Executive Meeting MinutesChair: Ciara Eastell (am) /Janene Cox (pm) Committee support: Helen Drakard

Date/ Time:Wednesday 21st January 201511am – 3.30pm

Location:CILIP Headquarters, Ridgmount Street, London

Apologies: Alison Wheeler, Steve Hardman, Muriel Todd, Tony Durcan, Sue Laurence, Barry Clark

Present: Ciara Eastell (until 13.30), Helen Drakard, Neil MacInnes, Lesley Sim, Brian Gambles, Carol Boswarthack, Sarah Mears, Andrew Bignell, Julie Spencer, Ian Watson, Bev Rice, Martin Burton, Mark Free -man, Simon May, Jayne Wilkins, Peter Gaw, Elizabeth Elford, Ayub Khan, Janene Cox, Michelle Alford, Carol Stump, Nick Stopforth, Sally McMahon,

Item Subject

1.RNIB - Clive Gardner Clive updated Exec members on the recent changes and technological developments at RNIB.

ActionsHelen will circulate his presentation to Exec members.All regional chairs to consider inviting Clive or a member of his team to regional SCL meetings.Helen to circulate Clive’s details to regional chairs.

2. Sponsorship of Reading Agency Programmes – Sue Wilkinson & Peter Barker

Sue and Peter updated the Exec members on The Reading Agency’s work looking into the possi-bility of sponsorship for their programmes and presented a number of recommendations for a framework.

After consideration the Exec agreed the recommendations for the TRA’s sponsorship framework.

ActionTRA will take the recommendations to ASCEL’s meeting next week. If ASCEL are also in agree-ment the recommendations will move on to the TRA board for final approval.

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Executive Meeting Minutes3. Update on Independent Report and External Environment

1. CIPFA dataA discussion took place about CIPFA.

• The majority of libraries still submit data but some LA’s have opted out which can prevent libraries taking part.

• It is an important benchmarking tool and questions can be changed and added but any definitions need to be clear and universal.

• Caution needs to be taken when using CIPFA data as it isn’t complete or audited.

ActionCiara and Ian to meet with DCMS to discuss.

2. Meeting with Stakeholders (21/1/5)Ciara shared some of the topics that would be discussed at the Library Stakeholder meeting.

It was agreed that Library Services should be encouraged to feed press releases and good new stories to Public Library News (PLN) and let Ian Anstice know if any informa-tion about libraries is incorrect.

ActionRegional Chairs to encourage their regions to check the information on PLN and send amendments and press releases to Ian Anstice.

3. Meeting with Paul Blantern - Chair of Task Force for Independent Report (21/1/15)Ciara updated the group on SCL’s roundtable meeting with Paul Blantern.

• The taskforce will be looking for opportunities to raise the profile of libraries.• A Scoping paper is in the process of being drafted by Paul.• Members highlighted the importance of keeping HoS well informed.• Paul Blantern has offered to attend as many library events if he can.

4. Universal Offers Work Programme – UO Leads

It was agreed that the proposal to consider making Six Steps & Children’s promise Universal Of-fers would be postponed until a fuller discussion at the March Exec meeting.

It was agreed that SCL should go ahead with the proposals to:• Further develop the Workforce Development programme.• Investigate possible options for increasing SCL’s capacity for the Universal Offers.• Develop a business development strategy.• Discuss the 2015/16 priorities for funding identified by the UO Leads group with Brian

Ashley

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Executive Meeting Minutes5. Potential Use of Strategic Funds for Libraries' - Brian Ashley & Michelle Dickson - Director of

Touring, Arts Council England

Brian and Michelle talked to Exec members about ACE’s Strategic Fund and how libraries might go about accessing funding via Strategic Touring Grants.

The Key points for libraries to consider when applying for this funding are:o Reach – reaching places that don’t have easy access to the Artso People – attracting people that aren’t currently engaged with the Arts

Libraries should also consider participation, outcomes i.e. legacy and impact and how they can bring supply and demand together.

The Strategic Touring fund key points:• There are 5/6 funding rounds each year and anyone can apply.• There is a £15k minimum for bids but no maximum.• The events can take place in any venue or outdoors.• Touring can be as few as 2 venues.• The grant can be used to fund any aspect of the project.• It is possible to bid for up to 90% of the total costs and ticket sales can be used to make

up all or part of the additional 10%.• ACE Relationship Managers are happy to support and broker relationships.

It is expected that the application would take 2 month minimum to prepare and a conversation with an ACE Relationship Manager is mandatory. Then there is an 8 week decision process.

Exec members reminded ACE that libraries could be venues for other organisations as well as ap-plying for funding themselves. Michelle agreed make Relationship Managers aware of the poten-tial for libraries as venues and include the idea of libraries offering an opportunity to applicants in the recommendations.

ACE representatives would be happy to attend regional meetings to talk about Strategic Touring if there was an interest.

Brian confirmed that libraries could apply for any of the Strategic Funds available in addition to the Touring fund and circulated a list of the Strategic Funds for Exec members. He is willing to come back to Exec to discuss any of those funds.

LUNCH

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Executive Meeting Minutes6. Universal Offers Update

1. DigitalNick update Exec members on the latest Digital Offer developments

• The digital platform project is underway. There will be an update meeting on 5th March to the project group. Exec members requested that the key points from the update be shared with the Exec.

• GDS Digital Charter Signatories are interested in working with some of the li-braries who submitted EoIs and an update will be distributed soon. Libraries that will be involved in the pilots should expect to hear after the 29 th Jan when the plans are due to be signed off by GDS.

• Digital Leadership Programme is underway with 17 aspiring leaders. Regional Chairs asked if they could have a list of the participants.

ActionsNick to investigate the possibility of Bibliocommons updating the Exec on the digital platform project at the March meeting.Nick to circulate a list of participants within the Digital Leadership Programme to re-gional Chairs.

2. Books & Reading• Shakespeare Week – more information to be circulated to SCL members soon. The

aim of the project is for at least 50 libraries to run activities based on the resources created and all libraries will be asked to complete an evaluation form. There are a number of partners keen to get on-board for next year when it is the 400 th Anniver-sary of Shakespeare’s death.

The main strands of the promotion are around a short video aimed at families due to be released 13th Feb and a resource pack that can be downloaded by libraries. There will be a link to the resources that people can embed in their library’s website. There will also be a template press release, poster etc. that can be adapted for local use.

• BookTrust – Will be withdrawing the BookStart Bear Club and redefining their strate-gic offer. They will be contacting Regional Chairs and running a questionnaire to find out what libraries value.

• Sarah fed back from the Books and Reading group meeting.o ‘Read on Get on’ campaign is in the process of developing an action plan SCL

are still pressing to meet with Save the Children.o BBC Learning has expressed an interest in developing a stronger partnership

with libraries.o TRA are working to gather evidence to show the impact of reading and de-

velop positive messages that can be shared.o WBN Campaign has been successful in attracting increased take up on previ-

ous years

3. InformationSally updated the Exec members on the Information Offer.

• Workforce Development Programme is being independently evaluated and a survey has been circulated to be completed by those taking park in the training. This is a repeat of the skills audit done 2 years ago to assess whether the learn-ing has made a difference.

• Olivia Spencer has been appointed to work with the National Trainers Network and she will be running a series of workshops. An email will be sent to Regional Chairs asking for help to identify dates and venues.

• Information4Living - Training to support the roll out will take place as soon as all

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Executive Meeting Minutesthe regional leads have been identified.

ActionRegional Chairs to let Sally know who their Info4Living lead will be if they haven’t al-ready.

4. HealthMartin updated Exec members on the Health Offer.

• The Dementia List is to be launched on Monday (26th Jan) and around 90% of Li-brary Services have signed up to it.

• The health group have started working on the Children’s list and aim to launch it on World Mental Health day in October.

• Publishers and Booksellers are keen to promote BOP. It was agreed that this re-quest would be considered as part of the licencing discussion.

5. LearningRed Quadrant is continuing to shape the offer and is looking at the potential areas for reach/stretch. They will be running workshops with people who currently use libraries for learning.

7. Communications - Elizabeth1. National Libraries Day

• Elizabeth encouraged people to add their NLD events to the national website.• On Sunday 1st Feb the Sunday Mirror will be running a sign up to your library

coupon. Elizabeth circulated the text and asked for any comments.• Guidelines about the promotion will be sent to HoS soon asking people to moni-

tor and feedback the take up of the campaign throughout February and the number of joiners during W/B 2nd Feb.

ActionAny comments about the Sunday Mirror text to be sent back to Elizabeth by the end of Thursday 23rd Jan.Elizabeth to circulate guidelines about the campaign and the monitoring required to HoS.

2. Universal Offers NewsletterFeedback from the first issue was positive. A second newsletter will be circulated on Wed 28th Jan and will include information about the Dementia Launch. It will also be sent in PDF format in response to feedback.

ActionElizabeth to circulate UO Newsletter on Wed 28th Jan.

3. PhotosNew photos of people using libraries have been produced and can be used by libraries. The images cover all the UOs and a wide range of customer types. They will be available via a password protected Flickr account. If a library has no way to access this Elizabeth can send the images on a USB if necessary.

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Executive Meeting Minutes8. Seminar & Masterclass Programme

1. Seminar updateBookings have opened and a booking form and email has been sent to all SCL members. The programme is almost complete and the aim is to finalise it at the next planning meeting on 6th Feb.

2. Models of Community Engagement, 15th AprilPeter has organised this event which will take place on 15th April in Nottinghamshire. There will be 50 places and the event will be advertised soon.

3. Communicating the Positive Impact of Libraries MasterclassAfter the success of the Elevator Pitch workshop at the 2014 Seminar and in response to comments from participants that said they would have liked a longer session, Campbell has designed a one day Masterclass aimed at new HoS and emerging leaders. ASCEL and SCL are proposing to invest £1000 so delegates would only have to contribute £75 + VAT each.

Exec members were asked if they were happy for this to go ahead and when they thought it should take place.

It was agreed that the event should go ahead but that the title should be amended so that it didn’t say ‘librarian’ as this may put some leaders off. It was also recommended that the publicity make it clear that it is about internal communications not PR. The tim-ing of the event was discussed and it was agreed that is shouldn’t take place too soon after the Seminar.

9. External Environment1. European Commission e-lending group

Nick explained that they are looking for a library representative. It was recommended that they talk to the pilot areas or charities such as the RNIB as well as SCL to find some-one with the required technical knowledge and skills.

2. ASCEL UpdateSarah updated the Exec members on the work ASCEL have been carrying out and agreed to share their work plan once it had been agreed.

3. BL's Strategic Plan 'Living Knowledge'The BL’s new strategic plan has been launched http://www.bl.uk/projects/living-knowl-edge-the-british-library-2015-2023 It was agreed that Roly Keating should be invited to attend an Exec meeting.

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Executive Meeting Minutes10. AOB

1. SCL Expenses PolicyAgreed and will be put onto the website

2. BIC MembershipNick agreed to find a representative from the Digital offer group.

3. Performing Arts ServicePostponed

4. Big Painting ChallengeThe latest information and copies of the poster, letter and postcard had been circulated.The main tie in for libraries is the painting competition as all libraries will be sent post-cards people can collect to enter.The Society of Artists report having lots of response from libraries willing to host courses and they have agreed to promote libraries to their network in return.

5. Neil made the Exec members aware that Manchester is involved in a project with BBC iwonder.

6. Manchester has been chosen to represent the UK in an EU commissioned study looking at 3 levels of people talking positively about libraries.

7. Prevent ResponseCarol asked for any comments for the joint SCL/ASCEL response. ActionCarol & Sarah to write and submit a joint response circulating it to Exec Members for info.

8. Prison LibrariesExec members thought it would be useful to organise a meeting for people with Prison Libraries.ActionBev to talk to Rob Jones about calling a Prison Library meeting.

Dates of Future MeetingsMarch 25th – CILIPJune 3rd – Scarman House, Warwick16th Sept 201525th Nov 201520th Jan 201623rd Mar 2016

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