would like to say is, besides thank you, is to kill that goofy timer. It

is better to get things right then on time.

Community member stated that she and her family really enjoyed the pool and she wanted to give a shout out to the

Pool Attendants and the Office Staff: Melanie and Austin and Jerry for getting it ready and making sure we have such

great facilities and pool to use. It seems to be a hush around our community that our pool is boring, there are no toys

allowed now and that there has been a change with pool attendants and not having lifeguards this year. It may be a

benefit and added security to have lifeguards again someday. I would like to request that we either have toys allowed

and available to use in the pool or have some guidelines on what we can bring into the pool area. We would probably

get more families to use the pool if we were allowed to bring in toys.

Another community member agreed that we should allow Members to bring toys to use in the pool.

A community member stated regarding the new book keeping system- I feel real uncomfortable that this is not working

for everyone. I recently submitted a bill for Scatchet Head Sewer Project and was unable to get the payment. Also

Jerry had requested me to pick up chemicals for the pool because we were going into town and can pick things up at

Aqua Quip, it is something that we have always done and it is nothing new and my understanding is that we no longer

have an account so the money has to come out of his pocket and I just don’t think that is right. I thought we got past

that when there was an issue in the past with him getting reimbursed for things in the past for expenditures like gas, but

now it seems like we are right back where we started where he has to take money out of his pocket to make purchases

and this is not a small purchase, this is a large purchase of chemicals for the pool. I think we may need to review what

we are doing with the new bookkeeping because we have never had this problem before, I was on facilities for 12 years

before and I think we are just tying our hands on getting things done when we need to be more efficient in paying the

bills properly. I would hope that you would re-look at that because it is not working.

A community member stated that he had lived here for over 20 years and was a former Board Member and had helped

on various Committees. He stated that this is the forum for people to come down and say what they have to say. As far

as the time limit of 2 hours, as a former Board member it is not easy to accommodate all the items in 2 hours and it is

about best use of time. In Committee Meetings you may not get the true emotion of items being discussed, this should

be the forum and I don’t have any idea why it had to be changed. I don’t come down here very often, but now that it is

on the weekends I can come, but you have to look at this operation as a business and we need to keep this place up and

running properly, you look at the tennis court and it is a wreck. You look across the way at Sandy Hook and the court

over there is wonderful and people play over there because it is nice. Lastly we have to be nice to each other, we are all

the same people here, we are all property owners, over the years I have seen this mentality of us versus them and that is

not appropriate in this day and age, we are all people here trying to do a good job and by the way thank you all for

volunteering, but we should all be kind to each other. I have seen one person in this community that has invested a lot

of time, knows a lot, been here a long time, and that is Jerry who has taken care of this place. Yet he is treated poorly

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Secretary’s Report: (Eric Cooper)

Rough Draft of the 2015 Board Election Ballots have been created.

Need a final copy of the 2016 Proposed Budget and Ballots by 7/15/2015.

Goal will be to get the Ballots and 2016 Budget to the print shop by 7/16/2015 with a one day turnaround time.

Tentatively stuff envelopes on Saturday 7/18/2015

Mail out to community on Monday 7/20/2015. CC&R rules state Ballots must be sent out 10 days before the annual meeting.

Per CC&R rules, annual meeting must be held the first week in August. August 1st is on a Saturday so meeting will be held on

that day.

Treasurer’s Report: (Karen Throburn)

Reviewed the Capital Reserve Account - Some adjustments were made, from the budget transfer, we transferred the amount that

went to the Board Reserve Funds to Capital Reserve, but it has now been fixed as we are good.

Board Approved Funds Reviewed – All adding up now. There was one slight adjustment on 12/1/2014 that we are trying to

figure out. It is for $495 and Sandy (Bookkeeper) and Karen are trying to figure out. We believe it is a data entry error and will

research it further.

We are up to date and Karen is comfortable with the numbers shown on the excel sheets.

Balance Sheet Reviewed – Working IMA Account - We just did a payroll transfer so the amount in the checking account is

high, but will go down shortly.

Budget to Comparison – We are pretty much on target, some concern is the remaining unpaid dues which is causing us to be

short to our budget. We are currently at 84% of dues collected and we trend at around 95-96%. Reminder notices will be

mailed out to accounts that are past due. Sandy is working on this.

Audit – Meeting with CPA on Monday and we are working the task list for the audit. Melanie and Sandy are working hard to

gather all the required information. Audit should be complete by the end of July.

Office Manager Report: (Melanie Evans)

Septic: Jerry’s toilet and shower was backing up in his apartment as well as the showers in the pool area off and on for the past

week. A call was placed with Rotor Rooter. He came out to inspect situation. It is a float switch that is malfunctioning or not

working properly. Stonebridge came out and said that they believe it is the sand filter not the switch. They said the sand filter

was too small for our new septic system. We need to have Stonebridge come out to fix this immediately. I need Board

Members (Facilities Committee) to follow up with Stonebridge.

Ken's Pool: Ken's Pool showed up over the weekend to take a look at the damage in the pool in the shallow and the deep end.

He is unable to do the work until the pool season has ended because he has to drain the pool to perform the repairs. He

documented the areas that need to be repaired. He tried taking pictures, but due to the water reflection he couldn't take them.

There is no report of any sharp edges in the damage areas. If there are any sharp edges, he mentioned that he could use epoxy to

fill edges.

Sheriff’s Department: Deputy Burns will be available on Saturday, July 4th from 10:00 A.M. to 2:00 P.M. I’ve tried changing

the times for the evening, but staff is not available.

Fans: Two fans were purchased for the pool area to help keep things cool. I placed a call for the electrician to come out to

install them properly. Austin or I will follow up with the Electrician.

Pool Attendant: I had to let a pool attendant go over the weekend due to poor performance and attendance issues. I will be

calling Oak Harbor Swimming Pool to check for available pool attendants and also place an ad in the South Whidbey Record.

Sandy, Austin and I have been working hard for the past couple of weeks in updating Community Members contact information

in our databases. We will have an accurate mailing for the Ballot coming up in the next week. We are still taking late

Assessment payments, giving out key cards and decals.

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Committee Reports:

Bluff & Roads (Eric Cooper and Neal Clark)

Eric read a letter from Island County Roads regarding our request that they use asphalt to repave our County

maintained community roads instead of Chip-seal. Letter stated reasons why the county uses chip-seal including

reduced cost, improved ice abatement in winter time, and skid resistant surface. The letter went on to say that if

communities wanted asphalt instead of chip-seal they would need to pay the difference in cost.

Driftwood Drive Culverts

Karen, Neal and Eric walked Driftwood Drive on 6/20/2015 specifically looking at the Culverts, standing

water complaint, and drainage issue. Pictures were taken.

Culverts appear to be:

overgrown with vegetation,

clogged with mud and debris from the hillside

Allowing pools of water to form which can be a breeding ground for mosquitos.

Spoke to several neighbors who verified the pictures taken by a resident during the rainy season that water

pools on the roadway at various spots.

Residents also suspect some of the drains out to the Ocean are clogged and suggested we may need plumber

or drain specialist to run a scope through the drains due to their length.

Standing water was observed in the ditch on the hill-side of the street across from 3656 Driftwood.

Looked at complaint received regarding Lot on Driftwood Drive

Need to investigate further

Action Items for Committee:

Locate contractor and get estimates to clear culverts.

Need to coincide with Blackberry Bush trimming.

Get estimate to fix drain problem on Driftwood Drive

May need meeting with homeowners to discuss options

Research easement rules

Arch and Plats (George Orren and Karen Thorburn)

Past due accounts, we sent 14 letters to community members whose accounts were over $2k with a onetime deal to

bring their account current of which 3 people paid so far. We are preparing to contact the collection agency and send

them in the next week to 10 days. Members will be required to pay the full amount and we will pay 40% of the

amount collected to the agency, but that is still better than nothing at all.

Covenant violations – in June we sent out 5 letters on the 11th and they have 30 days to correct and we will follow up

or Jim will now on the 11th of July and send out a second notice if required and after 30 days from the second letter if

it is not corrected they will start to be fined.

Question from Community Member asking if we have ever fined and received payment. Answer yes we have and that

is part of our Accounts Receivable, but most of the people who are fined are behind in mortgage, taxes etc. and we

don’t get a lot of it back, but we do get some. The accounts that get sent to collection who do pay their mortgage and

other credit accounts will have a negative account on their credit report until it is cleared by payment.

Facilities (Jim Repass and Andres Ortiz)

Septic System – contacting Stonebridge to find out why we are having a backup issue and will set up a meeting with

them and the Board.

Question from the Community – will someone from the Board or Office be here when Stonebridge comes

down to look at the back up issue who can tell them what the problem is? Answer yes, we will coordinate

with them so that someone from the Board and hopefully Jerry can attend and explain the problem.

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Unfinished Business:

2016 Proposed Budget

Eric made a motion to accept, George 2nd, Vote 6 accept, 0 reject. Motion passed.

Reserve Study

Eric made the recommendation to eliminate candidate Lamb Hanson Lamb.

Discussion included option to get kit to perform our own reserve study from Reserve Data

Analysis and what the two final candidates offer.

Eric made a motion to accept Jeff Samdal and Associates as the company to perform our

Reserve Study, Neal 2nd. Vote 5 to accept, 1 reject, motion passed.

New Business:

Need to check with Porter Whidbey regarding the Umbrella Policy to verify SHCC

Staff is covered in the event they are in an accident during work hours using their

own vehicles.

Executive Session

Entered into Executive Session at 6:47 P.M.

Exit from Executive Session at 7:10 P.M.

Office Manager 60 day Review

Melanie completed her probationary period and the Board has approved giving her a

raise in pay.

George made a motion to adjourn meeting, Eric 2nd

Meeting adjourned at 7:16 P.M.

Annual Board Meeting will be held on August 1st, 2015

Next Regular Board Meeting will be held on August 8th, 2015.

Minutes are approved as written ______________ as amended ____________________

________________________________________________________________________

Eric Cooper, Secretary

M

inu

tes

Independence Day

Ca

lend

ar of E

vents

Email

If you change your e-mail address - please let the office know, so you can con-

tinue to receive the newsletter

electronically.

August 2015

Sun Mon Tue Wed Thu Fri Sat

1 Annual Board

10-12 PM (2 hr.)

Guerra 11-3 PM

Gmerek 5-9 PM

Meyling 6-9 PM

2

Houseworth

10:00 - 2:00 PM

Clubhouse

3 4

5 6

7 8 Board MTG

10 –12 PM

Schallock

3-7 PM

9

Brogan

10:00 - 2:00 PM

BBQ

10

11

12

13

Water District

7:00 PM

14 15 Committee

MTG -10 AM

16

McCullen

10:00 - 2:00 PM

BBQ

17 18

19 20 21 22

23 Ovalle

11-3 PM

CLUB

30

24

31

25

26 27

28 29

Houseworth

10:00 - 2:00 PM

Clubhouse

Newsletter Ideas

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For Sale & Wanted *

If your ad is not in this edition of the newsletter—it is because it was not renewed. Your ad can easily be rein-

stated. We will need your name, address, phone number along with notice of which ad you want put back in the

paper. Ads run for 6 months and must be renewed thereafter by contacting the office. If you would like your

ad removed please contact the office via e-mail [email protected] or phone 579-4934.

Can’t get your car in the garage? Put that stuff in our garages. 5’ x 7’ to 12’ x 24’ garages available. 10%

off 1st months rent with this ad.

Cla

ssifieds &

Fu

n T

hin

gs

Steven Kaiser Southside Plumbing LLC

Office 360 579 2526/ Cell 360 914 1332

Wanted Tennis Players!!

Singles or Doubles.

I am new to the Scatchet Head Community Area.

I would like to get a group going here in Scatchet Head to play some tennis games.

Come on out and have some fun. Give me a call.

Rochelle Whelan

(206) 802-8810

Documents

het Head Newsletter · 2015. 8. 15. · Whidbey Island, Washington. The Newsletter is published monthly. Deadline for the newsletter is the 1st of the month. het Head Newsletter Inside