FORTIFY the print fleet TRANSFORM print CULTURE SLASH print COSTS

Technology for better business outcomes

Solution at a glanceHP Access Control Intelligent Print Management (IPM) solution focuses on the practical side of rules-based printing, resulting in more tangible cost savings and higher user adoption. Powered by your choice of up to 35 different models of HP multi-function printers (MFPs) and single-function printers, this server-based application was designed for ease-of-use and long-term cost savings. The clean, graphics-based interface and step-by-step controls allow an administrator to create custom printing rules and maintain HP Access Control IPM to benefit the entire enterprise.

Reduce hard costs on printingSlash paper and toner waste by applying sensible rules that have minimal impact on a user’s real printing needs. For example, assign duplex (two-sided) printing as the default for everyday print jobs, and set restrictions on the use of color features.

Gather data to create intelligent rulesCollect powerful data that allows you to create a stronger, more balanced print environment. Capture your users’ print behavior and provide them with notifications regarding their usage. Or use data gathered over time to determine evolving print needs and adjust rules accordingly.

Power business processesRoute and manage print more efficiently by assigning specific job types to the most appropriate printer. Assigning printers to specific users or applications can help ensure that marketing departments have access to color, while others have access to the high-volume capabilities and speed they need.

HP Access Control Intelligent Print Management (IPM) SolutionIn the workplace, there’s practically no simpler task than sending a job to print. And enterprises everywhere have the print costs to prove it. Thoughtless printing burns through paper and toner, disrupts high-priority workflows and places an unfair burden on the budgets of departments with easy-access or feature-rich printing devices. For enterprises looking to cut costs by reining in careless print habits, a rules-based printing solution is just the answer. But there are still challenges. Printing is easy, which makes changing user behavior hard. For a solution to work it has to be simple, practical and offer results that benefit all.

What if you could…

Cut the hard costs of printing by substantially reducing the waste of paper and toner?

Balance device workloads, route jobs to the most appropriate printers and improve document workflows?

Create a more equitable print environment by charging back print costs to individual departments or users?

Empower users and departments with the print capabilities they need, such as color features or high-speed capabilities?

Change user printing behaviors to support enterprise waste-reduction goals and green initiatives?

That’s alternative thinking about printing.

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Why HP?HP is recognized as the global leader in imaging and printing solutions for large organizations. HP offers technical expertise, and reliable products and solution sets that allow customers to benefit from:

Consulting services, including procurement, installation, management and support that can be •customized to enhance your organization’s effectiveness

Relationships with industry-leading solution providers•

Powerful solutions to optimize your environment, improve the bottom line and help the planet•

How do you get started?Contact your local HP representative to:

Set up a workshop with HP to assess your specific business needs.•

Establish a plan to implement the best solution for today and into the future.•

Identify an environmental approach that can help your company save money.•

To learn more, visit www.hp.com/large/ipg.

HP three-part approachHP works with you to assess, deploy and manage an imaging and printing environment tailored to meet your business needs, while helping you reduce costs, conserve resources and simplify document-intensive processes. HP’s three-part approach:

HP can help you achieve a balance between your total cost of printing and your needs for user convenience and productivity.

Working together, HP can help you maintain your optimized infrastructure while improving business efficiency and tightening security.

By streamlining your document-intensive processes, HP can help you deliver a more efficient environment for capturing, managing and sharing information.

Optimize infrastructure Manage environment Improve workflow

Figure 1. The HP Access Control IPM solution provides the tools you need to easily create custom printing rules and support enterprise-wide print policies.

© Copyright 2009 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

4AA3-0289ENW, November 2009

Technology for better business outcomes

Clearly identify print jobsMake it easier for users to identify print jobs on networked print devices—from wherever they are in the enterprise—with job stamps that include identifying information such as user name, date or location codes.

Transform print cultureRaise awareness of inefficient print habits and empower users to find ways to cut waste and contribute to workplace sustainability programs.

Action:• Route to printer.• Print duplex.• Use economy mode.• Print gray scale.• Use job stamping.• Do not print.

Notifications• Web log• User pop-up notification• E-mail notification

XAn administrator creates print rules by setting conditions in IPM.

IPM analyzes each print job and takes action based on set conditions.

Users are notified of workflow results, print routing and any changes to print job.

IPM

Conditions:• Printers• Job names• Job parameters• Users• Date and time

Print serverConditions and rules are applied to the print server.

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