Upload
febin652914
View
220
Download
0
Embed Size (px)
Citation preview
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 1/25
PRESENTING BY:
RAJEEV
RAGESH
SREELEKSHMI
RENU
CHARULATHA
DHANYA
SUNAY
PRAVEEN
KRISHNA.SALIM
VARUN DECKER
SARATH
GANESH
NEEMA
REPORT WRITING
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 2/25
PRINCIPLES OF REPORT
WRITING Principle of purpose:
every report should have clear andspecific purpose.
Principle of organisation:
elements should be properlyplanned and well organsied in right sequence.
Principle of clarity:
simple language should be used.
Principle of brevity:
it should be brief. Since it iseasy to prepare and analyze short reports. Itshould highlight relevant points.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 3/25
Principle of scheduling:
It should be scheduled in such away that sufficient time should be used forpreparation. Taking a huge time gap may renderthe report obsolete and useless.
Principle of cost:
cost of a report should always be
less than its intended benefits.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 4/25
ESSENTIALS OF A GOODBISINESS REPORT
Preparation of a report is not easy. Itdemands skills of a special kind .
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 5/25
Accuracy :Information presented in the
business reports should be accurate.
Clarity :
The business report should be clear& completely understandable.
Consistency :
The business report should be
consistent with the purpose of writing.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 6/25
Objectivity :There should be objectivity in
observation , collection of related facts &writing of reports.
Completeness :
The report should be complete inall respects.
Brevity : The reports should briefly reflectthe essential point.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 7/25
Simplicity :A report should be simple.
Appearance :
The arrangement , organization,format, layout & make-up of a report should bepleasing & as far as possible, eye-catching.
Reliability :
Reports should be reliable.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 8/25
Logical content :
The content of the report mustbe presented in a logical manner. The facts
must be reported in an unbiased manner. Timelines :
To be useful & purposive , reportsshould reach the readers well in time.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 9/25
CONSIDERATIONS IN REPORTWRITING
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 10/25
1.Addressed to specific reader :A report isaddressed to a person or a group and this fact isindicated in the beginning of a report. In writing areport the author is responsible to the person orgroup for whom it is being written.
2.Proper form :A report has to be in a report fromimplying a title page , a table of contents ,appendices etc.
3.Distanctive outward appearance: a report should
be printed for computer typed with an attractivecover. It is a first impression should be favorable.
4. Heading and sub –headings: The report shouldhave an organized structure with many headings
and sub headings for the reader.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 11/25
5.formal language: the general style followed in agood report is formal. Slangs and colloquiallanguage should not be used in a report.
6.Objective elements:
primary purpose of a report is a present facts.when researcher makes a recommendations.Any personal opinion and personal prejudicesshould be avoided.
7.Sence of completion: A report should hardly leaveany one answered questions.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 12/25
8.Clear and concise language: the language of agood report should be clear and concise. Wordyreports make half the length w
9. mechanically corrected: A report should bemechanically corrected. Any mechanical fault in
terms of spelling mistakes, grammatically errors,the improper sentence structure, wrongpunctuation or misuse of words spoils the report.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 13/25
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 14/25
IMPORTANCE OF REPORTS
CONVEY OF INFORMATION.
REVIEW AND EVALUATE OPERATIONS.
DECISION-MAKING. BETTER CO-ORDINATION.
TOOL FOR MEASURING PERFORMANCE.
HELP IN MAKING DESIRABLE CHANGES.
HELP IN MEASURING THE EFFECTIVENESS.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 15/25
COMMONLY USED REPORTS
PROGRESS REPORT.
TECHNICAL REPORT.
DIRECTOR’S REPORT.
AUDITOR’S REPORT.
CONFIDENTIAL REPORT.
MARKET REPORT.
PRESS REPORT.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 16/25
1. The functioning of organisational process.
2. Implementation of policies.
3. Legal, procedural and regulatory provisions.
4. The working of the office and field staff.
5. Creating data for future reference.
FUNCTIONAL AREAS OFREPORTS
A . Informational Functions
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 17/25
B. Analytical Functions
1. Helpful in decision making.
2. Playing a persuasive role.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 18/25
TYPES OF REPORTS
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 19/25
TYPES OF REPRTS FOMAL REPORTS
INFORMAL REPORTS
STATUTORY REPORTS
NON STATUTORY REPORTS
INFORMATIONAL REPORTS
ANALYTICAL REPORTS
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 20/25
INFORMAL REPORTS
SHORT REPORTS
PROGRESS REPORTS
STAFF REPORTS
JUSTIFICATION REPORTS
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 21/25
MEANING A short report informs the reader about a specific
subject to help her make a decision. Usually nolonger than 10 pages, a short report consists offacts and sometimes an analysis of the facts, as
well as recommendations. The information is arranged in a memo format
with both first- and second-level headings.Readers of these reports expect the information
to be written clearly, concisely and completely.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 22/25
STEPS
1)PLANNING:
Here we analyzing the taskassigned to identify the objective; strategy toaccomplish it.
2)RESEARCH:
Collecting data/information from
all available source.
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 23/25
CON…..
3)DRAFTING:Ensure all relevant aspects are
covered.
4)EDITING:
a)clear & concise
b)no error of grammar, spelling & punctuation
c)well structured, use of heading & subheading
5)CONCLUSION.,RECOMMENDATION (only ifrequired)
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 24/25
TRAPS TO AVOID WHILE WRITING REPORT
8/3/2019 Group Presentation Bc
http://slidepdf.com/reader/full/group-presentation-bc 25/25
Lack of objectivityHasty generalizations
Either-or scenario
False cause –
effect relationshipBegging the question.