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HEO Series Timesheet. October 2013 – In-service Presentation. Presentation Objective. The objective of this presentation are as follows: Advise Non-Instructional Staff, Department Heads, Timekeepers and Business Managers of pending mandated changes to the HEO Series timekeeping process. - PowerPoint PPT Presentation
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LOGO HEO Series Timesheet
October 2013 – In-service Presentation
Presentation Objective
• The objective of this presentation are as follows:– Advise Non-Instructional Staff, Department
Heads, Timekeepers and Business Managers of pending mandated changes to the HEO Series timekeeping process.
– Demonstration of • Baruch – Timesheet, Compensatory and Overtime
Forms and Process
– Share Implementation Plan– Question and Answers
Agenda
1. Background 1. Background
2. Current Process2. Current Process
3. Non-Instructional Staff Timesheet3. Non-Instructional Staff Timesheet
4. Implementation Plan 4. Implementation Plan
5. Questions & Answers5. Questions & Answers
Project Background• June 21, 2013 OHR Director’s Meeting – Central
Office OHRM announces plans to move forward with university wide – Universal HEO Series Timesheet – Consistent time capture process– Compensatory Time Calculation– Precursor to automated Time and Leave System
Implementation – Sum Total – Projected Go-Live 2015
– Campuses given until October, 2013 to implement HEO Series Timesheet
• July 6, 2013 – Central Office releases finalized timesheet and process.
Current Timesheet Process
Monthly Reporting
Department Based
Exception Based Time
Capture
Current Process
Negative Time
Reporting
Microsoft Word Document
Baruch Timesheet Process
Bi-Weekly Reporting
Individual Timesheets
In/Out Time
Capture
Txt
Baruch Timesheet Process
Drop Downs&
Formulas
PositiveTime
Reporting
In/Out Lunch Break
Capture
Microsoft Excel Worksheet
Implementation Plan
BusinessManagers
Timekeepers DepartmentHeads
HEOsCLTsRAs
October, 2013
Go-Live – Key Dates• Thursday, October 3rd – launch HEOCLT [email protected] email address for
submission of timesheets and user questions • Saturday, October 19th – discontinue use of current monthly exception based HEO/CLT timekeeping
process. • Sunday, October 20th – HEO/CLT Staff begin recording daily attendance covering the week of
October 20th thru Saturday, November 2nd
• Wednesday, November 6th - Bi-Weekly Timesheet for period of October 20th – November 2nd and
Monthly Exception Timesheet covering October 1st – October 19th due for submission to OHR via OHR Drop-box or dedicated e-mail address
• Sunday, November 3rd – First complete bi-weekly HEO Timesheet reporting cycle starts
• Contractual Title, CBA Exception and FLSA Status Confirmation Letter
Frequently Asked Questions
FAQS
Microsoft Word Document
Questions & Answers
Q & A
