HCM Goes Global Using SAP

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2011 SAP HR Global User Group. All rights reserved.

May 17, 2011

HCM Goes Global Using SAP

The Whys, Whats, Hows and Whos


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Introduction

Sarah Nehring General Manager - Magnisol

Based out of Walldorf, Germany30 years of experience in Human Resources, focusing since 1998 on SAP HRimplementations and global projects

Michael Wulf Product Manager SAP AG

Based out of Walldorf, GermanyWorking with SAP HCM since 1995, first in development now in Productmanagement. Areas: Payroll, Global Employment, Data Privacy

Chiara Bersano Manager Global HRIS Nestl

Based out of Vevey, SwitzerlandHR Systems professional, with functional and technical experience inleading global projects since 1990, specializing on the needs of largecorporations


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The story we want to tell


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The (HCM) World is Global

More companies are globalizingWorkforce decisions need information on a global basisLack of comparable data from information in local systems

Global data required to support cloud / HANA

Rapid change in technology-What products to be produced where with what workforce?

-Mobility

-Attracting Talent


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The (HCM) World is Global

DemographicsShrinking workforce in some countriesGrowing in others

Legal requirements (H1B)

Global HCM Processes-Career and Succession Planning

-Training

-Reporting/Analytics

-Employee Interaction Center

-Environmental Health and Safety Regulations


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A system operating GLOBALLY means:

Multilanguage support

Code pages / Unicode

Time zones (for roll-out, but also for support)

Multiple currencies

Calendars and holidays

Continuous review of localization needs, in local and in globallanguage

Legal requirements, reporting

Documentation and support

Configuration and programming

Management of employee records and data retention laws Physical records vs. Digital records

Data privacy and Safe Harbor approach


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General decisions Translation and languages approach

One language only, globally (beware of local legal requirements)

Multi-lingual approach, number of supported languages (non-latin alphabets)

Training materials and delivery; best practices, rules to follow

Certification of bulk of users to preserve data quality

Authoritative source of HR data

HR system/Active directory/Identity layer?

Identity management: many different types of persons enter the doors of ourcompanies

Employees/Contractors/Externals

Expats/Short term assignments/Business travellers

Third parties/Service providers/Guests

Governance central, regional, local

Availability, down time management, release management Data double every 18 months world wide; challenge in ensuring data quality and

real-time business analytics

How to deal with acquisitions


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Technical decisions

Critical decisions Organizational structures Hierarchy? Objects? Start dates?

Naming conventions (long text, short text; name, last name,nicknames; etc)

Actions and reasons (employee life cycle)

Generation of Person ID numbers

Name and address approach

Career history approach legacy/current/where to store

ownership (HR/Market/employee, maintenance, accountability)

among many others!


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Global employees

Companies are intra-national

International

multi-national

global

Treatment of international assignment differs widely, both for the

understanding of it and for the scope it has.

From the point of view of the employees, only a fine-line existsbetween business travelers, expatriation, concurrent employmentand international movements in general (Accidental Expats)

In all cases, international experience give value and experience toemployees, making them one of the most valued assets of thecompany


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2011 SAP HR Global User Group. All rights reserved.Global Reach of SAP HCM

Critical decisions Organizational structures Hierarchy? Objects? Start dates? Naming conventions (long text, short text; name, last name,

nicknames; etc)

Actions and reasons (employee life cycle)

Generation of CP numbers

Name and address approach

Career history approach legacy/current/where to store)

ownership (HR/Market/employee, maintenance, accountability)

among many others!


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Global Reach of SAP HCM - Details

Payroll is delivered as: Standard versions

Included in the ERP (ECC) delivery

If you use HCM, you have those availalbe

Add-on versions Available as a download from the service marketplace All-in-one add-on

Partner solutions Delivered and maintained by the partner


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Support for Global Employeesin SAP HCM

Global Employment (GE) is a solution for:

Employees moving from one country to another

This is not restricted to Expats but also includes Local hires, previously employed in a different country

Employees on extended business trips with the need for somehost country HR processes

Employees on project assignments


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Global Employment - Architecture

Person ID

D02121611

Country A Country B

1000152010001521

Personnel Assignment

=

Personnel Number

Person=

Employee


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Global Employment Main parts

Person ID and Personnel Administration Unique identifier

Overview for the employee independent for the country

Management of Global Employees Planning of an assignment

Compensation calculation

Checklist

Payroll for Global Employees Independent payrolls simultaneously

Payrolls talking to each other


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Global Employment Supporting parts

ESS for Global Employees

Talent Management for Global Employees Learning Solution (e.g. History)

Internal Applicant in e-recruiting Qualifications linked to the employee

Enterprise Compensation Management for Global Employees


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HRGUG Mission

The SAP HR Global User Group aims to:

provide a marketplace for best practice regarding global HR solutions; share information on the latest developments in SAP software; communicate, share learnings and follow up on global opportunities and

burning issues related to SAP software; influence SAP software development leveraging input of global customers; be a place to exchange experiences and extend members business

networks.


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HRGUG Participants
http://en.wikipedia.org/wiki/File:Procter_and_Gamble_Logo.svghttp://www.dhl.com/en.htmlhttp://www.deutschepost.de/dpag?tab=1&skin=hi&check=yes&lang=de_EN&xmlFile=828http://www.firmenich.com/index.lblhttp://www.leoni.com/?L=1http://www.jti.com/homehttp://www.nordea.ch/sitemod/default/portal.aspx?pid=928982&usepageprofile=1http://www.novartis.com/index.shtmlhttp://www.roche.ch/index.htmlhttp://www.rolls-roycemotorcars.com/http://www.rail.ch/http://www.slb.com/http://www.shell.com/http://www.villeroy-boch.com/home.htmlhttp://www.logica.com/http://www.agfa.com/http://www.bombardier.com/enhttp://www.iff.com/internet.nsf/HomePage!OpenFormhttp://intranet.nestle.com/nestlehttp://www.whirlpool.com/home.jsp


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Links and Contacts

HRGUG Link: https://websmp204.sap-ag.de/hrgug

LinkedIn Group: HR GUG

Our Contact Details:

Chiara Bersano, Nestl

[email protected] Sarah Nehring, Magnisol

[email protected] Michael Wulf, SAP

[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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HCM Goes Global Using SAP