FI02-04 GL Document Reversal

7/23/2019 FI02-04 GL Document Reversal

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User Manual - FI02.04

General Ledger Document ReversalGeneral Ledger

Last changed on: Prepared by: Version: 1.0 Page:Prasanna Ramachandran Release: ECC 6.0 1 of 11

OVERVIEW

Business Process Description Overview

This manual covers the scenarios of document reversal.

In SAP when a document is reversed, a reversal document is created. Reversal of normal documents,cross-company code documents, accrual/deferral documents and clearing documents are covered.


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Procedural Steps

FI02.04.01 Reverse Document

Via Menus AccountingFinancial AccountingGeneral LedgerDocumentReverseIndividual reversal

Via Transaction Code FB08

Enter:

Field Name Description R/O/C User Action and Values Comments

Document Number R Enter the document number

Company Code R Enter the company code

Fiscal Year R Enter the fiscal year of document

Reversal Reason R Enter the reason of reversal

Posting date R Enter the posting date. Posting dateis the date on which the reversal

entry would be posted.

Posting datecannot earlier than

the originaldocument postingdate.

Note:Incase document number is not known, the same can be found out by clicking on the document list

icon and following the instructions given in FI02.02.02.


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Click on button to display the document before reversal.

Click on the Save button or press Ctrl+S.

A message will appear on the status bar that Document XXXX was posted in company code XXXX

The system task is complete.


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FI02.04.02 Mass Reversal of Documents

Via Menus AccountingFinancial AccountingGeneral LedgerDocumentReverse

Mass reversal

Via Transaction Code F.80

Enter:





Reason for Reason R Enter the reason of reversalPosting date R Enter the posting date. Posting date

is the date on which the reversalentry would be posted.

Posting datecannot earlier thanthe original

document postingdate.

User can give additional details in the general section tab.


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Always ensure to run this transaction in Test Run mode first and see the results andthen execute in normal run.

Click the button.

Click the button and remove the Test Run tick mark and click the Executebutton.

A message will appear on the status bar that Processing completed



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FI02.04.03 Reverse Cross-Company code transaction

Via Menus AccountingFinancial AccountingGeneral LedgerDocumentCross-

Company-Code TransactionReverse

Via Transaction Code FBU8

Enter:


Cross-CC doc.Number

Cross company code documentnumber

R Enter the cross-company codedocument.

Cross company codedocument is a uniquedocument.

Document Number O Enter the document number If the cross-companycode document is

entered above, thenthis is not required.

Company code R Enter the company code


Reason for Reason R Enter the reason of reversal

Posting date R Enter the posting date. Posting dateis the date on which the reversalentry would be posted.

Posting date cannotearlier than the originaldocument posting date.

Note:Incase document number is not known, the same can be found out by clicking on the document list

icon and following the instructions given in FI02.02.02.


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Display the document before reversal by clicking .

User can press the simulate button to see the entry .

Click on the Post button or press Ctrl+S.

A message will appear that Document XXXX was posted in company code XXXX. There would bemultiple reversal documents generated one for each company code, since this is a cross-company codedocument.



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FI02.04.04 Reverse Accrual/Deferral Documents

Via Menus AccountingFinancial AccountingGeneral LedgerPeriodic Processing

ClosingValuateReverse Accrual/Deferral Document

Via Transaction Code F.81

Enter:





Posting date O Enter the posting date of the originaldocument

Reversal reason R Enter the reason of reversal

Reverse Postingdate

R Enter the posting date. Posting dateis the date on which the reversal

entry would be posted.

Posting datecannot earlier than

the originaldocument postingdate.


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User can give additional details in the general section and intab.

Always ensure to run this transaction in Test Run mode first and see the results andthen execute in normal run.

Click the button.

Click the button and remove the Test Run tick mark and click the Executebutton.

A message will appear on the status bar that Processing completed



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FI02.04.05 Reset cleared items:

Via Menus AccountingFinancial AccountingGeneral LedgerDocumentReset

Cleared Items

Via Transaction Code FBRA

Enter:


Clearing document R Enter the clearing document to bereversed



Click on the Save button or press Ctrl+S. A message would be displayed as shown below:


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Click on button.

Enter the reversal reason (05) and the posting date and press the button.

An information would be displayed as stated below:

Click the continue button.
