Geospatial World Forum 2013 · PDF fileGeospatial World Forum 2013 Marcelle Hattingh ... SAP ISU feeds off the LIS . ... • Property Fix project Access to data/information

Geospatial World Forum 2013

Marcelle Hattingh

Director: Corporate Geo-Informatics

City of Johannesburg

South Africa

http://www.joburg.org.za

2

CITY OF JOHANNESBURG

PROPERTY INFORMATION

If everybody does what they are

supposed to do, is it enough?

3

CITY OF JOHANNESBURG

Background

Development Goals

Spatial Planning

Income Generation

• Property Lifecycle

• Land Information System

Current Challenges

Proposed Improvements

Conclusion

Content

4

BACKGROUND

International context

South Africa

5

Gauteng

Located within Gauteng Province

the economic hub with:

• 19.7% of SA’s population

• almost 40% of SA’s GDP

BACKGROUND

National context

6

One of 8 metropolitan municipalities

as defined by the

Municipal Structures Act (1998)

BACKGROUND

Provincial context


7

BACKGROUND

Metropolitan context

City of Cape Town

eThekwini (Durban)

Nelson Mandela (P.E.)

Ekurhuleni (East Rand)

City of Tshwane

Buffalo City (East London)

Mangaung (Bloemfontein)


2 460.00

2 291.65

1 959.00

1 923.56

6 345.00

2 536.00

6 284.00

1 644.09

111

100

60

101

105

50

49

130

Metro Area km2

Population Wards

3 740 026

3 090 121

1 152 115

3 178 470

2 921 488

755 200

747 431

4 434 827

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• Area = 1644 km2

• Stands (properties) = ± 850 000

• Formal Households = 780 017

• Informal Households = 212 408

More than 1 million of the city’s residents live in

Soweto.

Of the more than 1 million households in

Johannesburg, some 33% are estimated to be

housed in informal settlements or in backyard

shacks.

BACKGROUND

City specifications

9

BACKGROUND

City Organisational Structure

10

PROJECTS

CORPORATE

GEO-INFORMATICS

DATA ADMIN.

& MAPPING

SYSTEM ADMIN.

& DEVELOPMENT

CADASTRAL

DATA

CAPTURE AND

MAINTENANCE

- MAP PRODUCTION

- DATA SUPPLY

- PROJECTS

e.g. Lids

Social Facilities

Town Name Zones

- DATA PACKAGING

STREET

ADDRESSES ZONING INFORMATION

COUNTER

-SERVER & W/S ADMIN.

- DATABASE ADMIN.

& DEVELOPMENT

- GIS WEBSITE

DEVELOPMENT

- GIS SUPPORT

DEVELOPMENT PLANNING AND URBAN MANAGEMENT

BACKGROUND

CGIS Organisational Structure

11

Development Planning is the custodian of space in the City.

The building block of space is a property (cadastre or erf).

Planning manages the lifecycle of a property.

The City needs property information for:

Income generation (rates and taxes / billing)

Spatial planning (city transformation)

DEVELOPMENT GOALS

Property information

12

NATIONAL DEVELOPMENT PLAN 2030

Objectives & actions

Chapters

3 Economy and Employment

4 Economic infrastructure

5 Environmental sustainability and resilience

6 Inclusive rural economy

7 South Africa in the region and the world

8 Transforming Human Settlements

9 Improving education, training and innovation

10 Health care for all

11 Social protection

12 Building Safer Communities

13 Building a capable and developmental state

14 Fighting corruption

15 Nation building and social cohesion

DEVELOPMENT GOALS

Spatial planning

(city transformation)

Income generation

(rates & taxes / billing)

National context

13

NATIONAL DEVELOPMENT PLAN

Chapter 8: Transforming Human Settlements

Objectives

• Strong and efficient spatial planning system,

• well integrated across the spheres of government.

• Upgrade all informal settlements on suitable, well located land by 2030.

• More people living closer to their places of work.

• Better quality public transport.

• More jobs in or close to dense, urban townships.

DEVELOPMENT GOALS

Spatial planning

Spatial planning


14

SPATIAL PLANNING

Disparities in the City

SPATIAL PLANNING

15


Nodes

SPATIAL PLANNING

Managing space:

Linking through

Corridor development

16


17

RANDBURG TO

ALEXANDRA

CORRIDOR

SPATIAL PLANNING


Sandton

Randburg Rosebank

Alex

18

SPATIAL PLANNING

Randburg to Alexandria Corridor

Decade 0

Sandton

Randbur

g Rosebank

Alex

19

SPATIAL PLANNING


Decade 1

Sandton

Randburg Rosebank

Alex

20

SPATIAL PLANNING


Decade 2

Sandton

Randburg Rosebank

Alex

21

SPATIAL PLANNING


Decade 3

22

SPATIAL PLANNING

Poor spaces: Deprivation mapping

•Income •Employment •Health •Education •Living Environment

23

SPATIAL PLANNING

Nodal development

24

NATIONAL DEVELOPMENT PLAN 2030

Objectives & actions

Chapters

3 Economy and Employment

4 Economic infrastructure

5 Environmental sustainability and resilience

6 Inclusive rural economy

7 South Africa in the region and the world

8 Transforming Human Settlements

9 Improving education, training and innovation

10 Health care for all

11 Social protection

12 Building Safer Communities

13 Building a capable and developmental state

14 Fighting corruption

15 Nation building and social cohesion

DEVELOPMENT GOALS

Spatial planning


Income generation

(rates & taxes / billing)

National context

25

Development Planning is the custodian of space in the City.

The building block of space is a property (cadastre or erf).

Planning manages the lifecycle of a property.

The City needs property information for:

Income generation (rates and taxes / billing)

Spatial planning (city transformation)

DEVELOPMENT GOALS

Property information

Development application:

Township/

Consolidation/

Subdivision

Surveyor General Approval:

SG Plan/

SG Diagram

Deeds Registration:

Township register

Property register

26

Lifecycle of a property

INCOME GENERATION

27

Proposed Township

PROPERTY LIFECYCLE

27

28

PROPERTY LIFECYCLE

Surveyor General Approved

28

29

Registration at Registrar of Deeds

Property Information

Ownership Information

PROPERTY LIFECYCLE

29


Township/

Consolidation/

Subdivision


SG Plan/

SG Diagram

Deeds Registration:

Township register

Property register

Local

municipality

National

Registrar of Deeds

Private

Developer

National

Surveyor General

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PROPERTY LIFECYCLE

Roleplayers

Subdivision or

Consolidation within

existing township

Town Planning department

to evaluate/process

application.

Approval on draft layout plan

in consultation with UAC’s.

Town Planning Department

to evaluate/process

application.

Approval on draft layout

plan in consultation with

UAC’s.

Township

Application General Plan (GP)

Applicant to submit GP to

Surveyor General for

approval.

GP indicates stand boundary

dimensions and co-ordinates

for township boundary.

Diagram

Applicant to submit

diagram to Surveyor

General for approval.

GIS

Capture layout approved by

Surveyor General to inform

users of proposed development

GIS

Obtain list of

registered stands.

Match list with

existing GIS

stands.

Identify new

stands for

capture.

Farm

Portion

Reserve Township

Name or Extension

with GIS Council to issue Clearance

Certificate

(Regulation 82 Certificate)

Council to issue Clearance

Certificate

(Section 38 Certificate)

Deeds

Registration

Deeds Township

Register

Township owner requests

opening of Township

Register after compliance

with Council conditions.

Deeds Property

Register

Owner requests

registration of property

after compliance with

Council conditions.

Billing

Department

Valuation

Department

MOE

General

Public

Establishment of Properties

LIS

31

National

Registrar of Deeds

National

Surveyor General

32

Development

management

& CGIS

Valuations Rates and

Utilities

Customer

Care

Collections

Revenue

Workflow processes

32

PROPERTY LIFECYCLE

Value chain

33

LAND INFORMATION SYSTEM

The City realised that:

Reliable property information is a prerequisite

for a credible billing process

Why LIS was developed

Various stand alone property databases existed (GIS, Valuations,

Planning, Billing, Deeds)

Fragmentation, incompatibility, various data formats, unsynchronised

data, data discrepancies and overall poor data management

34


Mission critical

35


Property Value Chain (high level view)

36


Township application workflow

37


Workflow across organisational boundaries

(triggers, tracking, tracing)

38


Business context

39


Billing related property information

SG approved

Registered

Owner

Market value

Category

Zoning

Street

Address

Size

Status

change

Change of

Owner

Rateable area

40


Property at its core

Single data source for property information in the City

SAP ISU feeds off the LIS

41 41

Deeds Deeds Deeds

Valuations Venus GIS


Old operating model

42 42

Deeds LIS (Master) SAP (Revenue/CRM)

No duplication!

No mismatch!


New operating model

43

Data Governance

• Data Champions meetings and PVC Steering Committee

• Data matrix (ownership/ custodianship)

Data verification and cleansing

• Cadastre alignment project

• Property Fix project

Access to data/information

• Online mapping website

• LIS Admin Client


Data management

96547 in Billing not in Valuations

BILLING634591 Unique PI

GIS643096 Unique PI

DEEDS616214 Unique PI

VALUATIONS583818 Unique PI

91863 in Billing not in GIS

100368 in GIS not in Billing

101596 in Deeds not in Valuations

69200 in Valuations not in Deeds

90

91

0 in

De

ed

s n

ot in

Bill

ing

10

92

87

in

Bill

ing

no

t in

De

ed

s

11

18

89

in

GIS

no

t in

Va

lua

tio

ns

52

61

1 in

Va

lua

tio

ns n

ot in

GIS

91878 in Deeds not in

GIS

118760 in G

IS not in Deeds

45774 in Valuations not in Billing

Match: 542728 – 26% mismatch (46% ECD)

Match: 514618 – 25 % mismatch (24% ECD)

Ma

tch: 5

25

30

4 –

28

% M

ism

atc

h (

47

% E

CD

)

Ma

tch: 5

31

20

7 –

24

% m

ism

atc

h (

24

% E

CD

)

Match: 524336 – 29% m

ismatch (29% ECD)

Match: 538044 – 21% mismatch (40% ECD)

44


Data verification

45

LIS is spatially enabled

Integrated with the GIS

Data can be presented on a map

Spatial analysis is possible

Strategic

Managerial

Operational

Identify

& manage

development

trends

Track and trace

development applications

Obtain stand numbers,

street addresses, etc.


Geodatabase

46

New way of operating:

- Silo vs. enterprise (across org. boundaries), EIM, MDM

- QA part of operations (spatial verifications (lineage, area)

Optimisation of resources (systems and people)

Single source of property information

Data matching between systems eliminated

Basis for fieldwork and verification

Auditor General queries dealt with efficiently

Duplication eliminated (e.g. Planner system obsolete)

Knowledge management (documentation of processes)

46


Benefits to the City

47

Accurate billing

Access to integrated, quality information

Quicker query resolution

Empowered frontline staff

47


Benefits to the customer

48

What about the other 343 municipalities?

(Capacity? Duplication?)

Auditor General Audit

- Does the City bill all its properties?

- Are all properties that exist on LIS?

- Balance sheet?

48

CURRENT CHALLENGES

What then is the problem?

CURRENT CHALLENGES

Property balance sheet

50

Integration at all levels of government

Standardisation

Data quality

Spatial enablement

50

PROPOSED IMPROVEMENTS

What can be improved?

136/407-JR of the farm Zevefontein 407-JR

51

SPATIAL ENABLEMENT

Lineage

37/407-JR of the farm Zevefontein 407-JR (before)

52

SPATIAL ENABLEMENT

Lineage

37/407-JR of the farm Zevefontein 407-JR (after)

53

SPATIAL ENABLEMENT

Lineage


Township/

Consolidation/

Subdivision


SG Plan/

SG Diagram

Deeds Registration:

Township register

Property register

Local

municipality

National

Registrar of Deeds

Private

Developer

National

Surveyor General

54

INTEGRATION

A seamless, spatially enabled value chain

with quality property information

55

CONCLUSION

If we all do what we are supposed to do,

is it enough?

No, we need to do more

… collectively!

Documents

Geospatial World Forum 2013 · PDF fileGeospatial World Forum 2013 Marcelle Hattingh ... SAP ISU feeds off the LIS . ... • Property Fix project Access to data/information