Timesheet (user)

TimeTracker

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Web based app designed to efficiently track timesheets

for Staff & Consultants

User Guide

This KnowHow Explains

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Overview

Timesheet Entry & Submission

Timesheet Approval

Timesheet Reports

Overview

Our intuitive layout makes filling out timesheets on-time every-time a hassle free experience.

Designed to suit both internal staff as well as consultants.

Timesheets can be submitted daily, weekly, fortnightly & monthly, as per your business requirement.

A task/project can be assigned to multiple users.

Facilitates tracking estimated cost for projects & tasks with the actual.

Supports hourly as well as unit time entry.

Time spent can be entered either through a manual process of time entry or through an automatic

check-in check-out process.

„Check-in Check-out‟ feature allows you to pause & resume tasks at anytime.

Provides comprehensive timesheet reports.

Export timesheets to Excel & PDF formats.

Print consolidated user-wise timesheets of projects at one go through Batch Print functionality.

TimeTracker app can be integrated with MBPCloud‟s Leave app.

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Log into MBPCloud.com „TimeTracker‟ application.

You‟ll be directed to TimeTracker application.

(refer screenshot in next slide)

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Enter your MBPCloud login

credential


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User information

Edit user information

Click to go to timesheet application

TimeTracker Application

Dashboard


Go to TimeTracker application by clicking “TimeTracker” icon in Home page.

You‟ll be taken directly to Timesheet Entry section, where in you enter your daily timesheet details.

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Go to Dashboard (Home)


Timesheet Entry

Here enter the following details:

• select the Date for which timesheet is submitted,

• select Client for which timesheet is submitted from dropdown,

• select a Project from dropdown,

• select a Task from dropdown,

Note: All projects & tasks allocated to you will be listed in respective dropdowns.

• click start button when you commence the task,

• click stop button when you finish the task,

• pause/resume task anytime using buttons provided

Note: Time entered can overwritten or entered manual.

• enter your notes (if any), and click button to add the timesheet data entered.

• based on start, stop, play & resume time, break & worked hours will be auto-calculated.

• repeat same steps to add more timesheet entries for the selected date.

• then click “Save” button.

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Saved timesheets will be listed in timesheet “List” in „Pending‟ status, which can be updated by clicking

the “Edit” button provided.

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Update timesheet

information


Once timesheet details are completely entered, Submit the timesheet for approval.

Timesheet Submission explained latter in this document (Slide # 12).

Note:

1. For Daily timesheets:

submissions are done directly through the “Timesheet Entry” section, through the “Submit” button

provided.

2. For Weekly/Fortnightly/Monthly timesheets:

daily timesheet entries are made in the “Timesheet Entry” section, and

consolidated timesheets for that period are submitted through the “Timesheet Submission” section.

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Copy Timesheet

“Copy Timesheet” feature allows you to copy timesheet details from a past period to current/future period.

You thereby avoid data re-entry & save time.

To copy timesheet, go to Timesheet Entry section and click “Copy Timesheet” button.

Copy functionality is also provided under Timesheet Submit section.

cont..

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cont..

In the section that opens:

• select timesheet type,

• select the source timesheet ,

• select the destination timesheet and click “Copy” button.

Same details from source timesheet replicates into the destination timesheet (date selected).

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Timesheet Submission

To submit your timesheet details entered, go to Timesheet Submission section.

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Print timesheetSelect period to submit timesheet

Click to drill down details


Here select the following:

• client ,

• period for which you would like to submit the timesheet (for approval).

Based on your selections, the respective timesheet will be displayed.

Click “Submit” button.

Submitted timesheets will be listed in timesheet “List” in „Submitted‟ status.

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Timesheet Approval

Once submitted, an email will be triggered to timesheet Manager requesting approval of your timesheet.

click here link in email directs to the timesheet “List”.

Approve the timesheet by clicking the “Approve” button provided in “List”.


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Timesheet Approval

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Approve timesheet

Timesheet List

Timesheet Approval

To Decline the timesheet, click the “View” button in timesheet “List”.

Directs you to the “Timesheet Details” page (refer screenshot in next slide).

Here, click the “Decline” button provided.

To add a question/comment prior to approval, enter it in the comment text box provided.

Then select the user from user dropdown to whom you want to raise the question & click the

“Ask Question” button.

The query/comment will be sent to the recipient as an email message.

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Timesheet Approval

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Decline timesheet

Enter your query/comment

here

Select user from dropdown

Click to send query to user

Timesheet Details

Timesheet Approval

Status of approved timesheets will be listed in the timesheet “ List” as Approved

Status of questioned timesheets will be listed in the timesheet “ List” as Questioned

Status of declined timesheets will be listed in the timesheet “ List” as Declined

Note: Declined timesheets can be re-submitted through the “Re-submit” button provided in the

timesheet List.

Requester will receive the response message (timesheet approved/declined) as an email message.

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Timesheet Reports

To view comprehensive list of timesheet reports, click icon.

You‟ll be directed to the reports section.

Following timesheet reports can be generated:

Reports can be exported as Excel & PDF files.

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Admin Summary reports of staff, company & project.

Client Reports on estimated & actual project cost & time.

Manager Reports of staff & projects within own department.

User Own timesheet reports.

Timesheet Reports

(a) Admin Report

Generate Staff /Company/Project summary reports.

To start generating Admin reports, click icon under “Reports”.

Here select:

• type of report that you want to generate (staff / company/ project summary) from dropdown,

• client from dropdown,

• project from dropdown,

• daily, weekly or monthly report

• year,

• date range within which the data should be pulled, and

• click “Get” button.

Timesheet report based on your selections will be generated.


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Timesheet Reports

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Print report

Admin Report

Timesheet Reports

(b) Client Report

To generate Client wise reports that gives you details about the estimated/actual cost & time spent on

projects for clients, click icon under “Reports”.

Here select:


• department from dropdown,

• user from dropdown,

• year,


• date range within which the data should be pulled,

• project from dropdown, and




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Timesheet Reports

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Client Report

Timesheet Reports

(c) Manager Report

Generate timesheet reports of staffs & projects within your own department.

Click icon under “Reports”.

Here select:

• type of report that you want to generate (staff / project) from dropdown,




• year,


• user/staff from dropdown, and




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Timesheet Reports

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Manager Report

Timesheet Reports

(d) User Report

Generate your own timesheet reports. Click icon under “Reports”.

Here select:




• year,





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Timesheet Reports

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User Report

Timesheet Reports

Batch Print

TimeTracker “Batch Print” feature allows you to print consolidated user-wise timesheets of projects at one

go.

To print batch files, click icon.

Here select:


• year,



• staff from dropdown,


Timesheets of all staff who has worked on the selected project on the chosen date range will be

generated.


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Timesheet Reports

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Batch Print

Print batch files

THANK YOU!

TimeTracker

For further information please contact

T : 1300 276 266

E : [email protected]

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Technology

Timesheet (user)